Confirm Email Sent by Displaying Sent/Not Sent Text - excel

My goal is to know when an email has been sent.
I have msgbox code to know all email addresses have been processed.
My coding looks at cells/columns that are filled. I have a column where I list email addresses, a column for the body of the email, a column for the path to attachments, etc.
I want to add a "Status" for every email address. I want to say Sent or Not Sent (not sent would be if it was an invalid email address).
Now if an email address is invalid it debugs. I don't want to wait till it debugs to figure out it is not a valid email address. I want each row with an email address to say sent or not sent but keep sending even if it is not a valid email address.
The msgbox is great if it doesn't debug. I want to keep the msgbox.
Layout in my Excel workbook. I would like the sent and not sent to populate in the Status column.
Sub Send_Multiple_Emails()
dim sh as worksheet
set sh = thisworkbook.sheets("sheet1") '<-- rename to what the tabs name is
dim OA as Object
Dim msg As object
set OA = createobject("Outlook.Application")
Dim i as integer
dim last_row As Integer
last_row = application.worksheetfunction.counta(sh.range("B:B"))
for i = 2 To last_row
Set msg = OA.createitem(0)
msg.to = sh.Range("B" & i).Value
msg.cc = sh.Range("C" & i).Value
msg.subject = sh.range("D" & i ).Value
msg.body = sh.Range("E" & i).Value
if sh.Range("F" & i).Value <> "" Then
msg.attachments.add sh.range("F" & i).Value
msg.send
next i
msgbox "Mails Sent"
End Sub

This is a rare situation On Error Resume Next can be appropriate.
Bypass the expected error to handle it in the code.
Option Explicit
Sub RecognizeSendError()
Dim OA As Object
Dim msg As Object
Dim msgSent As Boolean
Set OA = CreateObject("Outlook.Application")
Set msg = OA.CreateItem(0)
msg.To = "NotValid"
Debug.Print "msg.To: " & msg.To
msg.Subject = "subject"
msg.Body = "body"
' use only for a specific purpose
On Error Resume Next
msg.Send
' deal with expected error
If Err <> 0 Then
'Debug.Print " Err: " & Err
msgSent = False
Else
msgSent = True
End If
' Return to normal error handling for unexpected errors
' Consider mandatory after On Error Resume Next
On Error GoTo 0
If msgSent Then
Debug.Print " Success"
Else
Debug.Print " Failure"
End If
Debug.Print "Done"
End Sub

Related

VBA Soccer League Schedule Emailer

My code is shown below. I keep getting the error message "Compile error. Sub or Function not defined". The debug is highlight the first line in my code. Does anyone know what I am doing wrong or what this should actually read?
Sub ScheduleUpdate()
Dim recipientList() As String
Dim emailSubject As String
Dim emailBody As String
Dim lastRow As Long
Dim i As Long
' Define the email subject
emailSubject = "Soccer League Schedule Update"
' Get the last row with data in the worksheet
lastRow = ActiveSheet.Range("A1").CurrentRegion.Rows.Count
' Loop through each row in the worksheet
For i = 2 To lastRow
' Check if the game has been rescheduled
If ActiveSheet.Cells(i, 7).Value = "Rescheduled" Then
' Define the email body
emailBody = "The following game has been rescheduled: " & vbNewLine & vbNewLine & "Date: " & ActiveSheet.Cells(i, 1).Value & vbNewLine & "Time: " & ActiveSheet.Cells(i, 2).Value & vbNewLine & "Location: " & ActiveSheet.Cells(i, 3).Value & vbNewLine & "Field #: " & ActiveSheet.Cells(i, 4).Value & vbNewLine & "Home Team: " & ActiveSheet.Cells(i, 5).Value & vbNewLine & "Away Team: " & ActiveSheet.Cells(i, 6).Value
' Split the email addresses into an array
recipientList = Split(ActiveSheet.Cells(i, 8).Value, ";")
' Loop through each recipient
For j = 0 To UBound(recipientList)
' Send the email to each recipient
On Error GoTo HandleError
Try
Dim email As Object
Set email = CreateObject("Outlook.Application")
Dim mailItem As Object
Set mailItem = email.CreateItem(0)
mailItem.Subject = emailSubject
mailItem.Body = emailBody
mailItem.To = Trim(recipientList(j))
mailItem.Send
Catch ex As Exception
MsgBox "An error occurred while sending the email: " & ex.Message
End Try
On Error GoTo 0
Next j
End If
Next i
End Sub
I was expecting it to work when I typed into the excel cell "Rescheduled" that it would send out an email to the email addresses that I had listed with information about their rescheduled game.
It seems you have mixed VBA and VB.NET syntax in your code, so that is why you've got such error message. For example, in the code you have the following declaration:
' Send the email to each recipient
On Error GoTo HandleError
Without any declaration of the HandleError point in the code where the flow should switch.
At the same time the try/catch block is used which is a feature of VB.NET, but not VBA. You need to use one or the other way of handling errors in the code. Depending of your programming language you need to use the try/catch block (VB.NET) or On Error GoTo (VBA).
The On Error statement has the following structure in VBA:
Sub InitializeMatrix(Var1, Var2, Var3, Var4)
On Error GoTo ErrorHandler
. . .
Exit Sub
ErrorHandler:
. . .
Resume Next
End Sub

