I've used Kahoot in the classroom and have several excel files with scores from quizzes.
Students attended quizzes by using unique IDs. In each file, scores are visible for each ID (but ordered by success on each quiz). There are also some students missing or stating wrong IDs (I'll ignore it).
Now I would like to accumulate all scores for all student IDs in one sheet and summarize them by Student ID.
How can I do that most efficiently?
Any pointer or advice is appreciated.
Thanks,
B.
Here's a high level guide to getting what you want along with a sample in this file.
Step 1 - Combine Files to Sheet with Unified Columns
Objective
The goal here is to:
Combine all of your data from other files to single sheet
Merge the data to be in a single column for each field (i.e. Column A has ID, Column B has score).
No breaks in rows.
No formulas.
To illustrate, I made this fake list based loosely on your
description.
Method
You probably can do this manually, but a macro could also be used. If you expect to do this year over year, you might look into vba to open close files in a folder. However, since that wasn't part of question, you can do copy-paste (better yet make a kid do it!). Just make sure there's only one header for each column, and all of the data records align. Probably should do copy paste value if you have any formulas.
Step 2 - Show Summation
There's a couple ways this could be done. A pivot table is probably the most sensible because you could include each quiz as a column to see the total. You could also use a pivot table to do averages by student etc.
TO make a pivot table, I would recommend going on YouTube and they will do a better job of explaining than me.
On that same file I made as an example, I included some tabs to illustrate the power of pivot tables and a couple graphs.
Hope that helps. If you have specific technical questions on this, you might consider asking separately.
Related
I'm in the processing of creating a report for the company I work at that has a rather complicated survey export file that needs to have the data extracted in meaningful ways.
The table headers are as follow https://docs.google.com/spreadsheets/d/1Et9Pg6k9CJA3HTO0aHcnSnOWVU05bmHYUsPS0wB2Nr8/edit?usp=sharing
It has respondents listing there top 3 most important options and the rest are left blank.
If anyone can help me figure out a way to potentially summarize this in a pivot table that would be great.
You're data is in a crosstab. Pivot's don't like that kind of layout. You need to unpivot your data.
If you've got the PowerQuery add-in installed (or have Excel 2016 or Excel/Office 365 subscription) then you can use PowerQuery to do this. Google "PowerQuery" and "Unpivot" and you'll turn up a whole heap of videos.
Otherwise you can use VBA such as my Unpivot routine I've previously blogged about at http://dailydoseofexcel.com/archives/2013/11/21/unpivot-shootout/
As always it depends what questions you want to ask in your analysis. Here are two suggestions.
What are the commonest first/second/third choices?
This assumes that the ranking is important, i.e. the first choice is ranked significantly higher than the second choice, so you want to analyse them separately.
You could add three extra columns to your data using this formula to convert the first choice to a single variable with 11 categories
=IFERROR(MATCH(COLUMNS($A:A),$A3:$K3,0),"")
in L3 and likewise with the second and third choices in M3 and N3.
in the event that a respondent (row) has less than three choices, it will give a blank for the second and/or third choice.
What are the commonest choices regardless of ranking?
This assumes that the ranking isn't so important - you just want to know which columns have been picked overall.
=INDEX($L$3:$N$10,INT((ROWS($1:1)-1)/3)+1,MOD(INT(ROWS($1:1)-1),3)+1)
In N3. This would have to pulled down for 3N rows, where N is the number of rows in the original dataset.
Then it would be a simple case of setting up pivot tables or charts for the four new variables.
I have multiple spreadsheets that all have different data. I tried multiple consolidation ranges but it didn't let me select the data I wanted.
I have 2 columns in each spreadsheet (many) with the same table title that I want to use (they are not in the same place in each sheet, and are only one of many columns - this cannot be changed). I still want to combine them without manually copying them as this takes too much time.
I have "Quality" and "Date". For "Quality" I have "Good" and "Bad". I want to be able to create a pivot where I can select "Quality: Good/Bad" as the report filter, then show the dates in the first column below and a count on the right (so I can see if there has been any new "Bad" ones for example in the later dates, like "Ah, a new date has appeared, and there is two new bad ones).
Can this even be done? I have twisted and turned and not come up with anything but errors.
Pivot tables will only take data form one source.
If you're desperate to use Powerpivot, then your options are either to:
A: Create a "master" table that pulls all the data into one place
B: use Powerpivot, as it can use data from more than one source.
Difficulty here is of course learning a completely new program and syntax (dax is similar but very different to Excel's formulaic language)
If you go down the powerpivot route, I found ExcelIsFun's tutorials on youtube incredibly useful.
