I have taken on a spreadsheet that has a VBA routine to read outlook emails
It works fine for me on Excel2010 (using the Outlook Office14.0 Object library) but now doesnt work for my colleague who's on Excel2016 (he's referenced the Outlook Office16.0 Object library in the VBA references), here's the key bits of code:
Dim olItms As Outlook.Items, Dim olMail As Variant,
For Each olMail In olItms
mailContents() = Split(olMail.Body, Chr(13))
I can add a Watch and see all of the emails in the chosen folder are in the olItms array
I can view the properties for each olMail object, eg sender & time received, all look fine.
In my Excel2010 I can read the .Body property and write it to Excel etc
In his Excel2016 I can similarly add a Watch and see all of the emails
I can similarly view the properties for each olMail object
However I cannot read the .Body property, it shows as <> instead of the text and nothing is read
In his Excel2016 session I can use the VBA to open/activate the email
I can also write to the .Body property in the VBA, eg olMail.Body = "test text" works, replacing the body of text in the open/activate email with "test text"
However I still can't read the body text.
The other similar fields (HTMLBody, RTFBody) similarly show as <> with no text read
I can't see anything in his Outlook properties that could be restricting it
The emails definitely have body text in them, as they get read ok in my Excel2010
The Outlook16 object libary must be working ok as the other email properties are reading ok (unless it could be partly working ?)
Here's a copy of all the code up to the error point (with some names changed)
Sub GetIncomeUpdatesFromInbox()
Dim olApp As Outlook.Application
Dim olNs As Outlook.Namespace
Dim olFldr As Outlook.MAPIFolder
Dim olMailbox As Outlook.MAPIFolder
Dim olItms As Outlook.Items
Dim olMail As Variant, vRow As Variant
Dim i As Long
Dim FolderAddress As String, arrFolders() As String, mailContents() As String
Dim EarliestDate As Date
Set olApp = New Outlook.Application
Set olNs = olApp.GetNamespace("MAPI")
On Error Resume Next
Set olMailbox = olNs.Folders("mailbox#company.com").Folders("Inbox")
'Produces the relevant folder as a string
If Range("FolderAddress") = "Update" Or Range("FolderAddress") = "Create" Then
FolderAddress = "\\mailbox#company.com\*Folders\Data\xxx\"
Else
FolderAddress = "\\mailbox#company.com\*Folders\Data\xxx\Update\"
End If
FolderAddress = FolderAddress + Range("FolderAddress")
'changes Folder address into an array
arrFolders() = Split(FolderAddress, "\")
'Enters first part of fodler address
Set olFldr = olNs.Folders.Item(arrFolders(2))
'Navigates to relevant folder
If Not olFldr Is Nothing Then
For i = 3 To UBound(arrFolders)
Set colFolders = olFldr.Folders
Set olFldr = Nothing
Set olFldr = colFolders.Item(arrFolders(i))
If olFldr Is Nothing Then
Exit For
End If
Next
End If
Application.DisplayStatusBar = True
Set olItms = olFldr.Items
'Sorts emails by date received
olItms.Sort “Received”
i = 1
UserForm1.TextBox1 = Format(CDate(Evaluate("WORKDAY(TODAY(),-1)")), "dd/mm/yyyy")
UserForm1.TextBox2 = Format(CDate(Evaluate("WORKDAY(TODAY(),-0)")), "dd/mm/yyyy")
UserForm1.Show
EarliestDate = UserForm1.TextBox1
LatestDate = UserForm1.TextBox2
'moves through mails one by one for all emails received after specified earliest date"
iColumn = 3
For Each olMail In olItms
If LatestDate > CDate(olMail.ReceivedTime) Then
If CDate(olMail.ReceivedTime) > EarliestDate Then
'Splits content of the mail into an array with each element of the array one line in the original email
mailContents() = Split(olMail.Body, Chr(13))
Try to use the GetInspector or Display method before getting the message body.
Another point is a security trigger in the Outlook object model. Outlook may restrict access to secure properties when you automate the host from another process. You may try to run the same code from a COM add-in where you deal with a safe Application instance which doesn't trigger a security issue. There are several ways for suppressing such issues when dealing with OOM:
Use a third-party components for suppressing Outlook security warnings/issues. See Security Manager for Microsoft Outlook for more information.
