I wondering if anyone will be able to help me sort the formula below out:
=IFERROR((VLOOKUP($D96,August!$C:$P,F$78,FALSE))-(VLOOKUP($D96,July!$C:$O,(F$78+1),FALSE)),IF(U96="NEW PART",(VLOOKUP($D96,July!$C:$O,(F$78+1),FALSE)),IF(V96="NEW PART",(VLOOKUP($D96,August!$C:$O,(F$78),FALSE)),"")))
Originally the formula was
=IFERROR((VLOOKUP($D95,August!$C:$P,F$78,FALSE))-(VLOOKUP($D95,July!$C:$O,(F$78+1),FALSE)),"BLANK")
However rather than returning "BLANK" if either sheet does not include that part number I would like the formula to return the figure on the one sheet they appear on. Columns U and V highlight weather the product number is on each sheet. These figures would be + figures if they appear in august and minus figures if they appear in July.
Link/screenshot refer:
In short - replace final 'FALSE' with an additional iferror(Aug,-July)
(see revision at end, following comments / feedback re sound applications/customizing soln as required)..
Formula - per OP request
=IFERROR(VLOOKUP(H4,B4:C14,2,FALSE)-VLOOKUP(H4,E4:F14,2,FALSE),IFERROR(VLOOKUP(H4,B4:C14,2,FALSE),-VLOOKUP(H4,E4:F14,2,FALSE)))
Improvised version
(pre-requisite: Office 365 compatible version of Excel)
=LET(A,INDEX(C4:C14,MATCH(H4#,B4:B14,0)),B,INDEX(F4:F14,MATCH(H4#,E4:E14,0)),IFERROR(A-B,IFERROR(A,-B)))
Motive
Arguments in favour of this version include:
OP version: 127 chars (vs 104) i.e. ~20-25% length reduction on this basis
Audit/review - arguably easier given let function
Flexibility: unless you plan to take advantage of vlookup 'approximate matching' (using True flag instead of False), Index more robust in that it can handle forward and backward references in relation to the indexed column (i.e. with vlookup, index has to lie to left of the column comprising the cell to be returned)
The usual benefits assoc. with 'spill' ranges (i.e. potential for 'dynamic' range feature and automatic calc. from single cell entry)
REVISION:
The following screenshot should shed some light on references/ranges you may wish to alter for 1st formula in present response to operate as you intend within your workbook (corresponding ranges are colour-coded with clear visual link between each)...
So to apply in your case, you'd need to replace shaded/boxed ranges/references in my proposal with those you're using (as indicated - i.e. replace by H4 with your $D95 etc,..."
JB: replace final 'FALSE' with an additional iferror(Aug,-July)
This concept is clearly delineated within screenshot above.
OP: "I tried and just got N/A"
As link in opening line provides evidence of two alternative solns. working error-free, presume 'n/a' result of incorrect application...
Related
Excel does not have a function to sort for multiple criteria for MEDIAN() as it does with AVERAGEIFS() or SUMIFS().
I have been sorting multiple criteria for median with nested IF() statements. For example, suppose I have a rent roll and I'm looking to calculate the median rent of a particular unit type that's occupied, I would do:
=MEDIAN(IF(unitType="1x1",IF(leaseStatus="Occd",rent)))
Where unitType, leaseStatus, and rent are arrays of data.
Is it possible to rewrite this function using IFS()? I have not been successful. I tried for example:
MEDIAN(IFS(unitType="1x1",leaseStatus="Occd",rent))
with no success.
Thanks in advance.
This post does not discuss how:
Optimizing multiple-criteria IFs
Here /screenshot(s) refer.
RE your Q:
"Is it possible to rewrite this function using IFS()? "
(1) (v.) SHORT ANS..
YES
(if one must... cf. cell G8):
=MEDIAN(IFS((Table1[Letter]="A")*(Table1[Colour]="blue"),Table1[value],1,""))
High level conclusions
See below for further info RE: M1-4 (corres. Method 1-4 resp.)
