Alright I have searched and google'd.. I have an excel spreadsheet for each day of the week. In this spreadsheet the information that is logged is as follows:
1. Did the ambulance come available on time? If not, how many minutes early or late?
2. Who was the crew, and what was the reason for being late.
What I'd like to do in a separate sheet is search the data and print anyone that has been late more than one time. I'd also like to add the amount of time they've been late accumulatively for that week.
I'd also like to do the same thing for the people that are coming available early and add the amount of time they've added by doing so.
What I've done so far is add a few IF statements in a separate row. IF(J17 = "Late Sign-On", "Check", ""). This has helped me know who is late but it's kind of adding more work since it is already recording who is late etc.
Any help would be appreciated!
Without any idea of your data and how it is laid out I have built an example of the use of SUMIFS() below.
The Names is the list of all the names you have and this and the calculation can be on a separate sheet.
This is my first time posting on any website, so please be gentle lol!
I am trying to figure out what forumula i need to help with the attached tabs;
Main Sheet
Data Dump
Goal: to identify how many blocks are due for each block length, at each selected time for each service type. The current UI we have is really poor. this is more user friendly.
My solution?
in each cell there will be a formula to search each time slot for each service type and return the accepted amount for standard/large vehicles from the data dump CSV.
I'm self taught on excel and know some basic macros and formulas however i have admitted defeat here.
I hope this makes sense. I only need the formula to pick up one service type i can amend to suit where necessary.
Thanks in advance for those who take the time to assist.
Edit - Outcome
datadump2
James
I have calulated column which display's the value based on the difference between today and requested date field.
=Today-[Requested Date]
This is working fine in Sharepoint Standard View. But the same is not working with the datasheet view . The calculated column is showing as below
=#NAME?-[Requested Date].
Due to this i am not able to save the data. Can anyone please let me know how to solve this ?
Which SharePoint version are you using?
I tried the same scenario using SharePoint 2013 and was able to add the values in both standard and datasheet views. I am assuming you might have used the same steps.
Create 2 new columns named RequestedDate(DateTime) and
Today(Single line of text).
Add a new column of type calculated field with formula
=Today-[Requested Date].
Now delete the Today column.
Try entering the data in both the views.
First I have used today() function to calculate difference between 2 days except working days. The list is not automatically updating. If we change the Start_Date, then it calculates and gives the value. Can you suggest me why this happens?
You have mentioned in your post that there is some tricks in using today() function. I have created separate Today_Date column in my list. And Used the same column name in finding difference between 2 days. Here also the same problem exists.
The formula I used is,
=IF(AND((WEEKDAY([Today Date],2))<(WEEKDAY([Release Date],2)),((WEEKDAY([Release Date],2))-(WEEKDAY([Today Date],2)))>1),(((DATEDIF([Release Date],[Today Date],"D")+1))-(FLOOR((DATEDIF([Release Date],[Today Date],"D")+1)/7,1)*2)-2),(((DATEDIF([Release Date],[Today Date],"D")+1))-(FLOOR((DATEDIF([Release Date],[Today Date],"D")+1)/7,1)*2)))
Please tell me how to make the difference between 2 date values update automatically every time I open the list.
Then I tried the trick which you have mentioned above. But it works while I enter the data. When I open the list for the next day or some other day's after the Calculated column is not taking the current day's value, do the data remains same. what should I need to do in case it needs to take current date's value and calculate the formula?
I am trying to make a sheet to add to templates that I give to my students for homework assignments; some of them are cheating by sending each other the files and I would like to catch them.
I have made a formula cell that populates with the current OS and directory of the file. What I would like to do is have this become text after evaluation so that if another student opens the file it will not change (but the following cell will, and so on..) Here is the formula:
(Cell A1):
=INFO("osversion")&INFO("directory")
(Cell A2 and beyond):
=IF(A1=(INFO("osversion")&INFO("directory")),"",IF(LEN(A1)<2," ",INFO("osversion")&INFO("directory")))
Do you know if there is any way to have a formula cell be replaced by its value after execution without using VBA? (If I use VBA it asks if you want to enable macros on startup which kind of gives the game away...)
Thank you in advance for your help!
There is a workaround: Use Track Changes. If you are using Excel 2010, for example:
Go to the Review tab and in the Changes group click Share Workbook.