Excel VBA creating a new Outlook appointment results in a cancelled appointment

When I run the following code with .display, the Outlook Appointment gets created in the correct way (shared calendar, recipients, time etc) and I can send the resultant meeting request and it is received by the recipient as a meeting request. However, if I change .display to .send, everything appears to work OK, but the recipient recieves a meeting cancellation (for a meeting that doesn't exist!).
Can anyone point out where I'm going wrong?
Sub CreateMeetings()
Dim olApp As Outlook.Application
Dim olAppItem As Outlook.AppointmentItem
Dim r As Long
Dim oApp As Object
Dim oNameSpace As Namespace
Dim myCalendar As Object
Dim OLNS As Object
Const olAppointmentItem As Long = 1
Dim OLAppointment As Object
Dim MeetingKey As String
Dim datenum As Long
Dim smtprecipient As String
Dim MeetingKeyString As String
Dim emailchk As Long
Set oApp = New Outlook.Application
Set olApp = CreateObject("Outlook.Application")
On Error Resume Next
Set olApp = GetObject("", "Outlook.Application")
On Error GoTo 0
If olApp Is Nothing Then
On Error Resume Next
Set olApp = CreateObject("Outlook.Application")
On Error GoTo 0
If olApp Is Nothing Then
MsgBox "Outlook is not available!"
Exit Sub
End If
End If
'get default user email address
smtprecipient = GetSMTPEmailAddress
'check to see if email address returned is a valid one
emailchk = InStr(1, smtprecipient, "#company_domain.co.uk")
'get a valid email address if the check fails
If emailchk = 0 Then
smtprecipient = InputBox("Enter your Company Email Address", "Email Address Required")
End If
Set OLNS = olApp.GetNamespace("MAPI")
OLNS.Logon
Dim objRec As Outlook.Recipient
Set objRec = OLNS.CreateRecipient(smtprecipient)
objRec.Resolve
Set myCalendar = OLNS.GetSharedDefaultFolder(objRec, olFolderCalendar).Folders("Frontline")
Set OLAppointment = myCalendar.Items.Add(olAppointmentItem)
Dim i As Long, Schedsht As Worksheet
Set Schedsht = Worksheets("Shift Allocation")
Sheets("Shift Allocation").Select
For i = 6 To Range("A" & Rows.Count).End(xlUp).Row
If Schedsht.Range("T" & i).Value = "" And Schedsht.Range("S" & i).Value = True Then
datenum = Date + (Time * 10000) + i
MeetingKeyString = Schedsht.Range("Z" & i).Value
MeetingKey = "S" & CStr(datenum) & Schedsht.Range("B" & i).Value
With OLAppointment
.Subject = "Shift" & " (" & MeetingKey & ")"
.RequiredAttendees = Schedsht.Range("I" & i).Value & ";" & Schedsht.Range("J" & i).Value _
& ";" & Schedsht.Range("K" & i).Value
.Start = Schedsht.Range("D" & i).Value
.End = Schedsht.Range("E" & i).Value
.Location = Schedsht.Range("C" & i).Value
.ReminderMinutesBeforeStart = 720
.MeetingStatus = olMeeting
.Body = Schedsht.Range("M" & i).Value & vbCrLf & vbCrLf & "Welcome to our new Rota system. For details on how this all works, _
please go to xxxx."
.Display
'.Send
On Error GoTo 0
End With
Schedsht.Range("T" & i).Value = True
Schedsht.Range("Y" & i).Value = MeetingKey
Schedsht.Range("AA" & i).Value = MeetingKeyString
Else
End If
Next i
MsgBox "All Shifts Processed"
Set olAppItem = Nothing
Set olApp = Nothing
Set oFolder = Nothing
Exit Sub
Set olAppItem = Nothing
Set olApp = Nothing
Set oFolder = Nothing
End Sub
See above. changing to .display works OK, .send doesn't
You can not send items from a shared folder explicitly because an incorrect sender will be used. You can use the SentOnBehalfOfName property for mail items, but not appointments, when you need to send items on behalf of another person.
Call the Save method before the Send one to submit the item from a shared folder.

