I have a simple PivotTable that is just counting 1 column of data called "Conditions".
I have added "Conditions" (which is just text) to the "Rows", and the Value is a count of the "Conditions".
What I would now like to do is add a % column to the PivotTable using a fixed division of 2336, i.e. SUM(Conditions / 2336)
However, I can't get the formula to work using a calculated field, so that it's part of the PivotTable
It works if I add a formula manually to an adjacent row i.e. =GETPIVOTDATA("Conditions",$A$3,"Conditions",$A4)/2336
Then copy it down, but as it isn't linked to the PT, so when you collapse the PT data it stays static, and doesn't look right.
Is it possible to add the formula so that it for part of the PT and shows the % of conditions i.e. divided by 2336?
I'm using Excel 2010
First, add another column to your data and input a 1 for all rows. I titled this as "Count". Then your calculated field is simply Count/24.
Related
I have a pivot table like the one in the image:
The table updates every month.
The question is: how can I dynamically get the last value of the table with a function, without VBA?
For example, in this case the last value is -32, just above the "Grand Total" value.
I'm considering to use the function "GETPIVOTDATA" but I don't know how to change the dynamic reference to the last value inserted. At the moment, the formula looks like this:
=GETPIVOTDATA("[Measures].[Count of DESIGNER]";$A$3;
"[Components_Drawings_Data].[DATE (Month)]";
"[Components_Drawings_Data].[DATE (Month)].&[giu]")
Screenshot (below) / here refer.
Assuming:
You can isolate the pivot table so that there are no populated cells
beneath it (reasonable premise, given it's 'dynamic' and so variable
re: # rows)
You're not fixated upon using a PivotTable reference in formula
You do not anticipate any row labels = 'Grand Total' (which would be unusual to say the least, however see alternative function below)
Grand total for columns is displaying
Then the following will achieve what you have indicated:
...how can I dynamically get the last value of the table with a
function, without VBA?
=OFFSET(INDEX($F$4:$F$100,MATCH("grand total", LOWER($F$5:$F$101),0)),0,1,1,1)
Note: the formula in cell L3 in above screenshot includes a wrapper for presentation / ease of use only - i.e. 'Item' (col J) refers to the number of cells 'up' from the Grand Total at the very bottom of the pivot table... e.g. for item = 1 (one level up), 119 is returned (corresponding to 'woman'); for item = 2 (two levels up, 77 displays and so forth.
The corresponding label can be determined in a very similar fashion:
INDEX($F$4:$F$100,MATCH("grand total", LOWER($F$5:$F$101),0)-J3+1)
Alternative/direct (does not rely upon Grand Total for cols):
=OFFSET(F3,COUNTA(F3:F100)-2,1,1,1)
I elaborated this trick.
Suppose the column "Month" of the pivot table corresponds to column A, and the column "Delta" to column B.
I would use this formula:
=INDEX(B:B;MATCH("Grand Total";A:A;0)-1)
It could work.
I have 2 sheets in a workbook (Sheet1, Sheet2).
Sheet 2 contains a table (Named Table1) with 5 columns:
Takeaways
Household
Clothing
Fuel
Groceries
On sheet one, I have 2 columns:
Expense Name
Expense Total
Now, what I am trying to do is:
Set the range for the Expense Name (Range 1)
Set the range for the Expense Total (Range 2)
Compare Range 1 with the respective column in the table and only add up the values for matches
For example, in Range 1 (B6:B16):
BP
Caltex
McDonalds
KFC
In Range 2 (C6:C16):
300
400
200
150
Now, all I want to do is add up the values for the Takeaways (McDonalds, KFC) and exclude anything that DOES NOT match the criteria.
So my sum total will be all occurrences of Takeaways - provided they are listed in my table - 350 in this case.
But I cannot seem to get the formula to work.
I used these sources:
https://exceljet.net/excel-functions/excel-sumifs-function
Selecting a Specific Column of a Named Range for the SUMIF Function
and ended up with this formula:
=SUMIF($B$6:$B$16;Table1[Takeaways];C6:C16)
This source:
https://excelchamps.com/blog/sumif-sumifs-or-logic/
and ended up with this formula:
=SUM(SUMIFS(C6:C16;B6:B16;Table1[Takeaways]))
Both formulae return 0.
