VBA Save Visible Cells on Active Sheet as PDF - excel

I have a code that works successfully but I would like to expand on it so that it only exports the visible cells. When it runs it saves the PDF as required but the PDF has lots of blank space.
Sub OrderFormHide()
Worksheets("Order Form").Unprotect "!Product1#"
'AutoFit All Columns on Worksheet
ThisWorkbook.Worksheets("Order Form").Cells.EntireRow.AutoFit
Application.ScreenUpdating = False
'Hide rows with no data requirements
Dim c As Range
For Each c In Range("A:A")
If InStr(1, c, "DELETE") Or InStr(1, c, "DELETE") Then
c.EntireRow.Hidden = True
ElseIf InStr(1, c, "") Or InStr(1, c, "") Then
c.EntireRow.Hidden = False
End If
Next
Worksheets("Order Form").Protect "!Product1#"
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim MyFile As Variant
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsA = ActiveSheet
strDate = Format(Now(), "ddmmyyyy")
strC = Worksheets("Start Page").Range("$C$10").Value
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for saving file
strFile = strName & "_" & strC & "_" & strDate & ".pdf"
strPathFile = strPath & strFile
'use can enter name and
' select folder for file
MyFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
'export to PDF if a folder was selected
If MyFile <> "False" Then
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=MyFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& MyFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
Application.ScreenUpdating = True
End Sub
I have used bits from previous codes I have built but I cannot figure out how I implement this change. Any assistance will be greatly appreciated.

Please, try implementing the next way. It uses a new helper sheet, copy there the discontinuous range (as continuous), export this sheet and delete it after:
Sub testExportVisibleCellsRange()
Dim sh As Worksheet, shNew As Worksheet, rngVis As Range, strPDF As String
strPDF = ThisWorkbook.path & "\testVisible.pdf"
Set sh = ActiveSheet 'use here the necessary sheet
Set rngVis = sh.UsedRange.SpecialCells(xlCellTypeVisible)
Set shNew = Worksheets.Add(After:=sh)
rngVis.Copy shNew.Range("A1")
shNew.UsedRange.EntireColumn.AutoFit
With shNew.PageSetup
.Orientation = xlPortrait
.FitToPagesWide = 1
End With
shNew.ExportAsFixedFormat Type:=xlTypePDF, fileName:=strPDF
Application.DisplayAlerts = False
shNew.Delete
Application.DisplayAlerts = True
End Sub

Related

Range variable not working in VBA for ExportAsFixedFormat

I am setting a worksheet name as wsDR and a named range on that worksheet called "daily_report" as rngDR to use in the ExportAsFixedFormat. However, it does not seem to work when combined in the code i.e. wsDR.rngDR.ExportAsFixedFormat _ 'rest of the code.
When I replace rngDR with range("daily_report") the code, wsDR.range("daily_report").ExportAsFixedFormat the sub works but when I simply use rngDR it doesn't work.
Sub PDFProductionReport()
'PDF of current worksheet
Dim wsDR As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim reportName As String
Dim strPathFile As String
Dim myFile As Variant
Dim rngDR As Range
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsDR = Sheets("Daily Report")
Set rngDR = Range("daily_report")
strTime = Format(Now(), "yyyymmdd") '_hhmm")
'get active workbook folder, if saved
strPath = Sheets("Library").Range("N11").Value
If strPath = "" Then
strPath = wbA.Path 'Application.DefaultFilePath
End If
strPath = strPath & "\"
'replace spaces and periods in sheet name
reportName = "Production Report" 'Title of the report change here
strName = Replace(reportName, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
strPathFile = strPath & strFile
'use can enter name and
' select folder for file
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
'export to PDF if a folder was selected
If myFile <> "False" Then
wsDR.rngDR.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=True
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub

excel vba code to check for a folder if it exists, if not create a folder

I am a newbie in excel vba coding and trying to create pdf of a excel sheet range. My code works well in windows OS but somehow it doesn't work in Mac OS. The Code is as below:
`
Sub GeneratePDF()
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
Dim VelleName As String
Dim SelectedRange As Range
With ThisWorkbook.Worksheets("modulo")
.Activate
.Range(.Cells(1, 1), .Cells(33, 10)).Select
Selection.Name = "SelectedRange"
End With
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsA = ActiveWorkbook.Worksheets("modulo")
strTime = Format(Now(), "ddmmyyyy\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
VelleName = ThisWorkbook.Worksheets("database").Range("B" & Desiredrow) & "_" & ThisWorkbook.Worksheets("database").Range("C" & Desiredrow)
'replace spaces and periods in sheet name
strName = Replace(VelleName, " ", "_")
strName = Replace(strName, ".", "_")
strName = Replace(strName, "-", "_")
strName = Replace(strName, "/", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
strPathFile = strName & "_" & strTime
' select folder for file
If Dir(strPath & Application.PathSeparator & "forme", vbDirectory) = "" Then '<== check if folder exists but its not detecting even though i had created a folder there.
MkDir (ThisWorkbook.Path & Application.PathSeparator & "forme") '<== Create Folder and its not working for Mac OS.
End If
myFile = ThisWorkbook.Path & Application.PathSeparator & "forme" & Application.PathSeparator & strPathFile
'export to PDF if a folder was selected
If myFile <> "False" Then
With wsA.PageSetup
.Orientation = xlPortrait
.PrintArea = "SelectedRange"
.Zoom = False
.FitToPagesTall = 1
.FitToPagesWide = 1
End With
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
MsgBox "Il file pdf รจ stato creato: " _
& vbCrLf _
& myFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Impossibile creare il file pdf"
Resume exitHandler
End Sub
`
I have tried searching a lot on internet but havent found any source which specifically teaches vba coding in Mac OS. Moreover, i got only one link https://macexcel.com/examples/filesandfolders/makefolder/ but i dont think it would work as it should be only one line of command and the biggest issue i dont have Mac OS available now. So can somebody test my code change my command to make it compatible it with Mac OS
I used to use this code and also add to check file exist
'Only Change code Here
Sub Verify()
Dim myPath As String
myPath = "C:\abc" '<--------This line
If Not PathExist(myPath) Then MkDir (myPath)
End Sub
Private Function PathExist(path_ As String) As Boolean
On Error GoTo ErrNotExist
Call ChDir(path_)
PathExist = True
Exit Function
ErrNotExist:
PathExist = False
End Function
Private Function FileExist(filePath_ As String) As Boolean
FileExist = Len(Dir(filePath_)) <> 0
End Function

