I am looking for an Excel 365 formula to join data together in a single cell by a category and the data to be further broken out buy a subcategory on separate lines within the category cell. Please see my example data and results. I would be grateful for any help with formula ideas.
example data
results
I attempted to use TEXTJOIN and UNIQUE functions, but was not sure how to embed the multiple categories TEXTJOIN within a formula.
You could try something along the lines :
• Formula used in cell F18
=LET(x,FILTER($B$2:$C$16,$A$2:$A$16=E18),
y,DROP(x,,-1),z,DROP(x,,1),u,UNIQUE(y),
TEXTJOIN(CHAR(10),,MAP(u,LAMBDA(m,m&" - "&ARRAYTOTEXT(FILTER(z,m=y))))))
Or, you could spill the formula for the whole range
• Formula used in cell F18
=DROP(REDUCE(0, E18:E20, LAMBDA(a,b, VSTACK(a,
LET(f, FILTER($B$2:$C$16, $A$2:$A$16 = b),
y, DROP(f, , -1), z, DROP(f, , 1), u, UNIQUE(y),
TEXTJOIN(CHAR(10), , MAP(u, LAMBDA(m, m & " - " & ARRAYTOTEXT(FILTER(z, m = y))))))))), 1)
Note: Select the formulated range and wrap the cells, by hitting ALT+H+W.
Relatively alike to the other answer:
Formula in A18:
=REDUCE({"Category","Results"},UNIQUE(A2:A16),LAMBDA(a,b,VSTACK(a,HSTACK(b,TEXTJOIN(CHAR(10),,MAP(UNIQUE(FILTER(B2:B16,A2:A16=b)),LAMBDA(x,x&" - "&TEXTJOIN(",",,FILTER(C2:C16,(A2:A16=b)*(B2:B16=x))))))))))
Related
Cannot get SUM(SUMIF to work with VBA, yields “Run-time error 1004”. SUM(SUMIF is typically used in Excel to sum using multiple criteria.
This is my formula.
Worksheets("units").Cells(i, j).FormulaR1C1 = "=pws!R[0]C[0]+SUM(SUMIF(pws!R1C3:R1C" & (2 + numlxp) & ",central!C[1]R3:C[1]R" & (2 + numatt) & ",pws!R[0]C3:R[0]C" & (2 + numlxp) & "))"
I also tried a version using OFFSETS instead of R1C1. The OFFSETS versions works within Excel itself, but not in VBA.
I then tried simplifying to the below, to see if there was an issue with SUM(SUMIF specifically within VBA, but it returns a formula with # for implicit intersectionality and gives the wrong result ‘0’:
Worksheets("units").Cells(2, 2).Formula = "=SUM(SUMIF(pws!C1:L1,central!C3:C6,pws!C2:L2))"
Try using SUMPRODUCT combined with unary operator:
Yellow cells would be the criteria (in your case, central!C3:C6).
Formula in cell C6 is:
=SUMPRODUCT(--(COUNTIF($A$6:$A$7,$C$1:$L$1)>0)*$C$2:$L$2)
Formula in cell C7 is:
=SUMPRODUCT(--($C$1:$L$1=$A$6:$A$7)*$C$2:$L$2)
First formula ignore duplicates in criteria and second one does not. Second one is easier to implement but if your criteria has duplicate values, it will duplicate result, so watch out and choose wisely. Just as example, notice if both of my criterias are the same, each formula returns a different output:
Anyways, when you are done choosing, you should be able to implement this in VBA code like this (or kind of):
Worksheets("units").Cells(2, 2).Formula = "=SUMPRODUCT(--(COUNTIF(central!$C$3:$C$6,pws!$C$1:$L$1)>0)*pws!$C$2:$L$2)"
SUMPRODUCT and Double Unary
Operators
How can I substitute a cell reference for the formula it contains, in other words, "expand" or "derivate" cell references?
An example, and I know I could calculate it using PV(): Suppose I want to calculate the present value of a given amount, reductor, number of periods and discount rate and in a spreadsheet I have:
A2: 1 (number of periods)
B2: 5000 (amount)
C2: 0,8 (reductor)
G1: 6% (discount rate)
If I want to calculate the final result on D2, I would have to enter:
=(B2*C2)*(1+$G$1)^(-A2)
(I intentionally used some unnecessary parentheses above)
But if I wanted, for debugging, or for building a more complex formula with more nested calculations write on cells:
D2: =E2*F2^G2
E2: =B2*C2
F2: =1+$G$1
G2: =-A2
So that I could check every part of the calculation is working ok and that the final formula is well "assembled" (or to easily correct what might be wrong or change it to calculate something else, like future value, for which I would remove the minus sign on G2).