Use a low-level API instead of OOM. Or any other third-party wrappers around that API, for example, Redemption.
Develop a COM add-in which has access to the trusted Application object. And then communicate from a standalone application with an add-in using standard .Net tools (Remoting).
Use group policy objects for setting up machines.
Install any AV software with the latest databases (up to date).
There are other aspects in the code listed above. Let's cover them in depth.
Instead of using the following code:
Set olMailbox = olNs.Folders("mailbox#company.com").Folders("Inbox")
You need to use the GetDefaultFolder method of the Namespace or Store class which is similar to the GetDefaultFolder method of the NameSpace object. The difference is that this method gets the default folder on the delivery store that is associated with the account, whereas NameSpace.GetDefaultFolder returns the default folder on the default store for the current profile.
Iterating over all items in the folder is not really a good idea:
For Each olMail In olItms
If LatestDate > CDate(olMail.ReceivedTime) Then
If CDate(olMail.ReceivedTime) > EarliestDate Then
Use the Find/FindNext or Restrict methods of the Items class instead. Read more about these methods in the following articles:
How To: Retrieve Outlook calendar items using Find and FindNext methods
How To: Use Restrict method in Outlook to get calendar items
Related
At work I have two e-mail accounts in outlook. One is an individual e-mail and the other is a general department e-mail.
How would I use VBA to get excel to access the general e-mail and pull the sender of each e-mail into a string? I need to iterate over each e-mail in the inbox ignoring e-mails in any sub folders.
Here's the code I've written so far. Hopefully I'm at least on the right track.
Public Sub test()
Dim emailApp As Outlook.Application, emailNamespace As Outlook.Namespace
Dim oFolder As MAPIFolder, oMail As Outlook.MailItem
Dim iSelect As Outlook.AccountSelector, iBox As Outlook.Account
Dim tEmailAddress As String
Set emailApp = New Outlook.Application
Set emailNamespace = OutlookApp.GetNamespace("MAPI")
Set oFolder = emailNamespace.GetDefaultFolder(olFolderInbox)
'I think im on the right track here.......
Set iBox = iSelect.SelectedAccount
For Each oMail In oFolder.Items
tEmailAddress = oMail.SenderEmailAddress
'Do other stuff for the project.........
Next
End Sub
EDIT: Posting a completed code sample for the next person who is having this problem.
Public Sub test()
Dim emailApplication As Outlook.Application, emailAccounts As Outlook.Accounts
Dim emailAccount As Outlook.Account, tAccount As Outlook.Account
Dim emailStore As Outlook.Store, emailInbox As Outlook.Folder, tMail As Variant
Set emailApplication = New Outlook.Application
Set emailAccounts = emailApplication.Session.Accounts
For Each tAccount In emailAccounts
If tAccount.DisplayName = "UserEmail#DemoEmail.com" Then: Set emailAccount = tAccount
Next
Set emailStore = emailAccount.DeliveryStore
Set emailInbox = emailStore.GetDefaultFolder(olFolderInbox)
On Error Resume Next
For Each tMail In emailInbox.Items
Debug.Print tMail.SenderEmailAddress
Next
Err.Clear
End Sub
The following code is not required:
'I think im on the right track here.......
Set iBox = iSelect.SelectedAccount
Instead, you may just rely on the GetDefaultFolder method which allows retrieving default folders (from the delivery store):
Set oFolder = emailNamespace.GetDefaultFolder(olFolderInbox)
If you need to choose a specific store in the profile you may find the required account by using the Namespace.Accounts property which returns an Accounts collection object that represents all the Account objects in the current profile. The Account.DeliveryStore property returns a Store object that represents the default delivery store for the account. The Store.GetDefaultFolder method returns a Folder object that represents the default folder in the store and that is of the type specified by the FolderType argument. This method is similar to the GetDefaultFolder method of the NameSpace object. The difference is that this method gets the default folder on the delivery store that is associated with the account, whereas NameSpace.GetDefaultFolder returns the default folder on the default store for the current profile.
