I have researched like mad about this, and I'm worried there isn't an answer. But maybe the really smart people on this site can help.
I have two workbooks that work together - Charts.xlsm and Data.xlsm. They are always kept together in the same folder. The Charts.xlsm obviously contains all of my charts, but they are all linked to tables in Data.xlsm for their source. I also have lots of slicers in my Charts.xlsm that are connected to the charts, and they share caches when they are connected to charts with the same data source. The two workbooks are always open at the same time so that the data source reference looks like this: 'Data.xlsm'!Table1
This all works great, until I put these workbooks on another computer (which is why I am doing this so I need to find out how to fix this).
Once the workbooks are closed, the source data references change to a specific location on my harddrive: 'C:\Folder\Data.xlsm'!Table1
If I want to manually change this back to a local reference, I have to first go through and disconnect every single slicer, refresh the tables, then reconnect every slicer. Not a viable solution for my clients.
I would use VBA to change the references every time Charts.xlsm is open, but when I tried it one of two things would happen: either the workbook produced errors that would prevent saving, or Excel would crash completely.
This is the code that works perfectly for disconnecting the slicers, but produces the 'save' error:
Sub Disconnect_Slicers()
Dim oSliceCache As SlicerCache
Dim PT As PivotTable
Dim i As Long
For Each oSliceCache In ThisWorkbook.SlicerCaches
With ActiveWorkbook.SlicerCaches(oSliceCache.Name).PivotTables
For i = .Count To 1 Step -1
.RemovePivotTable (.Item(i))
Next i
End With
Next oSliceCache
End Sub
So... I am asking the Excel/VBA geniuses out there if there is any way I can maintain a relative location for my charts when they are looking for Data.xlsm so that no matter what computer I open those workbooks on, they will always be actively linked.
Thank you SO much in advance!
If always both files are in the same folder you could possibly go this way.
A. Switch off auto 'UpdateLinks' of Chart.xlsm file. You could do this once manually or, for safety reason, always when BeforeClose event fires to avoid some possible problems:
Private Sub Workbook_BeforeClose(Cancel As Boolean)
ThisWorkbook.UpdateLinks = xlUpdateLinksNever
End Sub
B. When you open Chart.xlsm change the link to Data.Xlsm using Workbook Open event + additionally refresh links. In this situation we check path to Chart.Xlsm file and search Data.Xlsm in the same folder. I assume that there is only one link to any other file otherwise some changes could be required:
Private Sub Workbook_Open()
'changing first and only one link to new one
Dim a
a = ActiveWorkbook.LinkSources
ThisWorkbook.ChangeLink Name:=a(1), _
NewName:=ThisWorkbook.Path & "\Data.xlsm", Type:=xlExcelLinks
'update the link
ThisWorkbook.UpdateLink Name:=a(1), Type:=xlExcelLinks
End Sub
I admit I do not consider all the risks therefore some test are required.
Related
I have finished a small Project at work and distributed the File to my coworkers.
I saved the file as .xlsm to enable makros. I have used the code for about 2 weeks now and never had any problems with it.
However when i sent them to my Coworkers one makro doesnt work.
I have multiple makros in the File and only one of them doesnt work anymore so i believe its the makros problem and not the new Excel version:
Sub Loomisinsert()
'Deletes old Data and inserts new
Sheets("MSE").Range("B2:J1000").Clear
Sheets("MSE").Range("B2:B2").Select
Sheets("MSE").Paste
'deletes unnecessary data
Sheets("MSE").Range("K3:N5000").Delete
Sheets("MSE").Range("P3:Q5000").Delete
Sheets("MSE").Range("S3:U5000").Delete
Sheets("MSE").Range("L3:L5000").Delete
End Sub
The user is only supposed to copy Data from another Workbook and use an excel button to insert the data at the right place and delete the correct cells.
As you can see i tried to specify which sheet to use for each command. And it works fine for me but not on my Coworkers Computer.
They have Excel 2013 and 2010 the same i use.
Below are some suggestions. Modify and try:
Option Explicit
Sub Loomisinsert()
With ThisWorkbook.Worksheets("Sheet1")
'Deletes old Data and inserts new
.Range("B2:J1000").Clear
.Range("B5").Copy .Range("B2") '<- Easy way to copy - paste
'Deletes unnecessary data
.Range("K3:N5000,P3:Q5000,S3:U5000").Clear'<- Does not need to use "L3:L5000" because included in "K3:N5000". Additionally, have in mind that *.Delete* may cause problem with columns & rows. It s more preferable to use *.Clear* or *.Clearcontents*. *.Clear* used to clear both formats and value. In the other hand *.Cleatcontents* just empty the cell from value.
End With
End Sub
I've uploaded an Excel sheet to our website, but I want to be able to link to a particular row/cell within that sheet, so when people open it, they are taken to that row/cell straight away. Is this possible?
I tried using www.website.co.uk/test.xlsx#Sheet1!A7 but that doesn't appear to work.