M1. Nested if (M1, given) is natural starting pt. yet rendered unnecessary by latest software version (i.e. Office 365 compatible Excel); thus room for improvement/refinement remains
M2. Prosaic 'single-if' method appears to be an improvement over M1 given elimination of nested if method (however, this depends upon one's defn. of optimality to begin with).
M3. Parsimonious: filter - per below: recommended method provided Office 365 Excel version is avail. (failing which, M2)
M4. Ifs (M4) possible yet inappropriate/superfluous given nature of
filter in Q
---------------------------------------------------------------------
(2) VARIANTS & REL. MERITS
IFs statement akin to If/else if/else if etc. compound statement; you're looking for a compound If statement as opposed to a series of sequential filters that suffer from the unnecessary ordered dependency for the filtration in question.
Here is a comparison table highlighting relative merits/otherwise for 4 different methods/calc. bases (incl. the variant given in the body of the Q [M1] and the IFs variant / equivalent [M4]:
functions corres. to respective cells/comparison table (G5-G7):
M1: cell G5
(see Q for gen. basis of formula/compound-nested If function)
M2: cell G6
M3: cell G7
M4: cell G8
Relies upon double ifs per Q.
fn: see v. first function 'v. short A' above
---------------------------------------------------------------------
(3) COMPARISON OF M1-4
See table in first screenshot provided above
Abridged Question:
If I have a concatenated string of "|#|#|#|...|#|", how can I apply a multiplier to each of the numbers and update the concatenated text? For example, for |4|12|8|, multiply by a factor of 2 and update the concatenated text to |8|24|16|.
Background
I have three columns of interest. The first column contains a date, the second an amount or factor, and the third column concatenates data into the format "|#|#|...|#|" (e.g., |2|5|, |2|5|12|, |4|12|, etc.). At times, a multiplying factor needs to be applied to the concatenated data, and the individual numbers would need to be updated accordingly.
An example would be—
Date Amt Concatenated Data
01/01/18 2 |2|
01/05/18 5 |2|5|
02/06/18 12 |2|5|12|
03/25/18 -3 |4|12|
03/31/18 8 |4|12|8|
04/01/18 F2 |8|24|16| (factor of 2 applied)
04/15/18 12 |8|24|16|12|
04/01/18 F1/4 |2|6|4|3| (factor of 1/4 applied)
With a formula, how can I apply the factor to the concatenated data, and update the individual numbers?
I'm bound by the following conditions:
Excel 2007, so no TEXTJOIN function
No VBA or UDFs (due to security policies)
Individual numbers are dynamic (i.e., I can't use a static value for the "old_text" parameter of the SUBSTITUTE formula)
Amount of individual numbers within concatenated data is also dynamic (may contain one number, or may contain dozens of different numbers)
I can pull out the individual numbers using an array formula. I can even then multiply those numbers by the factor to produce an array result. However, I can't rebuild the concatenated data, because CONCATENATE doesn't work on an array. I've also tried SUBSTITUTE, but I can't iterate through the "|" separators. I can only substitute a given segment (e.g., change all entries of "|2|" to "|4|"). Nesting SUBSTITUTE or using individual columns won't work, since it could potentially involve dozens of instances.