BUT, with BOTH of them, if I change Table1[Takeaways] to "McDonalds", then it correctly identifies every occurrence of the word "McDonalds" in Range 1.
EDIT:
I have updated the formulae above to match the images below.
This is the table that contains the references:
This table contains the data:
Formula:
Cell C4 (Next to Takeaways): =SUMIF($B$6:B$16;Table1[Takeaways];C6:C16)
Cell C5 (Next to Fuel): =SUM(SUMIFS(C6:C16;B6:B16;Table1[Fuel]))
It appears that ONLY BP is being detected in the formula.
This is a an output table when I use the formulae with a single cell reference and not a table or used range:
Formula:
Cell F4 (Next to BP): =SUMIF($B$6:B$16;"BP";C6:C16)
Cell F5 (Next to Caltex): =SUM(SUMIFS(C6:C16;B6:B16;"Caltex"))
Cell F6 (Next to McDonalds): =SUMIF($B$6:B$16;"McDonalds";C6:C16)
Cell F7 (Next to KFC): =SUM(SUMIFS(C6:C16;B6:B16;"KFC"))
If I understand correctly what you're trying to achieve, I think your setup is not right conceptually.
It looks like you're trying to track expenses, and each expense (or payee) is allocated to a category ("Takeaways", "Household" etc.). From a relational-model point of view, your second table (which defines the category for each expense/payee) should only have two columns (or variables): Expense Name and Expense Category.
The table you set up ('Sheet 2') uses the categories (i.e., possible values) as different columns (i.e., variables). But there's only variable, namely the "Expense Category", and the categories themselves are the possible values.
If you set it up like that, the problem changes: you can add a dependent column to your first table that shows the category for each payee (or "Expense Name"), using a VLOOKUP() from the second table.
You can then sum the expenses for all payees matching that category.
Note: I've created the illustration using LibreOffice Calc, so there might be some small differences, but the logic is the same.
Without seeing the data in L and K I can't give you a full answer - but likely it's to do with the way you're pulling your Array
Try something similar to this
=SUMPRODUCT(SUMIFS($L$11:$L$43,$K$11:$K$43,CHOOSE({1,2},Takeaways,"anything else you wanted to sum")))
Remember SUMIFS is for multiple criteria, so if you're only calculating one, you'll need =SUMPRODUCT(SUMIF(
The way the above works is with vertical vectors only, but changing your named ranges so the table of 2 columns is 2 named ranges instead should be okay - unless it's part of your requirements
Table 2 would become expense_Name and expense_Total etc
I was about to close this as a duplicate of my own question here but there is a bit of a difference in using a named range I think. However the logic behind this follows more or less the same approach.
Working further on my partial solution below I derived the following formula:
=SUMPRODUCT(COUNTIF(Table1[Takeaways];Range1)*Range2)
The COUNTIF() part counts the number of occurrences of the cell value in your table. Therefore make sure there are no duplicates in your table. If the value is present in the table the result of COUNTIF() will be 0. This way we create a matrix of 1's and 0's. By multiplying and the use of SUMPRODUCT() we force excel to perform matrix calculations and return the correct result.
Partial solution
I used the following formula:
=SUMPRODUCT(ISNUMBER(MATCH(Range1;Table1[Takeaways]))*Range2)
The formula does the following:
The MATCH()checks if the value in Range1 is present in your table and returns the position of the matching value in your table.
The ISNUMBER() checks if a match is found by checking if the MATCH() fucntion returned a number
Multiplying this with Range2 forces matrix calculation, using the SUMPRODUCT() function
EDIT:
This worked for a really limited sample. As soon as I added the fourth row to my data the formula stopped working as intended. See screenshot:
It took the first two values into the sum correctly, the fourth is not taken into account.
I want to be able to count distinct values with several criteria. As presented here below on the screenshot, I would like to know, how many POs do I have per month depending on the PO type (service or material).
Initial data:
Desired result:
All the data is in text format.The difficulty is that the initial data table will be updated every month (I will be adding lines), so the formula has to consider possible updates. Pivot table will not work for me.
