How to attach an Excel sheet to an Outlook email? - excel

Question

I'm trying to fix one issue which is attaching a file.
I have a TABLE with list of people and their names and a condition(Y/N) column.
Column 1(Name) Column 2(Email) Column 3 (Condition Y/N)
I want to send emails to all people in the TABLE whose name matches with the unique values (name) in one of the columns in Sheet 1.
So I want something that looks up the column in Sheet 1 and maybe changes the Condition to Y in the TABLE for all unique names found in that Column in Sheet 1.(I can FILTER my TABLE in POWER QUERY to show only the rows with Condition "Y").
When the SINGLE email pops up (with the all people in the "To",) I want Sheet 1 or Sheet 2 to be attached to the email.
Option Explicit
Public Sub SendEmail()
' For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
' Working in Office 2000-2016
' Adapted by Ricardo Diaz ricardodiaz.co
Dim OutApp As Object
Dim OutMail As Object
Dim sourceTable As ListObject
Dim evalRow As ListRow
Dim counter As Long
Dim toArray() As Variant
Application.ScreenUpdating = False
Set OutApp = CreateObject("Outlook.Application")
Set sourceTable = Range("Table6").ListObject ' -> Set the table's name
On Error GoTo cleanup
' Loop through each table's rows
For Each evalRow In sourceTable.ListRows
If evalRow.Range.Cells(, 2).Value Like "?*#?*.?*" And _
LCase(evalRow.Range.Cells(, 3).Value) = "yes" Then
ReDim Preserve toArray(counter)
toArray(counter) = evalRow.Range.Cells(, 2).Value
counter = counter + 1
End If
Next evalRow
' Setup the email
Set OutMail = OutApp.CreateItem(0)
On Error Resume Next
With OutMail
' Add gathered recipients
For counter = 0 To UBound(toArray)
.Recipients.Add (toArray(counter))
Next counter
.Subject = "Reminder"
.Body = "Dear All" _
& vbNewLine & vbNewLine & _
"Please comply with the transfers in the attached file. " & _
"Look up for your store and process asap."
'You can add files also like this
'.Attachments.Add ("C:\test.txt") ' -> Adjust this path
.Display ' -> Or use Display
End With
On Error GoTo 0
Set OutMail = Nothing
cleanup:
Set OutApp = Nothing
Application.ScreenUpdating = True
End Sub
Code to Attach sheet 1 (doesn't work)
file_name_import = Format(Now, "yyyy-mm-dd hh-mm-ss")
file_name_import = file_name_import & " - File 1.xlsx"
Worksheets("Sheet 1").Copy
ChDir "H:\Folder 1\Folder 2\Folder 3\Folder 4\"
ActiveWorkbook.SaveAs Filename:= _
"H:\Folder 1\Folder 2\Folder 3\Folder 4\File 1" & file_name_import, _
FileFormat:=xlOpenXMLWorkbook, CreateBackup:=False
.Attachments.Add "H:\Folder 1\Folder 2\Folder 3\Folder 4\File 1\" & file_name_import
I want to add code so my email pops up (with all required people in "To" and) with the attachment.

Answer 1

Option Explicit ' Consider this mandatory
' Tools | Options | Editor tab
' Require Variable Declaration
Public Sub AttachFileToEmail()
Dim OutApp As Object
Dim OutMail As Object
Dim sourceTable As ListObject
Dim evalRow As ListRow
Dim counter As Long
Dim toArray() As Variant
Dim strDir As String
Dim file_name_import As String
Dim fName As String
Application.ScreenUpdating = False
Set OutApp = CreateObject("Outlook.Application")
' Excel details not recreated, not needed for this question
file_name_import = Format(Now, "yyyy-mm-dd hh-mm-ss")
file_name_import = file_name_import & " - File 1.xlsx"
' Subscript out of range error would be bypassed due to poor error handling
'Worksheets("Sheet 1").Copy
Worksheets("Sheet1").Copy
' Trailing backslash error would be bypassed due to poor error handling
'ChDir "H:\Folder 1\Folder 2\Folder 3\Folder 4\"
strDir = "C:\Folder 1\Folder 2\Folder 3\Folder 4\"
Debug.Print strDir
' Backslash already at end of strDir
fName = strDir & "File 1" & file_name_import
Debug.Print fName
ActiveWorkbook.SaveAs FileName:=fName, FileFormat:=xlOpenXMLWorkbook, CreateBackup:=False
' Setup the email
Set OutMail = OutApp.CreateItem(0)
' Do not use On Error Resume Next without a specific reason for bypassing errors
' Instead fix the errors now that you can see them
With OutMail
' Excel details not recreated, not needed for this question
.Subject = "Reminder"
.Body = "Dear All" _
& vbNewLine & vbNewLine & _
"Please comply with the transfers in the attached file. " & _
"Look up for your store and process asap."
.Attachments.Add fName
.Display
End With
Set OutMail = Nothing
cleanup:
Set OutApp = Nothing
Application.ScreenUpdating = True
End Sub

Answer 2

The idea here is to copy the sheet to a new file and save it in you temp folder. Then attach it to your email
Option Explicit
Public Sub SendEmail()
' For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
' Working in Office 2000-2016
' Attachment code based on: http://www.vbaexpress.com/kb/getarticle.php?kb_id=326
' Adapted by Ricardo Diaz ricardodiaz.co
Dim OutApp As Object
Dim OutMail As Object
Dim sourceTable As ListObject
Dim evalRow As ListRow
Dim newBook As Workbook
Dim newBookName As String
Dim counter As Long
Dim toArray() As Variant
Application.ScreenUpdating = False
Set OutApp = CreateObject("Outlook.Application")
Set sourceTable = Range("Table1").ListObject
On Error GoTo Cleanup
' Save current file to temp folder (delete first if exists)
ThisWorkbook.Worksheets("Sheet1").Copy
Set newBook = ActiveWorkbook
newBookName = "AttachedSheet.xlsx"
On Error Resume Next
Kill Environ("temp") & newBookName
On Error GoTo 0
Application.DisplayAlerts = False
newBook.SaveAs Environ("temp") & newBookName
Application.DisplayAlerts = True
' Loop through each table's rows
For Each evalRow In sourceTable.ListRows
If evalRow.Range.Cells(, 2).Value Like "?*#?*.?*" And LCase(evalRow.Range.Cells(, 3).Value) = "yes" Then
ReDim Preserve toArray(counter)
toArray(counter) = evalRow.Range.Cells(, 2).Value
counter = counter + 1
End If
Next evalRow
' Setup the email
Set OutMail = OutApp.CreateItem(0)
With OutMail
' Add gathered recipients
For counter = 0 To UBound(toArray)
.Recipients.Add (toArray(counter))
Next counter
.Subject = "Reminder"
.Body = "Dear All" _
& vbNewLine & vbNewLine & _
"Please contact us to discuss bringing " & _
"your account up to date"
'You can add files also like this
.Attachments.Add newBook.FullName ' -> Adjust this path
.Display ' -> Or use Display
End With
Set OutMail = Nothing
Cleanup:
Set OutApp = Nothing
Application.ScreenUpdating = True
End Sub
Let me know if it works