I have a datasheet that contains registration information. I am trying to count rows in column C, D and E which lists the outcome of the consultation (can contain any kind of text), where the corresponding rows in column B have a specific text (the country they are from).
Eg.
A company has an awareness and registration drive. I need to capture the number of people who registered, the number who are undecided and the number who chose not to register. I need to capture the above information broken down by country (Eg. How many from Canada chose not to register? How many from the USA are undecided? How many from Jamaica registered? Those three countries are the focus but I also need to reflect how many from "other countries" either registered, are undecided or chose not to register. There are several registration hubs, the column for those who register lists the registration hub, the "undecided" and "chose not to register" columns list the reason given.
I tried using COUNTA and IF Eg. (COUNTA(C:C, IF(B:B,"Canada"). I have tried every version of COUNTA and IF, AND, COUNTIFS, COUNTA and SUMPRODUCT(ISTEXT) etc that I could come up with but I keep getting errors.
Related
I've got two databases, one with 11,000 entries, and another that I've narrowed down to around 600. They are databases with Company name, and contact information for people at that company. So column A - Company Name. Column B - last name, column C - first name, column D - position, and column E - email address. What I'd like to do is search column D - position for several keywords - vice, benefit, resource, and if found, return the four columns - last name, first name, position and email address. So for company name X, we might have 10 contact names, and a couple may have contact info for people that fall into those keywords. I'd like to return those specific people.
I've managed to get the formatting between the company names normalized between the two lists, using brute force, and some index matching formulas (that was fun!), so those are the same, and I could probably do something like add 5 or 6 rows after each unique company name to accommodate the potential number of contacts we might have for each company, but I have no idea how to return multiple specific cells for a keyword search.
I think something like this might work -
=index(columntoreturn, small(if(isnumber(search(keywords, columntosearch)), match(row(column), row(column))), rows(array)))
But that will only return an individual cell, rather than the four I would need.
Here's an example of the two databases I'm working with.
as you asked the same have been closed as answered thorugh comment behalf of #Scott Craner
Answer
As I stated in my first comment, Advanced Filter is designed for this. You can put code to automatically do it based on certain cells on the page changing values. A formula is not ideal in that it would require it to be an array formula and the more array formulas and the larger the dataset would bog down the calc times. See here for an example on how to set up advanced filter using vba.
I'm managing the server awards for a gaming community and using Google Forms for the first time. The voting phase ended, I moved the form responses into an excel sheet in Google Docs.
It goes like this (Answers from 89 forum accounts [ROWS] for 31 questions [COLUMNS])
(https://i.imgur.com/w9ICMjv.png)
The nominations were put as multiple-choice votes in the Forms as can be seen here, if this helps at all.
(https://i.imgur.com/4OQxiKH.png)
Most of the attempts I've read on the internet read back to integer values, whereas I'm using strings. Plus, I really have no idea how to work formulas on Excel.
I need the results to be like this, if possible.
Name One —> Most repeated name in Column C, from Row 2 to Row 30.
(47) —> Amount of times Name One is repeated in Column C.
Name Two and Three show us the second and third most repeated names.
(https://i.imgur.com/EkocuoG.png)
If you are using Google Sheets
To get your top three in column C, add this formula into another sheet.
=QUERY('Your sheet name'!A1:Z100,
// Change the sheet name and the last cell reference to suit.
// Keep the single quotes around the sheet name if it has a
// space or a non-alphanumeric character in it.
"Select C, count(C) group by C order by count(C) desc limit 3")
Thanks to #pnuts's answer on another question for allowing me to double check without turning on my laptop. :)
Have tested it and it's working for me.
Part 1:
Cross Reference Column A Sheet 1 to find a matching value on Column A Sheet 2, and then fill in corresponding Column B, C, D Values from Sheet 2 for Sheet 1.
I have 2 sheets:
Sheet 1: Company & Representative
Sheet 2: Company & Client first name, Client Last Name, Client Email
I want to match to put in new columns on Sheet 1 that have the client first name, last name, and email based on the company matching ( they do not match by cell #).
Does anyone have any advice on how to do this? I've got about 2000 and know there must be a better way than manual.
Part 2:
Is it possible to use a similar formula to populate paragraph text in another column if the company name contains certain text or letters? Say the company titles are various and long but each contains adjectives that can help distinguish their industry or years of experience, then is it possible to make another column including 10+ possible conditions to fill out different paragraphs depending on the conditions met?
