I am new to Google Apps Script and have just begun to understand its working. A team member wrote out a simple simple script for some work i was doing. The script, in essence, triggered when any of a permitted set of users (could vary) submits inputs to a 'Form Responses 1' spreadsheet via a Google Form.
Basically, I have a form that users complete and then submit. Upon submission, the script checks for the active row, The code adds 1 to the number of the cell W2 (which is a 'do not edit' cell, and replaces W2 with the new number, then checks if the Unique ID field on the Active Row is null and then replaces it with a concatenated ID thats alphanumeric. ie, it prefixes a set alphabetical prefix and takes the numerical input from the cell W2 on the same form to create a new Unique ID.
The script was working perfectly until the team member left and I removed her access from the Google sheets with no change to the script at all. I've been scrambling trying to figure out what happened after that, because since access was removed, when I haven't made any changes to my code. I have searched many different places and cannot seem to find what is wrong.
If i post it on a new google sheet, it's working fine .. but not on this sheet which already has around 900 critical entries.
Any guidance is welcome. the Script is as below. HELP!
//Logger.log(SpreadsheetApp.getActiveSpreadsheet().getUrl());
//Logger.log(SpreadsheetApp.getActive().getUrl());
// Get the active sheet
var sheet = SpreadsheetApp.getActiveSheet();
// Get the active row
var row = sheet.getActiveCell().getRowIndex();
// Get the next ID value. NOTE: This cell should be set to the last record counter value
var id = sheet.getRange("X2").getValue()+1;
Logger.log("HKG0"+id);
// Check if ID column is empty
if (sheet.getRange(row, 1).getValue() == "") {
// Set new ID value
sheet.getRange(2, 24).setValue(id);
sheet.getRange(row, 1).setValue("HKG0"+id);
}
}
If your code is running off of a form submit trigger then this should work for you.
function formsubit(e) {
Logger.log(JSON.stringify(e));
var sheet = e.range.getSheet();
var id = sheet.getRange("X2").getValue() + 1;
if (sheet.getRange(e.range.rowStart, 1).getValue() == "") {
sheet.getRange(2, 24).setValue(id);
sheet.getRange(e.range.rowStart, 1).setValue("HKG0" + id);
}
}
The Logger.log will help you to learn more about the event object. You can learn more about event objects here
If you're looking for a unique id for each submission try: const id = new Date(e.values[0]).valueOf(); it's the number of milliseconds since Jan 1, 1970
Related
Is there a way to have a paragraph of text get spit out when you have a certain input, from say a google questionnaire?
And make it so you could have say 5 inputs, and it would spit out 5 paragraphs of information, into one document?
For example:
If someone fills out a questionnaire where the first question is year of birth, the tool would spit out the first paragraph with a description of what the year they were born was like.
Second question would be their birth country, the tool would place a paragraph of text about their birth country into the document.
etc etc
Many thanks in advance for any help
It is possible to create documents using a specific criteria based in form responses. I created the following sample script using Google Apps Script so you can get the idea:
function docCreation() {
var ss = SpreadsheetApp.getActive().getSheetByName("Form Responses 1");
var range = ss.getDataRange();
var values = range.getValues().reverse(); //reverses the array to get the last value in the first position
var doc = DocumentApp.create("Testing doc"); // You can change the name to match a username or any other variable instead
switch (getMonth(values[0][1].toString())) {
case 'Aug':
doc.getBody().appendParagraph("This is a sample body for August");
break;
case 'Jul':
doc.getBody().appendParagraph("This is a sample body for July");
break;
}
}
// Second function that returns the month value of the date introduced by the user
// I separated it because it is not that relevant to the main goal
function getMonth(val){
var month = val.split(" ");
return month[1];
}
It is a very simple script that checks if the month of the date introduced by the user is August or July, and if so, it creates a doc with a simple text as paragraph.
The script is bounded to the Google Sheet of the form responses and you can create a trigger so that every time a user fills out the form, the script starts running to create the needed documents. Now as I mentioned, this is just a sample, and the logic and docs format would depend on your specific needs and usage.