How to send specific row data to the respective users from an Excel sheet?

I have an Excel sheet with data of users as shown below in table. Here I need to send the email to user their specific details containing in column A,B,C.
Using this code, I can only send the multiple row data in multiple email, but I need to send the multiple row data in single mail to respective user.
Sub BulkMail()
Application.ScreenUpdating = False ThisWorkbook.Activate Dim outMail As Outlook.MailItem
'Creating variable to hold values of different items of mail
Dim sendTo, subj, msg, Name, Company, Time As String
Dim lstRow As Long
'My data is on sheet "Exceltip.com" you can have any sheet name.
ThisWorkbook.Sheets("Sheet2").Activate
'Getting last row of containing email id in column 1.
lstRow = Cells(Rows.Count, 1).End(xlUp).Row
'Variable to hold all email ids
Dim rng As Range
Set rng = Range("A2:A" & lstRow)
'initializing outlook object to access its features
Set outApp = New Outlook.Application
On Error GoTo cleanup 'to handle any error during creation of object.
'Loop to iterate through each row, hold data in of email in variables and send
'mail to each email id.
For Each cell In rng
sendTo = Range(cell.Address).Offset(0, 0).Value2
subj = Range(cell.Address).Offset(0, 1).Value2
msg = Range(cell.Address).Offset(0, 2).Value2
Name = Range(cell.Address).Offset(0, 3).Value2
Company = Range(cell.Address).Offset(0, 4).Value2
Time = Range(cell.Address).Offset(0, 5).Value2
On Error Resume Next 'to hand any error during creation of below object
Set outMail = outApp.CreateItem(0)
'Writing and sending mail in new mail
With outMail
.To = sendTo
.Subject = subj
strbody = msg & vbNewLine & Name & " " & Company & " " & Time
.Body = strbody
.Send 'this send mail without any notification. If you want see mail
'before send, use .Display method.
End With
On Error GoTo 0 'To clean any error captured earlier
Set outMail = Nothing 'nullifying outmail object for next mail
Next cell 'loop ends
cleanup: 'freeing all objects created
Set outApp = Nothing
Application.ScreenUpdating = True
Application.ScreenUpdating = True
End Sub
I have added two columns. In column F there are the users' name (without duplicate.I have added the last user. He doesn't have messages). In column G there are how many message there are for the user in column F.
Here an example
I have got a problem with foreach cell... and then I used the for loop (classic).
In this example I used another for. The first for check the user's name and with the second for check how many messages there are for the user. I have put one or more messages in the strbody variable. When the second for is finished, I insert the number of messages for the user (COLUMN G) and then send the email.
My Code:
Sub bulkMail()
Const COLUMN_F As Byte = 6
