Situation: Working on an excel tool for which I need to save files as .csv on a shared folder through the below code:
Dim FileName As String
Dim Path As String
Application.DisplayAlerts = False
ActiveWorkbook.SaveAs FileName:= _
"FILEPATH&NAME ".txt", FileFormat:=xlText, CreateBackup:=False
Application.DisplayAlerts = True
Problem: The files created through this method are very large (20,046 Ko) and slowing down everything (saving for the user and excel queries afterwards).
This seems to stem from the fact that it's saving thousands of empty columns when my files are supposed to be only 27 columns.
What I've tried: I've tried to save as CSV instead, there's the same issue of size.
How can I code it to create a file without the empty columns and rows?
Thanks for the help!
It is not xlText, but xlCSV.
Sub test()
Dim Wb As Workbook
Dim Ws As Worksheet
Set Wb = ActiveWorkbook
Set Ws = Wb.ActiveSheet
'Wb.SaveAs Filename:="myTest.text", FileFormat:=xlCSV
Ws.SaveAs Filename:="myTest.text", FileFormat:=xlCSV
End Sub
Related
I appreciate there are lots of entries like save individual excel sheets as csv
and Export each sheet to a separate csv file - But I want to save a single worksheet in a workbook.
My code in my xlsm file has a params and data sheet. I create a worksheet copy of the data with pasted values and then want to save it as csv. Currently my whole workbook changes name and becomes a csv.
How do I "save as csv" a single sheet in an Excel workbook?
Is there a Worksheet.SaveAs or do I have to move my data sheet to another workbook and save it that way?
CODE SAMPLE
' [Sample so some DIMs and parameters passed in left out]
Dim s1 as Worksheet
Dim s2 as Worksheet
Set s1 = ThisWorkbook.Sheets(strSourceSheet)
' copy across
s1.Range(s1.Cells(1, 1), s1.Cells(lastrow, lastcol)).Copy
' Create new empty worksheet for holding values
Set s2 = Worksheets.Add
s2.Range("A1").PasteSpecial Paste:=xlPasteValuesAndNumberFormats
' save sheet
s2.Activate
strFullname = strPath & strFilename
' >>> BIT THAT NEEDS FIXIN'
s2.SaveAs Filename:=strFullname, _
FileFormat:=xlCSV, CreateBackup:=True
' Can I do Worksheets.SaveAs?
Using Windows 10 and Office 365
This code works fine for me.
Sub test()
Application.DisplayAlerts = False
ThisWorkbook.Sheets(strSourceSheet).Copy
ActiveWorkbook.SaveAs Filename:=strFullname, FileFormat:=xlCSV, CreateBackup:=True
ActiveWorkbook.Close
Application.DisplayAlerts = True
End Sub
It's making a copy of the entire strSourceSheet sheet, which opens a new workbook, which we can then save as a .csv file, then it closes the newly saved .csv file, not messing up file name on your original file.
This is fairly generic
Sub WriteCSVs()
Dim mySheet As Worksheet
Dim myPath As String
'Application.DisplayAlerts = False
For Each mySheet In ActiveWorkbook.Worksheets
myPath = "\\myserver\myfolder\"
ActiveWorkbook.Sheets(mySheet.Index).Copy
ActiveWorkbook.SaveAs Filename:=myPath & mySheet.Name, FileFormat:=xlCSV, CreateBackup:=True
ActiveWorkbook.Close
Next mySheet
'Application.DisplayAlerts = True
End Sub
You just need to save the workbook as a CSV file.
Excel will pop up a dialog warning that you are saving to a single sheet, but you can suppress the warning with Application.DisplayAlerts = False.
Don't forget to put it back to true though.
Coming to this question several years later, I have found a method that works much better for myself. This is because the worksheet(s) I'm trying to save are large and full of calculations, and they take an inconvenient amount of time to copy to a new sheet.
In order to speed up the process, it saves the current worksheet and then simply reopens it, closing the unwanted .csv window:
Sub SaveThisSheetInParticular()
Dim path As String
path = ThisWorkbook.FullName
Application.DisplayAlerts = False
Worksheets("<Sheet Name>").SaveAs Filename:=ThisWorkbook.path & "\<File Name>", FileFormat:=xlCSV
Application.Workbooks.Open (path)
Application.DisplayAlerts = True
Workbooks("<File Name>.csv").Close
End Sub
Here the Sheet and csv filename are hardcoded, since nobody but the macro creator (me) should be messing with them. However, it could just as easily be changed to store and use the Active Sheet name in order to export the current sheet whenever the macro is called.
