I have a countifs formula that seems to be letting me down.
It's using 2 different criteria and both are dynamic arrays - here represented by the cell ref and the hashtag:
COUNTIFS(A:A,B1#,C:C,D1#)
The dynamic arrays in cells B1 and D1 are working fine, and if I change the countifs so only 1 of the criteria refers to a dynamic range (removing the hashtag and selecting 1 of the results in the array) then it works fine. The problem is when I need it to use 2 (or more?) dynamic ranges.
Any thoughts?
if the items are independent of each other as in B1 does not directly correlate to D1 and B2 directly correlates to D2 then you need to Transpose one of the arrays.
=COUNTIFS(A:A,B1#,C:C,TRANSPOSE(D1#))
Note:
This will create a 2D array with as many rows as in B1# and as many Columns as in D1#. So to get the total wrap it in SUM or SUMPRODUCT.
Also, The max independent arrays are two.
Also that it is an AND situation so the value in A must be equal to the a value in B and the value in C in the same row, must be equal to a value in D
If one wants more than two we need to move away from countifs and use array type formula which will require the use of ranges that encompass the most rows that would be used and not full columns.
=SUMPRODUCT(ISNUMBER(MATCH(A1:A100,B1#,0))*ISNUMBER(MATCH(C1:C100,D1#,0)))
This version is AND like the COUNTIFS where the values in A and C on the same row must exist their corresponding lists to be counted. IF you want to count them individually then change the * to + which makes it an OR.
And the use of ISNUMBER(MATCH(A1:A100,B1#,0)) can be added as many as desired changing the ranges as necessary.
Edit: This will not work, see below comment by #Scott Craner
I'm unsure if COUNTIFS work well with dynamic arrays, which is what you are currently using.
A workaround can be to try use SUMPRODUCT
=SUMPRODUCT((A:A=B1#)*(C:C=D1#))
Related
I have an array formula that refers to a drop down cell ($AG$7) to determine which cells to evaluate. This works well, however, I need to include an additional item in the drop down which is "All".
When this is selected, I want the array formula to use "*" to return all instances from the array, but i can't get it to work.
This is the formula I'm currently using;
={SUM(IF((tblSkillsMatrix[Role]=[#Role])*(INDIRECT("tblSkillsMatrix["&V$2&"]")=$AG$7),1,0))}
I've tried using
={SUM(IF((tblSkillsMatrix[Role]=[#Role])*(INDIRECT("tblSkillsMatrix["&V$2&"]")="*"&$AG$7),1,0))}
and
={SUM(IF((tblSkillsMatrix[Role]=[#Role])*(INDIRECT("tblSkillsMatrix["&V$2&"]")="*"&$AG$7&"*"),1,0))}
But these don't work.
Does anybody have any ideas?
Thanks
A explicit = comparison cannot use wildcards. COUTIFS and SUMIFS can. As far as I see, you want to count only (conditional sum 1 and 0).
Problem is, COUTIFS and SUMIFS will not deal with INDIRECT ranges. But INDIRECT can and should (because of its volatile bahavior) often replaced by INDEX- MATCH.
So:
=COUNTIFS(tblSkillsMatrix[role],[#role],INDEX(tblSkillsMatrix,,MATCH($V$2,tblSkillsMatrix[#Headers],0)),"*"&$AG$7)
If $AG$7 is empty then it counts independent of the column named in $V$2.
Btw.: Within a table (ListObject) this needs not be entered as a array formula.
This is not 100% replacement of your formula since it not works if $V$2 is empty and so no table column title is given. Your formula will then look at all columns but this is not possible using COUNTIFS where each additional range must have the same number of columns as the criteria_range1 argument. So if $V$2 shall also can be empty, then this will not work.
If so then you could use
{=SUM((tblSkillsMatrix[role]=[#role])*(LEFT(INDIRECT("tblSkillsMatrix["&$V$2&"]"),LEN($AG$7))=$AG$7))}
Advantage: both $V$2 and $AG$7can be empty.
Disadvantage: Volatile behavior of INDIRECT and this formula then must be a array formula even in a ListObject-table. It must be confirmed using Ctrl+Shift+Enter.
I need to count all of the occurrences of a given value from a specific range of cells (containing strings or numbers), depending on a parameter stored in another cell.
I prepared a simple Excel table as an example (see attached image): let's say I want to count all of the occurrences of the VALUE "4" for the BASE "100". The result should be: 2 (C4 + C5).
Attached image
I tried to use COUNTIFS and FIND functions but with no results. The former only considers exact values (so the 4 in cell C5 will be ignored) while I seem to be unable to add another condition - the BASE column - to the latter.
Fact is I need to solve this with formulas only, no programming.
Thanks in advance for your help!
Use the SUMPRODUCT:
=SUMPRODUCT(($B$2:$B$10=100)*(ISNUMBER(SEARCH(4,$C$2:$C$10))))
There's a couple of other approaches, the simpler one is just to add another column which identifies matches for you, then have your count just sum the results of that column.
Solution image
So we put the values we want to find in some reference cells, the BASE match goes in G2, and the VALUE we're looking for goes in G3.