Click the checkbox for Allow changes by more than one user at the same time.
In the Review tab, select Track Changes|Highlight Changes.
You may wish to select All for the When option and Everyone for the Who option.
You can then choose to highlight changes on screen and/or list changes in a new sheet.
If you do that before you make your final changes to the file, you can confirm that nobody has Accepted Changes between the last time you saw the file and the time it is returned to you by checking that your last change is shown correctly.
That will then let you see all the people who have edited the file since you last edited it, and what changes they have made.
(EDIT)
As #Siddharth Rout pointed out in another answer, one can use technological means to make cheating on assignments more difficult but a sufficiently resourceful student can always find a way to circumvent such measures.
This predicament can be resolved by distinguishing two cases:
(a) learning opportunities where students can choose to learn (do the assignment and get feedback on their approach - not a mark) or not choose to learn, and
(b) evaluation processes where one can measure how much they have learned (e.g. by getting the students together under one roof).
In case (a) students are not being evaluated and so have no motivation to "cheat". In case (b), they are being evaluated but have no opportunity to cheat.
Do you know if there is any way to have a formula cell be replaced by its value after execution without using VBA?
The answer to your question is "No, it cannot be done"
Even if you considered VBA as an option, it's futile as this is a classic example of XY Problem.
No matter what you do, you cannot stop your students from cheating. Consider these few scenarios.
Scenario 1
Student A has 1.xlsx. Student B has 2.xlsx. After student A finishes his/her assignment, he/she create a copy of 1.xlsx. Let's call it Copy.xlsx. Now Student A gives Copy.xlsx to Student B. Student B opens Copy.xlsx and copies the answers into 2.xlsx. Once finished, Student B deletes Copy.xlsx and gives you 2.xlsx. So now tell me how will you know Student B cheated?
Scenario 2
Student B calls Student A on mobile. They both have their copies opened. Student A gives all the answers on the phone. How will you know Student B cheated?
Scenario 3
Student A and Student B open files in two laptops next to each other and finish the assignment. How would you know who cheated whose assignment?
Alternative?
Get all the students under one roof and then get them fill it up in front of you. There is no other way you can even guess whether someone cheated unless someone is fool enough to mention other students name in his/her template or copied the answers verbatim.
You could always put some text in a cell location that only you know about and make the text white. You could code your text for each student and lock only the contents of that one cell with a password.
That's what I would do...
You can give each of them a different problem (maybe the same problem with different data). You will detect cheating of any kind by just looking at the results.
Programming or IT is not always the solution, even to programming or IT problems.
I would like to be able to use today's date in a calculated column in a SharePoint list to, for example, determine whether a task is overdue. There is a well-documented trick that involves creating a dummy column named "Today," using it in a formula, and then deleting it, thereby "tricking" SharePoint into using the Today function.
The problem is that this method does not work reliably -- the calculation is not dynamic; it is only made when the item is saved, and therefore the Today "column" effectively becomes the Modified Date. (This is probably why SharePoint won't let you use the Today function in a straight-forward way.)
Has anyone found a solution that works? I know I can use javascript to get the actual date on the client side and display colors, flags, whatever, but I am looking for a "server side" solution.
For reference, the Today column trick and its problems are described fairly well at these two posts and associated comments:
http://blogs.msdn.com/cjohnson/archive/2006/03/16/552314.aspx and http://pathtosharepoint.wordpress.com/2008/08/14/calculated-columns-the-useless-today-trick/
There simply isn't a work around for this. As the values for the list are stored in the database and returned "as is" to other featurs such as the search crawler, a dynamic field cannot be created.
It is possible to create a custom field that will display the value using todays date in its calculation.
In addition to Christophe's (PathToSharePoint)'s article this also covers the Today trick and why it doesn't work
The Truth about using Today in calculated columns
There are a number of fudges, probably the best one is Dessie's console app (mentioned above by MNM)
Dynamically updating a SharePoint calculated column containing a Today reference
Its good but its not perfect, for example you may have to worry about different timezones.
