How can I send a mail with a condition? - excel

I would like the message to be sent when there is a value in column H, for example "y" -> enter image description here
Sub sendCustEmails()
Dim objOutlook As Object
Set objOutlook = CreateObject("Outlook.Application")
Dim objEmail As Object
Set objEmail = objOutlook.CreateItem(oMailItem)
Dim strMailBody As String
intRow = 2
strISO = ThisWorkbook.Sheets("MS_Data").Range("B" & intRow).Text
While (strISO <> "")
Set objEmail = objOutlook.CreateItem(oMailItem)
StrMailSubject = ThisWorkbook.Sheets("Mail_Details").Range("A2").Text
strMailBody = "<BODY style='font-size:11pt;font-family:Calibri(Body)'>" & ThisWorkbook.Sheets("Mail_Details").Range("B2").Text & "</BODY>"
strMailBody = Replace(strMailBody, Chr(10), "<br>")
strFolder = "C:\Users\CIOTTIC\OneDrive - IAEA\Desktop\AL TEST"
strISO = ThisWorkbook.Sheets("MS_Data").Range("B" & intRow).Text
strSalutation = ThisWorkbook.Sheets("MS_Data").Range("C" & intRow).Text
strEmail = ThisWorkbook.Sheets("MS_Data").Range("D" & intRow).Text
strCC = ThisWorkbook.Sheets("MS_Data").Range("E" & intRow).Text
strFile = ThisWorkbook.Sheets("MS_Data").Range("F" & intRow).Text
strFile2 = ThisWorkbook.Sheets("MS_Data").Range("G" & intRow).Text
StrMailSubject = Replace(StrMailSubject, "<ISO>", strISO)
strMailBody = Replace(strMailBody, "<Salutation>", strSalutation)
With objEmail
.To = CStr(strEmail)
.CC = CStr(strCC)
.Subject = StrMailSubject
.BodyFormat = olFormatHTML
.Display
.Attachments.Add strFolder & "\" & strFile
.Attachments.Add strFolder & "\" & strFile2
.HTMLBody = strMailBody & .HTMLBody
.Send
End With
intRow = intRow + 1
strISO = ThisWorkbook.Sheets("MS_Data").Range("B" & intRow).Text
Wend
MsgBox "Done"
End Sub
Thank you very much!

How about :
Sub Test()
If Range("A1").Value <> "" Then
GoTo SendEmail
Else: Exit Sub
End If
Send Email:
'Enter the rest of your code here.
End Sub

Option Explicit ' Consider this mandatory
' Tools | Options | Editor tab
' Require Variable Declaration
' If desperate declare as Variant
Private Sub sendCustEmails_WithCondition()
' Late binding
Dim objOutlook As Object
Set objOutlook = CreateObject("Outlook.Application")
Dim objEmail As Object
Dim strISO As String
Dim strMailSubject As String
Dim longRow As Long
longRow = 2
strISO = ThisWorkbook.Sheets("MS_Data").Range("B" & longRow).Text
Debug.Print "strISO: " & strISO
While (strISO <> "")
If ThisWorkbook.Sheets("MS_Data").Range("H" & longRow).Text = "Y" Then
'Typo - use Option Explicit
'Set objEmail = objOutlook.CreateItem(oMailItem)
' For early binding oMailItem should be olMailItem
' This is "accepted" in late binding without Option Explicit.
' Appears the variable "oMailItem" which is empty is treated as a zero.
Set objEmail = objOutlook.CreateItem(0)
'strMailSubject = ThisWorkbook.Sheets("Mail_Details").Range("A2").Text
strMailSubject = "Subject is <ISO>"
strISO = ThisWorkbook.Sheets("MS_Data").Range("B" & longRow).Text
strMailSubject = Replace(strMailSubject, "<ISO>", strISO)
Debug.Print " strMailSubject: " & strMailSubject
With objEmail
.Subject = strMailSubject
.Display
End With
Else
' Not Y
Debug.Print " No mail."
End If
longRow = longRow + 1
strISO = ThisWorkbook.Sheets("MS_Data").Range("B" & longRow).Text
Debug.Print "strISO: " & strISO
Wend
MsgBox "Done"
End Sub

