Changing formulas to values - excel

I have this code that exports a worksheet to the desktop. I want to change the formulas to values but only in the exported file, but I don't know how to do it.
Thanks.
Sub ExportWorksheets()
Dim worksheet_list As Variant, worksheet_name As Variant
Dim new_workbook As Workbook
Dim saved_folder As String
Dim File_name As String
Dim New_File_Name As String
worksheet_list = Array("Sheet_02")
'// makes sure you close the path with a back slash \
saved_folder = Environ("userprofile") & "\Desktop\"
For Each worksheet_name In worksheet_list
On Error Resume Next
' Opens a new Excel wokrobook
Set new_workbook = Workbooks.Add
File_name = ThisWorkbook.Name
File_name_02 = Replace(File_name, ".xlsm", "")
New_File_Name = worksheet_name & "_" & File_name_02 & ".xlsx"
ThisWorkbook.Worksheets(worksheet_name).Copy new_workbook.Worksheets(1)
new_workbook.SaveAs saved_folder & New_File_Name, 51
new_workbook.Close False
Next worksheet_name
MsgBox "Export completed. " & New_File_Name, vbInformation
End Sub

Please, try the next updated code. You do not need to previously create a new workbook, and .Value = .Value does what you need:
Sub ExportWorksheets()
Dim worksheet_list As Variant, worksheet_name As Variant
Dim saved_folder As String, File_name As String, New_File_Name As String
worksheet_list = Array("Sheet_02")
'// makes sure you close the path with a back slash \
saved_folder = Environ("userprofile") & "\Desktop\"
For Each worksheet_name In worksheet_list
File_name = ThisWorkbook.name
File_name_02 = Replace(File_name, ".xlsm", "")
New_File_Name = worksheet_name & "_" & File_name_02 & ".xlsx"
ThisWorkbook.Worksheets(worksheet_name).Copy 'it automatically create a new workbook with the content of the respective sheet
With ActiveWorkbook.Sheets(1).UsedRange
.value2 = .value2 'value2 is faster and may be used since the range has the same format...
End With
ActiveWorkbook.saveas saved_folder & New_File_Name, 51
ActiveWorkbook.Close False
Next worksheet_name
MsgBox "Export completed. " & New_File_Name, vbInformation
End Sub

Related

Select and save specific sheets as new workbook

I need to write a macro that allows me to select which workbook sheets I want to save as a new file separately.
I am currently doing it with the following code, but it saves all the sheets as a new file. I would like to be able to select or define which sheets I want to save.
Sub Save_sheets_xlsx()
Dim Path As String
Path = Application.ActiveWorkbook.Path
Dim FileName As String
FileName = Left(ActiveWorkbook.Name, Len(ActiveWorkbook.Name) - 5)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
For Each xWs In ThisWorkbook.Sheets
xWs.Copy
Application.ActiveWorkbook.SaveAs FileName:=Path & "\" & FileName & " " & xWs.Name & ".xlsx"
Application.ActiveWorkbook.Close False
Next
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub
Export Sheets As New Workbooks
Option Explicit
Sub ExportSheets()
Const SheetNameList As String = "Sheet1,Sheet2,Sheet3" ' commas no spaces!
Dim SheetNames() As String: SheetNames = Split(SheetNameList, ",")
Dim FolderPath As String: FolderPath = ThisWorkbook.Path
Dim BaseName As String
BaseName = Left(ThisWorkbook.Name, Len(ThisWorkbook.Name) - 5)
Application.ScreenUpdating = False
Dim sh As Object
Dim FilePath As String
For Each sh In ThisWorkbook.Sheets(SheetNames)
sh.Copy
FilePath = FolderPath & "\" & BaseName & " " & sh.Name & ".xlsx"
Application.DisplayAlerts = False ' overwrite without confirmation
Workbooks(Workbooks.Count).SaveAs FileName:=FilePath
Application.DisplayAlerts = True
Application.ActiveWorkbook.Close SaveChanges:=False
Next
Application.ScreenUpdating = True
MsgBox "Sheets exported.", vbInformation
End Sub