I need to be able to link it from a Google Map comment box into a row/cell so it's leaving it fairly limited.
I would have used Google Sheets, but it's blocked by our IT department unfortunately.
As mentioned, for workbooks that are downloaded, you could try a workbook open event. Also provided users can run macros.
Option Explicit
Private Sub Workbook_Open()
If Evaluate("ISREF('Sheet1'!A1)") Then
With ThisWorkbook.Worksheets("Sheet1")
.Activate
.Range("A7").Activate
End With
End If
End Sub
The code above goes in the pane for ThisWorkbook.
So I am currently studying SQL Server but right now I am just working a standard office admin job while I'm studying.
I never really made macro's before and little knowledge on VB but decided to design a macro for work to make things a bit easier for my team.
The macro just very simply allows the user to enter data, stats etc and gives the percentage or average statistic resulting in a total letting the user know if the statistics have been hit that day, week, month etc.
It works well but I would like to add a "SUBMIT" button that when a user clicked it would send the data they have entered in specified cells to myself. I am not sure how to go about it, If needed I don't have access to systems like SQL, Visual Studio etc in work as said just basic admin job at the moment.
Would It need to be submitted as a CSV? or could it be submitted from the user's sheet straight onto another macro I have designed giving the results for the whole team? As said I am totally new to this idea.
Cheers Guys.
Awright, according to what you may need in a very simple approach, the first thing you need to do it's to know the cells where they're going to enter info (care with ranges ), let's assume for this example that whe only had one data entered in the first cell of the team worksheet. So, create a button called 'button1' or as you wish and on the click event use this code :
Private Sub button1_click()
Teamsheet.Cells(row,column) = Yoursheet.Cells(destinyrow,destinycolumn)
End Sub
That would copy the value from one sheet to another, now, if you had you sheet locked via password, you must unlock it before doing that,then lock it again so code would be like this :
Private Sub button1_click()
On Error Resume Next
yoursheet.unprotect password:="yourpassword"
Teamsheet.Cells(row,column) = Yoursheet.Cells(destinyrow,destinycolumn)
On Error Resume Next
yoursheet.PROTECT password:="yourpassword"
End Sub
I clarify that this is a very simple approach, so, if you're using specific cells you can copy one by one and this would do (so you can make anny calculation son your admin sheet), but when you're copying ranges should be like this :
Teamsheet.Range("A1:D3").Value = yoursheet.Range("A1:D3").Value
Also, always consider how they enter this data you need.
UPDATE :
Let's say you have a team workbook and yours is admin_workbook, concept it's similar. This code will do what you need but both workbooks should be at the same folder or path :
Private Sub button1_click()
Var_data = Teamsheet.Cells(row,column)
Application.ScreenUpdating = False
Workbooks.Open Filename:=ThisWorkbook.Path & "\admin_workbook.xls"
ThisWorkbook.Activate
Admin_sheet.Cells(destinyrow,destinycolumn) = var_data
Workbooks("admin_workbook.xls").Close SaveChanges:=True
Application.ScreenUpdating = True
End Sub
First you capture data on a var, then you open your admin book, put the data on the cell you want and close that workbook saving changes (you decide if you keep this line or mantain the workbook open and save manually). Also, Application.screenupdating it's a line that helps your screen doesn't flick when changing between workbooks.
Hope it helps friend !
I have many worksheets and at present, every 3 months I have to go through these one by one to update information in just a few cells.
It would be great if I could create a master source file containing these few cells that get updated, that all my worksheets linked to, so that I could just update this file and all my files would then update.
The only trouble I have is that I then send these worksheets out to clients by email, each client gets a specific worksheet.
This would mean that the local links to the master source file would no longer be there and I'm assuming there would be errors. Is there some way that I could link my files, as desired, to a master file, be able to update the master file and have all the other files update accordingly, but then send only a single file to a client and keep the values from the master file.
I hope this is making sense! It's quite simple what I want to do, it's just a bit tricky putting it into words.
Any help or advice would be great!
You would think there would be a simple way to do this out of the box, but it does present a problem. This not very elegant solution shows how to copy cells or ranges from a master workbook that you must have open when you are updating your client sheets. Obviously the client user won't have the master workbook and so the macro fails silently in that case. Put this code in your ThisWorkbook module of each client workbook.
Private Sub Workbook_Open()
On Error Resume Next
Dim master As Workbook
Set master = Workbooks("master.xlsm")
If master Is Nothing Then
'the client is probably opening the wbook. do nothing
Else 'copy your stuff here
With Workbooks("master.xlsm")
.Worksheets("Sheet1").Range("A1:D4").Copy _
Destination:=Worksheets("Sheet1").Range("A1:D4")
End With
End If
End Sub
I hope I understood your problem correctly. What we do is save the workbook as a different workbook with a different filename. We usually append "_sent.xlsx" to the workbook filename. Then open it, go to Data, Edit Links, and break all the links. Only the 'values' will remain in the work book. Save the workbook and you can send it out without having to worry about values that will break when they open it. And you still have your original file if you need to change anything.