So for example have company names in column A drive company industry supply list (that will be in paragraph form) in column J. Here is an example:
Column:
ABC level 1
ABC level 2
ABC Levels Elementary
ABC Levels Advanced
BCD Level 4
BCD Level All
BCD Level Intermediate
(continued until infinity..)
XYZ Company Level 12
If Level 1-6 or Elementary: Input >
Eucalyptus is one of three similar genera that are commonly referred to as "eucalypts",
If level Intermediate: Input>
Tree sizes follow the convention of:
If Level Advanced: Input >
A mature eucalyptus may take the form of a low shrub or a very large tree. The species can be divided into three main habits and four size categories.
If level all: Input >
Eucalyptus is one of three similar genera that are commonly referred to as "eucalypts"
+
Tree sizes follow the convention of:
+
A mature eucalyptus may take the form of a low shrub or a very large tree. The species can be divided into three main habits and four size categories.
eucalyptus copy used for example only and to educate us all on the eucalyptus plant of course. ** changed the copy to shorter so we can more easily read the example**
enter image description here
Thanks so much!
Kalina
Say if I have a Sheet2 with data like the picture showing below:
My Sheet1 should look like this:
There are at least two ways to accomplish your goal:
VLOOKUP (show in column C, Matching 1):
=VLOOKUP(A2,Sheet2!$A$2:$D$8,2,0)&", "&VLOOKUP(A2,Sheet2!$A$2:$D$8,3,0)&", "&VLOOKUP(A2,Sheet2!$A$2:$D$8,4,0)
The VLOOKUP just repeated three times to concatenate the first name, last name and the email.
INDEX/MATCH (show in column D, Matching 2):
=INDEX(Sheet2!$A$1:$D$8,MATCH(A2,Sheet2!$A$1:$A$8,0),2)&", "&INDEX(Sheet2!$A$1:$D$8,MATCH(A2,Sheet2!$A$1:$A$8,0),3)&", "&INDEX(Sheet2!$A$1:$D$8,MATCH(A2,Sheet2!$A$1:$A$8,0),4)
Similar to VLOOKUP to repeat three times.
Hope this helps and let me know if you have any question.
Here is how you can do for your part 2:
For example you have setup a table to show different levels and descriptions (Column D and E). And you want to find the description under column B from the given company info on column A. Here is the formula you want to enter in cell B2 and copy/drag down.
=IFERROR(VLOOKUP(RIGHT(A2,LEN(A2)-FIND("Level",A2)+1),$D$2:$E$11,2,0),"Please verify company name")
What this does is first, use RIGHT(A2,LEN(A2)-FIND("Level",A2)+1) to find which level keyword inside the company name. Then use VLOOKUP to look the matching level and grab the description from column E. I also added an IFERROR just in case someone entered an incorrect name. You can change that message output to anything you like. Hope this will solve your problem and let me know if you have any question.
I would suggest putting data info on each tab into a tables, and then using an Index-Match or a vlookup to pull the data from the other table that matches. It's hard to give an exact answer without an image/example.
Is it possible to parse/cast text (like "=A1+A2") as a formula in MS Excel? I want to build a formula from pieces of text - some of which will only be typed in later by a user.
If the INDIRECT() function did not only work for referencing cells, then I could have typed this =INDIRECT("=A1+A2").
I know you can a work around this problem by simply adding a lot more hidden columns to do sub calculations. But for the sake scalability and efficiency, I would rather do something like the above.
I found a similar questions here and here, yet they don't solve my problem.
The Real-world problem:
Read on for a better understanding as to why you would want to do the above
Scenario
Each item in the list consists of a string, which contains anywhere from 1 to 5 account names each. Each account name is followed by an account number in brackets. The length of the number determines the type of account. Part of the account number is a date, of which the date format depends on the type of account. Further more, each account type may have more that 1 account-number length associated with it, although each number-length[*] is only associated with 1 account type.
Objectives
Extract account-names and their respective account-numbers and account-types from a list.
Make an assumption as to the account-type from the account-number
Validate this assumption by inspecting the build of the number and elements in the name
Check the validity of the account-numbers depending on their type.
The tricky part (this is where my problem lies)
The account-types and their respective account-number-lengths are not known before hand, and are typed into a table by the user of the sheet, specifying a type of account and the number-lengths associated with this account-type. The user should type this into a list - not go and tinker around with delicate formulas
Done so far
Column A: Contains the raw data (each cell has up to 5 names and numbers)
Columns B..F: Each column extracts 1 name, remains empty if all are already extracted
Columns G..K: Each column extracts 1 number corresponding to its name in columns B..F, remains empty if all are already extracted
Columns L..P: Each column calculates the length of the corresponding number in columns
G..K
Now the user would type the following details into a table which assigns certain number-lengths an account type:
TYPE2, BUSINESS, (OR(length=13,length=6))
where length will later be replaced with the cell address which contains the calculated account number-length.
