I'm creating a test summary sheet collecting data from multiple tabs in a single spreadsheet using COUNTIF-formula, eg:
=COUNTIF(OSPF!H3,"PASS")+COUNTIF(OSPF!H8,"PASS")+COUNTIF(OSPF!H13,"PASS").
Here data is collected from different cells(not continuous cellrange). Problem is, if the testcases list is big, then the COUNTIF-formula also will be large. Is there any option to simplify this formula.
Thanks in advance.
Option 1
One way to simplify it is to use just one COUNTIF function and combine all the cells into one noncontinguous range. With some help from this answer, I came up with the following for your case:
=SUM(COUNTIF(INDIRECT({"OSPF!H3","OSPF!H8","OSPF!H13"}),"PASS"))
Option 2
If you have control over what appears in each cell ("PASS"), then you could easily change "PASS" to "1" (if passing) or "0" (if failing). Then no COUNTIF would be necessary, just a simple SUM of all those cells instead.
Option 3
A variation of Option 2 would be to use a helper cell next to the cell that contains "PASS", which does the COUNTIF just for that single cell. Then in the "master" sheet, you just sum the helper cells that contain integers.
Related
Good day.
In it's basic form, I need to count how many cells are empty.
Using the following below, I can count how many cells are empty.
=COUNTIF(Sheet1!C:C,"<>")
However, if the cells in column C contain formulas, it won't work.
After some googling, I found out that using SUMPRODUCT will get what I need
=SUMPRODUCT(--(LEN(Sheet1!C:C)>0))
Now, here's my problem.
I need to use that as a criteria inside a COUNTIFS function, but I don't know how to do that because it's referencing some ranges.
So just to make it simple, using COUNTIF or COUNTIFS function specifically, how can I pass a criteria that checks if cell (with formula) is empty.
This formula returns 0 but most likely I'm just not passing it properly as a criteria.
=COUNTIF(Sheet1!C:C,SUMPRODUCT(--(LEN(Sheet1!C:C)>0)))
Happy for other ways to count cells (with formulas) which are empty, but I need to use it as a criteria for a COUNTIF/COUNTIFS function.
Thank you very much.
If I understand what you're looking for, you were pretty close already.
Following the formula's you already found you can use them like:
=COUNTIF(Sheet1!C:C,"<>")-SUMPRODUCT(--(LEN(Sheet1!C:C)>0))
It will result in the count of cells that have a value/formula minus the count of cells that show a value (blank formula result is excluded).
The result is the count of cells that contain a formula with blank result.
I'm having a problem writing my formula that should count all selected cells that contain a number bigger than 0 and skip the cells that are completely empty, even when the cell is selected. Excel gives me an error that I selected cells that not contain a number. How can I skip them?
This is my formula:
=COUNTIFS(C8:C12;E8:E12;G8:G12;I8:I12;K8:K12;">0")
I'm thinking you using the COUNTIFS() formula wrong, after each range, there is a criteria. You can't have multiple ranges like that to look through. For more information look here or here.
In your case you are dealing with a non continues range, and one way to deal with that would be this
So the formula would translate to:
=SUM(COUNTIF(INDIRECT({"C8:C12","E8:E12","G8:G12","I8:I12","K8:K12"}),">0"))
Another formula you could try is:
=INDEX(FREQUENCY((C8:C12,E8:E12,G8:G12,I8:I12,K8:K12),0),2)
And looking at your data, it seems as though the rest of the columns contain text (not sure, they may be dates). In case they are text values:
=SUMPRODUCT((ISNUMBER(C8:K12))*(C8:K12>0))
If they are actually dates (assuming from 2018), then you could try:
=SUMPRODUCT((YEAR(C8:K12)<2018)*(C8:K12>0))
I'm assuming this is what you looking for, instead of a VBA based solution due to the tags provided and your formula.
You could also do it in this particular case by skipping the columns that you don't want:
=SUMPRODUCT((C8:I12>0)*ISEVEN(COLUMN(C8:I12)-COLUMN(C8)))
what will be happen if you use the below formula? to you receive an error?
