Checked out documents in SharePoint 2013 - sharepoint

Question

Good day,
Please help, I am working on SharePoint 2013 and a user wants to know all the document that she has checked out on the entire SharePoint site not only on one Library, how can I achieve this?.

Answer 1

Please run the below PowerShell script to list the checked-out files from one site collection:
Add-PSSnapin Microsoft.Sharepoint.Powershell –EA 0
$SiteUrl="http://sp/sites/sitename/"
$Report="c:\temp\checked-outfilesreport.csv"
#Get the site collection
$site=Get-SPSite $SiteUrl
#Write the CSV Header - Tab Separated
"Site Collection Name `t Site Name`t Library `t File Name `t File URL `t Last Modified `t Checked-Out By" | Out-file $Report
#Loop through each site in the site collection
ForEach($Web in $Site.AllWebs){
#Loop through each document library
Foreach ($List in $Web.GetListsOfType([Microsoft.SharePoint.SPBaseType]::DocumentLibrary)){
#Get only Document Libraries
if ($List.Hidden -eq $false){
#Loop through each Item
foreach($ListItem in $List.Items){
If( ($ListItem.File.CheckOutStatus -ne "None") -and ($ListItem.File.CheckedOutByUser -ne $null)){
#Log the data to a CSV file
"$($Site.RootWeb.Title) `t $($Web.Title) `t $($List.Title) `t $($ListItem.Name) `t $($Web.Url)/$($ListItem.Url) `t $($ListItem['Modified'].ToString()) `t $($ListItem.File.CheckedOutByUser)" | Out-File $Report -Append
}
}
Write-Host "Successfully!"
}
}
}

Answer 2

Please find below PowerShell script to find the checked-out files.
#Add PowerShell Snapin
Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue
#Function to find CheckedOutFiles
Function CheckedOutFiles()
{
#Define 'Web Application URL' as Mandatory Parameter
Param([Parameter(Mandatory=$true)] [string]$WebAppURL,
[Parameter(Mandatory=$true)] [string]$ReportOutput
)
#Get the Web Application
$WebApp = Get-SPWebApplication $WebAppURL
#Write the CSV Header - Tab Separated
"Site Collection Name `t Site Name`t Library `t File Name `t File URL `t Last Modified `t Checked-Out By" | Out-file $ReportOutput
#Arry to Skip System Lists and Libraries
$SystemLists =#("Converted Forms", "Master Page Gallery", "Customized Reports", "Form Templates", "List Template Gallery", "Theme Gallery",
"Reporting Templates", "Solution Gallery", "Style Library", "Web Part Gallery","Site Assets", "wfpub")
#Loop through each site collection
ForEach($Site in $WebApp.Sites)
{
#Loop through each site in the site collection
ForEach($Web in $Site.AllWebs)
{
Write-host "Processing Site:" $web.Url
#Loop through each document library
Foreach ($List in $Web.GetListsOfType([Microsoft.SharePoint.SPBaseType]::DocumentLibrary))
{
#Get only Document Libraries & Exclude Hidden System libraries
if ( ($List.Hidden -eq $false) -and ($SystemLists -notcontains $List.Title) )
{
#Loop through each Item
foreach ($ListItem in $List.Items)
{
If( ($ListItem.File.CheckOutStatus -ne "None") -and ($ListItem.File.CheckedOutByUser -ne $null))
{
#Log the data to a txt file
"$($Site.RootWeb.Title) `t $($Web.Title) `t $($List.Title) `t $($ListItem.Name) `t $($Web.Url)/$($ListItem.Url) `t $($ListItem['Modified'].ToString()) `t $($ListItem.File.CheckedOutByUser)" | Out-File $ReportOutput -Append
Write-host -f Yellow "Found a Checked out file at: $($Web.Url)/$($ListItem.Url)"
}
}
}
}
}
}
#Send message to output console
write-host -f Green "Checked out Files Report Generated Successfully!"
}
#Call the Function to Get Checked-Out Files
CheckedOutFiles -WebAppURL "<your sharepoint site>" -ReportOutput "C:\CheckedOutReport.txt"