Copy data from a workbook to an existing workbook

I'm working on Excel for Mac, v16.53, with OS Catalina v10.15.7
I have an Excel workbook called SCRIPT with two sheets.
Sheet 1 has data entry areas and sheet 2 compiles those entries into a pseudo-table. The data in sheet 1 changes with every new person that is interviewed.
The data in sheet 2 is in columns A, B, H, I and J. It is non-contiguous and doesn't always have row 1 populated.
I can copy those five columns to a new csv file called Telesales-Leads-TODAY'S DATE.
The issue is when there already is a Telesales-Leads-TODAY'S DATE file.
The script is supposed to:
If Telesales-Leads-TODAY'S DATE file does not exist:
Start a new one.
Copy/paste the new SCRIPT data and save the Telesales-Leads-TODAY'S DATE file.
If a Telesales-Leads-TODAY'S DATE file does exist:
Copy the new data from the SCRIPT workbook to the first 100% empty column of the Telesales-Leads-TODAY'S DATE file.
Save the file with the same name (Telesales-Leads-TODAY'S DATE) in csv format.
It throws an error AFTER it copies the data from the SCRIPT workbook but BEFORE it has a chance to completely open the Telesales-Leads-TODAY'S DATE file.
I am using the MsgBox to debug.
Sub BackUpScriptData()
Dim strFileName As String
Dim strFileExists As String
Dim finalcolumn As Integer
Dim firstemptycolumn As Integer
Dim csvOpened As Workbook
Dim oneCell As Range
Dim myCSVFileName As String
Dim myWB As Workbook
Dim tempWB As Workbook
Dim rngToSave As Range
Dim col As String
Dim ColumnNumber As Integer
Dim ColumnLetter As String
Dim colstart As String
Dim CellAddress As String
Dim TestChar As String
Dim NumberToLetter As String
Application.ScreenUpdating = False
Application.Calculation = xlCalculationManual
Application.DisplayAlerts = False
On Error GoTo err
strFileName = "/Users/XXXXXXXX/Library/Group Containers/XXXXXXXX.Office/User Content.localized/Startup.localized/Excel/" & "Telesales-Leads-" & VBA.Format(VBA.Now, "mm-dd-yyyy") & ".csv"
strFileExists = Dir(strFileName)
If strFileExists = "" Then
MsgBox strFileName & " ~~~~~~~~doesn't exist"
Set myWB = ThisWorkbook
myCSVFileName = "/Users/XXXXXXXX/Library/Group Containers/XXXXXXXX.Office/User Content.localized/Startup.localized/Excel/" & "Telesales-Leads-" & VBA.Format(VBA.Now, "mm-dd-yyyy") & ".csv"
Set rngToSave = Range("A1:B69,H1:J69")
rngToSave.Copy
Set tempWB = Application.Workbooks.Add(1)
With tempWB
.Sheets(1).Range("A1").PasteSpecial xlPasteValues
.SaveAs FileName:=myCSVFileName, FileFormat:=xlCSV, CreateBackup:=False
.Close
End With
Else
Set myWB = ThisWorkbook
Set rngToSave = Range("A1:B69,H1:J69")
rngToSave.Copy
Set csvOpened = Workbooks.Open(FileName:=strFileName)
MsgBox "csvOpened is " & csvOpened
With csvOpened
Set oneCell = Range("A1")
Do While WorksheetFunction.CountA(oneCell.EntireColumn)
Set oneCell = oneCell.Offset(0, 1)
Loop
MsgBox "oneCell.Column is " & oneCell.Column
End With
CellAddress = Cells(1, ColNum).Address
For i = 2 To Len(CellAddress)
TestChar = Mid(CellAddress, i, 1)
If TestChar = "$" Then Exit For
NumberToLetter = NumberToLetter & Mid(CellAddress, i, 1)
Next i
MsgBox "colstart is " & colstart
With csvOpened
.Sheets(1).Range(colstart & "1").PasteSpecial xlPasteValues
.SaveAs FileName:=myCSVFileName, FileFormat:=xlCSV, CreateBackup:=False
.Close
End With
End If
err: MsgBox "failed to copy."
Application.DisplayAlerts = True
Application.ScreenUpdating = True
Application.Calculation = xlCalculationAutomatic
End Sub
The code is essentially the same for creating a new workbook or updating an existing, the only difference being the column where the data is to be pasted. As this is a csv file then UsedRange is a simple way to determine the last clear column.
Sub BackUpScriptData2()
Const FOLDER = "/Users/XXXXXXXX/Library/Group Containers/XXXXXXXX.Office/" & _
"User Content.localized/Startup.localized/Excel/"
Const PREFIX = "Telesales-Leads-"
Dim wb As Workbook, wbCSV As Workbook
Dim ws As Worksheet, rngToSave As Range
Dim colNum As Long, myCSVFileName As String
myCSVFileName = PREFIX & VBA.Format(VBA.Now, "mm-dd-yyyy") & ".csv"
' check if file exists
If Len(Dir(FOLDER & myCSVFileName)) = 0 Then
' not exists
MsgBox "'" & myCSVFileName & "'" & vbCrLf & _
"does not exist, it will be created", vbInformation, FOLDER
Set wbCSV = Workbooks.Add()
colNum = 1
Else
' exists
Set wbCSV = Workbooks.Open(FOLDER & myCSVFileName)
With wbCSV.Sheets(1).UsedRange
colNum = .Column + .Columns.Count
End With
MsgBox "'" & myCSVFileName & "'" & vbCrLf & _
"exists, it will extended from column " & colNum, vbInformation, FOLDER
End If
' copy and save
Set wb = ThisWorkbook
Set ws = wb.Sheets("Sheet2")
Set rngToSave = ws.Range("A1:B69,H1:J69")
rngToSave.Copy
With wbCSV
.Sheets(1).Cells(1, colNum).PasteSpecial xlPasteValues
.SaveAs Filename:=FOLDER & myCSVFileName, FileFormat:=xlCSV, CreateBackup:=False
.Close False
End With
MsgBox "File saved to " & myCSVFileName, vbInformation, FOLDER
End Sub