Const COLUMN_G As Byte = 7
Application.ScreenUpdating = False
ThisWorkbook.Activate
Dim outMail As Outlook.MailItem
'Creating variable to hold values of different items of mail
Dim sendTo, subj, msg, Name, Company, Time As String
Dim lstRow As Long
'add variable
Dim numberUsers, i,j, numberMsg As Integer
'My data is on sheet "Exceltip.com" you can have any sheet name.
ThisWorkbook.Sheets("Sheet2").Activate
'Getting last row of containing email id in column 1.
lstRow = Cells(Rows.Count, 1).End(xlUp).Row
'count number users in Column F -> 6. Here there are the users without duplicate name.
numberUsers = Cells(Rows.Count, COLUMN_F).End(xlUp).Row
'Variable to hold all email ids
'i didn't use range because i had problems with foreach (i don't know why)
'Dim rng As Range
'Set rng = Range("A2:A" & lstRow)
'initializing outlook object to access its features
Set outApp = New Outlook.Application
On Error GoTo cleanup 'to handle any error during creation of object.
'Loop to iterate through each row, hold data in of email in variables and send
'mail to each email id.
For i = 2 To numberUsers
numberMsg = 0
strbody = ""
'For Each cell In rng
For j = 2 To lstRow
'Name = Range(cell.Address).Offset(0, 3).Value2
Name = Cells(j, 1) ' I get the name column A
If (Cells(i, COLUMN_F) = Name) Then
numberMsg = numberMsg + 1 ' count the number of messages
sendTo = Cells(j, 1) 'Range(cell.Address).Offset(0, 0).Value2 - COLUMN A
subj = Cells(j, 5) 'Range(cell.Address).Offset(0, 1).Value2 - COLUMN E
msg = Cells(j, 4) 'Range(cell.Address).Offset(0, 2).Value2 - COLUMN D
'Name = cells(j,1)Range(cell.Address).Offset(0, 3).Value2
Company = Cells(j, 2) 'Range(cell.Address).Offset(0, 4).Value2 - COLUMN B
Time = Cells(j, 3) 'Range(cell.Address).Offset(0, 5).Value2 - COLUMN C
strbody = strbody & msg & vbNewLine & Name & " " & Company & " " & Time & vbNewLine
'Debug.Print (strbody)
End If
Next j 'loop ends
Cells(i, COLUMN_G) = numberMsg ' get in COLUMN G the number of message for the user in COLUMN F
On Error Resume Next 'to hand any error during creation of below object
'check if there is almost a message for a user
If (numberMsg <> 0) Then
Set outMail = outApp.CreateItem(0)
'Writing and sending mail in new mail
With outMail
.To = sendTo
.Subject = subj
'strbody = msg & vbNewLine & Name & " " & Company & " " & Time
.Body = strbody
.Send 'this send mail without any notification. If you want see mail
'before send, use .Display method.
End With
On Error GoTo 0 'To clean any error captured earlier
Set outMail = Nothing 'nullifying outmail object for next mail
End If
'Next cell 'loop ends
Next i
cleanup: 'freeing all objects created
Set outApp = Nothing
Application.ScreenUpdating = True
Application.ScreenUpdating = True
End Sub
before trying my code check if my cells match yours.