Note that you can do this with multiple sheets, you simply have to use the last filename in the close statement:
Worksheets("<Sheet 1>").SaveAs Filename:=ThisWorkbook.path & "\<File 1>", FileFormat:=xlCSV
Worksheets("<Sheet 2>").SaveAs Filename:=ThisWorkbook.path & "\<File 2>", FileFormat:=xlCSV
[...]
Workbooks("<File 2>.csv").Close
I would like to carry out the captioned task with the following codes modified from extendoffice.com (thank you).
Sub export_data_to_CSV()
Dim Rng As Range
Dim WorkRng As Range
Dim xFile As Variant
Dim xFileString As String
Dim LR As Long
LR = Application.WorksheetFunction.CountA(Worksheets("MAIN").Range("A1:A50001"))
Set WorkRng = Application.Selection
Set WorkRng = Worksheets("MAIN").Range("A2:J" & LR)
Application.ActiveSheet.Copy
Application.ActiveSheet.Cells.Clear
WorkRng.Copy Application.ActiveSheet.Range("A1")
Set xFile = CreateObject("Scripting.FileSystemObject")
xFileString = Application.GetSaveAsFilename("", filefilter:="Comma Separated Text (*.CSV), *.CSV")
Application.ActiveWorkbook.SaveAs Filename:=xFileString, FileFormat:=xlCSV, CreateBackup:=False
End Sub
The code works fine, however, it saves all formulas and even my button to the target file. What should I do to the code if I only want to save values to the target CSV file?
CSV files can't have formulas or buttons by definition. I think you're just seeing them in the currently open Excel instance, but if you were to open the newly saved CSV file, they would not be present.
To address your follow-up question:
If I want to close the target file instantly with the code, what lines should I add?
ActiveWorkbook.Close SaveChanges:=False
Here is some demo code. It:
copies Sheet1 to a new workbook
clears all formula cells in the clone (copied) worksheet
saves the clone as .csv
closes the clone workbook
Sub KopyKat()
'
Sheets("Sheet1").Select 'move to sheet
Sheets("Sheet1").Copy 'copy sheet to new workbook
ActiveSheet.Cells.SpecialCells(-4123).Clear 'get rid of formulas
'then save as .csv
ActiveWorkbook.SaveAs Filename:="C:\Users\garys\Desktop\bk.csv", FileFormat _
:=xlCSVUTF8, CreateBackup:=False
ActiveWorkbook.Close 'close the new workbook
' the original workbook is now active again
End Sub
I am trying to use the below code to copy a range from a macro enabled workbook to a new excel file that then gets sent on to a company.
The code worked when saving the new file as a csv but I noticed it lost the formatting so I need to save it as an excel file.
I get a runtime error 1004 and message to say method save as of object workbook failed.
The only change I made was taking the .csv extension and changing to .xlsx.
Sub exportJuneCredit()
'
' export Macro
Range("A1:H500").Select
Selection.Copy
Workbooks.Add
ActiveSheet.Paste
ActiveWorkbook.SaveAs Filename:= _
"file path Credits.xlsx" _
, FileFormat:=xlsx, CreateBackup:=False
Application.DisplayAlerts = False
ActiveWorkbook.Close
Application.DisplayAlerts = True
End Sub
Try this: -
Sub exportJuneCredit()
Dim WkSht_Src As Worksheet
Dim WkBk_Dest As Workbook
Dim WkSht_Dest As Worksheet
Dim Rng As Range
Set WkSht_Src = ActiveSheet
Set Rng = WkSht_Src.Range("A1:H500")
Set WkBk_Dest = Application.Workbooks.Add
Set WkSht_Dest = WkBk_Dest.Worksheets(1)
Rng.Copy WkSht_Dest.Range("A1")
Set WkSht_Dest = Nothing
WkBk_Dest.SaveAs Filename:="file path Credits.xlsx", FileFormat:=XlFileFormat.xlWorkbookNormal, CreateBackup:=False
WkBk_Dest.Close 0
Set WkBk_Dest = Nothing
Set Rng = Nothing
Set WkSht_Src = Nothing
End Sub
The issue I believe you were having was that activeworkbook may not have been the workbook you wanted to save, to get around this I have explicitly declared items.
I also change the copy/paste to use just the copy feature.
Although would not let me open file after it was created. Changed the file format to: xlOpenXMLWorkbook as mentioned by YowE3K. – PA060 Jun 12 '17 at 11:42
The code given by Gary Evans is to save as the backward compatible .xls format. If you change the filename to have .xls as extension it will allow you to open.