Loop to save worksheet in new workbook

I want to run through a specific sheet (from & to) save those ws as a new file in a folder, if the folder doesn't exist then create.
I'm able to do it to one sheet.
ActiveSheet.Next.Select
If Range("F3").Value = "" Then
Windows("Import OT.xlsm").Activate
Sheets("Cash").Select
Dim filename101 As String
Dim path101 As String
Application.DisplayAlerts = False
path101 = Environ("UserProfile") & "\Dropbox\A271\5 Oppgjor\" & 2020 & "\"
filename101 = Range("B1").Value & ".xlsx"
ActiveWorkbook.SaveAs path101 & Range("A2") & "\" & Range("A1") & " " & filename101,xlOpenXMLWorkbook
Application.DisplayAlerts = True
Else
Cells.Select
Range("F3").Activate
Selection.Copy
Workbooks.Add
ActiveSheet.Paste
Dim Path1 As String
Dim fpathname1 As String
Path1 = Environ("UserProfile") & "\Dropbox\A271\4 Lonnslipper\"
fpathname1 = Path1 & Range("F3") & "\" & Range("F2") & " " & Range("B3") & ".xlsx"
path01 = Environ("UserProfile") & "\Dropbox\A271\4 Lonnslipper\" & Range("F3")
Dim path001 As String
Dim Folder As String
Folder = Dir(path01, vbDirectory)
If Folder = vbNullString Then
VBA.FileSystem.MkDir (path01)
ActiveWorkbook.SaveAs filename:=fpathname1, FileFormat:=51
ActiveWorkbook.Close
Sheets("Cash").Select
Else
ActiveWorkbook.SaveAs filename:=fpathname1, FileFormat:=51
ActiveWorkbook.Close
Sheets("Cash").Select
End If
End If
End Sub
I want this as a loop is because I have a few tens of sheets. For it to work I think I need to write it specific time, but with loop I learned I don't need to do that.
Excel file sheet
https://onedrive.live.com/view.aspx?resid=AF6FF2618C09AC74!29027&ithint=file%2cxlsx&authkey=!AHcJjYCu8D0NTNY
According to your comment where you wrote the steps:
Read the comments
Try to run the code using F8 key and see where you need to change it.
As you're learning, please note to first write the steps in plain English Norsk and then develop your code.
See how I just followed your steps with readable code.
Code:
Public Sub GenerateCustomersFiles()
' 1) Active sheet (oppgjør 1-20)
Dim targetSheet As Worksheet
For Each targetSheet In ThisWorkbook.Sheets
' Check only sheets with string in name
If InStr(targetSheet.Name, "Oppgjør") > 0 Then
' 2) look if value in F3 is empty
If targetSheet.Range("F3").Value = vbNullString Then
' 3) if it is, do select "cash" sheet and save this file (its name and path are given above what it should be named)
Dim fileName As String
Dim filePath As String
Dim folderPath As String
folderPath = Environ("UserProfile") & "\Dropbox\A271\5 Oppgjor\" & 2020 & "\"
fileName = targetSheet.Range("B1").Value & ".xlsx"
filePath = folderPath & targetSheet.Range("A2") & "\" & targetSheet.Range("A1") & " " & fileName
ThisWorkbook.Worksheets("Cash").Select
ThisWorkbook.SaveAs filePath, xlOpenXMLWorkbook
Else
' 4) if it doesn't, do open selected sheet to a new workbook and save that in clients name folder (folder and path given above in code section)
folderPath = Environ("UserProfile") & "\Dropbox\A271\4 Lonnslipper\" & targetSheet.Range("F3")
fileName = targetSheet.Range("F2") & " " & targetSheet.Range("B3") & ".xlsx"
filePath = folderPath & "\" & fileName
' 5) check if clients folder exist or not for the file to be saved in.
' if folder doesnt exist,
' create new and save file there.
CreateFoldersInPath folderPath
' if folder exist just save the file there
Dim targetWorkbook As Workbook
Set targetWorkbook = Workbooks.Add
targetSheet.Copy before:=targetWorkbook.Sheets(1)
targetWorkbook.SaveAs filePath, 51
targetWorkbook.Close
End If
End If
Next targetSheet
End Sub
' Credits: https://stackoverflow.com/a/31034201/1521579
Private Sub CreateFoldersInPath(ByVal targetFolderPath As String)
Dim strBuildPath As String
Dim varFolder As Variant
If Right(targetFolderPath, 1) = "\" Then targetFolderPath = Left(targetFolderPath, Len(targetFolderPath) - 1)
For Each varFolder In Split(targetFolderPath, "\")
If Len(strBuildPath) = 0 Then
strBuildPath = varFolder & "\"
Else
strBuildPath = strBuildPath & varFolder & "\"
End If
If Len(Dir(strBuildPath, vbDirectory)) = 0 Then MkDir strBuildPath
Next varFolder
'The full folder path has been created regardless of nested subdirectories
'Continue with your code here
End Sub
Let me know how it goes