Related

Send Email with Attachments located in same folder as the workbook

I generate an Outlook HTML formatted email to send to the email address designated by cell.
I attach multiple files located in the same folder as the workbook with the FileDialog box.
I would like the initial folder that comes up to be the location of the current workbook.
Private Sub CommandButton1_Click()
Dim xStrFile As String
Dim xFilePath As String
Dim xFileDlg As FileDialog
Dim xFileDlgItem As Variant
Dim xOutApp As Outlook.Application
Dim xMailOut As Outlook.MailItem
Application.ScreenUpdating = False
Set xOutApp = CreateObject("Outlook.Application")
Set xMailOut = xOutApp.CreateItem(olMailItem)
Set xFileDlg = Application.FileDialog(msoFileDialogFilePicker)
If xFileDlg.Show = -1 Then
With xMailOut
.Display
.To = Range("C14").Value
.Subject = Range("B6").Value & " " & Range("B7").Value & " - " & Range("B9").Value & " Tile Estimate"
.HTMLBody = Range("B14").Value & "," & "<br/>" & vbCrLf & "Here is our tile estimate for the" & Range("B6").Value & " " & Range("B7").Value & " - " & Range("B9").Value & " project. Please respond to this email to confirm that you have received the proposal." & .HTMLBody
For Each xFileDlgItem In xFileDlg.SelectedItems
.Attachments.Add xFileDlgItem
Next xFileDlgItem
.Display
End With
End If
Set xMailOut = Nothing
Set xOutApp = Nothing
Application.ScreenUpdating = True
End Sub
Private Sub CommandButton3_Click()
End Sub
Update, here is what I ended up using
Sub Email_1()
Dim xStrFile As String
Dim xFilePath As String
Dim xFileDlg As FileDialog
Dim xFileDlgItem As Variant
Dim xOutApp As Outlook.Application
Dim xMailOut As Outlook.MailItem
Application.ScreenUpdating = False
Set xOutApp = CreateObject("Outlook.Application")
Set xMailOut = xOutApp.CreateItem(olMailItem)
Set xFileDlg = Application.FileDialog(msoFileDialogFilePicker)
xFileDlg.Filters.Clear
xFileDlg.Filters.Add "pdf files", "*.pdf"
xFileDlg.AllowMultiSelect = True
xFileDlg.InitialFileName = ThisWorkbook.Path
If xFileDlg.Show = -1 Then
With xMailOut
.Display
.To = Range("C13").Value
.Subject = Range("B5").Value & " " & Range("B6").Value & " - " & Range("B8").Value & " Tile Estimate"
.HTMLBody = "<p style='font-family:calibri;font-size:12.0pt'>" & Range("B13").Value & "," & "<br/>" & vbCrLf & "Here is our tile estimate for the " & Range("B5").Value & " " & Range("B6").Value & " - " & Range("B8").Value & " project. Please respond to this email to confirm that you have received the proposal." & .HTMLBody
For Each xFileDlgItem In xFileDlg.SelectedItems
.Attachments.Add xFileDlgItem
Next xFileDlgItem
.Display
End With
End If
Set xMailOut = Nothing
Set xOutApp = Nothing
Application.ScreenUpdating = True
End Sub

How to import table and mail it using Excel?