References:
Class Body
Create document
I'm creating a "deadline reminder system" using a google spreadsheet to manage contracts and projects deadlines, here's the file: https://docs.google.com/spreadsheets/d/1CEk67cXN9NrDy_-ueOxcdwmo2dyyaX47OYIQXi5bHpA/edit#gid=1331412473
I'm trying to use Google app script to create a script that every day check every row of each sheet and send me an email with rows where last column says "in scadenza" (about to expire) or "scaduto" (expired).
For the email template I would like to revve rows as an html table or as a pdf file (what do you think is better?)
I would also find a way to avoid sending duplicates (for example adding a "reminder sent" text in stato (state) column or near this column and colour that cells.
As you can see some tables have a slightly different layout so I think I have to write down a function for each sheet since the colun range that I have to scan is different.
I'm absolutely a beginner with google script, I've found a lot of examples about how to send emails from google sheets but I can't find the correct way to put all together and write down a script that works...
I would really aprecciate if you can take a look to my spreadsheet and help me to write down the script.
Many thanks to all!
Just for reference, here some resources that I've found:
https://www.groovypost.com/howto/google-sheets-send-email-based-on-cell-value/#:~:text=Step%201%3A%20Sending%20an%20Email,that%20contains%20an%20email%20address.
How to send several rows of google sheet table via email if cell match today's date ( this example uses date as filter, I have to use the cell text content)
https://www.labnol.org/code/19869-email-google-spreadsheets-pdf
Solution
You can use a Clock trigger to run a function that filters your Sheets rows in the desired Spreadsheet according to the Stato row value.
Code
First you will need to build the filtering functions:
This function takes some rows as input ad builds a table body HTML with the filtered rows:
function getSheetValuesAsTable(values) {
var states = ['in scadenza', 'scaduto']; // Here you can add new watched statuses
return values.filter(row => states.includes(row[row.length -1]))
.map(row => "<tr>"+row.map(x => "<td>"+x+"</td>").join('')+"</tr>");
}
While the Sheet structure has the Stato column as the last column you will be able to build different tables for each one of your Sheets.
So you will need another function to build the table headers:
function getSheetHeadersAsTable(values) {
var headers = values[0];
Logger.log(values);
var tabHeaders = headers.map(header => `<th>${header}</th>`);
return `<table><tr>${tabHeaders.join('')}</tr>`;
}
Now you can wrap up the table headers and body in a HTML string and send it with the GmailApp.sendEmail() method:
function emailSpreadsheetAsHTMLTable() {
var ss = SpreadsheetApp.openById('spreadsheet-id');
var body = buildMessage(ss.getSheets());
var subject = `Scadenze Contratti/Domini/Progetti`;
var email = 'esposito.luca94#gmail.com';
if (MailApp.getRemainingDailyQuota() > 0)
GmailApp.sendEmail(email, subject,body, {
htmlBody: body
});
}
function buildMessage(sheets) {
return sheets.map(sheet => {
var values = sheet.getDataRange().getValues();
return `<h2>${sheet.getName()}</h2>${buildSheetTable(values)}</table>`; // Here I add the Sheet name for each table
}).join('');
}
function buildSheetTable(values) {
var tabHeaders = getSheetHeadersAsTable(values);
var tabBody = getSheetValuesAsTable(values);
return tabHeaders + tabBody;
}
Now you can install the Clock trigger which will call the emailSpreadsheetAsHTMLTable():
function buildClockTrigger() {
ScriptApp.newTrigger('emailSpreadsheetAsHTMLTable').timeBased().everyDays(1).create();
}
Reference
Clock Triggers
JS filter
JS map
Hi I have google spreadsheet that contains customers' ID and their shipping status. I want to create google form where customers are able to input each of their own ID, with the return that the google form shows their shipping status.
I tried to look for solutions in internet but there was no luck. I am not really good in programming, i hope there is answer to this problem without having me to do some hard programming.
The sample case can be seen in here: https://docs.google.com/spreadsheets/d/14vSAeZxEJTzbNLLYEiref6qt-CMqiVi8alheLcIBugM/edit?usp=sharing
Google form should show something a little bit like is shown in cell D1:E3.
