I'm trying to analyze the data with >10K rows.
It contains 2 columns. 1st column has ID number. This number is repeating from row to row different times.
Columns 2 has just numbers, which I want to sum up if value in column 1 is the same.
For example: Image showing example attached.
First, what I did - is filtered from A/Z and trying with cycle find out qty of repeating items:
Private Sub CommandButton1_Click()
Dim row, B, i, col As Long
Dim H As Worksheet
Set H = Sheets("Sheet1")
H.Activate
row = H.Cells(Rows.Count, 1).End(xlUp).row
For B = 4 To row
i = 1
j = H.Cells(B, 2).Value
If H.Cells(B, 1).Value = H.Cells(B + 1, 1).Value Then
i = i + 1
.....
Result of sum I want to place in the last row where same IDs are matching. And after all, delete those not required ones.
Appreciate in advance any help on this.
If you want to delete rows after summing then VBA is best. Otherwise you can achieve out using excel formulas only. First you need to extract unique value from first column. Then you need to sum values based on unique values you extracted. So if you have Office365 then use UNIQUE() function to extract unique values like below.
=UNIQUE(A1:A14)
Then use SUMIF() to sum for these unique values.
=SUMIF($A$2:$A$14,D2,$B$2:$B$14)
You can just use a Pivot Table.
Since you will be updating/refreshing the data:
Select a cell in your data table and Insert/Table
Then, depending on your Excel version: Summarize with Pivot Table (or similar)
Note that there is no need to sort the data.
Then you merely drag
ID to the Rows area
Value to the Values area
If your values are numeric, it should default to Sum of Values
Rename / Format / decide on totals and subtotals, etc.
To refresh, the data after changing it, you merely need to select Data/Refresh, or you can create a command button to do the same.
Related
how can I merge two columns of data into one like the following:
Col1 Col2 Col3
========================
A 1 A
B 2 1
C 3 B
2
C
3
You can use the following formula in column D as per my example. Keep in mind to increase the $A$1:$B$6 range according to your data.
=INDEX($A$1:$B$6,INT((ROWS(D$2:D2)-1)/2)+1,MOD(ROWS(D$2:D2)-1,2)+1)
Result:
Thank you to #Koby Douek for the answer. Just an addition--if you are using Open Office Calc, you replace the commas with semi-colons.
=INDEX($A$1:$B$6;INT((ROWS(D$2:D2)-1)/2)+1;MOD(ROWS(D$2:D2)-1;2)+1)
Expanding #koby Douek's answer to more columns and explaining some of the terms
Original Code for 2 columns to 1 alternating
=INDEX($A$1:$B$6,INT((ROWS(D$2:D2)-1)/2)+1,MOD(ROWS(D$2:D2)-1,2)+1)
$A$1:$B$6 Defines the columns and rows to source the final set of data from, the $s are only present to keep the formula from changing the columns and rows selects if it is copied and pasted or dragged.
To extend to work on any values you dump into the columns instead of having to expand the range every time it should be amended to $A:$B or A:B so you can easily copy it to other sets of columns and create new merges, but it will also give the 1st value in every column as one of the alternating values so if you instead have headers you would be able to do this by instead using a large number so $A$1:$B$99999 or A$1:B$99999 if you want to past and move the columns ymmv which is better by situation.
lets assume you are fine including the values in the 1st row
This changes the formula to
=INDEX($A:$B,INT((ROWS(D$2:D2)-1)/2)+1,MOD(ROWS(D$2:D2)-1,2)+1)
Now on to D$2:D2
This is the row that is being used to calculate the difference between the current row the formula is in (D2) and the reference row (D$2) The important thing to make sure you do is to set the reference row number to the 1st row you will be putting values in, so if your 1st row is a header in the sort column you will use the 2nd row as the reference, if your values in the combined column D begin on the 3rd row then the reference row would be D$3
Since I like the more general form where the 1st row isn't a header row I'll use D$1:D1 but you could still mix source rows without headers into a combined row with a header of as many rows as you like just by incrementing that reference row number to be the 1st row where your values should begin.
This changes the formula to
=INDEX($A:$B,INT((ROWS(D$1:D1)-1)/2)+1,MOD(ROWS(D$1:D1)-1,2)+1)
Now INT((ROWS(D$1:D1)-1)/2)+1 and MOD(ROWS(D$1:D1)-1,2)+1
INT returns an integer value so any decimal places are dropped, it essentially functions like rounding down to the nearest whole number
MOD functions by returning the remainder of a division, it's result will be a whole number between 0 and n-1 where n is the number we are dividing by. (eg: 0/3=0; 1/3=1; 2/3=2; 3/3=0; 4/3=1 ... etc)
So -1)/2)+1 and -1,2)+1
the first value is again the difference between the current row and the reference row. but D$1:D1 is going to be the count of the rows, which is 1 so we have to correct for the rows count starting at 1 instead of 0 which would throw off our calculations, so both are using the -1 to reduce the count of the rows by 1
in the case of /2 and ,2 both are because we are dividing by 2 in the first statement it's a normal division by 2 /2 in the modulus statement it's an argument of the Mod function so ,2
finally we need to add 1 using +1 to correct for the index's need to have a value series which begins at 1.