And after doing those steps use some function/shortcut/feature on cell D2 that would replace
"=E2*F2^G2"
for
"=(B2*C2)*(1+$G$1)^(-A2)"
(i.e. do E2 → (B2*C2) F2 → (1+$G$1) and G2 → (-A2)) so that the desired formula is built on the right place and I can get rid of the temporary cells.
The closest to this behaviour I could find was formulatext() function, but it works just for a single reference and always include the "=" if I do, for instance
=CONCAT(FORMULATEXT(E2);"*";FORMULATEXT(F2);"^";FORMULATEXT(G2))
results in
=B2*C2*=1+$G$1^=-A2
which is not the desired result.
What I was expecting to find was something like when one select a part of a formula and presses F9 and it substitutes it for the value, but applied for functions or intermediate steps.
As it really does not seem to exist a built-in funcion on Excel, I came out with a script for doing this based on the answer on Parsing and extracting cell references from Excel formulas?
Works on Excel 365 (may work on other versions as well), replaces references on active cell only, does not work on cells that contain intervals (for instance, it will fail on a cell that contains =sum(A1:A5) ) and the contents of the precedent cells will end up enclosed in parentheses. It also does not replace "locked" cells (=$B$2 won't be replaced as well).
In summa, it is not perfect, maybe it's not ellegant too, but it seems to be as good as I needed and works on the proposed scope.
Sub ReplacePrecedents()
Dim r As Range, rr As Range
With ActiveCell.Range("A1")
' store the contents of the cell
parsedcontents = .Formula
Set r = .DirectPrecedents
' iterate throughout all precedents
For Each rr In r
' store each one between parentheses
appendstr = "("
' check whether first character is a "=" or a value
If StrComp(Left(rr.Range("A1").Formula, 1), "=") = 0 Then
appendstr = appendstr & Right(rr.Range("A1").Formula, Len(rr.Range("A1").Formula) - 1)
Else
appendstr = appendstr & rr.Range("A1").Formula
End If
appendstr = appendstr & ")"
' do the magic
parsedcontents = Replace(parsedcontents, rr.Address(0, 0), appendstr)
Next rr
' write the parsed string to the cell
.Formula = parsedcontents
End With
End Sub
Thank you for everyone that replied, I guess I still do not have privileges enough to upvote a comment, as soon as I do, I will.
I have data in following pattern:
I want a formula to get the data between Content Start and Content End. The amount of content between the start and end is not just limited to 4 and can change.
You don't say what you want to do with this result.
I am assuming you can code the column in which your data is located.
The formula below will return those values as an array. e.g. with your data, the formula will return {1;2;3;4}
The values could be numeric or text.
How you want to handle those values is up to you.
=INDEX($A:$A,N(IF(1,ROW(INDEX($A:$A,MATCH("Content Start",$A:$A,0)+1,1):INDEX($A:$A,MATCH("Content End",$A:$A,0)-1,1)))))
EDIT: Here is an example of using that information to create a sparkline. In this example, the formula above has been wrapped in TRANSPOSE and entered as an array formula in C1:I1. The Sparkline has been entered in B1. As with most charts, Excel is ignoring the #N/A errors.
And here is an example where the sparkline is in A1 and the transposed array is somewhere else, not in view, on the worksheet:
With Worksheets("Your Sheet").Range("A:A")
Set c = .Find("Content Start", LookIn:=xlValues)
Set d = .Find("Content End", LookIn:=xlValues)
ActiveSheet.Range(Cells(c.Row + 1, c.Column), Cells(d.Row - 1, c.Column)).Select
End With
Probably multiple ways doing this, but if you prefer to do it without VBA you could use:
Formula used in B1 (allthough a bit lengthy):
{=INDEX($A$1:$A$10,SMALL((ROW($A$1:$A$10)>MATCH("Content Start",$A$1:$A$10,0))*(ROW($A$1:$A$10)<MATCH("Content End",$A$1:$A$10,0))*ROW($A$1:$A$10),SUM((ROW($A$1:$A$10)>MATCH("Content Start",$A$1:$A$10,0))*(ROW($A$1:$A$10)<MATCH("Content End",$A$1:$A$10,0)))+ROW(A3)))}
Notice it's an array formula entered through CtrlShiftEnter
Drag down....
