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I have this (example):
Luffy 320
Coby 350
Zoro 180
Now I want to show the max from this info, with number and text (in seperate cells) like this:
col 1 col 2 col 3
1st 350 Coby
2nd 320 Luffy
3rd 180 Zoro
The 2nd Column no problem with the MAX() formula.
For the 3rd column to get the text I've tried the MAX(...) and INDEX(...) formulas but nothings working ...
Can anyone help me?
You first need to get which value is the largest, second largest and so on.
You can use the function LARGE(range, n) for this.
So in your col 2 use this formula:
=LARGE(B:B,1)
=LARGE(B:B,2)
=LARGE(B:B,3)
Assuming B is the column with the values.
Then we need to match this value and get the name
=INDEX(A:A,MATCH("the above calculated cell",B:B,0))
With the above calculated cell I mean the LARGE function cell. And assuming column A is the column with the names.
This should give you a dynamic table that will update when values or names change.
I'm not sure how you manage to get that column 2 using MAX formula since it only outputs the largest number of the inputs and thus can't output 2nd and 3rd position.
I have the following Excel spreadsheet:
A B C D E F G
1 USER1 USER2 MICHAEL SANDRA JAMES CAITLIN
2 Product A Michael James Michael James
3 Product B Sandra Caitlin Sandra Caitlin
4 Product C James Caitlin James Caitlin
5 Product D Michael Sandra Michael Sandra
In Columns D:G 4 users of a product are listed. If a product is used by a User his/her name appears in Cells D2:G5. If he/she does not use the product the cell remains empty.
In Columns B:C I want to achieve now that the emtpy cells are eliminated and the maximum 2 Users are listed.
Do you know any formula that can go through the Cells D2:G5 to pick the 2 Users and show them in Columns B:C?
I don't know of any quick formula that you can use.
You are probably best off using VBA. You could write something compact and concise in there. VBA is definitely the way to go if your matrix is going to grow in size.
However, if you insist on doing it in Excel with available formulas, AND the matrix remains relatively small, here is one way to do it:
You will need column H and I for "Mask" information. You can hide these columns in the finished worksheet.
A B C D E F G H I
1 USER1 USER2 MICHAEL SANDRA JAMES CAITLIN MASK1 MASK2
2 Product A Michael James Michael James 1010 10
3 Product B Sandra Caitlin Sandra Caitlin 101 1
4 Product C James Caitlin James Caitlin 11 1
5 Product D Michael Sandra Michael Sandra 1100 100
In cell H2, You can create the first Mask:
=IF(D2 <> "",1000,0)+IF(E2 <> "",100,0)+IF(F2 <> "",10,0)+IF(G2 <> "",1,0)
This is a positional Mask which puts a 1 in each numeral column where data exists.
In cell B2 for USER1, you can put the nested IF formula:
=IF(H2>=1000,D2,IF(H2>=100,E2,IF(H2>=10,F2,IF(H2>=1,G2,""))))
This uses the Mask to find the first occurrence of data and place it in the USER1 column.
Finding the second user is a little more tricky. But all we have to do is create a second Mask in column I. In cell I2 you can use this formula:
=IF(LEN(TEXT(H2,0))>1,VALUE(RIGHT(TEXT(H2,0),LEN(TEXT(H2,0))-1)),0)
Let me break that formula down for you. We want to convert the first Mask in H2 to text so that we can trim off the first character (which corresponds to USER1) because, we don't need USER1 data anymore. Using TEXT(H2,0)
=IF(LEN(TEXT(H2,0))>1,VALUE(RIGHT(TEXT(H2,0),LEN(TEXT(H2,0))-1)),0)
^^^^^^^^^^
But to do a right trim that removes the right most character, we need the length of the same text string minus 1. LEN(TEXT(H2,0))-1
=IF(LEN(TEXT(H2,0))>1,VALUE(RIGHT(TEXT(H2,0),LEN(TEXT(H2,0))-1)),0)
^^^^^^^^^^^^^^^^^
Using those in a RIGHT function gives us our new Mask which removes USER1.
=IF(LEN(TEXT(H2,0))>1,VALUE(RIGHT(TEXT(H2,0),LEN(TEXT(H2,0))-1)),0)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
But we can't do math on a text string, so we have to convert it back to a number using the Value function.
=IF(LEN(TEXT(H2,0))>1,VALUE(RIGHT(TEXT(H2,0),LEN(TEXT(H2,0))-1)),0)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
That's our new Second Mask that we can use to find USER2. However, we need to test for error values as well. If all the cells are blank, it will have an error since you can't have a length of 0 in a Right function. So we need to test if the length of the text is greater than 1. LEN(TEXT(H2,0))>1
=IF(LEN(TEXT(H2,0))>1,VALUE(RIGHT(TEXT(H2,0),LEN(TEXT(H2,0))-1)),0)
^^^^^^^^^^^^^^^^^
Encase that all in an If statement and you now have your new Mask for USER2.
Now it's a simple nested IF formula for cell C2 by using the Mask in cell I2:
=IF(I2>=100,E2,IF(I2>=10,F2,IF(I2>=1,G2,"")))
We were able the toss out the test for 1000 since we know that would have been caught for USER1.
Now just copy the cells B2, C2, H2, and I2 down three more rows and all of your data will appear.
You can hide columns H and I if you'd like.
So, all in all, it's not that difficult (if your matrix remains small). There are only 4 formulas needed to make this work. And they are only of moderate complexity.
But once again, if your matrix is eventually going to grow in size, it will definitely be better to write this all in VBA.
