I want to count a certain type with a certain step.
For instance, I want to count Type A and Step 1 with =COUNTIFS(A:A,"A",B:B,"Step 1").
However, Steps from Column B come from VLOOKUP function that fetches from different Excel file: for instance, =IFERROR(VLOOKUP($AC9,'Sheet X'!$B$1:$Y$893,21,FALSE),""). Is there a way to count a certain text that comes from VLOOKUP?
I prefer the double unary operator for counting instances like this, it allows you to easily combine as many conditions like this as you like:
=sumproduct(--($A$1:$A$893 = "A", $B$1:$B$893 = "Step 1"))
You can add more conditions by addint commas within the --() section of the sumproduct. What this does is force each column to a one/zero array of the condition (1 if = "A") and multiplies them together, so only if all conditions are true / 1, they'll be counted. In this instance the function will return the value 2, as both are true only for two rows.
If the values in the steps column come from a vlookup, it would not affect this function, as it is just using the values in the cell shown.
Related
I work with large data sets that have the same description for cases that need to be broken apart. The only way to consistently distinguish the cases is based on the sum of 2 other columns. I am trying to get a count where the sum matches a value I specify. The length of the columns is variable, so I need to include the entire column.
Example:
I want to count Type A where the sum of columns B & C is 3. I've tried variations of =countifs(A:A,"Type A",sum(B:C),3) with and without the sum function but am pretty sure this is the wrong approach.
Press Ctrl+Shift+Enter to enter this array formula.
=SUM(IF(A:A="Type A", IF(B:B+C:C=3,1,0),0)))
I am working on a data sheet that has almost 300,000 rows by about 40 columns.
I have a countifs function to count the number of rows that have an entry ranging from "A1" through "A5" for each letter A-G in a particular column.
I have broken out analysis on separate sheets to pull data for each row for each separate letter A-G using countifs(range,"other data","F?") (I know its simplified).
I need to create a new sheet that excludes any row with an A value in it.
I tried countifs(range,"other data", range,{"B?","C?","D?","E?","F?","G?"}) and it only returns the count for the outside values (B and G), how do I get Excel to count all of those other values as well? I would like to keep this format because to create the sheets for B-G, I just used the find and replace to replace "A?" with "B?" and so on for the other sheets.
I would like to just replace "B?" with whatever works to count the number of rows that have B-G in that particular column.
You countifs formula, with an array constant for criteria, returns an array of values. But what you want is the SUM of that array. So:
sum(countifs(range,"other data", range,{"B?","C?","D?","E?","F?","G?"}))
Without the sum function, you will only see the value of the first element of that array.
I have a feeling this is the wrong answer, but I'll say it anyway. Why can't you use
=COUNTIFS(Range,"<>A?")
Or are there other possible values that you want to exclude?
In which case you should be able to use this for A
=COUNTIFS(Range,">=B1",Range,"<=G5")
and for B1-B5
=COUNTIFS(Range,">=A1",Range,"<=A5")+COUNTIFS(Range,">=C1",Range,"<=G5")
which can be modified for C, D, E and F
and this for G
=COUNTIFS(Range,">=G1",Range,"<=G5")
I'm trying to use the COUNTIFS statement to count all rows where values in 4 different columns equal "something", while excluding rows where the values in two columns are equal. This is what I have for counting the rows where the 4 columns equal "something" but I can't figure out how to add the last part:
=COUNTIFS(A2:A100,"something",B2:B100,"something",C2:C100,"something",D2:D100,"something", [...])
Now I need to add another statement within this COUNTIFS at the [...] that says something like "exclude all rows where value in J is equal to value in K", but I can't seem to figure out how to do that WITHIN the COUNTIFS statement.
You likely have to move to a SUMPRODUCT function.
=SUMPRODUCT((A2:A100="something")*(B2:B100="something")*(C2:C100="something")*(D2:D100="something")*(J2:J100<>K2:K100))
Avoid full column references in SUMPRODUCT due to the cyclic nature of the calculation.
You could use an Array function for this.
={sum((A1:A1000 = 'Something')*(BB:B1000 = 'Something')*(C1:C1000 = 'Something')*(D1:D1000 = 'Something')*(J1:J1000 = K1=K1000))}
for entering an array function, you need to use Ctrl+Shift+Enter
More info at Excel Array Functions
How to use SUMIF formula in Excel cell that must sum over a given range and instead of finding for a single value, it should find multiple values?