Please see below
I want to concatenate 'comments' in table 2 into table 1 as shown in the series of images without using TEXTJOIN() or macros. Only using regular excel functions
There is no simple solution without using UDF or helper columns. I would suggest using UDF formula which is simple to implement and use in worksheets. To use this approach, please enter this code in your regular module(module1).
Function Lookup_concat(Search_string As String, _
Search_in_col As Range, Return_val_col As Range)
Dim i As Long
Dim result As String
For i = 1 To Search_in_col.Count
If Search_in_col.Cells(i, 1) = Search_string Then
result = result & " " & Return_val_col.Cells(i, 1).Value
End If
Next
Lookup_concat = Trim(result)
End Function
now you can use this UDF just like regular worksheet formula. Enter this formula =Lookup_concat(G3,$D$3:$D$12,$E$3:$E$12) in cell I3 and drag it to the bottom.
in case you want to use only regular formulas, you will need to enter this formula =IFERROR(INDEX($D$3:$E$12, SMALL(IF(($G3=$D$3:$D$12), ROW($D$3:$D$12)-MIN(ROW($D$3:$D$12))+1, ""),COLUMNS($A$1:A1)), 2),"") in cell K3 using CTRL+SHIFT+ENTER combination since it is an array formula. Now drag formmula to the right and down(Estimate how far to the righ your formula needs to go in order to catch all unique values).
Then enter this formula =CONCATENATE(K3," ",L3," ",M3," ",N3," ",O3," ") in cell J3 and drag it to the bottom (adjust formula to estimated number of unique values).
There's a simple way to do this. :) Please see this Google sheet for a working example.
You can use the FILTER and JOIN functions to achieve this:
=iferror(join(", ", filter(E$3:E$12, D$3:D$12 = G3)))
In the above example the FILTER function will look at cells D3:D12 and try to find rows matching the value in G3. For the matching rows, the FILTER function returns the values from cells E3:E12 as an array.
JOIN is used to join the array items together with a comma in between.
Finally, IFERROR gets rid of N/A errors resulting from FILTER not matching anything.
(Kudos to original answer here https://stackoverflow.com/a/23367059/36817)
You will need to add a helper column to achieve your goal.
Assuming you have the helper column C and this is the array formula (means you have to click Ctrl + Shift + Enter altogether) you should try:
{=IF(OR(ROW(C1)=1,MAX(--($A$1:A1=A2)*ROW($A$1:A1))=0),B2,INDEX($C$1:C1,MAX(--($A$1:A1=A2)*ROW($A$1:A1)))&", "&B2)}
Now at column G assuming this is the place you want to get your outcome, you can enter this array formula (means you have to click Ctrl + Shift + Enter altogether):
{=IFERROR(INDEX($A$2:$C$11,MAX(--($A$2:$A$11=E2)*ROW($A$2:$A$11))-1,3),"")}
This way you should get the results you are expecting.
Col A,Col B,Col C
Test1,Test1,Test3
Test2,Test1,Test3
Is there a way to go thru all cells and pick out the unique values and place them in a new column or something?
Most of the answers on Getting unique values in Excel by using formulas only only work for values in a single column.
For a solution that works for values in multiple rows and columns, I found the following formula very useful, from http://www.get-digital-help.com/2009/03/16/unique-values-from-multiple-columns-using-array-formulas/
Oscar at get-digital.help.com even goes through it step-by-step and with a visualized example.
1) Give the range of values the label tbl_text
2) Apply the following array formula with CTRL + SHIFT + ENTER, to cell B13 in this case. Change $B$12:B12 to refer to the cell above the cell you enter this formula into.
=INDEX(tbl_text, MIN(IF(COUNTIF($B$12:B12, tbl_text)=0, ROW(tbl_text)-MIN(ROW(tbl_text))+1)), MATCH(0, COUNTIF($B$12:B12, INDEX(tbl_text, MIN(IF(COUNTIF($B$12:B12, tbl_text)=0, ROW(tbl_text)-MIN(ROW(tbl_text))+1)), , 1)), 0), 1)
3) Copy/drag down until you get N/A's.
If you are using Excel 2007 at least, then you can just use Remove Duplicates function from Data tab.
Otherwise I think a little bit of VBA fairy dust sprinkling is in order. I can mash up a quick VBA script if you need it.