If you want .xlsx file, then change file format to xlOpenXMLWorkbook as mentioned by YowE3K.
I am trying to open another workbook, using the code below
Sheets("Range").Activate
Range("A1").Select
Range(Selection, Selection.End(xlDown)).Select
Selection.Copy
Workbooks.Open ("AvgStdev.xlsm")
And it was working before, but now excel is prompting the file cant be found. Help please :/
You can do what you want easily if you declare your variable as discussed HERE.
So if we are to apply it, you can open your workbook like this:
Dim wb As Workbook
Dim myfilename As String
myfilename = "C:\Users\Ayaz\Desktop\Analysis\AvgStdev.xlsm"
'~~> open the workbook and pass it to workbook object variable
Set wb = Workbooks.Open(myfilename)
'~~> More codes here
Now later in your code if you are saving the same file:
wb.Save '~~> save
wb.Close '~~> close
Or you can do it using Close method only:
wb.Close True '~~> explicit SaveChanges argument to true
Now if however you like to save it as another file:
Dim newfilename As String
newfilename = "C:\Users\Ayaz\Desktop\Analysis\Another.xlsm"
'~~> If you are saving it in a format other than .xlsx,
'~~> you have to be explicit in the FileFormat argument
wb.SaveAs newfilename, xlOpenXMLWorkbookMacroEnabled
wb.Close
HTH.
Right click on your excel file and obtain the filepath from the properties, then substitute the actual filepath into the below:
Workbooks.Open ("filepath\AvgStdev.xlsm")
My function is as follows:
Sub saveCSV()
Application.DisplayAlerts = False
ActiveWorkbook.SaveAs Filename:= _
"c:\temp\file.csv", FileFormat:=xlCSV _
, CreateBackup:=False
End Sub
I'm trying to export the active worksheet to CSV. When I run the code in the title, Book1.xlsm changes to file.csv and Sheet1 changes to file. The export works fine. How can I do the export without these unwanted side effects?
That's always how SaveAs has worked. The only way to get around this is to copy the worksheet and do a SaveAs on the copy, then close it.
EDIT: I should add an example as it's not that difficult to do. Here's a quick example that copies the ActiveSheet to a new workbook.
Dim wbk As Workbook
Set wbk = Workbooks.Add
ActiveSheet.Copy wbk.Sheets(1) ' Copy activesheet before the first sheet of wbk
wbk.SaveAs ....
wbk.Close
A complicated workbook may get issues with links and macros, but in ordinary scenarios this is safe.
EDIT 2: I'm aware of what you're trying to do, as your other question was about trying to trigger an export on every change to the sheet. This copy sheet approach presented here is likely to be highly disruptive.
My suggestion is to write a CSV file by hand to minimise GUI interruption. The sheet is likely to become unusable if the saves are occurring at high frequency. I wouldn't lay the blame for this at the door of Excel, it simply wasn't built for rapid saves done behind the scenes.
Here's a little routine that does what you want by operating on a copy of the original ... copy made via file scripting object. Hardcoded to operate on "ThisWorkbook" as opposed to active workbook & presumes ".xlsm" suffix - could tweak this to do the job I think:
Public Sub SaveCopyAsCsv()
Dim sThisFile As String: sThisFile = ThisWorkbook.FullName
Dim sCsvFile As String: sTempFile = Replace(sThisFile, ".xlsm", "_TEMP.xlsm")
ThisWorkbook.Save ' save the current workbook
' copy the saved workbook ABC.xlsm to TEMP_ABC.xlsm
Dim fso As Object: Set fso = CreateObject("Scripting.FileSystemObject")
On Error Resume Next
Call fso.deletefile(sTempFile, True) ' deletes prev temp file if it exists
On Error GoTo 0
Call fso.CopyFile(sThisFile, sTempFile, True)
' open the temp file & save as CSV
Dim wbTemp As Workbook
Set wbTemp = Workbooks.Open(sTempFile) ' open the temp file in excel
' your prev code to save as CSV
Application.DisplayAlerts = False
ActiveWorkbook.SaveAs FileName:="c:\temp\file.csv", FileFormat:=xlCSV, CreateBackup:=False
wbTemp.Close ' close the temp file now that the copy has been made
Application.DisplayAlerts = True
' delete the temp file (if you want)
On Error Resume Next
Call fso.deletefile(sTempFile, True) ' deletes the temp file
On Error GoTo 0
End Sub