How do you get a list of the Table columns/keys from a Table in an EXCEL file, in a One Drive folder. I am probably using incorrect terms - apologies. I am already successfully using "List rows present in Table" - when column names are already known. But ... in my current task, the Table columns/keys are unknown and need to be listed.
Thanks for your patience.
Kevin.
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I have a process to automate, and I find it a bit difficult to do it. The purpose of the process is to retrieve a table from an excel file (this file contains several sheets, each sheet contains several tables), and update a cell of this table. The problem is that this flow must be launched each month, to recover the excel file created in a SharePoint site and update the desired cell.
Here is what I did :
I declared my variables of date, then i listed the table from the excel file ...
After that i tried to update the cell with the "Update a row" action ...
... the flow manages to retrieve the list of data in the table, but it cannot find the cell to update
Here is the error message:
Has anyone done this before or have an idea how to do this?
Thanks in advance for your feedback.
I am using Power Query in Excel 2016 to combine data from 12 different workbooks within the same folder system into one table, and need to add an additional column in the master table that tracks the status of each row. However, when I refresh the data, the Status column does not follow the rows to which it is initially applied.
I have already looked at [ Inserting text manually in a custom column and should be visible on refresh of the report ] but this solution only works with a unique ID column. Because each of the 12 workbooks is edited separately and because there is no single column that can be guaranteed to have unique values between all of the different spreadsheets, I don't have a key to join the data to the additional column.
I believe there is always a way of finding a Unique ID. If you can get your head around this, it is not that difficult to solve your problem.
See my below example, I used three sample workbooks saved in a Test folder. Depends on the way you add them to the query editor, in my example I used From Folder and follow the prompts without making any changes and combined the tables automatically. Once combined there is a Source.Name column automatically added. I suggest to leave this column in your output table as it can form part of the Unique ID if your data is highly identical across the workbooks.
An optional step (not in my screenshot) is to add an Index column and concatenate the index number with a product/task name so it can make that specific line of data entry even more unique.
Once you added the Status column with data entered manually on the master table, load the master table back to query editor.
Then go back to the original query (Test (Input) in my example) and merge it with the reloaded output query. See my screen-shot for how to 'uniquely' merge the two tables.
The rest is self-explanatory. I think the key is finding elements of the Unique ID and incorporate it in the merge part.
Let me know if you have any questions. Cheers :)
I've spent way too much time on this now so I have to ask. Where are the drop down list values stored for the Role and PRO Affiliation columns? I know how to make dropdown lists, but only when fetched from a different column. In this case I can't find where those lists are.
The Excel File
In the cell of interest, go to the "DATA" tab and choose the "DATA VALIDATION".
The options opening up will show you where your data is coming from:
I have no previous experience in Access, VBA coding or in Excel macros prior to teaching myself the past month via these forums. Thank you forums and contributors. I have enjoyed my Access learnings so far, the challenge that it has provided and appreciate any help that I can get. As such, the code and methods that I have used to this point may well be convoluted and confusing. I will do my best to provide relevant details and accurate terminology.
I work in a lab and I am creating an Access Form for semi-automated reporting. Samples are received from clients and are logged into the Excel Table R&D Log. The worksheet is InProcess. Samples are sorted based on the site in which they originate and given a one or two letter site code (G, D, WH, etc.) and an ID "yy-000" in separate Excel columns (i.e. D 18-096). Samples may be submitted for multiple analyses (Metals, Water, Soil, etc.) and may even have multiple rows of reporting if multiple analytes are identified in the sample. There are several other columns, such as receipt date, reporting date, units, etc. Once samples are reported, I manually copy and paste them into the Archived worksheet, and delete the record and blank row from the InProcess worksheet. Since one sample may have multiple analyses and even more potential results, each record would be reported on a new Excel row (with the same D 18-096 ID number). Thus, there is not a single unique identifier or primary key for each sample in the current format. R&D Log is updated manually by lab technicians and the worksheet InProcess is a linked table in an Access Database.