In column D we put a formula in D2:
"=IF(B2=$G$2,IF(ISERR(SEARCH($G$3,C2)),0,1),0)"
Returns 0 if the BASE matches and we can find at least one occurent of VALUE
B2=$G$2 - Does the BASE column match the BASE we're looking for
ISERR(SEARCH($G$3,C2)) - Does searching for the VALUE return an error (if it does, we know that VALUE isn't there)
Copy this formula to all the cells in column D, and then you can just use a simple SUM(D:D) to count the occurences where your conditions are met.
The neater but slightly more complex alternative is to use an array formula to do the match finding and counting all in one formula. This would look like this:
"{=SUM(IF(B:B=$G$2,IF(ISERR(SEARCH($G$3,C:C)),0,1)))}"
Pretty much the same as the formulas in column D, but now we use B:B and C:C in place of B2 / C2 etc. and stick the SUM around the whole thing. If you finish editing with Ctrl+Shift+Enter instead of just Enter, that'll make it an array formula.
Microsoft Array Formula Guidelines
NB: this WILL NOT count multiple occurences of 4 in a single VALUE cell.
p.s. Assuming you would want it to actually return 3 in this case (you missed the 4 in C7)
Hi I have a row of calculated values that I need to count based on a condition.
I have the conditions working in conditional formatting so that is the condition is met the cell changes color, however I need to find the totals of each color.
=AND($V1/$Z1>0.5, $V1/$Z1<=0.79)
so for this I want to only count values if this statement is true
=COUNTIF(Z:Z, (AND($V1/$Z1>0.5, $V1/$Z1<=0.79)))
currently this returns 0 when there is 10 values that meet this criteria
does anyone know if countif can be used like this?
I can see your issue, I've had a play around and am unable to crack it, if you wish to keep it in a singular cell you'll probably need to go down the route of an array formula. Its probably complicating it too much and you should look to have a helper column,
in Column AA, have the formula =$v1/$z1, then for your count write:
=countifs(AA:AA,">0.5",AA:AA,"<=0.79")
This can be done without a helper column using the Sumproduct() function.
=SUMPRODUCT(--($V$1:$V$100/$Z$1:$Z$100>0.5),--($V$1:$V$100/$Z$1:$Z$100<=0.79))
or
=SUMPRODUCT(($V$1:$V$100/$Z$1:$Z$100>0.5)*($V$1:$V$100/$Z$1:$Z$100<=0.79))
This will count all instances where the values in V1 to V100 divided by the values in Z1 to Z100 are between 0.5 and 0.79
Note that SumProduct is essentially an array formula (even though it does not require confirmation with Ctrl-Shift-Enter, but it evaluates each range as an array), so you don't want to use it with whole column references. If you want to retain calculation speed, make sure to refer to used rows only, not gazillions of empty cells.
I need to use the Excel Indirect() function to reference a non-contiguous range. This (How to define a non continuous range in COUNTIF) answer gives an example.
In summary, the OP has two ranges, C1:C15 and A16. Each range contains either an A or a B, and the way to count the number of B's across these two ranges is
=SUM(COUNTIF(INDIRECT({"C1:C15","A16"}),"B"))
If I change all the B's to 1's and the A's to 0's, and change this formula slightly to
=SUM(COUNTIF(INDIRECT({"C1:C15","A16"}),"1"))
Then this still works ... BUT! this doesn't:
=SUM(INDIRECT({"C1:C15","A16"}))
I can work around this, but am I missing something fundamentally magic about the COUNTIF() function, that somehow influences the INDIRECT() function to behave as expected?
It's not possible to use a non-contiguous range in COUNTIF.
What's actually happening with the first formula is that COUNTIF is being fed with an array of (two) separate ranges and therefore the result is an array of the results of two counts, then SUM is used to sum the array.
If you actually have 1s and zeroes wouldn't you just SUM them with this formula
=SUM(C1:C15,A16)
If you are just trying to find why your last formula doesn't work then, yes, I think COUNTIF does work differently - it's able to handle an array of ranges while some other functions can't. This is common to the "IFS" family of functions, so SUMIF, for example, can do the same
I am putting in a formula to count the number of times a quote is required Indicated by the letter Q in a given column, when I put the formula in for one column I get the correct answer, but when I want to do it for multiple columns I get zero, can anyone help please?
the formula is
=COUNTIFS(D10:D29,"=Q",G10:G29,"=Q")
Try either
=SUMPRODUCT((D10:D29="Q")+(G10:G29="Q"))
or
=SUMPRODUCT(((D10:D29="Q")+(G10:G29="Q")>0)+0)
the former will count 2 if you have Qs in both D10 and G10 - the latter only counts each row once at most, even if there are two "Q"s
countifs criteria are connected by a logical AND. so that formula is saying it must find your string in column D AND in column G. Apparently there are 0 instances of that. if you want the total number of cells with it then make it one range.
If the must be non-contiguous, use multiple countif formulas and add them
as a note, here I would change my formula back to countif, instead of countifs for backwards compatibility since I don't use the extra criteria.
EDIT: my second example was incorrect (See comments) so I removed it
Actually, what I've found is that there is a way better way instead of the sumproduct, which can result in a overly-long formula if you have 5 columns. Instead, I found that using the SUM+IF function as we use the SUMPRODUCT, will achieve the result faster and better.
=SUM(IF((E:I="ABC")*(B:B="DEF"); 1; 0))
This function returns the number of rows that contain both "ABC" and "DEF" in the defined columns.
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