Just to add some info on the concatenated data:
Amt>0, then value is concatenated to the end of the previous concatenated value
Amt<0, begin reducing individual numbers in concatenated value (CV) until reduction amount reached (e.g., for |2|5|12| and Amt=-3, reduce CV to |4|12|, which is -2 from the first segment and -1 from the second segment)
Amt reduction is limited to the sum of the previous CV's individual numbers (e.g., for |4|12|, the reduction cannot exceed 16)
Amt=F#, indicates a multiplying factor, and the CV's numbers need to be updated
The CV has no max (could have dozens to hundreds of individual numbers, with numbers going from 1 to 100,000+), other than any max applied by Excel itself on string length
HIGH LEVEL
Four parts to this solution
They satisfy pre-requisites (2007 compatibility, no VB, no Office 365 requirement, no custom VB functions, provide for complete 'dynamic' nature of variable length of cells to concatenate)
Caveat: to best knowledge / research, there is no parsimonious single-cell function & therefore an interim step has been proposed)
One more caveat: I imagine the simple 'hack' of wrapping a graph around the delimited data is out of question (see 'Other/Various' below ☺)
PARTS 1-4
Accompanying parts 1-4 below are functions which relate to the following screenshot:
I have also uploaded / amended to meet requirements of Google Sheets (see here)
Parts 1 & 2:
Similar in that they rely upon FilterXML technique to count component / terms, and split cells respectively:
Part 1:
=COUNT(2*TRANSPOSE(FILTERXML("<AllText><Num>"&SUBSTITUTE(LEFT(MID(D12,2,LEN(D12)-1),LEN(MID(D12,2,LEN(D12)-1))-1),"|","</Num><Num>")&"</Num></AllText>","//Num")))
Note: google sheets doesn't recognise FilterXML, so have amended technique/functions accordingly. For instance, above can be determined using counta on the split cells in Part 2 (easier / much more simpler than proposed approach above, albeit less robust given any cells lying to the right of the split cells will interfere with ordinary functionality of this approach).
Part 2:
It's either a manual approach, a fancy series of 'mid' &/or substitute / left/right functions, or the following FilterXML code which, per various sources (e.g. here) should be compatible with Excel 2007:
=IF(LEFT(C12,1)="F",1*SUBSTITUTE(C12,"F",""),1)*TRANSPOSE(FILTERXML("<AllText><Num>"&SUBSTITUTE(LEFT(MID(D12,2,LEN(D12)-1),LEN(MID(D12,2,LEN(D12)-1))-1),"|","</Num><Num>")&"</Num></AllText>","//Num"))
Commonality with Part 1 (re: FilterXML) can be seen - the only difference is that the count(Part 1) has been replaced with the transformation (multiplicative factor, as given in O.P's Q).
Part 3
Nothing fancy here - a simple concatenation (which is a far cry from a 'recursive' substitution function, I know, but hey - it does the trick and can always be placed in a mirror copy of the original sheet to avoid space issues/cell interaction issues)
=IF(H12="","",IF(G24="","|","")&G24&H12&"|")
Part 4
Thanks to the number of terms derived in Part 1, an offset function can easily determine the final cell pertaining to the concatenated 'build up' of 'transformed' values (per Part 3):
=OFFSET(H31,0,E31-1,1,1)
OTHER / VARIOUS
Various other proposals and 'workarounds' exist; unfortunately, these appear to fall short in one way or another of the pre-requisites set forth, videlicit:
a) Function/formula based
b) No VB
c) Excel 2007
d) Dynamic (variable/unknown number of terms)
Manual: e.g. function = concatenate(transpose(desired range)), and then components of the concatenate function and pressing F9 to convert to calculated values, which are readily applicable in the concatenate function. Disadvantage: time consuming in relation to 'automated solution' (needs to be done for each applicable toy). Advantage: no additional 'spreadsheet real estate' required, quicker/straightforward implementation in first instance.
Variants of the 'build-up' method: e.g. per Part 3, however, this alone does not ensure for an automated approach across an unknown number of terms in the original concatenated list.
Have mentioned in a previous solution (here), but may be case that you are eligible for Office 365 functionality whilst on a previous version of Excel (see Office Insider here)
Other proposals (above/below in this forum mind you) propose textjoin (so not sure if this is a comprehension issue or what ☺)
And yes, as alluded to at outset, you can easily achieve the desired outcome using a simple graph! Just for fun then, sort the data in reverse order, and include the split/delimited values as a bar graphs' "x-values" (which, by defn. for this type of graph, will now appear along the ordinary Cartesian 'y/vertical' axis)...
Zero points for this but thought it was an interesting discovery on my part!
(and if still in doubt, here's what the 'graph' would look like if I didn't kill everything except for the axis labels...):
Numerous references for relevant other items above, including research areas, as follows:
Excel Champs
StackOverflow - alternative applications for FilterXML
JUST ONE MORE THING...