The Access Database is using two combo boxes on a Form frmInProcess to filter a Query qryInProcess of the linked table. The combo boxes are filtering the report destination (one client may receive multiple site codes) and the analysis (reports are separated based on type of analysis). The Query is also filtering out blank results and blank dates, so only completed samples will appear on the filtered Form. I have generated VBA code to this point that will export the Form to a .pdf, save the file with unique filename, and open outlook to mail out the report. I have also managed to export the filtered Form frmInProcess to an Excel file Access Test (not the linked file).
What I would like to do now is to automate the transfer of completed test results from the Excel worksheet R&D Log: InProcess to R&D Log: Archived and delete the record from the InProcess worksheet. I am not sure if I can export the filtered Form into a linked Excel table, or if I must use a separate Excel file (or if it even matters for simplicity of code?). I would now like to read the exported filtered Form in Excel Access Test, lookup matching rows in R&D Log based on several criteria (site, ID, Analysis, Analyte, Report Date) and automate the transfer of records between R&D Log worksheets. End result being that Access generates reports for completed tests, and the records are removed from InProcess testing and transferred to Archived testing in Excel. I am guessing that I may need to close the Access application and perform this in Excel. Hope this is easy enough to follow.
Thank you.
In my experience, importing an Excel document into a temporary NEW (or totally empty) Access table is usually the easiest way to go. Then you do not have to worry about cell references like you do in Excel VBA. Even if the Excel document has old data in it with just a few new changes each time, importing it into a temporary Access table could be the simplest way to go, because then you can compare the data in this table with the data in another, permanent Access table and update the latter based on the former.
As far as the original Excel file, if you need to delete rows there, it might be quicker to export a new Excel file with just the data the old one is supposed to end up with, and then use VBA to delete (or - safer! - rename) the old file.
So the development process goes something like this:
Save import steps by first importing an Excel file via Access' ribbon options "External Data" (tab) ->"Excel" and when you finish, be sure to check the "Save import steps" box and note the name you give the "saved import" because you will need that in your VBA code.
In Access, write a function for deleting the table. The VBA code is:
Const cTable = "MyExcelTempTable"
If TableExists(cTable) Then
DoCmd.DeleteObject acTable, cTable
End If
Now you can test your delete function on the data you imported.
Write VBA code to import the same spreadsheet to create the same table:
Const cSavedImport = "Import-MyExcelTempTable"
' Import the Excel file
DoCmd.RunSavedImportExport cSavedImport
Write more VBA function(s) to check the imported table for bad data and then to copy it into the permanent table. You might be updating existing records or adding new ones. Either way, you could use Access queries or SQL to do this and run them from VBA.
Write a VBA function to rename the old Excel file. (You could use an InputBox if the Excel file name is different each time. I do this for importing Excel files, and I set a default value so I do not have to type as much.)
Write a VBA function to export the new version of the Excel file.
Make yourself a button on a form that, when clicked, runs a VBA function. Inside that function, run Steps 2 through 6, above.
I am not sure my answer exactly matches what you are trying to do, but hopefully you get enough of a picture of the workflow to figure out the details of what you need.
I have a table with 105 columns and around 300 rows in Sheet 1. I need in Sheet 2 a reduced version of the same table, filtered by some column values (not the first column).
I've looked at Pivot Tables but it seems that I can not get the same tabular structure. I have tried with Advanced Filter and I get an error:
"The extract range has a missing or illegal field name".
Could you help?
Microsoft's PowerQuery addin supports this. One of its many sources can be Excel Data-From Table.
I have discovered that one needs to run Advanced Filter from the destination sheet, in an unused place (best over the intended destination, not on it or below it).
Thanks
You can use the add-in for table-valued functions I developed to make any operations (including filtering, partitioning, aggregation, distribution etc.) on data tables in Excel.
Each table (ListObject in Excel) is an input or output parameter for a table-valued function. You can for example feed three tables as input parameters to a table function which generates some resultant tables.