=COUNTIF(C8:C12,">0")+COUNTIF(E8:E12,">0")+COUNTIF(G8:G12,">0")+COUNTIF(I8:I12,">0")+COUNTIF(K8:K12,">0")
Try this
Requirement cannot be done in single formula,
combining 2 or more formula will help fixing the formula.
formula
=COUNTA(B2:B9,D2:D9) -- Count all the non blank cell's
=COUNTIF(B2:B9,"=0")+COUNTIF(D2:D9,"=0") -- Count all the cells will value as 0
Subtract both which will give the output you are looking for
Combined formula
=COUNTA(B2:B9,D2:D9)-(COUNTIF(B2:B9,"=0")+COUNTIF(D2:D9,"=0"))
Newbie-ish with Excel here. I'm trying to keep things simple for long term ease of use since most at my job don't know much of anything with Excel or anything with VBA.
I'm looking to have a formula count cells containing up to 4 different codes (TRM2-TRM5) out of 32 possible codes. However, the cell these combinations are entered in is not required to be in any specific order.
Such as:
B1 (TRM2, R2, TRM3)
B2 (TRM2, PN1, DC5, TRM4)
B3 (PN1, IPA5c, HW2, TRM5)
B4 (PN1, HW2, R2)
The desired result of the formula is a count of 3
I don't need to count the individual number of times the TRM codes appear. Just the number of cells they appear in a range (such as B1:B99).
I've tried COUNTIFS but quickly discovered I'd have to have a COUNTIFS for each possible combination of the 4 codes.
So far the simplest way is to use multiple instances of conditional formatting that highlights the cells that contain one of the four codes and do a visual count. All the examples I've read don't have multiple values in one cell so I'm not sure how to tackle it.
For those that are curious, the purpose is error reporting for issues missed in an audit.
Thanks for the help!
Given your example, you can do this with a helper column.
Either hard code an array constant with the codes to find, or enter them in separate cells someplace. I did the latter and named that range theCodes.
Use this array formula in the helper column:
C1: =MIN(FIND(theCodes,B1&CONCAT(theCodes)))<LEN(B1)
and fill down as far as needed
This will return TRUE or FALSE depending on whether any of the codes are present in the cell.
Then, a simple COUNTIF will count all the TRUE's
D1: =COUNTIF($C:$C,TRUE)
NOTE: To enter/confirm an array formula, hold down ctrl + shift while hitting enter. If you do this correctly, Excel will place braces {...} around the formula seen in the formula bar.
I am using the Excel SUMIFS formulas to look for certain item numbers and add that value to the sum. The issue I am having is that many of our item numbers are very close to each other, i.e. 52000135890001 & 52000135890002.
The issue I am having is that the SUMIFS function seems to see these two items as the same value, and is suming them together. I want them added separately, as to us, they are essentially two different items.
I have tried changing the data type for the item numbers to every possible option but the formulas continues to group these together when performing the function.
Does anyone have any ideas how I can still use the SUMIFS formula but somehow tell it to see these two items as different, instead of adding them together under the same criteria?
I am at a loss and losing my mind so any advice would be beyond helpful!
Kyle
You format all your required cells (range cells, criteria and sum_range cells) to custom format as ##################', then apply the sumif it will work by using the right value.
I know there's several posts about this, here and other places, but I seem to get errors no matter which method I try.
I'm trying to fill an adjacent cell with a value based on the corresponding value from a list of values. For example, there's a list of Test -> Action pairs, defined in two columns. In another cell, I want to type in a value which exists in column B, and then fill the adjacent cell with the corresponding value in column A.
Here's my Sheet.
The columns "Actions" and "Tests (test groups)" define the corresponding values.
I'm using VLOOKUP in the "Test (test grop)" column (below the first two columns, from row 10 and down), to fill the cells when I'm entering a value in the "Action" value. Simple enough.
However, now I need this exact functionality in another sheet. I need to move the "Action" and "Test (test group)" columns - row 10 and down - to another sheet, and still reference the values in this sheet (row 2 - 6).
I've tried INDIRECT and a couple of other alternatives, and all give me either "#REF" or "#VALUE" in the cell where I use VLOOKUP.
Anyone able to explain how to do this, related to this example?
You need to add the worksheet name to your formula. Use single quotes if you have spaces or special characters in the name. Like this:
=VLOOKUP(A1,'sheet-name-with-dash'!$A$1:$B$9,2,FALSE)
may seem out of place, but whenever I see this kind of problems (in defining and using ranges) I think of the Excel option to define those ranges (like in Ctrl+F3, Name Manager).Showcase:
select your area: in your case A2:B6,
hit: Ctrl+F3,
name the range: i.e. LookupRange
use that range in Vlookup formula like: Vlookup($A12,LookupRange,2,0)
I do not use this on regular basis,but might get handy in a workbook with many sheets, ranges, formulas. Try this for fun at least.
Hope it helps.