Where customers can fill the form with their own customer id, and the google form shows the status.
Consideration
There is no way to respond back in a Google Form directly. You can't show custom validation messages after From submission either.
Proposed solution
What about using email addresses additionally to the customerID to retrieve the shipping status? In this way you can easily build a notification system that will send an email if a matching customer ID is found in your spreadsheet.
To build such system you will have to build a Form with a Trigger.
It is required a bit of programming but I will try to cover the most important parts the best I can:
Adapt your Database structure
Add the customers email addresses in the column C in order to be able to retrieve it using the same customer ID.
| A | B | C |
|----+--------+-------|
| ID | STATUS | EMAIL |
Build the Form Trigger
In the Form you are using click on the 3 dots from the top menu and select Script Editor. Here you will write the code that will power your notification system.
function installTrigger() {
// This function instructs the program to trigger the checkID function whenever a form response is submitted
ScriptApp.newTrigger('checkID')
.forForm(FormApp.getActiveForm())
.onFormSubmit()
.create();
}
function checkID(e) {
// This function will parse the response to use the customer ID to retrieve email address and shipping status from the Spreadsheet Database
var responses = e.response.getItemResponses(); // Gets the form responses
var id = responses[0].getResponse(); // Assuming the first answer (index 0) is the customer ID)
var found = SpreadsheetApp.openById('spreadsheet_id')
.getRange('Sheet1!A1:C8') // The spreadsheet cells range in A1 Notation
.getValues() // Retrieve their values in rows
.filter((row) => row[0] == id); // Filter the rows for the provided customer ID
if (found) {
var status = found[0][1]; //Column B
var email = found[0][2]; //Column C
var subject = "Shipping Status";
var message =
`Hello!
The status of the order number ${id} is: ${status}.`
MailApp.sendEmail(email, subject, message);
}
}
Install the trigger
From the Script Editor top menu run the installTrigger() function: Run>Run function>installTrigger.
You are done
Following these steps you have successfully set up the notification system. Now you can start sharing the Form link and accept responses.
References
Installable Triggers
Mail App
In the Xpage, it will display officer name, officer type and department (I use sessionScope variable to do that). There is a combobox to allow the user to select
the officer type that the user wants to compare. And then a button is used for export the data.
The export data will show the comparison between the document that the selected officer type needs to read and the document that the current officer has been read.
If the officer has read document that matches the selected officer type needs to read, it will show "Document has been read", otherwise, it will
show "Document has not read"
Due this post export data from panel let me know how to export data from panel, I begin to follow the code from the post and modify some code to fulfill the user requirement.
I have two views to do the comparison:
Each officer type needs to read various documents, so there is a view to store the value, the first column is the officer type and the second column is the document
that the officer type should read. The second column is multi value field and I am able to set the Multi-value separator is New Line.
Another view the includes officer name, the related officer type and document read by the officer.(no column for multi value)
I use #DbLookup and for loop to do the comparison and here is part of code:
var officer = sessionScope.Officer;
var officerType = sessionScope.OfficerType;
var showSelectedTypeDoc = #DbLookup(#DbName(),"view1", officerType, 2);
var showUserHasReadDoc= #DbLookup(#DbName(),"view2", officer, 3);
var result = "";
while (viewEnt != null)
{
if(viewEnt.getColumnValues()[1] == officer) //get the value related to the officer in the session
{
writer.write("<tr>");
for(var s = 0; s < showSelectedTypeDoc.length;s++) //loop in view1 first
{
for(var r = 0; r < showUserHasReadDoc.length;r++)//then loop the view2
{
if(showSelectedTypeDoc[s] == showUserHasReadDoc[r])//if value matches between 2 views
{
result = "Document has been read";
}
else
{
result = "Document has not read";
}
}
}
//display the list of the document category related to specific officer type
writer.write("<td>" + viewEnt.getColumnValues()[2] + "</td>"); //Problem occurs here, it only shows the first value, the appearance depends on the loop
writer.write("<td>" + result+ "</td>"); // only display the else part
writer.write("</tr>");
}
}
Actually I suppose
viewEnt.getColumnValues()[2]
will show all the relevant values, however when I export the value, it only display the first value e.g. [first value].
