Hide Entire given rows if a specified cell is blank - excel

I am a newbie in VBA coding.
I am trying to achieve that inside my function
sub Private Sub Worksheet_Change(ByVal Target As Range)
where it checks some specified cells value change to run a given macro. The additional macro that i want to add is that when ever cell a62 is Empty, it will hide rows a56:a61. and consecutively if a82 is empty, it will hide rows a78:a82.
i have the following code but it only hides the rows from the first empty cell until end of sheet.
Sub Test()
Dim i As Long
For i = 4 To 800
If Sheets("Results").Cells(i, 1).Value = "" Then
Rows(i & ":" & Rows.Count).EntireRow.Hidden = True
Rows("1:" & i - 1).EntireRow.Hidden = False
Exit Sub
End If
Next
End Sub

Please, check the next event code:
Option Explicit
Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Address = "$A$62" Or Target.Address = "$A$82" Then
Select Case Target.Address
Case "$A$62"
If Target.Value = "" Then
Range("A56:A61").EntireRow.Hidden = True
Else
Range("A56:A61").EntireRow.Hidden = False
End If
Case "$A$82"
If Target.Value = "" Then
Range("A78:A81").EntireRow.Hidden = True
Else
Range("A78:A81").EntireRow.Hidden = False
End If
End Select
End If
End Sub
It will be triggered only if you MANUALLY change the value of one of the two required cells.
If their value is the result of a formula, Worksheet_Calculate event must be used, but in a different way. This event does not have any argument (no Target) and you must check the two cells in discussion and act according to their value, independent if they were changed or not when the Calculate event is triggered. If this is the case, I can post such an event code, too.
Edited:
For the version which does not involve the manual changing of the values, please copy this event code in the sheet code module:
Private Sub Worksheet_Calculate()
If Me.Range("A62").Value = "" Then
Me.Range("A56:A61").EntireRow.Hidden = True
Else
Me.Range("A56:A61").EntireRow.Hidden = False
End If
If Me.Range("A82").Value = "" Then
Me.Range("A78:A82").EntireRow.Hidden = True
Else
Me.Range("A78:A82").EntireRow.Hidden = False
End If
'Edited:
'The part for both analyzed ranges being empty:
If Me.Range("A62").Value = "" And _
Me.Range("A82").Value = "" Then
'Do here what you need...
End If
End Sub

Related

Autofill cells based on drop down list in excel

I am trying to creata a VBA that gives me automatic values based on drop down list in a form. The problem is that when I run the macro then it is causing an error and excel stops working. Any help in this case is most welcome.
Private Sub Worksheet_Change(ByVal Target As Range)
If Range("$G$11") = "UD Sheet" Then
Rows("20:25").EntireRow.Hidden = False
Else
Rows("21:25").EntireRow.Hidden = True
End If
If Range("G12").Value = "Flex Tape" Then
Range("B20").Value = "None"
Else
Range("B20").Value = ""
End If
exitHandler:
Application.EnableEvents = True
Exit Sub
End Sub
First thing first, in your code, no need to put an Exit Sub before the End Sub.
The code will end after that line so this is a redundancy.
The next thing that you need to understand is that the Change Event will keep triggering if you will not disable it explicitly. So it means that when you hide a row on that Sheet, the Change Event will keep on happening since there will be changes that will happen on the Sheet. i.e. (Hiding Rows).
To do that you need to disable the EventsListeners of the application using the Application.EnableEvents = False. So the application can do a single thing based on that first event.
The next thing that you need to keep in mind is to track where the Changes occur and fire your program. Target is a Range Object that will return the Range where the specific change occurs on the Sheet.
In order to do that, you need to validate if you need to trigger the routine based on the target using the Intersect function.
The whole code is as follows:
Private Sub Worksheet_Change(ByVal Target As Range)
Application.EnableEvents = False
If Not Intersect(Target, Range("G11")) Is Nothing Then
If Range("$G$11") = "UD Sheet" Then
Rows("20:25").EntireRow.Hidden = False
Else
Rows("21:25").EntireRow.Hidden = True
End If
End If
If Not Intersect(Target, Range("G12")) Is Nothing Then
If Range("G12").Value = "Flex Tape" Then
Range("B20").Value = "None"
Else
Range("B20").Value = ""
End If
End If
Application.EnableEvents = True
End Sub