Hope this helped. :)
It is possible without a formula though might be a bit tedious without VBA or similar (though not tagged that way):
Insert enough extra columns between C and D to be able to copy all of D:G into C.
Copy what was D:G into C and move what was the content of D:G out of the way (to other rows or other sheet/book).
Select the populated rows in C:F (or equivalent), HOME > Editing > Find & Select, Go To Special..., Blanks (only) OK.
Right click one of the selected cells and Delete..., Shift Cells left, OK.
Copy what was D:G back to E2.
The chosen two will be those furthest to the left.
I have a file with data in the following format:
text value1 value2
Given value 1 and value 2 meet some criteria, find all the unique text values.
The exact data looks like this:
john 10 20
john 15 35
mark 20 10
mark 25 15
tom 25 40
lee 16 50
If val 1 <=25 and value 2 <=35 the number of unique text = 2 (john and mark)
I have to do this using formulas not filters.
I've been trying combinations of frequency, countifs, sumproducts and a whole range of other methods and can't seem to hit what I'm looking for.
Assuming that text, value1, and value2 are in columns A, B, and C respectively ...
In D1, enter the formula =IF(AND(B1<=25,C1<=35),A1,"") and copy it down the column
Use the formula =SUMPRODUCT((D:D<>"")/COUNTIF(D:D,D:D&"")) for your answer
If you want to list the unique values rather than count them, something like this:-
=IFERROR(INDEX(A$2:A$7,MATCH(0,IF((B$2:B$7>25)+(C$2:C$7>35),1,COUNTIF(E$1:E2,A$2:A$7)),0)),"")
entered as an array formula starting in E2 ( and assuming that you are using columns A,B and C for your data.
See this reference for explanation.
The following formula will do what you are asking:
=SUM(IF(FREQUENCY(IF(B2:B7<=25,IF(C2:C7<=35,MATCH(A2:A7,A2:A7,0),""),""),IF(B2:B7<=25,IF(C2:C7<=35,MATCH(A2:A7,A2:A7,0),""),""))>0,1))
This is an array formula so confirm it with Ctrl-Shift-Enter.
I referred to this webpage.
Also found a shorter one:
=SUM(--(FREQUENCY(IF(B2:B7<=25,IF(C2:C7<=35,COUNTIF(A2:A7,"<"&A2:A7),""),""),COUNTIF(A2:A7,"<"&A2:A7))>0))
Found and modified from hre.
Simple Excel Table such as
A B
1 John 5
2 John 7
3 John 9
4 Jill 25
5 John 21
6 John 22
7 Jill 50
8 John 100
9 John 2000
10 Jack 4
Using SUMIF, we can return the total assigned to John.
=SUMIF(A:A,"John",B:B)
Is there a way to return only the first 5 values that match the criteria? Or is there a way to return the 5 smallest values for John? Either would work.
Oh well. I'll go ahead and presume that you have Excel 2010 or later.
With e.g. "John" in D1, enter this formula in E1:
=SUMIFS($B$1:$B$10,$A$1:$A$10,D1,$B$1:$B$10,"<="&AGGREGATE(15,6,$B$1:$B$10/($A$1:$A$10=D1),5))
Copy down to give similar results for names in D2, D3, etc.
Regards
Formula:
=IF(COUNTIF($A$1:A1,A1)<=5,SUMIF($A$1:A1,A1,$B$1:B1),"")
The last value shown for each person will be the sum of the first (up to)5 values for that person. Just copy and paste values then sort.
Your sample data would show the same result for either the first 5 or lowest 5 as John's numbers are in ascending order. If that is not always the case or if you need to provide compatibility to versions of Excel earlier than 2010 I would offer the following. Note that in my sample image, I've resorted the numerical values in descending order to illustrate the difference.
For John's first 5 values (E2 in the sample image):
=SUM(INDEX(($B$2:$B$11)*($A$2:$A$11=D2)*(ROW($1:$10)<=SMALL(INDEX(ROW($1:$10)+($A$2:$A$11<>D2)*1E+99,,), 5)),,))
For John's lowest 5 values (F2 in the sample image):
=SUMPRODUCT(SMALL(INDEX(($B$2:$B$11)+($A$2:$A$11<>D2)*1E+99,,),ROW($1:$5)))
These are standard formulas. Any array processing is supplied by INDEX and/or SUMPRODUCT. Ctrl+Shift+Enter is not required. Some form of error control may be necessary when there are less than 5 matching values; a simple IF(COUNTIF(), <formula>) would suffice. When transcribing these type of formulas it is important to note that ROW(1:10) is the position within B2:B11 or A2:A11, not the actual row on the worksheet.
In C1 enter:
=IF(A1="John",1,0)
In C2 enter:
=IF(A2="John",1+MAX($C$1:C1),0)
and copy down. Then use:
=SUMPRODUCT((A:A="John")*(B:B)*(C:C<6))
.
Assuming John in D1 you can get the sum of the 5 smallest values for John with this array formula
=SUM(SMALL(IF(A$1:A$100=D1,B$1:B$100),{1,2,3,4,5}))
confirm with CTRL+SHIFT+ENTER and copy down for to work for all names in the list
I have a data as below -
Name Amount
John Martha 20
John ABS 30
Man XYZ 10
Now, I want excel to search John from all rows and sum the value against it.
For example - John - 50
If you'd like to sum all values in column B where corresponding value in column A contains substring John, use this one:
=SUMIF(A1:A10,"*John*",B1:B10)
If you'd like to sum all values in column B where corresponding value in column A starts from John, use this one:
=SUMIF(A1:A10,"John *",B1:B10)
in both formulas range A1:A10 contains names and B1:B10 - amount