I need to iterate over each e-mail in the inbox ignoring e-mails in any sub folders.
The current folder is processed only when you deal with Folder.Items collection.
This script is suppose to loop through my outlook folder inbox-> Work Request
Then for each mail item in that folder download each attachment and save if to a file location.
Code seems to work fine in finding the folder and the correct emails however it is giving me an error message on the following line of code saying "Run-Time Error '-2147024891(80070005) Cannot save the attachment. You don't have the appropriate permissions to perform this operation."
I have tried multiple save location including our external cloud drive and my personal desktop. Currently the code is saving to my desktop and still says I do not have appropriate permissions to save. Any help would be greatly appreciated.
olAtt.SaveAsFile ("C:\Users\John Smith\Desktop\WOR Email Download")
The rest of the script is depicted below.
Option Explicit
Sub Download_Outlook_Attachemtns()
Dim olApp As Outlook.Application
Dim olNS As Outlook.Namespace
Dim olFolder As Outlook.MAPIFolder
Dim olItem As Object
Dim MailItem As Outlook.MailItem
Dim olAtt As Outlook.Attachment
Dim FileLocation As String
Set olApp = New Outlook.Application
Set olNS = olApp.GetNamespace("MAPI")
'single folder link to hidden sheet folders([admin].[Mailbox].text)
Set olFolder = olNS.Folders("JohnSmith#work.com")
Set olFolder = olFolder.Folders("Inbox")
Set olFolder = olFolder.Folders("Work Requests")
For Each olItem In olFolder.Items
If olItem.Class = olMail Then
Set MailItem = olItem
'Debug.Print MailItem.Subject
For Each olAtt In MailItem.Attachments
If MailItem.ReceivedTime > ThisWorkbook.Worksheets("Email_Info").Range("C6").Value Then
olAtt.SaveAsFile ("C:\Users\John Smith\Desktop\WOR Email Download")
'olAtt.SaveAs Filename:=Application.GetSaveAsFilename
End If
Next olAtt
End If
Next olItem
'Set olFolder = Nothing
'Set olNS = Nothing
End Sub
First of all, instead of iterating over all items in the folder:
For Each olItem In olFolder.Items
If olItem.Class = olMail Then
Set MailItem = olItem
You can find all items with attachments in the folder and iterate over them only. The Find/FindNext or Restrict methods of the Items class do the magic. Read more about these methods in the articles I wrote for the technical blog:
How To: Use Find and FindNext methods to retrieve Outlook mail items from a folder (C#, VB.NET)
How To: Use Restrict method to retrieve Outlook mail items from a folder
For example, you can use the following search criteria (VBA syntax):
Filter = "#SQL=" & Chr(34) & "urn:schemas:httpmail:hasattachment" & Chr(34) & "=1"
Also it makes sense to optimize the code by changing the order of conditions:
For Each olAtt In MailItem.Attachments
If MailItem.ReceivedTime > ThisWorkbook.Worksheets("Email_Info").Range("C6").Value Then
Instead of checking the received time of the email for each attachment you can check it once for the email before iterating over attached files or, better yet, you may include another condition to the search criteria by using the logical AND operator in the search string.
Finally, you may try to check the Attachment.Type property value before trying to save anything to the disk. The property returns an OlAttachmentType constant indicating the type of the specified object.
You must include the file name besides the folder name. Currently, you are telling Outlook to save to a file conflicting with an existing folder name ("WOR Email Download"), hence the "no access" error - the file cannot be created since its name conflicts with an existing folder name. Change your code to
if olAtt.Type = olByValue Then
olAtt.SaveAsFile "C:\Users\John Smith\Desktop\WOR Email Download\" & olAtt.FileName
End If
I have managed to get access to the items in 2 folders in Outlook from Excel by using VBA, but now I want to search for the email address x#gmail.com in both aI know how to search each one individually, but once, and sort for the most recent one. The piece I am stuck on is how to look through both folders at once.