I have several documents which contain statistical data of performance of companies. There are about 60 different excel sheets representing different months and I want to collect data into one big table. Original tables looks something like this, but are bigger:
Each company takes two rows which represent their profit from the sales of the product and cost to manufacture the product.I need both of these numbers.
As I said, there are ~60 these tables and I want to extract information about Product2. I want to put everything into one table where columns would represent months and rows - profit and costs of each company. It could be easily done (I think) with INDEX function as all sheets are named similarly. The problem I faced is that at some periods of time other companies enter the market:
Some of them stay, some of them fail. I would like to collect information on all companies that exist today or ever existed, but newly found companies distort the list (in second picture we see, that company BA is in 4th row, not BB). As row of a company changes from time to time, using INDEX becomes problematic, because in some cases results of different companies get into one row. Adjusting them one by one seems very painful.
Maybe there is some quick and efficient method to solve such problem?
Any help or ideas would be appreciated.
One think you may want to try is linking the Excel spreadsheets as tables in Access. From there you can create a query that ties the tables together. As data changes in the spreadsheets, the query will reflect those changes.
In the past I have created websites that extract data from a database and format it using tables.
Now, I am trying to do the same thing but with Excel, and I'm lost. I am used to using SQL commands to extract data from given fields and then sort/manipulate it.
Currently, I am able to print a report that provides me with an Excel spreadsheet full of raw data, but I would like to make my life easier and organize it into a report.
The column that I would like to reference contains duplicates, but the data in the adjacent columns is different.
To give an example, assume I had a spreadsheet of sales transactions. One column would be the Customer ID, and the adjacent columns would contain the quantity, the cost per unit, total cost, order ID, etc.
What I would want to do in this case would be to select all the transactions with the same Customer ID and add them together based on their Order ID. Then, I would want to print the result to a second sheet.
I realize that I can use built-in functions to accomplish this, but I would also like to format this report evenually using VBA. Also, since I will have a variable number of rows that differ from one report to the next, I haven't encountered a fucnction that will allow you to add rows.
I'm assuming this must be done with VBA.
Well you can do it manually, but it would take ages. So VBA would be good, particularly as you would be able to generate future reports quickly.
My interpretation of what your saying is that each row in your report will be the total for one customer ID. If it's something else, I imagine the below will still be mostly relevant.
I think it would be a bit much to give you the full answer, particularly as you haven't provided full detail but to take a stab at what you'd do:
Create your empty report page, whether it be a new worksheet or a new workbook
Loop through the table (probably using While next is not empty)
a. Identifying if a row is for a customer ID you haven't covered yet
i. If so then add a new entry in your report
ii. Else add it to the existing customer ID record (loop through until you find it)
Format your report so it looks pretty, e.g:
a. Fill the background in white
b. Throw in some filled bars
c. Put in good titles and totals etc.
For part 1, it might be better building an array first and then dumping the contents into the report. It depends how process intensive it will be - if very intense, an array should shave off time.
I'm not a vb developer neither so familiar with excel. Anyway i have a project to be done using MS Excel (cannot use access).
System is to provide a ratio analysis(ans some other analysis) of companies where data from an annual report need to entered to the system. Then based on several reports data I can derive graphs and all other information.
My question
Now I can store data in a single sheet like using is as as a database. it'll be like
CompanyName Year Data1 Data2 Data3...
Here the CompanyName can be duplicated as many Years data can be entered. If I use this method Each time I derive company data, I have to search for the relevant rows in the worksheet and keep lots of data in an array as I read through those rows and produce the final result.
Or I can use separate worksheet for each company. Then I only have to search for the relevant sheet name and perform operations in that worksheet it self easily.
So what is the best way to do this?
Thanks
Whatever way works. IMO you could create a defined range (or many) and issue SQL against it just like it was Access table(s). I'm for keeping all like data on the same worksheet even for different companies; but that's just my 2 cents. You can create a pivot to separate out the information and slice/dice it however needed
Since someone liked the comment as an answer:...
It might be simpler to do some of this just using formulas and Excel functions. The basic approach would be to keep the data on one sheet and sort it by year within company so that all the years for a company are grouped together. Then use Filter to create a list of unique companies. These steps get repeated each time you add new data.
Then create 2 formulas for each company: the first uses MATCH to find the first row containing the company name and the second uses COUNTIF to find how many rows there are for the company. Then you can use OFFSET(firstrow,ColumnIndex,NumberOfRows,1) (or similar) to get the required range of data for Charts and ratio analysis etc.