I've got an Access 2007 database on which I have created around 15 SQL queries to process specific data, I have created a main frame navigation menu using menus in Access, I now need to extract all th queries to Excel using VBA code, I have managed to do this with the code below by creating a button and specifying this code to it.
Private Sub query1_Click()
DoCmd.TransferSpreadsheet acExport, _
acSpreadsheetTypeExcel9, "Total Users and Sessions", _
"C:\UsersandSessions.xls", , "Total Users & Sessions"
End Sub
Now my problem at the moment is that fine the query is exported to Excel, but it is done so without any formatting applied at all, I would like to add some formatting at least to the headers and maybe a title inside the spreadsheet, and one thing I dont really like is that all records are being started from the first cell. Also I would prefer that if I hit that button again in Access and the Excel spreadsheet has already exists with that query output then when clicked again it will write again to a the next available sheet.
Any suggestions or ideas a very welcome.
The short story, is you can't. You might be able to do some scripting on the Excel side to format the resulting file. If you want something pretty, you probably want to create a report.
You could, instead mount the excel sheet as a table, and then on a separated sheet in the excel file, reference the first sheet, and format the second sheet for viewing.
if you use DoCmd.TransferSpreadsheet and create an original and then edit it so that the formatting is correct, you can then run DoCmd.TransferSpreadsheet again and it will update the file with the values but keep the formatting.
However, if a human then changes the file by adding new tabs, or adding calculations, etc, then the DoCmd.TransferSpreadsheet will no longer work and will fail with an ugly error message. So what we do in our enviroment is DoCmd.TransferSpreadsheet to an original file with formatting, and follow that up in the VBA by copying the file to the users desktop, and then opening that copy so the user doesn't mess up the original source excel file.
This approach is a minimum code, clean, and easy to maintain solution. But it does require a extra "source" or original file to be hanging around. Works in Access 2007.
You also would like the results to end up on a new tab. Unfortunately, I think it will take some excel automation to do that. The VBA inside Acccess can call a function inside the VBA in Excel. That VBA could then copy the tabs as needed.
My idea would be a hybrid of Excel automation from Access and creating a template in Excel as well that would have a data table linked to your query.
To start create your data table in Excel. You can start three rows down and two columns to the right if you want or wherever. Go to your data tab and click access, find your db, choose your query you want to link to, choose table as the radio button but click properties next instead of ok, uncheck the enable background refresh, this part is critical ... under the definition tab in the connection string you will see a part that says Mode=Share Deny Write change that to Mode=Read, this will make sure that the query refreshes without errors from an MS Access VBA while the db is open and will keep your users from writing back to the db in case your query is a writeable query. Once you set that up you can adjust the table formatting however you choose from the table design tab and it will keep that formatting.
For the purposes of this we are going to assume you started the table in cell B4 ,and your named the worksheet CurrentDay, for purpose of the following VBA example be sure to replace that reference with your actual placement.
Next go back to Access and write your VBA first ensure that in your VBA window you have the reference to Microsoft Excel 12.0 Object Library is selected by going to Tools > References and selecting it from the alphabetical listing.
Create your sub as follows:
Sub query1_click()
Dim xl as Excel.Application
Dim wbk as Excel.Workbook
Dim wks as Excel.Worksheet
Dim RC as Integer
Dim CC as Integer
Set xl = New Excel.Application
Set wbk = xl.wbk.Open "X:\Filelocation\FileName.xlsx" 'name and path you saved the file you previously created
xl.Visible = True
'The above is not necessary but you may want to see your process work the first few times and it will be easier than going to task manager to end Excel if something fails.
RC = xl.Application.CountA(xl.wbk.Worksheets("CurrentDay").Range("B:B")) + 3 'This will count the rows of data in your table including your header so you can copy the data to another tab dynamically as the size of your table expands and shrinks we add 3 to it because we started at row 4 and we need the location of the last row of the record set.
CC = xl.Application.CountA(xl.wbk.Worksheets("CurrentDay").Range("4:4")) + 1 'This counts the header row and adds one space because we will use this as a location holder for our copy / paste function
Set wks = xl.wbk.Worksheets.Add
wks.Name = format(date(),"MM_dd_yy") 'this will name the tab with today's date... you can eliminate this step if you just want the sheets to be the generic Sheet1, Sheet2, etc.
With xl.wbk
.Worksheets("CurrentDay").Range(Cells(4,2),Cells(RC,CC)).Copy
.wks.PasteSpecial xlPasteValues 'This pastes the values so that the table links do not paste otherwise every tab would just refresh everyday.
.wks.PasteSpecial xlPasteFormats 'This gets your formatting.
.RefreshAll 'This will refresh your table
Wend
With xl
.Save
.Close False
.Quit
Wend
Set xl = Nothing
Set wbk = Nothing
Set wks = Nothing
End Sub
That should get you to have your data to not start on A1 of your sheets, save your old data each time, and automate the steps from access.