Before going down this route you should ask yourself if you really, really need to do this. For example :-
If you want a countdown (days overdue/days left to complete a task) then you can use SPD and a XLST Data View web part
If you want a view to show overdue items or items created in the last X days ec then you can use [Today] in a views filter 2
If you create a Today column it needs to be updated. You can do that with either a timer job or by placing a jquery script on a page that is hit by the user. The script could call SPServices.SPUpdateMultipleListItems to do the update. Pass a CAML clause so that you only update the list items where the Today value needs to be updated, e.g. once per day.
My advice is to create your on field that does this calculation for you and then reference it in your SharePoint list. Not a simple implementation but it would work.
I have been looking for a solution either, still no luck.. The Today column trick has the limitation of not being dynamic.
I do have one suggestion though, why don't we create a timer job that will update a certain a certain column with the current date every day at 12 AM. I know some of you all might think it an over head. Just my suggestion :D!!
I came up with a very rough, but working solution to this problem without having to do any coding. I'll explain both how i made the today column and how i worked that in to an overdue column, becuase that column was a pain to find out how to do as well.
First, I made a column named "today" (gasp!). Next I made a column named "Days Overdue". I then opened up sharepoint designer and created a new workflow. I set it to run every time an item is edited/updated (keep in mind I turned off versioning for this list, otherwise I would have had to resort to coding to avoid a bunch of useless data building up on our server). I set the actions to simply store the modified date in a workflow variable, then change the value of the today column to that variable. although the modified column is a date/time and my today column is just a date, it transfers just fine. I then set the workflow to pause for 2 hours. you can set this to whatever amount of time you want obviously, it will just change the latest possible time for your today column to update, i.e. 2AM in my case.
on to the days overdue column. this is the code for that guy -
=IF([Due Date]>Today,"None",IF([Date Closed]=0,Today-[Due Date],IF([Due Date]>[Date Closed],"None",IF(Today>=[Date Closed],[Date Closed]-[Due Date],IF([Due Date]<Today,Today-[Due Date])))))
This shows the days overdue in number form in days, or if its not overdue, it shows "None". You can use either a number format or a string format, but NOT A DATE FORMAT. Well, I hope this helps anyone who is running into this problem and doesn't want to have to delve into coding.
EDIT: I forgot to say that in the code above for the days overdue column, I put in that if today is past the date closed, to use the date closed minus the due date instead of today minus due date, to ensure that the calculation doesnt keep occurring after an item has been closed. you probably would have noticed that in the code, but i felt i should point it out just in case.
EDIT 2: The code I had in before my 2nd edit for my calculated column didn't calculate the days overdue properly after an issue had been marked "closed." I put in the updated code. The last part of the code doesn't make sense, as it is the same logic as the beginning, but it worked so I didn't want to take any chances! :)
Peace.
I've used the following and had no problems.
Field Name: Overdue
Field Type: Calculated
Data Type Returned: Yes/No
Formula:
=AND([Due Date]<NOW(),Status<>"Completed",[Due Date]<>"")
Here is a workaround:
Create a date column called Today.
Use this column in your calculated formula (ignore the fact that the formula returns a wrong value).
After you are done with the formula, delete the Today column from your list.
For some reason it works this way! Now Sharepoint treats the Today in your formula as today's date.
Note: If you decide you want to change the formula, you have to create the Today column again. Otherwise, it wouldn't recognize Today as a valid column.
I Tried #Farzad's approach and it seems to be working perfectly. I wanted to do a custom count on Days Elapsed so added a calculated column which previously I was using a difference between the Created Date and Modified Date Columns, which was only showing up whenever a user updated the post, much to my dismay.
I now have a formula which works as I would want to and uses the Today column, and here it is for anyone who would like to use it. I also have a Status column on the basis of which a base of On Hold is used, and the remaining formula are based on the date difference of Today - Created.
=IF(Status="On Hold","On Hold",IF(AND(Today=Created,(DATEDIF(Created,Today,"D")=0)),"New",IF(AND(Today<>Created,(DATEDIF(Created,Today,"D")=0)),"New (updated)",IF(DATEDIF(Created,Today,"d")>3,"Need Update Immediately",IF(DATEDIF(Created,Today,"d")=1,"One day old",IF(DATEDIF(Created,Today,"d")=2,"Two days old",""))))))
Basically its just a bunch of nested IF conditions which get me labels on the basis of which I can add a group to my view and filter out data if needed. Hope this helps anyone looking for an answer!