What I want to do now
Columns Q..U:
Should all indicate the account-type of the corresponding account-number in columns G..K. The idea is to build a nested if-elseIf-elseIf formula using the criteria typed in by the user as specified above. Example of one of the elseIF statements:
SUBSTITUTE(CONCATENATE("=IF(",criteria,",",type,",",errCode)),"length","O10"))
All of these elseIf statements will then be concatenated together to form a master formula which will then need to be parsed/cast as a formula to calculate the account-type
This proposal uses only 5 columns (1 for each account-number, containing the master formula) and a table specifying account-types and criteria, also keeping the user away from formulas. Editing 1 line of code (the criteria) will update all formulas. Efficient & Scalable.
Since the user should never tinker around with the formulas under the hood, a simple 1 column if-elseIf-elseIf is out of the question. The alternative to the above would be to make a separate column to test for each account-type for each account-number. Separating/Abstracting out each test to its own column results in much better readability, easier editing & much less debugging - Unless you like multi-screen-wide-formulas. Example: 5 account-numbers * 10 possible account types = 50 extra columns.
Each edit to any criteria needs to copied to 4 other non-adjacent columns and drag-filled down 10,000 rows (columns can not be adjacent since it is effectively a 5x5 array of columns). Not Efficient nor scalable. Unless I'm missing some elegant way of updating non-adjacent formulas in a single click
The rest of the validations error indications are trivial.
Sample data
Tshepo Trust (6901/2005) Marlene Mead (8602250646085)
Great Force Inv 67 Pty Ltd (200602258007)
Jane (870811) Livingstone (6901/2005) Janette Appel (8503250647056) James (900111)
I know all this would probably be much easier to achieve with clever usage of VBA, eliminating all the need to simulate abstraction, encapsulation, multi-dimensional arrays and functional programming on a spreadsheet. But until I can program in VBA, worksheet formulas will be my refuge.
[*]: account number-length could also be described as the amount of digits in the number or as indicated by this formula: LEN(accNumber)
In VBA you have access to Cell.Formula.
I usually used Range to peek a cell by address.
I'm not sure if this would answer your question(it's a very detailed question!), but if your user was entering the account numbers in a table (I'm calling it 'RefTable') , that was:
Length of account number | business type
----------------------------------------
6 | Accountant
8 | Advisor
Then you could just use a vlookup on the length of the account number, given you've already separated them out.
=vlookup(len(accNumber), Reftable, 2, false)
Make sure that you either use a dynamic range name, or specify plenty of space below in RefTable, so that when your users add types, they don't get lost.
Also, if you have two different accounts with the same length, this could get you into trouble.
I have a table of customers to which my company ships products. The problem is that these customers need to be sorted by their area codes, so that the products can be sent to the appropriate shipping companies (we have two partner companies that ship to certain parts of the country). Each company sent us a list of area code numbers to which they can ship and I need to divide the Excel sheet into two sheets, each containing the customers with the area codes compatible with the respective company.
I tried to solve this problem with VLOOKUP function, but it only works on individual row basis, and I need a solution that will find all rows that contain a number from the specified group of area codes.
Another way would be IF function that would put a True or False (one IF function for each company) value in new column and then I could sort by that value, and copy the data into a new sheet. This approach would work, but the IF function would be extremely long and hard to control.
Can you suggest a way to solve this problem?
Edit to incorporate details provided via Comment:
Presently I have about 5,000 rows but in future it might be more though I doubt over 10,000 rows.
A VLOOKUP seems very promising, of the kind =VLOOKUP($B2,F:G,1,0) in C2 copied across and down as required, with a layout as below:
This does not group as you say you require (but do you really need to?) because it seems possible some locations will be served by both shippers. You might resolve this by flagging those rows where both are viable and then by sorting to split into three groups (Shipper1 only, Shipper2 only, both) before transferring the ranges as desired.
Edit in response to OPs comment
If you can be certain there is no overlap between Shippers, a single column with this formula, say in E2copied down, might be preferable:
=IF(ISERROR(MATCH(B2,F:F,0)>0),"Shipper2","Shipper1")
and would not routinely show #N/A. (This assumes no area is outside the range of both shippers.)