INT((ROWS(D$2:D2)-1)/2)+1 is finding the row number to select the value from.
MOD(ROWS(D$1:D1)-1,2)+1 is finding the column number to select the value from
Thus we can change /2 and ,2 to /3 and ,3 to do this with 3 columns
This yields:
=INDEX($A:$B,INT((ROWS(D$1:D1)-1)/3)+1,MOD(ROWS(D$1:D1)-1,3)+1)
So maybe that's the confusing way to look at it but it's closer to how my mind works on it. Here is an alternative view:
=INDEX([RANGE],[ROW_#],[COLUMN_#]) returns the value from a range of rows and columns
Using the example:
=INDEX($A:$B,INT((ROWS(D$1:D1)-1)/3)+1,MOD(ROWS(D$1:D1)-1,3)+1)
[RANGE] = $A:$B this is the range of source columns.
[ROW_#] = INT((ROWS(D$1:D1)-1)/3)+1
INT([VALUE_A])+1 returns an integer value so any decimal places are dropped. Then adds one to it. we add one to the value because the result of the next steps will be 1 less than the value we need.
[Value_A] = (ROWS(D$1:D1)-1)/3
ROWS(D$1:D1) returns the number of rows in the Range to the current row in the results column, we use D$1 to designate the row number where the values in the results column begin. D1 is the current row in the results column giving us a range from the source row, allowing us to count the rows. we have to subtract 1 from this value using -1 to get the difference between the source and current. This is then divided by /3 because we have three columns we want to look through in this example so we only change rows when the result is divisible by 3. the INT drops any decimal places as mentioned so it only increments when cleanly divisible by 3.
[COLUMN_#] = MOD(ROWS(D$1:D1)-1,3)+1
MOD([VALUE],[Divisor])+1 returns the remainder of the value when divided by the divisor.
Using the example:
MOD(ROWS(D$1:D1)-1,3)+1
In this case we still divide by 3 but it's an argument to the MOD function, we still need to count the number of rows and subtract 1 before dividing it, this will return a 0, 1, or 2 for the column, but as above we are shifted backwards by 1 as the column numbers begin with the number 1, so as before we must add 1
And here we add column A and D
two different formulas depending on if you add the formula to an odd row or an even row.
https://1drv.ms/x/s!AncAhUkdErOkguUaToQkVkl5Qw-l_g?e=5d9gVM
Odd Start row
=INDEX($A$2:$D$9;ROUND(ROW(A1)/2;0);IF(MOD(ROW()-ROW($A$2);2)=1;4;1))
Even Start row
=INDEX($A$2:$D$9;ROUND(ROW(A1)/2;0);IF(MOD(ROW()-ROW($A$1);2)=1;4;1))
What is A1 in the picture is the cell directly above your first data cell.
If you want to place it on a different sheet you just add the sheet name:
=INDEX(MySheet!$A$2:$D$9;ROUND(ROW(MySheet!A1)/2;0);IF(MOD(ROW()-ROW(MySheet!$A$2);2)=1;4;1))
=INDEX(MySheet!$A$2:$D$9;ROUND(ROW(MySheet!A1)/2;0);IF(MOD(ROW()-ROW(MySheet!$A$1);2)=1;4;1))
I've read many answers to similar questions but none I've seen satisfy my task, or I'm implementing it incorrectly.
I have two worksheets.
Worksheet 1:
Column A - a list of URLs
Column B - a list of anchor texts
Worksheet 2:
Column A - a list of URLs
In Worksheet 2, column B: I want to count the # of times there is a unique value in Worksheet 1, column B that corresponds to the URL in Worksheet 2, column A.
Is this possible?
Many thanks in advance.
I think you can achieve this by using a pivot table where first you select rows = urls and then rows = text_excerpts. After that, in values you should use 'count values of text'.
Then you'll have a pivot table that looks like this one:
Note that the url3, that contains 2 times the text1 and 1 time text3. In other hand, the url7 contains 1x text1 and 2x text5.
Here is my spread sheet:
What I'm trying to do is break down my total weight into individual weights, to do this I have to make total weight absolute so I can multiply my % ratios. Only problem is some skus have 6 items some have 5 items so I can't just set every X rows make absolute. essentially I want to do this.