In true Columbo style modus operandi, other ideas/approaches considered:
Application of pivot table?
Constructing matrices: I got a solution with a series of offset functions, but couldn't think of a feasible way to implement given space issues
Converting the split cells into a long digit through summation: e.g. 8 22 16 = 80 000 + 22 00 + 16. Using a substitute function with text (long digit, "General") I was able to successfully introduce the delimiter character ('|') for pairs of adjacent 'tuples' (e.g. I could get '8|2216', '822|16', but then a 'build up' formula where one cell depends upon converted values of the previous and so one was required once more, which landed me back to the proposal I have set out above
fyi - the matrix consideration only solves tuples of 2, for n-dimensional /combination one would need to 'pass' a string of characters over its mirror copy - e.g. {6,10,22} would pass over {6,10,22}, ignoring duplicate values would yield a trapezium as follows:
6
10
22
6
10
22
6
10
22
after the copy has 'passed' over the original (first row), we have the desired combination (22,10,6) (on the 'diagonal' such a matrix). This is akin to how Fourier Transforms work (kind of); but that aside, it was tempting to construct a matrix like this, but couldn't be bothered at this stage.
Will probably turn out to be a far simpler way that someone comes up with (I won't be the only person surprised based upon the various sources I've considered...)
What is the best way to find the right column for the travelled miles using visual basic coding or some excel function and return the price from that column? HLOOKUP can't be used here because the lookup value isn't exact and the ranges in the table are also not with specific intervals (If they were, I could use e.g. FLOOR(travelled miles/100)*100 and find the price with HLOOKUP). Obviously, it's easy to find the price manually with a small table but with a big table computer will be faster.
Note that, if x is between a and b, then MEDIAN(x,a,b)=x. Combine this with some nested IFs:
=IF(MEDIAN(B5,B1,C1-1)=B5,B2,IF(MEDIAN(B5,C1,D1-1)=B5,C2,IF(MEDIAN(B5,D1,E1-1)=B5,D2)))
I'm on my phone, so just done the first three cases, but hopefully you can see how it continues.
(should note you need to remove the dashes for this to work)
Edit:
I also want to answer your question in the comments above. You can use the following to keep the dash, but get a number to work with.
Assume cell A1 has got the value 10-. We can use the FIND function to work out where the - occurs and then use the LEFT function to only return the characters from before the dash:
=LEFT(A1,FIND("-",A1)-1)
This will return the value 10, but it will return it as a string, not a number - basically Excel will think it is text. To force Excel to consider it as a number, we can simply multiply the value by one. Our formula above therefore becomes:
=(LEFT(A1,FIND("-",A1)-1))*1
You may also see people use a double minus sign, like this:
=--LEFT(A1,FIND("-",A1)-1)
I don't recommend this because it's a bit complex, but combining with the formula above would give:
=IF(MEDIAN(B5,--LEFT(B1,FIND("-",B1)-1),--LEFT(C1,FIND("-",C1)-1)-1)=B5,B2,IF(MEDIAN(B5,--LEFT(C1,FIND("-",C1)-1,--LEFT(D1,FIND("-",D1)-1-1)=B5,C2,IF(MEDIAN(B5,--LEFT(D1,FIND("-",D1)-1,--LEFT(E1,FIND("-",E1)-1-1)=B5,D2)))
I have a list of 200+ numbers (waste from different sizes of steel tools used on a lot of different raw material sizes, I'm trying to find the optimal combination of six tools that give the least waste if used on all raw material sizes). I have the combination of items that give the least waste and their position (index) in the list (say index number 7, 12, 9, 8, 10, and 11 as an example)
Now I need to figure out which of these indexes point to the smallest item in the list. (i.e. I need the formula to return the index itself, for example 9 in the example above, if that index points to the smallest value of the six values pointed out)
I can't just use a regular MIN() on the entire list to get the smallest value and then MATCH() to find the index, since the same waste figure may be found at some other index not in the list, and those are no good (that's what I started with but found it pointed to non-optimal tools sometimes).