I am trying to send a table via email using Excel VBA Code. The Code is working good but it does not allow me to send data in the form of the table. The structure of the sheet is as under.
I want to send the table to start with Sr. NO. I am using the below code which is working perfectly. But it sends only data in the form of values rather than a table.
Sub Send_EmailFinal()
Dim xRg As Range
Dim I, J As Long
Dim xAddress As String
Dim xEmailBody As String
Dim xMailOut As Outlook.MailItem
Dim xOutApp As Outlook.Application
On Error Resume Next
xAddress = ActiveWindow.RangeSelection.Address
Set xRg = Range("H5:L32")
If xRg Is Nothing Then Exit Sub
Application.ScreenUpdating = False
Set xOutApp = CreateObject("Outlook.Application")
Set xMailOut = xOutApp.CreateItem(olMailItem)
For I = 1 To xRg.Rows.Count
For J = 1 To xRg.Columns.Count
xEmailBody = xEmailBody & " " & xRg.Cells(I, J).Value
Next
xEmailBody = xEmailBody & vbNewLine
Next
xEmailBody = "Hi" & vbLf & vbLf & " body of message you want to add" & vbLf & vbLf & xEmailBody & vbNewLine
With xMailOut
.subject = "Test"
.To = ""
.CC = ""
.subject = "Productivity Report"
.body = xEmailBody
.Display
'.Send
End With
Set xMailOut = Nothing
Set xOutApp = Nothing
Application.ScreenUpdating = True
End Sub
Please check it and guide me where I am doing wrong. Thanks
Create a function to build the HTML and the code in your sub can be minimal.
Option Explicit
Sub Send_EmailFinal()
Dim xMailOut As Outlook.MailItem
Dim xOutApp As Outlook.Application
Set xOutApp = CreateObject("Outlook.Application")
Set xMailOut = xOutApp.CreateItem(olMailItem)
With xMailOut
.BodyFormat = olFormatHTML
.To = "###"
.CC = ""
.Subject = "Productivity Report"
.HTMLBody = ToHTML(ActiveSheet.Range("H5:L32"))
.Display
'.Send
End With
Set xMailOut = Nothing
Set xOutApp = Nothing
End Sub
Function ToHTML(rng As Range) As String
Dim row As Range, cell As Range
Dim n As Long, s As String
s = "<p>Good Afternoon</p><p>Please see your productivity for lastweek, " & _
"any questions or concerns please let me or Claudia know</p>"
' table header
s = s & "<table border=""1"" width=""50%"" cellspacing=""0"" cellpadding=""3"" align=""center"">" & _
"<tr align=""center"" bgcolor=""#CCCCCC"">"
Set row = rng.Rows(1)
For Each cell In row.cells
s = s & "<th>" & cell & "</th>"
Next
s = s & "</tr>" & vbCrLf
' data
For n = 2 To rng.Rows.Count
Set row = rng.Rows(n)
' skip blank lines
If Len(row.cells(1, 1)) > 0 Then
s = s & "<tr align=""center"">"
For Each cell In row.cells
s = s & "<td>" & cell & "</td>"
Next
s = s & "</tr>" & vbCrLf
End If
Next
ToHTML = s & "</table>"
End Function
For my limited applications, I am sending more basic emails that do not require the use of the Outlook object.
Try the following code that sends whatever is selected on your screen.
In a new workbook write something in several cells, select them then run the code (do not expect somebody to answer the from that email address).
Sub EmailSelectedRange()
ActiveWorkbook.EnvelopeVisible = True
With ActiveSheet.MailEnvelope
.Item.To = "ThisIsAFakeEmailAddress#ThisIsAFakeEmailAddress.com"
.Item.Subject = "This is the subject of the email"
.Introduction = "This is a text in the email"
.Item.Send
End With
End Sub