The solution I'm offering involves one helper column, but you'll be able to use it quite flexibly. I make the following assumptions:
You can add columns to your original table
The table starts in cell A1
Steps:
Convert your data range into a dynamic excel table (select the range, press Ctrl+t, tick "Table Has Headers" - you get a blue table as a result). This way if you add more data, formulas will drag themselves down.
type "HELPER" into cell D1, and "Number of POs" into cell E1 - this will create 2 new columns (they should turn blue like the rest of table)
paste this formula into cell D2:
=[#[Month/Year]]&[#[Mate/Serv]]
Paste this formula into cell E2:
=SUMPRODUCT(
( [HELPER]=[#[Month/Year]] & [#[Mate/Serv]] ) /
COUNTIFS([Month/Year],[Month/Year],
[Mate/Serv],[Mate/Serv],
[PO No.],[PO No.]
)
)
Add a pivot table, put Number of POs into values area, it will sum values by default.
As in this picture:
Right-click inside the values area, select Summarise Values By.. => MAX (as in second picture below).
You will see that values in pivot have changed.
this way you won't have to manually maintain the header in your summary table as pivot table will pick up any new entries/months.
IF YOU WANT TO STICK TO YOUR ORIGINAL DESIGN:
The same formula can be used (with minor change to add table name to column names), but it still needs the table and helper - follow steps 1-3. Make sure you're set up is as in picture below:
=SUMPRODUCT(
( Table2[HELPER]=H$1&$G2 ) /
COUNTIFS(Table2[Month/Year],Table2[Month/Year],
Table2[Mate/Serv],Table2[Mate/Serv],
Table2[PO No.],Table2[PO No.]
)
)
If anyone would like to change my formula to avoid creating a helper, please do.
I created a dummy table so your results won't be like mine.
How to test:
Copy your data on a new sheet
Go to Data menu ribbon => Remove Duplicates
Pivot the remainder
Put met/serve into rows, month/year into columns, Helper into Values.
That will give you a count you should expect.
Assuming your data is in Columns J:L, you can add a helper column in M, entering this formula in M2 and dragging down:
=COUNTIF(J:J,J2)
Then, assuming your desired result table is in columns N:P enter this formula in O2:
=COUNTIFS($K:$K,O$1,$L:$L,$N2,$M:$M,">0")-MAX((COUNTIFS($K:$K,O$1,$L:$L,$N2,$M:$M,">1")-1),0)
You can then drag this cell over to column P and drag them both down.
This also assumes you Desired result table headers are formatted as text as well.
I have a sheet setup that calculates totals. Easy enough if the data is already there but not if adding new data. So what I would like to be able to do is to not specify a specific end cell for the sum formula but let it update as more columns are added.
How can I do this with =SUM(m4:m?)
Suppose you need totals for data in M4:M10.
To make just open-ended range, you can make lower limit "too far": =SUM(M4:M100000).
Alternatively you can make it as =SUM(M:M) - SUM(M1:M3)
But this is not applicable when you need to have totals value just below the set of values. In this case you have 2 ways.
Using Excel embedded features
The formula will look like his: =SUM(M4:M10). If you insert a new row between M4 and M10 (for instance, select row 5, right-click, insert row), you formula will be automatically adjusted to =SUM(M4:M10).
The problem may happen if you want to insert a new value above the first row (select row 4, right-click, insert row) or below the last row (select row 11, right-click, insert row). In these cases totals formula will not be adjusted.
Possible workarounds:
For the "above first row" issue, I prefer to make some empty row above and hide it. In our case I would hide row 3 and make totals formula look like =SUM(M3:M10), so, when you insert a new row above the first row, in fact you insert a row to the middle of the table, and totals formula will be adjusted.
For the "below last row" - leave empty row below; but in this case you cannot hide it; just make it different color and make some remark like "new values shall be inserted ABOVE this line".
INDEX()
Interesting trick is using INDEX() function, which returns a reference to a cell in the array. For our case, the array can be the whole M row and, the index - row number.