I am using Microsoft Office 2016
Obviously, this dummy line does not do the trick: Set olJoinedFldr = olCleanUp + olFldr
Private Sub CommandButton2_Click()
Dim olApp As Outlook.Application 'set app
Dim olNs As Object 'get namespace
Dim olFldr As Outlook.Folder 'to be the inbox
Dim olArchive As Outlook.Folder 'the archive folder
Dim olCleanUp As Outlook.Folder ' the archive subfolder we need
Dim olJoinedFldr As Object 'the to be made joined object to filter....
Dim olItems As Object 'filtered items based on search criteria
Dim olItemReply As Object 'the reply mail
Dim i As Long
Dim emailStr As String
Dim filter As String
Set olApp = CreateObject("Outlook.Application")
Set olNs = olApp.GetNamespace("MAPI")
Set olFldr = olNs.GetDefaultFolder(6) ' olFolderInbox
Set olArchive = olNs.Folders(CStr(olNs.Accounts.Item(1))) 'find email of current user
Set olCleanUp = olArchive.Folders("Archive").Folders("Cleanup") ' get the archive sub folder
Set olJoinedFldr = olCleanUp + olFldr
Set emailStr = "somebody#gmail.com"
filter = "[SenderEmailAddress] = """ & emailStr & """" 'this is the email from person x we are searching for in the 2 folders
' from here on it is currently searching just 1 folder
Set olItems = olFldr.Items.Restrict(filter) 'filter the items
olItems.Sort "[ReceivedTime]", True 'sort by date
If olItems.Count > 0 Then
For i = 1 To olItems.Count
If olItems(i).Class = 43 Then
Set olItemReply = olItems(i).ReplyAll
With olItemReply
.HTMLBody = "<p Dear someone, <br><br></p>" & .HTMLBody
.Display
End With
Exit For
End If
Next
Else
' have code here to make a brand new email already
End If
Set olApp = Nothing
Set olNs = Nothing
Set olFldr = Nothing
Set olArchive = Nothing
Set olCleanUp = Nothing
Set olJoinedFldr = Nothing
Set olItems = Nothing
Set olItemReply = Nothing
Set i = Nothing
Set emailStr = Nothing
Set filter = Nothing
End Sub
You cannot search through two (or more) folders unless you create a Search object using Application.AdvancedSearch. Even then, it is a PITA to work with - the search is asynchronous, and you would need to use events to figure out when the search is completed.
You'd be better off searching one folder at a time and combining the results (if necessary) in your code.
You need to use the AdvancedSearch method of the Application class. The key benefits of using the AdvancedSearch method in Outlook are:
The search is performed in another thread. You don’t need to run another thread manually since the AdvancedSearch method runs it automatically in the background.
Possibility to search for any item types: mail, appointment, calendar, notes etc. in any location, i.e. beyond the scope of a certain folder. The Restrict and Find/FindNext methods can be applied to a particular Items collection (see the Items property of the Folder class in Outlook).
Full support for DASL queries (custom properties can be used for searching too). You can read more about this in the Filtering article in MSDN. To improve the search performance, Instant Search keywords can be used if Instant Search is enabled for the store (see the IsInstantSearchEnabled property of the Store class).
You can stop the search process at any moment using the Stop method of the Search class.
Read more about this method in the Advanced search in Outlook programmatically: C#, VB.NET article.
I am trying to code a macro which checks the mails of the default outlook folder of the last seven days and extracts the body of the mail to an existing excel sheet if the mail contains a specific subject and sender name.
I already coded a macro, which checks every new mail as soon as received and extracts the content to excel if the specific subject & sender name is given. Although it worked, it was not a good solution for me to automatically check every new incoming mail. The code is:
Option Explicit
Private WithEvents olItems As Outlook.Items
Private Sub Application_Startup()
'Variablen dimensionieren
Dim olApp As Outlook.Application
Dim olNS As Outlook.Namespace
'Variabeln initialisieren
Set olApp = Outlook.Application
Set olNS = olApp.GetNamespace("MAPI")
Set olItems = olNS.GetDefaultFolder(olFolderInbox).Items
End Sub
Private Sub olItems_ItemAdd(ByVal item As Object)
'Variablen dimensionieren
Dim olMail As Outlook.MailItem
Dim oxLApp As Object, oxLwb As Object, oxLws As Object
'Prüfen ob Item eine Mail ist
If TypeName(item) = "MailItem" Then
Set olMail = item
If InStr(olMail.Subject, "APPROVAL REQUIRED") And _
olMail.SenderName = "Test, Name" Then
Set oxLApp = GetObject(, "Excel.Application")
Set oxLwb = oxLApp.Workbooks.Open _
("C:\Users\A2000\Desktop")
Set oxLws = oxLwb.Sheets("Slide 3")
With oxLws
.Range("Q24") = olMail.VotingResponse
.Range("E41") = olMail.Body
End With
End If
End Sub
Any ideas how to check the mails of the last seven days?