Fastest way to put files in a network folder / saveas or filecopy?

I want to save Excel files in both the local drive and in the network folder. Currently I am doing it with SaveAs (local) and another SaveAs (network), is it faster to do a SaveAs then FileCopy?
Code below:
Sub SaveAs()
Dim ws As Worksheet
Dim ws_console As Worksheet
Dim long_col_number As Long
Dim long_sheets_count As Long
Dim arr_sheet_names As Variant
Dim str_password As String
Dim str_datetoday As String
Dim str_datetoday_path As String
Dim str_datetoday_network_path As String
str_datetoday = Format(Date, "yyyy-mm-dd")
str_datetoday_path = "C:\Users\" & Environ("Username") & "\Desktop\Report\" & str_datetoday
str_datetoday_network_path = "\\servername\data\reports\US Reports Daily\" & str_datetoday
If Dir(str_datetoday_path, vbDirectory) = "" Then
MkDir (str_datetoday_path)
MsgBox "Making directory"
End If
If Dir(str_datetoday_network_path, vbDirectory) = "" Then
MkDir (str_datetoday_network_path)
End If
For Each ws In ThisWorkbook.Worksheets
If ws.CodeName = "AILD_01_Console" Then
Set ws_console = ws
Exit For
End If
Next ws
long_col_number = 0
For long_col_number = 1 To 8
long_sheets_count = Application.WorksheetFunction.CountA(ws_console.Range(Cells(16, long_col_number), Cells(24, long_col_number)))
arr_sheet_names = ws_console.Range(Cells(16, long_col_number), Cells(15 + long_sheets_count, long_col_number))
arr_sheet_names = Application.WorksheetFunction.Transpose(arr_sheet_names)
Worksheets(arr_sheet_names).Copy
ActiveWorkbook.SaveAs _
Filename:=str_datetoday_path & "\" & ws_console.Cells(15, long_col_number) & " - " & Format(Date, "yyyy-mm-dd"), _
FileFormat:=51
ActiveWorkbook.SaveAs _
Filename:=str_datetoday_network_path & "\" & ws_console.Cells(15, long_col_number), _
FileFormat:=51
ActiveWorkbook.Close False
Next long_col_number
ws_console.Activate
End Sub
Thank you very much for all the help.

Create new workbook from existing worksheet

How to copy the entire worksheet from a workbook and save it as new workbook to a specific directory with the customized filename(I am trying to pick the filename from on of the cells in the worksheet. The sheet that I need to copy has few merged cells too.
Sub CopyItOver()
Dim fname As String
Dim fpath As String
Dim NewBook As Workbook
Dim name as String
fpath = "C:\Users\..\"
fname = "List" & name & ".xlsm"
name = Range("c3").Value
Set NewBook = Workbooks.Add
ActiveWorkbook.Sheets("Generator").Copy Before:=NewBook.Sheets(1)
If Dir(fpath & "\" & fname) <> "" Then
MsgBox "File " & fpath & "\" & fname & " already exists"
Else
NewBook.SaveAs FileName:=fpath & "\" & fname
End If
End Sub
When I run this it, give me Subscript out of range error in this line
ActiveWorkbook.Sheets("Generator").Copy Before:=NewBook.Sheets(1)
Suggest you try it like this:
Check to see if Generator exists before progressing
If you use .Copy then the worksheet is automatically copied to a new workbook (so you don't need to add a new book first)
code
Sub CopyItOver()
Dim fname As String
Dim fpath As String
Dim name As String
Dim ws As Worksheet
fpath = "C:\Users\..\"
fname = "List" & name & ".xlsm"
name = Range("c3").Value
On Error Resume Next
Set ws = ThisWorkbook.Sheets("Generator")
On Error GoTo 0
If ws Is Nothing Then
MsgBox "sheet doesn't exist"
Exit Sub
End If
If Dir(fpath & "\" & fname) = vbNullString Then
ThisWorkbook.Sheets("Generator").Copy
ActiveWorkbook.SaveAs Filename:=fpath & "\" & fname
Else
MsgBox "File " & fpath & "\" & fname & " already exists"
End If
End Sub

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