For finding a single value, I use:
=SUMIF(A4:A100;"1";B4:B100)
Now I need to sum over if the column A holds 1 or 2, like:
=SUMIF(A4:A100;"1" OR "2";B4:B100)
The cell A1 will hold the criteria as a text, here it would be 1;2.
It should return same as
=SUMIF(A4:A100;"1";B4:B100) + SUMIF(A4:A100;"2";B4:B100)
but I need a formula that can take any number of criteria (1,2,3,... or more).
What's the syntax? I'm not able to use VBA here.
To sum for 1 or 2 try this version
=SUM(SUMIF(A4:A100;{1;2};B4:B100))
SUMIF will return an "array" of two results so you need SUM to sum that array for the total for 1 and 2
You can add as many numbers as you like e,g,
=SUM(SUMIF(A4:A100;{1;2;3;4};B4:B100))
or with numbers listed in a range like Z1:Z10
=SUMPRODUCT(SUMIF(A4:A100;Z1:Z10;B4:B100))
I don't think there is a way to do OR within a single statement like this. You can use SUMIFS for multiple conditions where all need to be true, but in this case you would just need to add together multiple SUMIF statements:
=SUMIF(A4:A100,"1",B4:B100)+SUMIF(A4:A100,"2",B4:B100)
Since "1" and "2" are mutually exclusive:
=SUMIF(A4:A100,"1",B4:B100)+SUMIF(A4:A100,"2",B4:B100)
i think you should define a range, let's say keys where you keep all values for which you want to sum. so in this range you keep 1 and 2 and can modyfy it whenever you want. then you add a flag column with formula IFERROR(IF(MATCH(A4,keys,0)>0,1,0),0) - now you have column in which 1 is for the values you want to sum.
this works with multiple text evaluation
=sumif(M4:M206,"Sat",O4:O206)+sumif(M4:M206,"Sun",O4:O206) // add here more + + +
I'm struggling with integrating a condition into my COUNTIFS statement. I have about 5 conditions which I've been able to easily work in, but I can't figure out the last one. The criteria range would be A1:A40000, and the criteria would count the number that match any value in a list of 30 text strings on Sheet 2, Cells A1:A40. Is this possible? I can get the result without the other conditions. Unfortunately, I do not have the flexibility to add a column next to A1:A40000 that checks to see if it is in the list.
Edit: Clarification per request.
Simplified version of what I'm doing. I need to count the number items (column A) that meet several conditions depending on the column in the entire data set. So, I need to find the number of items that have a value of "1" in column B - AND - a value of "YES" in column "C" - AND - a value of "OLD" in column "D" - AND - (the part I'm struggling with) column "E" must contain any one of the values that's in a completely separate range (call it Z1:Z40). The formula for the first 3 conditions would be:
=COUNTIFS(B:B,1, C:C,"YES", D:D,"OLD")
The final criteria in bold would be something like:
=COUNTIFS(B:B,1, C:C,"YES", D:D,"OLD", **E:E,isnumber(match(E:E,Z1:Z40,0))**)
But that does not work...
You can simply use the range as a criteria. If you do that then your COUNTIFS function will return an array (one value each for each value in Z1:Z40) so you need a function to sum that array - I use SUMPRODUCT because it doesn't require array entry
=SUMPRODUCT(COUNTIFS(B:B,1,C:C,"yes",D:D,"old",E:E,Z1:Z40))
That approach has some limitations - you can only use two "multi-item" criteria in one COUNTIFS function (and if you do one must be a column, the other a row, or you need to use TRANSPOSE to make it that way), and items in Z1:Z40 should not be repeated (or you may get double counting).
To overcome either of those limitations you can use SUMPRODUCT in place of COUNTIFS - with ISNUMBER(MATCH for the multi-item criterion. If you use SUMPRODUCT like that then it's better to restrict the ranges for efficiency reasons, e.g.
=SUMPRODUCT((B2:B100=1)*(C2:C100="yes")*(D2:D100="old")*ISNUMBER(MATCH(E2:E100,Z1:Z40,0)))
You can add as many ISNUMBER(MATCH criteria as you want and Z1:Z40 can be any single row/column range
Let's say all your headers are in row 1 and the real data starts in row 2.
I would add a column on the end and put in the formula
=IF(AND(B2=1, C2="YES", D2="OLD", COUNTIF($Z$1:$Z$40,E2)),"YES","NO")
Then copy that down and any row where Column F was "YES" is a row that met all the criteria.
There is also a way to use wildcards
=countifs(A1:D1;"*yes")
which counts all cell which contain 'yes'