You can use the Restrict or Find/FindNext methods of the Items class to get items that corresponds to the search criteria. Read more about them in the following articles:
How To: Use Find and FindNext methods to retrieve Outlook mail items from a folder (C#, VB.NET)
How To: Use Restrict method to retrieve Outlook mail items from a folder
The search criteria can be:
sFilter = "[RecievedTime] > '" & Format("1/15/22 3:30pm", "ddddd h:nn AMPM") & "'"
The MailItem.ReceivedTime property returns a Date indicating the date and time at which the item was received.
If you need to get such items from multiple folders at once you may consider using the AdvancedSearch method of the Application class. The key benefits of using the AdvancedSearch method in Outlook are:
The search is performed in another thread. You don’t need to run another thread manually since the AdvancedSearch method runs it automatically in the background.
Possibility to search for any item types: mail, appointment, calendar, notes etc. in any location, i.e. beyond the scope of a certain folder. The Restrict and Find/FindNext methods can be applied to a particular Items collection (see the Items property of the Folder class in Outlook).
Full support for DASL queries (custom properties can be used for searching too). To improve the search performance, Instant Search keywords can be used if Instant Search is enabled for the store (see the IsInstantSearchEnabled property of the Store class).
You can stop the search process at any moment using the Stop method of the Search class.
Read more about that in the Advanced search in Outlook programmatically: C#, VB.NET article.
I've an existing promotional mail with HTML formatting, colors, bullets etc. I would like to forward this mail to new set of recipients using VBA.
I've an existing mail with following Body:
Hi XXnameXX,
Some Picture are present & Lot of colored formatting.
Thanks for registering to our website. Your user id is XXuseridXX.
Thank you.
Here XXnameXX should be replaced with FirstName and XXuseridXX with userID
I am able to forward the selected mail from Outlook. But it's not forwarding it with all the images/formatting/bullets. On receiving end its showing a complete different mail with link and all.
Sub ForwardEmail()
Dim oApp As Outlook.Application
Dim objFolder As Outlook.MAPIFolder
Set oApp = New Outlook.Application
Set objNS = Application.GetNamespace("MAPI")
Set objFolder = objNS.GetDefaultFolder(olFolderInbox)
Dim oEmail As Outlook.MailItem
For Each objitem In Application.ActiveExplorer.Selection
If objFolder.DefaultItemType = olMailItem Then
If objitem.Class = olMail Then
Set myforward = objitem.Forward
Set objRecip = myforward.Recipients.Add("firstlastname#gmail.com")
myforward.HTMLBody = Replace(myforward.HTMLBody, "xxnamexx", "FirstName", 1, 1)
myforward.Send
End If
End If
Next
End Sub
First of all, don't use multiple dots in the single line of code. I'd recommend breaking the chain of calls and declare each property or method call on separate lines of code.
If objFolder.DefaultItemType = olMailItem Then
There is no need to check out the folder's property in the loop each time. I'd suggest moving that condition out of the loop.
objitem.BodyFormat = olFormatHTML
Why do you need to set up the BodyFormat property? Did have a chance to check the value before setting the property?
myforward.Body = Replace(myforward.Body, "xxnamexx", "FirstName", 1, 1)
The Body property is a string representing the clear-text body of the Outlook item. You need to use the HTMLBody property if you want to preserve the formatting. You can read more about all possible ways of working with item bodies in the Chapter 17: Working with Item Bodies.
Anyway, I don't see the code where you add images and other information to the message body.