The code
writer.write("<td>" + result+ "</td>");
I review the if condition, it should be fine, but it only shows the else part
I tried
showSelectedTypeDoc[s]
instead of
viewEnt.getColumnValues()[2]
it shows undefined and the appearance depends on the looping.
But if I try
showSelectedTypeDoc[0] //or showSelectedTypeDoc[1], etc
it can show the correct value and the appearance depends on the looping.
However I will not know how many values that the variable stored, so I prefer
showSelectedTypeDoc[s]
to find all relevant values but not successful.
I start to think why it only shows the first value. I revise the code and the view, I guess probably is the multi value column cause the problem. It is because In Louts Client, in the view I only click once to particular value, if the value has multi value, it will show the "tick" symbol to relevant data.
So I would like to know to how to use
viewEnt.getColumnValues()[2]
to retrieve all the data related to a specific value. Grateful for your advice please. Thank you.
getColumnsValues() returns a Java Vector. So the syntax you need to get a specific element in the Vector is getColumnValues().get(2) (which will get the third column).
Getting a column values doesn't need it to be categorised. Categorisation is only required for retrieving the entry, not the column values.
I believe when using the index that static columns (e.g. with formula set to a static value like 1 or "<tr>") are skipped.
I have a SharePoint 2013 (The Cloud version) custom list where 1 column is a text field where contact numbers are keyed in.
How can I get SharePoint to highlight duplicate values in that column so that every time a new item is added to the list, I'll know if the contact number has been used previously?
Ideally, here's what I'd get if I were to enter 816's details for the 2nd time:
CNO....Name.......Issue
816.....Blink........Login Problem (highlighted in red)
907.....Sink.........Access Denied
204.....Mink.........Flickering Screen
816.....Blink........Blank Screen (highlighted in red)
I've been struggling with this for awhile and would be very grateful for any advice. Thanks!
Since SharePoint 2013 uses Client Side Rendering (CSR) as a default rendering mode I would recommend the following approach. Basically the idea is to customize List View on the client side as demonstrated below.
Assume the Requests list that contains RequestNo column.
The following JavaScript template is intended for highlighting the rows when list item with RequestNo column occurs more then once:
SPClientTemplates.TemplateManager.RegisterTemplateOverrides({
OnPostRender: function(ctx) {
var rows = ctx.ListData.Row;
var counts = getItemCount(rows,'RequestNo'); //get items count
for (var i=0;i<rows.length;i++)
{
var count = counts[rows[i]["RequestNo"]];
if (count > 1)
{
var rowElementId = GenerateIIDForListItem(ctx, rows[i]);
var tr = document.getElementById(rowElementId);
tr.style.backgroundColor = "#ada";
}
}
}
});
function getItemCount(items,propertyName)
{
var result = {};
for(var i = 0; i< items.length; i++) {
var groupKey = items[i][propertyName];
result[groupKey] = result[groupKey] ? result[groupKey] + 1 : 1;
}
return result;
}
How to apply the changes
Option 1:
Below is demonstrated probably one of easiest way how to apply those changes:
Open the page in Edit mode
Add Content Editor or Script Editor web part on the page
Insert the specified JavaScript template by enclosing it using
script tag into web part
Option 2:
Save the specified JavaScript template as a file (let's name it duplicatehighlight.js) and upload it into Site Assets library
Open the page in Edit mode and find JSLink property in List View web part
Specify the value: ~sitecollection/SiteAssets/duplicatehighlight.js and save the changes.
Result
SharePoint has some basic conditional formatting for Data View Web Parts and XSLT List Views, but the conditions you can use are rather limited. You can compare a field in the current item with a value that you specify. There are no formulas to count the number of items with the same name or similar, which would be the approach to use to identify duplicates.
If you need to identify duplicates, you may want to create a view that groups by the CNO number. Grouping will also include an item count, so you can run down the list and spot groups with more than one item.