Automated emails based on data in Excel sheet

I need to send and email based on the expiry date of different machines.
I want to include all the expired machines in one email, as opposed to multiple emails.
The Excel sheet includes expiration date in column "I", the name of the machine in column "B", and has a function that calculates if my machines are "calibrated", "expired", or "near expiration", in column "P".
Private Sub Workbook_Open()
Dim Instrument As String
Dim Status As String
Status = Range("P6").Value
If IsNull(Status) = True Then Exit Sub
If Status = "Expiring Soon" Then
Instrument = Range("B6").Value
Mail_Expiring_Soon_Outlook Instrument
End If
If Status = "Expired" Then
Instrument = Range("B6").Value
Mail_Expired_Outlook Instrument
End If
End Sub
Sub Mail_Expiring_Soon_Outlook(Instrument As String)
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Attention" & vbNewLine & vbNewLine & _
"The " & Instrument & " calibration is due within 30 days." & vbNewLine & vbNewLine & _
"Please arrange calibration."
On Error Resume Next
With xOutMail
.To = ""
.CC = ""
.BCC = ""
.Subject = "Calibration Due within 30 days"
.Body = xMailBody
.Display
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Sub Mail_Expired_Outlook(Instrument As String)
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Warning!" & vbNewLine & vbNewLine & _
"The " & Instrument & " calibration is expired." & vbNewLine & vbNewLine & _
"Please arrange calibration."
On Error Resume Next
With xOutMail
.To = ""
.CC = ""
.BCC = ""
.Subject = "Warning! Calibration is Expired"
.Body = xMailBody
.Display
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
If I've understood what you're aiming for, you could simply loop through all the rows adding machine names to one of two variables depending on the status.
You could use something like the following...
Private Sub Workbook_Open()
Dim ExpiringSoon As String
Dim Expired As String
Dim Subject As String
Dim Body As String
Dim Row As Long
' Loop through rows, from row 2 until the last used row in column B
For Row = 2 To Cells(Rows.Count, "B").End(xlUp).Row
Select Case Cells(Row, "P")
Case "Expiring Soon"
ExpiringSoon = ExpiringSoon & Cells(Row, "B") & vbNewLine
Case "Expired"
Expired = Expired & Cells(Row, "B") & vbNewLine
End Select
Next
If ExpiringSoon <> "" Then
Subject = "Calibration Due within 30 days"
Body = "Attention" & vbNewLine & vbNewLine & _
"Calibration is due within 30 days for the following machines:" & vbNewLine & _
ExpiringSoon & vbNewLine & _
"Please arrange calibration."
Send_Mail Subject, Body
End If
If Expired <> "" Then
Subject = "Warning! Calibration is Expired"
Body = "Warning!" & vbNewLine & vbNewLine & _
"Calibration is expired for the following machines:" & vbNewLine & _
Expired & vbNewLine & _
"Please arrange calibration."
Send_Mail Subject, Body
End If
End Sub
Sub Send_Mail(Subject As String, Body As String)
On Error Resume Next
With CreateObject("Outlook.Application").CreateItem(0)
.Subject = Subject
.BodyFormat = 1
.Body = Body
.Display
End With
End Sub
Private Sub Workbook_Open()
Dim Instrument1 As String
Dim Instrument2 As String
Dim ws As Worksheet
Dim Status As String
Set ws = Sheets("DAQ Fault Log")
lr = ws.Range("A" & Rows.Count).End(xlUp).Row
' MsgBox "This code ran at Excel start!"
' On Error Resume Next
' If Target.Cells.Count > 1 Then Exit Sub
counter1 = 0
counter2 = 0
On Error Resume Next
For i = 2 To lr
Status = ws.Range("P" & i).Value
If Status = "Expiring Soon" Then
Instrument1 = Instrument1 & ws.Range("B" & i).Value & ", "
counter1 = counter1 + 1
End If
If Status = "Expired" Then
Instrument2 = Instrument2 & ws.Range("B" & i).Value & ", "
counter2 = counter2 + 1
End If
Next i
If counter1 > 0 And counter1 = 1 Then Mail_Expiring_Soon_Outlook Left(Instrument1, Len(Instrument1) - 2)
If counter1 > 0 And counter1 > 1 Then Mail_Expiring_Soon_Outlook Left(Instrument1, Len(Instrument1) - 1)
If counter2 > 0 And counter2 = 1 Then Mail_Expired_Outlook Left(Instrument2, Len(Instrument2) - 2)
If counter2 > 0 And counter2 > 1 Then Mail_Expired_Outlook Left(Instrument2, Len(Instrument2) - 1)
End Sub
Sub Mail_Expiring_Soon_Outlook(Instrument1 As String)
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Attention" & vbNewLine & vbNewLine & _
"The " & Instrument1 & " calibration is due within 30 days." & vbNewLine & vbNewLine & _
"Please arrange calibration."
On Error Resume Next
With xOutMail
.to = ""
.CC = ""
.BCC = ""
.Subject = "Calibration Due within 30 days"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Sub Mail_Expired_Outlook(Instrument2 As String)
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Warning!" & vbNewLine & vbNewLine & _
"The " & Instrument2 & " calibration is expired." & vbNewLine & vbNewLine & _
"Please arrange calibration."
On Error Resume Next
With xOutMail
.to = ""
.CC = ""
.BCC = ""
.Subject = "Warning! Calibration is Expired"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub

Looping through last row

My code is looping through all rows except the last one. How can I fix it??
Sub Send_CPR_Expiration_Sites()
Dim iCounter As Integer
Dim Dest As Variant
Dim SDest As String
Dim OutApp As Outlook.Application
Dim objOutlookMsg As Outlook.MailItem
' Create a new Outlook object
For iCounter = 4 To WorksheetFunction.CountA(Columns(1))
Set OutApp = CreateObject("Outlook.Application")
Set objOutlookMsg = OutApp.CreateItem(olMailItem)
' Subject
strSubj = "Immediate Action Required: Out of Compliance for "
On Error GoTo dbg
' Create a new item (email) in Outlook
strbody = ""
SiteLead = Cells(iCounter, 41).Value
SafetyR = Cells(iCounter, 42).Value
SafetySR = Cells(iCounter, 43).Value
SafetySS = Cells(iCounter, 44).Value
SiteCode = Cells(iCounter, 6).Value
'Make the body of an email
strbody = "Dear " & SiteCode & " Team," & vbCrLf
strbody = strbody & vbCrLf
strbody = strbody & "blah blah blah" & vbCrLf
strbody = strbody & vbCrLf
strbody = strbody & "Let us know if you have any questions. Thank you!"
strbody = strbody & vbCrLf
objOutlookMsg.To = SiteLead
objOutlookMsg.CC = SafetyR & ";" & SafetySR & ";" & SafetySS
objOutlookMsg.Importance = olImportanceHigh
objOutlookMsg.Subject = strSubj & SiteCode
objOutlookMsg.BodyFormat = 1
objOutlookMsg.Attachments.Add "C:\Users"
objOutlookMsg.Attachments.Add "C:\Users"
' 1 – text format of an email, 2 - HTML format
objOutlookMsg.Body = strbody
objOutlookMsg.Display
Next iCounter
dbg:
'Display errors, if any
If Err.Description <> "" Then MsgBox Err.Description
Set objOutlookMsg = Nothing
Set OutApp = Nothing
End Sub
For iCounter = 4 To WorksheetFunction.CountA(Columns(1))
If you had blanks in (eg) A1:A2 and data in A3:A20 then the loop is going to run from 4 to 18, not 4 to 20
This is a better way to set the end of the for loop:
For iCounter = 4 To Cells(rows.count, 1).End(xlUp).Row