Excel images to appear based on cell value

I have 2 sheets on excel, one called Raw and one called Graphs. What I want to do is have some cells in Raw and it they =TRUE then I want a shape to appear on the Graphs page.
I am pretty new to VBA so i havent tried much :(
Private Sub Worksheet_Calculate()
With Worksheets("Graph")
If Me.Range("FK45").Value = True Then
.Shapes("Test1").Visible = True
Exit Sub
ElseIf Me.Range("FK45").Value = False Then
.Shapes("Test1").Visible = False
Exit Sub
End If
End With
End Sub
I can get this to work so if FK45 is TRUE the image shows but if FK45 is FALSE it doesn't, But what I want to be able to do is add more to this e.g.
Private Sub Worksheet_Calculate()
With Worksheets("Graph")
If Me.Range("FK45").Value = True Then
.Shapes("Test1").Visible = True
Exit Sub
ElseIf Me.Range("FK45").Value = False Then
.Shapes("Test1").Visible = False
Exit Sub
End If
End With
With Worksheets("Graph")
If Me.Range("FK46").Value = True Then
.Shapes("Test2").Visible = True
Exit Sub
ElseIf Me.Range("FK46").Value = False Then
.Shapes("Test2").Visible = False
Exit Sub
End If
End With
End Sub
I want them all to be independent from each other and be able to add more if necessary
If FK45 is TRUE Image1 shows
If FK45 is FALSE Image1 doesn't show
and/or
If FK46 is TRUE Image2 shows
If FK46 is FALSE Image2 doesn't show
and/or
If FK47 is TRUE Image3 shows
If FK47 is FALSE Image3 doesn't show
and so on...
This is how I would do it
In VB Editor find your Worksheet and Shape objects and rename their system name to something intutive in their respective property windows.
This way you can get rid of With Worksheets("Graph") construction, instead you can call them by their system name like With Graph. This will also come in handy if you wish to rename your worksheets or shapes.
Note that you Exit Sub after each cell check, your procedure stops after first cell and doesn't proceed any further.
Instead of Worksheet.Calculate event I advise using Worksheet.Change. This way you can iterate through your cells one by one.
Private Sub Worksheet_Change(ByVal Target As Range)
Dim rngCell As Range
Dim shpImage As Shape
For Each rngCell In Target.Cells
' check if change was made in "FK"
If Not Intersect(rngCell, Me.Columns("FK")) Is Nothing Then
Select Case rngCell.Row
Case 45: Set shpImage = Graph.MyImage_1
Case 46: Set shpImage = Graph.MyImage_2
End Select
' if only boolean values present, no need for IF construction
shpImage.Visible = rngCell.Value : Set shpImage = Nothing
End If
Next
End Sub
If you had separate column for image name it would be much easier, you could check like this (for example, shape names are located in "FL" column)
Graph.Shapes(rngCell.Offset(0, 1).Value).Visible = rngCell.Value

Private Sub Worksheet_Change(ByVal Target As Range) not working

I'm trying to hide rows based on the value in cell B3. This was working for me earlier but I unfortunately can't figure out what I changed. I right clicked on the tab and pasted this in 'View Code'. Here's my code:
Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Address = "$B$3" Then
If Range("B3") = "a" Then
ActiveSheet.Rows("40:43").EntireRow.Hidden = False
ElseIf Range("B3") = "b" Then
ActiveSheet.Rows("40:43").EntireRow.Hidden = True
End If
End If
End Sub
Your code works, but if you already using the Target, why not use it full capabilities:
If Target.Address = "$B$3" Then
If Target.Value2 = "a" Then ' <-- use Target.Value2
Rows("40:43").EntireRow.Hidden = False ' <-- there's no need to use ActiveSheet
ElseIf Target.Value2 = "b" Then
Rows("40:43").EntireRow.Hidden = True
End If
End If
Note: there's no need to use ActiveSheet, as this event is triggered inside the ActiveSheet.
You can use Select Case if you will need to add more scenarios in the future:
If Target.Address = "$B$3" Then
Select Case Target.Value2
Case "a"
Rows("40:43").EntireRow.Hidden = False
Case "b"
Rows("40:43").EntireRow.Hidden = True
Case Else ' in case you want add more scenarios in the future
' do something else...
End Select
End If