P.S. I have about 5000 rows so it'd take a really long time to manually do it. Wondering if there's any solutions thanks.
You could use nested if functions, it's dirty but it works:
The function goes in J column
Check if the associate H column is empty
If it is empty return empty to keep the spreadsheet clean
If it is not empty check the row above in I column for empty
If it is not empty that the total weight to multiply the ratio by the total weight
If it is empty check the row above that
And repeat as necessary.
I wrote this function that checks 5 deep I think? You could keep nesting it to check 10 deep, 20 deep, etc., until you reach the nested IF limit in excel which I think is 255 so that it adapts to your varying needs in the items list.
=IF(H7<>"",IF(I6<>"",H7*I6,IF(I5<>"",H7*I5,IF(I4<>"",H7*I4,IF(I3<>"",H7*I3,IF(I2<>"",H7*I2))))), "")
Not sure if you just want the J column filled based on the H column, but here's my suggestion. I tend to use hidden columns as they keep my formulae simple but you can incorporate the formula in my G column (the column I'ld hide) into my formula in the F column.
Results Shown
Formulae Shown
P.S. I need reputation as I need to comment on another post.
Sryn
You could use a hidden column with nested If statements, formula goes in Column K:
Check if Column F is blank
If it is not check if the row above is blank
Repeat
Once the row is blank you know you are on the row with the total weight
Set the Column K cell to that value (the I column)
For column J:
If Column K is 0 then return empty
If not multiply Column H by Column K
The formula for Column K is:
=IF(F22 <> "", IF(F21 <> "", IF(F20 <> "", "", I20), I21)) - just add the required amount of nesting, for your case 6 nests is enough
The formula for Column J is:
=IF(K22 = 0, "", K22 * H22)
And then just right click column K and choose to hide that column. Of if you use column K in another part of your sheet just select any unused column.
Hoping someone can help me here. :)
I have two columns of data in Worksheet 1:
COLUMN A = NAME (EG. TOM)
COLUMN C = TYPE OF QUERY (FAX, TEL, EMAIL, MAIL)
I would like to have in Worksheet 2:
COLUMN A = NAME (EG TOM)
COLUMN B = A COUNT OF HOW MANY FAXES TOM HAS
COLUNN C = A COUNT OF HOW MANY TELEPHONES TOM HAS
COLUMN D - A COUNT OF HOW MANY EMAILS TOM HAS
COLUMN E = A COUNT OF HOW MANY MAILS TOM HAS
If anyone can help me that would be great.
Thanks guys
You can use a pivot table. In sheet 1, click into the data table, then click Insert > Pivot table.
Drag the Name field to the rows. Drag the query type field to the columns.
Drag the Namie field again, this time to the Values area, where it will turn into a count.
Now you see a count of query types for each name in a matrix.
Use countifs instead if you really want to use formula. A pivot table would be the best way to go though.
eg for column B, row 1 on sheet 2:
=COUNTIFS(Sheet1!A:A, A1, Sheet1!C:C, "FAX")
I have this issue: here is my table
ColA ColB
te Y
te Y
alo
te Y
te
bb Y
aa Y
I want to count how many records in ColA, which has value "Y" in Col B. and if two duplicate record in A that also have same Y then just count one. (in this case, te record we just count one time)
Many thanks
I am not sure is there is a simple formula to achieve what you want, though it may be possible with an array formula of some kind.
The simplest way in my view would be:
Select your data
Select Data > Filter > Advanced Filter
Check the Unique Records Only checkbox
Select a range you would like to copy the results to in Copy to
Now hit OK
Now use =COUNTIF with criteria =Y to get number of unique records that also have Y
Edit - Array Formula Solution
I did some googling and found a site that shows how to return unique rows using an array formula. See here.
We can use that to return all unique rows in your rows in columns A and B, including rows where column B is blank. (I assume your data is in cell A2:B8)
=SUM(IF(((MATCH(A2:A8&B2:B8,A2:A8&B2:B8,0)) >=(ROW(A2:A8)-(MIN(ROW(A2:A8))-1)))=TRUE,1,0))
Once we know the total number of unique rows, if we subtract from that number the cells in column B that are blank (i.e. not equal to Y) then this should give us the total number of unique rows that have a Y in column B. We can now update the above formula as follows:
=SUM(IF(((MATCH(A2:A8&B2:B8,A2:A8&B2:B8,0)) >=(ROW(A2:A8)-(MIN(ROW(A2:A8))-1)))=TRUE,1,0)) - COUNTIF(B2:B8,"<>Y")
Type this formula in C1 and then press CTRL + SHIFT + ENTER as this is an array formula.
I tested this and it seemed to work ok.