VBA IF statement for sent/not sent emails

I'm using the below code to tell me when emails have been sent and display the text "sent" so I know there were no errors. But I was testing the code and I use a vlookup to display emails once I add the vendor name. My goal is to not let the macro debug and to let it keep going on to the next but at the same time let me know there was an error on one row either because that vendor did not have an email listed and I need to fill an email in. When I listed the vendors I left a cell blank to test code. Even tho I have valid emails and those emails sent the VBA displays "Not sent" to the ones that were sent out. Since the macro could not find an email due to one cell being blank it debugged and next to all the valid emails the text "Not sent" populates. What am I missing or doing wrong? I just want to avoid debugs to tell me there is an error and just tell me that one row was "not sent" and to just keep sending the rest and populate those that do send with a "sent" text.
Sub Send_Multiple_Emails()
dim sh as worksheet
set sh = thisworkbook.sheets("sheet1") <-- rename to what the tabs name is
dim OA as Object
Dim msg As object
set OA = createobject("Outlook.Application")
Dim i as integer
dim last_row As Integer
last_row = application.worksheetfunction.counta(sh.range("B:B"))
for i = 2 To last_row
Set msg = OA.createitem(0)
msg.to = sh.Range("B" & i).Value
msg.cc = sh.Range("C" & i).Value
msg.subject = sh.range("D" & i ).Value
msg.body = sh.Range("E" & i).Value
if sh.Range("F" & i).Value <> "" Then
msg.attachments.add sh.range("F" & i).Value
End If
msg.send
**If Issent = True Then
Range("G" & i).Value = "Sent"
Else
Range("G" & i).Value = "Not Sent"
End If**
next i
msgbox "Mails Sent"
End Sub
Try replacing of this code part, please:
msg.send
If Issent = True Then
Range("G" & i).Value = "Sent"
Else
Range("G" & i).Value = "Not Sent"
End If
with this one:
Dim Issent As Boolean
On Error Resume Next
msg.send
If Err.Number <> 0 Then
Err.Clear: On Error GoTo 0
Issent = False
Else
On Error GoTo 0
Issent = True
End If
If Issent = True Then
Range("G" & i).Value = "Sent"
Else
Range("G" & i).Value = "Not Sent"
End If
Edited:
I do not think that the above inserted lines can bother your code smooth operation. Even if not this was the question, please try the next adapted code. It also deals with eventual wrong paths to documents to be attached:
Add a reference to Microsoft Outlook ... Object Library. Being in VBE (Visual Basic Editor), go: Tools (menu) -> References... Scroll down until you find the above mentioned reference. Check it and press OK.
Copy the next code instead of yours, or near it (I will change the Sub name) and run it:
Sub Send_Multiple_Emails_bis()
Dim sh As Worksheet, Issent As Boolean, i As Long, last_row As Long
Dim OA As New Outlook.Application, msg As Outlook.MailItem
Set sh = ActiveSheet ' ThisWorkbook.Sheets("sheet1")
last_row = sh.Range("B" & Rows.count).End(xlUp).row
For i = 2 To last_row
Set msg = OA.CreateItem(0)
With msg
.To = sh.Range("B" & i).Value
.cc = sh.Range("C" & i).Value
.Subject = sh.Range("D" & i).Value
.body = sh.Range("E" & i).Value
'.display 'un-comment if you want to see each mail sending window
End With
If sh.Range("F" & i).Value <> "" Then
If Dir(sh.Range("F" & i).Value) <> "" Then
msg.Attachments.aDD sh.Range("F" & i).Value
Else
Range("G" & i).Value = "Wrong attachment path"
GoTo NextMail
End If
End If
On Error Resume Next
msg.send
If Err.Number <> 0 Then
Err.Clear: On Error GoTo 0
Issent = False
Else
On Error GoTo 0
Issent = True
End If
If Issent = True Then
Range("G" & i).Value = "Sent"
Else
Range("G" & i).Value = "Not Sent"
End If
NextMail:
Set msg = Nothing
Next i
MsgBox "Mails Sent"
End Sub
I would like to receive some feedback regarding its behavior...