Worksheet_Change to hide rows in Excel

I have a macro that is supposed to hide a row in excel when a value of a given cell is "ODD" (the word, not an odd number). I've tried two different formats; neither gives any visible error but neither hides the row.
Sub Worksheet_Change(ByVal target As Range)
If target.Address <> "$B$2" Then Exit Sub
ElseIf Range("B2").Value = "ODD" Then
Rows("5:5").EntireRow.Hidden = False
Else
Rows("5:5").EntireRow.Hidden = True
End If
End If
End Sub
The other code I had is:
Select Case Range("B2").Value
Case Is = "ODD": Rows("5:5").EntireRow.Hidden = False
Case Else: Rows("5:5").EntireRow.Hidden = True
End Select
It was modified from a more advanced case statement and I just left it that way at first.
The Rows("5:5") would be better as Rows(5). The method you used would be better as Range("5:5").
Sub Worksheet_Change(ByVal Target As Range)
If Target.Address = "$B$2" Then
Rows(5).EntireRow.Hidden = (UCase(Target.Value) = "ODD")
End If
End Sub
Since comparing B2 to ODD already produces a True or False, you can dispense with the If/Else/End If. Text comparisons in VBA are usually case sensitive, hence the need for UCase to force case insensitivity.
You are missing a key code line If Not Application.Intersect(cell, Range(Target.Address)) Is Nothing Then Try the following
Private Sub Worksheet_Change(ByVal Target As Range)
Dim cell As Range
Set cell = Range("B2")
If Not Application.Intersect(cell, Range(Target.Address)) Is Nothing Then
If Range("B2").Value = "ODD" Then
Rows("5:5").EntireRow.Hidden = False
Else
Rows("5:5").EntireRow.Hidden = True
End If
End If
End Sub
First make sure your Change Sub is stored in the Worksheet module of the Sheet you want this to perform on. Then you have a slight syntax error with your If Statements:
Private Sub Worksheet_Change(ByVal target As Range)
If target is Nothing Then Exit Sub
If target.Address <> "$B$2" Then Exit Sub
If Range("B2").Value = "ODD" Then
Rows("5:5").EntireRow.Hidden = True
Else
Rows("5:5").EntireRow.Hidden = False
End If
End Sub
When you put the If...Then... on one line, it actually closes the If (no End If needed) Also, I flipped your True and False statements to match your requirement in your question.

Show/Hide Rows Depending on Dropdown Selection

This is the first time I'm working with Macros.
I've created a dropdown in B2 with a "Yes" and "No" options.
If User selects "Yes", Row 10 Shows / Row 11 Hides
If User Selects "No", Row 11 Shows / Row 10 Hides
I used this code:
Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Address = "$B$2" Then
If Range("B2") = Yes Then
ActiveSheet.Rows("10:10").EntireRow.Hidden = False
ActiveSheet.Rows("11:11").EntireRow.Hidden = True
ElseIf Range("B2") = No Then
ActiveSheet.Rows("10:10").EntireRow.Hidden = True
ActiveSheet.Rows("11:11").EntireRow.Hidden = False
End If
End If
End Sub
I Created a new Module in Sheet1, and put it there. I saved the excel as a Macro Enabled Tamplate, however nothing happens when I change the dropdown.
Thanks for your help!
Do yourself a huge favor and get in the habit of writing Option Explicit at the top of every module of VBA code you write.
I have added comments as well explaining your needed revisions.
'this requires you to dimension all variables
'when you used '= yes' VBA thought you were saying
'the same as, = aVariable
Option Explicit
Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Address = "$B$2" Then
If Range("B2").Value = "Yes" Then
'You can reference the row directly on the same sheet
'and do not need ActiveSheet
Rows("10:10").EntireRow.Hidden = False
Rows("11:11").EntireRow.Hidden = True
ElseIf Range("B2").Value = "No" Then
Rows("10:10").EntireRow.Hidden = True
Rows("11:11").EntireRow.Hidden = False
End If
End If
End Sub
Also be aware this is only using "Yes" - using "yes" or "YES" will cause problems. You can use the UCase method as follows if you want to avoid these situations in the future:
If UCase(Range("B2").Value) = "YES" Then
If Range("B2") = "Yes" Then
and similarly with the "No " option

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