Modify email sending macro to include attachment

I would like to modify this script to include an attachment in the email that it creates. Cell F5 on worksheet "Instructions" contains the file path. I've tried to modify it using information from several different sources.
Here is a working version, pre-attachment attempts:
Sub CreateMails()
Dim objOutlook As Object
Dim objMail As Object
Dim rngTo As Range
Dim rngSubject As Range
Dim rngBody As String
Dim rngAttach As Range
Dim SigString As String
Set objOutlook = CreateObject("Outlook.Application")
Set objMail = objOutlook.CreateItem(0)
With Worksheets("Data validation")
Set rngTo = .Range("J63")
Set rngSubject = .Range("J61")
strbody = "One time vendor number request." & vbNewLine & vbNewLine & _
"Thank you," & vbNewLine & vbNewLine & _
"__________________________________" & vbNewLine & _
.Range("J67") & vbNewLine & vbNewLine & _
"My Company" & vbNewLine & _
"123 Address street" & vbNewLine & _
"City, State, Zip, USA" & vbNewLine & _
"Telephone:"
End With
With objMail
.To = rngTo.Value
.Subject = rngSubject.Value
.Body = strbody
.Save
End With
Set objOutlook = Nothing
Set objMail = Nothing
Set rngTo = Nothing
Set rngSubject = Nothing
Set strbody = Nothing
Set rngAttach = Nothing
End Sub
All you should need is:
With objMail
.To = rngTo.Value
.Subject = rngSubject.Value
.Body = strbody
.attachments.Add Range("F5").Value 'add the attachment
.Save
End With
Using your code, this worked for me.
Hi I can share the below template code which i use for creating and attaching a sheet from my workbook as a PDF _ i've changed some of the "text" values but the rest is the same.
You could work with this to include the attachment, and send as xlsx if required.
Sub SendWorkSheetToPDF()
Dim Wb As Workbook
Dim FileName As String
Dim OutlookApp As Object
Dim OutlookMail As Object
Dim SH As Worksheet
Dim cell As Range
Dim strto As String
Dim Strcc As String
Application.ScreenUpdating = False
'To'
For Each cell In ThisWorkbook.Sheets("Mail_addresses").Range("A2:A15")
If cell.Value Like "?*#?*.?*" Then
strto = strto & cell.Value & ";"
End If
Next cell
If Len(strto) > 0 Then strto = Left(strto, Len(strto) - 1)
On Error Resume Next
'CC'
For Each cell In ThisWorkbook.Sheets("Mail_addresses").Range("B2:B15")
If cell.Value Like "?*#?*.?*" Then
Strcc = Strcc & cell.Value & ";"
End If
Next cell
If Len(Strcc) > 0 Then Strcc = Left(Strcc, Len(Strcc) - 1)
On Error Resume Next
Set Wb = Application.ActiveWorkbook
FileName = "afilename"
xIndex = VBA.InStrRev(FileName, ".")
If xIndex > 1 Then FileName = VBA.Left(FileName, xIndex - 1)
FileName = FileName & ".pdf"
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, FileName:=FileName
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
With OutlookMail
.To = strto
.CC = Strcc
.BCC = ""
.Subject = "subject text"
.Body = "All," & vbNewLine & vbNewLine & _
"Please see attached daily " & vbNewLine & vbNewLine & _
"Kind Regards" & vbNewLine & _
" "
.Attachments.Add FileName
.Send
End With
Kill FileName
Set OutlookMail = Nothing
Set OutlookApp = Nothing
MsgBox "Email Sent"
End Sub

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