For the "above first row" issue make totals formula like this =SUM(INDEX(M:M;4):M10). So, calculation will always start at row 4, even if some lines will be added/deleted.
"below last row". Suppose you have your "totals cell" in M13 and you want to have totals for all value between M4 and the "totals cell". The formula may look like =SUM(M4:INDEX(M:M;ROW(M13))) or, considering "above first row" case: =SUM(INDEX(M:M;4):INDEX(M:M;ROW(M13)))
Hope this helps
Sum(m4:m?) insinuates that you are looking to add more rows as opposed to adding column data.
If you want to auto sum a row data you can use something like:
=SUM(OFFSET(A1;0;0;COUNT(A:A);1))
However this assumes that the data is contiguous in each cell and also empties are not allowed for 0 because it gets the count wrong.
However: You could also define a table for the data range. If you add data to columns/rows that are in that data range, they will be included in the adjusted formula automatically - very nice indeed.
Select your data range, then Select Insert:Table. This will give your table a name like Table1.
Your sum function would now be adjusted to look something like:
=SUM(Table1)
Now, as you add to the range, the table resizes, and your function just works.
The beauty of using a table, is that if you add data to the row/column immediately after the table it resizes and includes that range. This is hard to do without a table. You can also change the format of the table, or make the format colours invisible but you're probably better off with some format to show the data area of the table to the user.
You can compute the last row containing a number using this formula:
=LOOKUP(2,1/ISNUMBER($J:$J),ROW($J:$J))
This formula would not have a problem if you had text or blanks in the range.
You could then define that formula as a Defined Name
and use the formula:
=SUM(OFFSET(J4,0,0,LastRow-3))
to Sum the range. Note the -3 at the end to compensate for the first cell being in row 4.
Another option would be to just set your range to a fixed range that you can guarantee will be larger than any range you might actually use:
=SUM(J4:J1000)
You can use a counta to find the max row number. Then pushing that into an indirect will give you the range you need.
=SUM(INDIRECT("A1:A" & COUNTA(A1:A1000000);TRUE))
Assumptions:
Data are on column A
Data start from first row
There are no blanks rows
I have a range in excel with dates and values
http://lh4.ggpht.com/_i-hI_3gfy08/SoSIopeZUZI/AAAAAAAABEk/KjFnq57VTUc/table.png
EDIT:image added
I want to select the MAX value from the HIGH column for each YEAR (2009 would return 404, 2008 would return 390)
I've done something similar but it's using SUMIF, not MAX.
Any excel people in here that can help me out?
The equivalent of SUMIF in Excel is something like this:
{=MAX(IF(CategoryColumn="High",ValueColumn,"")}
Where
CategoryColumn is the column containing your categories (e.g., "Low", "Med", "High")
ValueColumn is the column containing the data you want to get the max of
NOTE: This is an array formula so you must press Ctrl-Shift-Enter when entering this formula instead of just Enter. Also, don't actually type in the braces {}. The braces show up automatically to indicate that you've entered an array formula.
NOTE 2: You can actually name a range of data. For example, select the range A1:A20. Right-Click and select "Name a Range..." So, for this example, you can select your category column and name it CategoryColumn. Same with ValueColumn.
Array formulas allow you to do IF statements and other functions on a whole range of data instead of just a single value.
This example checks if the value in the "category column" is "High". If it is, it puts the neighboring "value" into the MAX function, otherwise it puts a blank. This gives you the maximum of all the "High" values.
P.S. I don't think the img tag works on this site...can't see your image.
There are three options available.
My preferred option is to create a pivot table without a helper column.
Option 1: Use a pivot table
Create a pivot table of your data.
Set the row to the date field and group it by year.
Alternately a 'Year' helper column could be used by adding a column with this formula.
=YEAR(A2)
Set the data items value portion of the pivot table to be the MAX of your 'High' field
Option 2: Use the DMAX function
Add a helper column titled year with the formula
=YEAR(A2)
Then add a formula for each year
=DMAX(A1:C21,"High",F13:F14)
Option 3: Use an array formula
Enter an array formula for each year using the Ctrl-Shift-Enter keys.
{=MAX(IF(YEAR(A2:A21)=2008,B2:B21))}