Change PDF Title when exporting

I have a nice working PDF export VBA that I use to export a sheet in Excel.
The problem is that the title of the Workbook also is the title of the exported PDF.
I cannot seem to change the title upon export and I cannot find a working solution for this.
The titlename has to be dynamic as this will change for each export.
The filename can be different from titlename.
Image found on internet shows the difference. It is the title property that I want to change.
My export code shown below.
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
Dim lOver As Long
Dim ary
Dim a As Variant
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsA = ActiveSheet
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\Monthly reports\"
strName = wsA.Range("V4").Value & "-" & wsA.Range("W4").Value & " " & wsA.Range("C5").Value _
'create default name for savng file
strFile = strName & ".pdf"
strPathFile = strPath & strFile
If bFileExists(strPathFile) Then
lOver = MsgBox("Overwrite existing file?", _
vbQuestion + vbYesNo, "File Exists")
If lOver <> vbYes Then
'user can enter name and
' select folder for file
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
If myFile <> "False" Then
strPathFile = myFile
Else
GoTo exitHandler
End If
End If
End If
'Select sheets to use
ary = Array(Sheet5.Name)
For Each a In ary
Sheets(a).Move after:=Sheets(Sheets.Count)
Next a
ThisWorkbook.Sheets(ary).Select
'export to PDF in current folder
ActiveSheet.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=strPathFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& strPathFile
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler

Excel VBA Print w Automated File Name and Location using Range.ExportAsFixedFormat

https://www.contextures.com/excelvbapdf.html
The following is perfect, but it prints the entire sheet.
full thread
Sub PDFActiveSheet()
'www.contextures.com
'for Excel 2010 and later
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsA = ActiveSheet
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
strPathFile = strPath & strFile
'use can enter name and
' select folder for file
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
'export to PDF if a folder was selected
If myFile <> "False" Then
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
but I'm having trouble with this
'export to PDF if a folder was selected
If myFile <> "False" Then
` wsA.ExportAsFixedFormat
Type:=xlTypePDF,
Filename:=myFile,
Quality:=xlQualityStandard,
IncludeDocProperties:=True,
IgnorePrintAreas:=False,
OpenAfterPublish:=False`
The only thing I'm trying to accomplish is print a range (Preferably named) in lieu of the entire sheet. I created dims and set a range to use in lieu of the 'wsA' Sheet and it is bugging.
Dim rnG As Range
Set rnG = Range("Y1:AG46")
rnG.ExportAsFixedFormat _
Are the only lines that I've added. It'll work as I want it, but intermittently and I've got no idea why. It bugs in yellow the entire ExportFileAsFixedFormat subtext and points to not recognizing the specified Range.
I suspect this is because you are not qualifying the range. Try
Set rnG = wsA.Range("Y1:AG46")
Without qualification works correctly only if wsA is the active sheet.

Loop through DV list and print all data selections to one pdf file

I have a vba excel to pdf code but I am unsure how to loop it through a data validation list. The data validation list is a collection of player names with each selection within the list interacting with vlookup's on the excel sheet. This means that each selection will result in different data pulled onto the sheet. Is there a way to loop and print each individual data selected sheet to a PDF but have all PDF sheets in a single file? The dvCell is located in cell C8 of sheet "Gym Weekly Template".
Below is the code I currently have:
Sub PDFActiveSheet()
Dim wsA As Worksheet
Dim wbA As Workbook
Dim strTime As String
Dim strName As String
Dim strPath As String
Dim strFile As String
Dim strPathFile As String
Dim myFile As Variant
On Error GoTo errHandler
Set wbA = ActiveWorkbook
Set wsA = Worksheets("Gym Weekly Template")
strTime = Format(Now(), "yyyymmdd\_hhmm")
'get active workbook folder, if saved
strPath = wbA.Path
If strPath = "" Then
strPath = Application.DefaultFilePath
End If
strPath = strPath & "\"
'replace spaces and periods in sheet name
strName = Replace(wsA.Name, " ", "")
strName = Replace(strName, ".", "_")
'create default name for savng file
strFile = strName & "_" & strTime & ".pdf"
strPathFile = strPath & strFile
'use can enter name and
' select folder for file
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strPathFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Select Folder and FileName to save")
'export to PDF if a folder was selected
If myFile <> "False" Then
wsA.ExportAsFixedFormat _
Type:=xlTypePDF, _
FileName:=myFile, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
'confirmation message with file info
MsgBox "PDF file has been created: " _
& vbCrLf _
& myFile
End If
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
Much appreciated if you can help!

Resources