Impossible Excel-VBA Email Loop

If someone could help me from going insane, my mother would appreciate it.
I have a long list of email addresses (many repeats) with associated Audit Locations. Basically I need to create one email for each email address and populate said email body with a list of all the associated Audit Locations.
e.g.
Column One (Email Address) | Column 2 (Audit Location)
Yoda1#lightside.org | Coruscant
Yoda1#lightside.org | Death Star
Yoda1#lightside.org | Tatooine
Vader#Darkside.org | Death Star
Vader#Darkside.org | Coruscant
Jarjar#terrible.org | Yavin
So far I have created a CommandButton Controlled vba that takes Column One and makes it unique in a new worksheet.
Then I have another sub that creates an email for each unique email address. But I am stuck on the "If...Then" statement. Essentially, I want to add the information in Column 2 (Audit Location) if the Recipient of the email is the email address in Column One and then continue to append to the email body until the email address no longer equals the recipient email address. Any guidance would be huge.
Private Sub CommandButton1_Click()
Call MakeUnique
Call EmailOut
End Sub
Sub MakeUnique()
Dim vaData As Variant
Dim colUnique As Collection
Dim aOutput() As Variant
Dim i As Long
'Put the data in an array
vaData = Sheet1.Range("A:A").Value
'Create a new collection
Set colUnique = New Collection
'Loop through the data
For i = LBound(vaData, 1) To UBound(vaData, 1)
'Collections can't have duplicate keys, so try to
'add each item to the collection ignoring errors.
'Only unique items will be added
On Error Resume Next
colUnique.Add vaData(i, 1), CStr(vaData(i, 1))
On Error GoTo 0
Next i
'size an array to write out to the sheet
ReDim aOutput(1 To colUnique.Count, 1 To 1)
'Loop through the collection and fill the output array
For i = 1 To colUnique.Count
aOutput(i, 1) = colUnique.Item(i)
Next i
'Write the unique values to column B
Sheets.Add.Name = "Unique"
ActiveSheet.Range("A1").Resize(UBound(aOutput, 1), UBound(aOutput, 2)).Value = aOutput
End Sub
Sub EmailOut()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
On Error Resume Next
Dim cell As Range
For Each cell In Worksheets("Unique").Columns("a").Cells.SpecialCells(xlCellTypeConstants)
recip = cell.Value
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
For Each org In Columns("b").Cells.SpecialCells(xlCellTypeConstants)
If org.Value Like recip Then
xMailBody = "Body content" & vbNewLine & vbNewLine & _
"This is line 1" & " " & cell.Offset(0, 3).Value & vbNewLine & _
[B5] & vbNewLine & _
"This is line 2"
End If
Next org
On Error Resume Next
With xOutMail
.To = recip
.CC = ""
.BCC = ""
.Subject = cell.Offset(0, 2).Value & " " & cell.Offset(0, 3).Value & " " & "Remittance Advice"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
Next
End Sub
Based on your example I quickly wrote the following:
Option Explicit
Public Sub SendEmails()
Dim dictEmailData As Object
Dim CurrentWorkBook As Workbook
Dim WrkSht As Worksheet
Dim rngToLookUp As Range
Dim lngLastRow As Long, i As Long
Dim arryEmailData As Variant
Dim objOutlookApp As Object, objOutlookEmail As Object
Dim varKey As Variant
Application.ScreenUpdating = False
Set CurrentWorkBook = Workbooks("SomeWBName")
Set WrkSht = CurrentWorkBook.Worksheets("SomeWSName")
lngLastRow = WrkSht.Cells(WrkSht.Rows.Count, "A").End(xlUp).Row 'Find last row with data
Set rngToLookUp = WrkSht.Range("A2:B" & lngLastRow) 'set range for last row of data
arryEmailData = rngToLookUp.Value2 'Get the email data from the sheet into an array
Set dictEmailData = CreateObject("Scripting.Dictionary") 'set the dicitonary object
On Error GoTo CleanFail
For i = LBound(arryEmailData, 1) To UBound(arryEmailData, 1)
varKey = UCase(Trim(arryEmailData(i, 1)))
If Not dictEmailData.Exists(varKey) Then
dictEmailData(varKey) = vbNewLine & vbNewLine & Trim(arryEmailData(i, 2))
Else
dictEmailData(varKey) = dictEmailData(varKey) & vbNewLine & Trim(arryEmailData(i, 2))
End If
varKey = Empty
Next i
'for each unique key in the dicitonary
'get the corresponding item
'created in the loop above
Set objOutlookApp = CreateObject("Outlook.Application") 'set the outlook object
Dim Msg As String, MailBody As String
For Each varKey In dictEmailData.Keys
Msg = dictEmailData.Item(varKey)
Set objOutlookEmail = objOutlookApp.CreateItem(0)
MailBody = "Dear Colleague," & Msg
With objOutlookEmail
.To = varKey
.Subject = "Remittance Advice"
.Body = MailBody
.Send
End With
Set objOutlookEmail = Nothing
Msg = Empty: MailBody = Empty
Next
MsgBox "All Emails have been sent", vbInformation
CleanExit:
Set objOutlookApp = Nothing
Application.ScreenUpdating = True
Exit Sub
CleanFail:
Resume CleanExit
End Sub
Add the first occurrence of a varKey = email address to the dictionary dictEmailData along with its corresponding item dictEmailData(varKey) = Email body. On the next occurrence of the email address, append to the Email body. Once the dictionary is built, loop through it and send the emails
Printing to the immediate window yields:

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