Sound like an easy problem at first (and maybe it is!?) but I can't seem to find a working solution (and I don´t want to use VBA to solve this unless I have to).
Any ideas?
(see the red erroneous index returned in this example)
The AGGREGATE¹ function achieves minimum values with its SMALL sub-function (15) and a k of 1. Forcing any non-matching rows into an error and discarding those errors with option 6 will get you the minimum of the matching tools' values. Another AGGREGATE match to discount any matches to the minimum but not the tool selection will produce the correct results.
The formula in C4 is,
=INDEX($A$6:$A$22, AGGREGATE(15, 6, ROW($1:$17)/((C$6:C$22=AGGREGATE(15, 6, C$6:C$22/(ROW($1:$17)=$C$2:$H$2), ROW(1:1)))*(ROW($1:$17)=$C$2:$H$2)), 1))
Fill right as necessary.
Conditional Formatting for cell highlighting
The conditional formatting to show a light grey background fill that indicates the Tool Indexes (a6:A22) that match the subset of tools in C2:H2 was created by selectin A6:J22 then creating a CF rule based upon teh following formula,
=ISNUMBER(MATCH($A6, $C$2:$H$2, 0))
The conditional formatting rule that highlights the appropriate filtered minimum value was created by first selecting C6:J22 and using the following formula for a CF rule,
=$A6=C$4
This last CF rule may seem simplistic but there is no reason to reprocess the nested calculation once the answer was arrived upon.
¹ The AGGREGATE function was introduced with Excel 2010. It is not available in earlier versions.
I am working on an excel document for fuel cards at the minute and my current issue is to write in a formula for validating number plates based on UK standard plates (two letters followed by two numbers then three letters i.e. BK08JWZ). At this point in time we are not considering personal plates in this just to keep things simple.
Ideally I need excel to look at the text in the box and confirm it to an agreed layout but I am struggling to find the right formula. The plates are in column 'I' and I have already added in another column after titled 'approved plates' in column 'J'but this can be deleted if it's not needed.
Results wise, I can do this one of two ways, to either get the excel document to highlight and number plates that do not match the DVLA standard , or have a column next to the number plate column that registers a boolean response to the recognition i.e. If it is valid (true) or if not (false).
Either way the plate needs to be able to be seen as it was currently, so if there is something wrong with it, it needs to be visible, not throw up an error message.
Any help would be very welcome.
All the information on UK standard number plates are on this site:
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/359317/INF104_160914.pdf
I would do it like this:
1) create a lookup sheet with data from the booklet. One column for allowed "memory tag" identiffiers (first two letters), one column for the allowed "age identiffiers" (first two numbers), and one column for allowed random letters (last three letters, full alphabet except I and Q)
2) strip spaces from the number plate for comparison
3) Use MID(numberplate,1,2), MID(numberplate,3,2) and MID(numberplate,5,3) to compare to each lookup list repectively (using INDEX()>0).
4) when all 3 parts are found in lookup lists the number plate is valid.
Try researching Regular Expressions or RegEx. This is a powerful programming tool to determine whether strings match specific patterns. You can use RegEx expressions to extract the pattern, replace the pattern or test for the pattern. Very efficient but not for the faint-hearted although there is plenty of help on-line. Try this article for starters.
The following RegEx may be what you need..
(?^[A-Z]{2}[0-9]{2}[A-Z]{3}$)|(?^[A-Z][0-9]{1,3}[A-Z]{3}$)|(?^[A-Z]{3}[0-9]{1,3}[A-Z]$)|(?^[0-9]{1,4}[A-Z]{1,2}$)|(?^[0-9]{1,3}[A-Z]{1,3}$)|(?^[A-Z]{1,2}[0-9]{1,4}$)|(?^[A-Z]{1,3}[0-9]{1,3}$)
This was copied from this article which gives a very full explanation using DVLA rules.
EDIT:
To use RegEx within Excel. In the IDE, Tools menu, select References and add the Microsoft VBScript Regular Expressions 5.5 reference.
With acknowlegement to user3616725s helpful observation.