Multi-optional macros using removeable checkboxes - excel

Question

Thanks to these instructions
How do I assign a Macro to a checkbox dynamically using VBA
https://social.msdn.microsoft.com/Forums/office/en-US/877f15da-bbe4-4026-8ef2-8df77e1022f7/how-do-i-assign-a-macro-to-a-checkbox-dynamically-using-vba?forum=exceldev
I came up with an idea to:
Put checkboxes where I want on the sheet, e.g. in columns to the right from table with data for processing
Connect their (un)checking with logical variables which are used whether to start or not to start some procedures.
Wait for user to make his choices and check certain checkbox (e.g. the last in the list) to start selected procedures
Remove all (!) checkboxes and start the procedures selected shortly before.
This way the macros containing optional procedures are portable, as they don't DEPEND on the opened files but only WORK on them.
The files themselves remain unchanged by these free from control buttons coded in the macro (i.e. the sheet with checkboxes returns to it's previous state).

Answer 1

The following macro makes its own checkboxes (in column H), waits for user to choose options, memorizes choices, deletes all checkboxes, runs other procedures... and ends up without leaving a trace of itself in a workbook.
Dim FirstOptionLogical, SecondOptionLogical, ThirdOptionLogical As Boolean
' Making new checkboxes
Sub CheckBOxAdding()
Dim i As Long, id As Long
Dim cel As Range
Dim cbx As CheckBox
On Error GoTo CheckBoxAddingERROR
'FirstOptionLogical = False
'SecondOptionLogical = False
'ThirdOptionLogical = False
' Deleting all checkboxes, if any found
' Preventing error stops if there is no checkbox
On Error Resume Next
' Repeating with all checkboxes on active sheet
For Each chkbx In ActiveSheet.CheckBoxes
' Removing a checkbox
chkbx.Delete
' Next checkbox
Next
Range("G3").Select
ActiveSheet.Range(Columns("G:G"), Selection.End(xlToRight)).Select
Selection.Delete Shift:=xlToLeft
On Error GoTo 0
Set cel = ActiveSheet.Cells(3, 8)
With cel
Set cbx = ActiveSheet.CheckBoxes.Add(.Left, .Top, 90, 3)
' height will autosize larger to the font
End With
cbx.Name = "Option_1"
cbx.Caption = "First Attribute changes, name it"
cbx.Display3DShading = True
' with a linked can trap sheet change event or link to other formulas
cbx.LinkedCell = cel.Offset(0, -1).Address
cbx.OnAction = "'" & ThisWorkbook.Name & "'!CheckBoxHandling"
''''''''''
Set cel = ActiveSheet.Cells(5, 8)
With cel
Set cbx = ActiveSheet.CheckBoxes.Add(.Left, .Top, 90, 3)
' height will autosize larger to the font
End With
cbx.Name = "Option_2"
cbx.Caption = "Second Attribute changes, name it"
cbx.Display3DShading = True
' with a linked can trap sheet change event or link to other formulas
cbx.LinkedCell = cel.Offset(0, -1).Address
cbx.OnAction = "'" & ThisWorkbook.Name & "'!CheckBoxHandling"
Set cel = ActiveSheet.Cells(7, 8)
With cel
Set cbx = ActiveSheet.CheckBoxes.Add(.Left, .Top, 90, 3)
' height will autosize larger to the font
End With
cbx.Name = "Option_3"
cbx.Caption = "Third Attribute changes, name it"
cbx.Display3DShading = True
' with a linked can trap sheet change event or link to other formulas
cbx.LinkedCell = cel.Offset(0, -1).Address
cbx.OnAction = "'" & ThisWorkbook.Name & "'!CheckBoxHandling"
Set cel = ActiveSheet.Cells(9, 8)
With cel
Set cbx = ActiveSheet.CheckBoxes.Add(.Left, .Top, 90, 3)
' .Font.Size = 36
' height will autosize larger to the font
End With
cbx.Name = "Option_4"
cbx.Caption = "START THE MACRO"
cbx.Display3DShading = True
' with a linked can trap sheet change event or link to other formulas
cbx.LinkedCell = cel.Offset(0, -1).Address
cbx.OnAction = "'" & ThisWorkbook.Name & "'!CheckBoxHandling"
Exit Sub
CheckBoxAddingERROR:
MsgBox "Something went wrong... ;-) in the sub CheckBOxAdding", vbCritical + vbOKOnly
End
End Sub
Sub CheckBoxHandling()
Dim sCaller, UsersChoice As String
Dim id As Long
Dim cbx As CheckBox
Dim shp As Shape
UsersChoice = ""
On Error GoTo CheckBoxHandlingERROR
sCaller = Application.Caller
Set shp = ActiveSheet.Shapes(sCaller)
Set cbx = ActiveSheet.CheckBoxes(sCaller)
id = Val(Mid$(sCaller, Len("Option_") + 1, 5))
' maybe something based on Select Case?
Select Case id
Case 1:
'MsgBox "You clicked the checkbox with option" & vbCrLf & "'Larger description of First Attribute changes, name it'"
FirstOptionLogical = Not FirstOptionLogical
'FirstOptionLogical = IIf(cbx.Value = xlOn, True, False)
'MsgBox "FirstOptionLogical = " & FirstOptionLogical & vbCrLf & "SecondOptionLogical = " & SecondOptionLogical & vbCrLf & "ThirdOptionLogical= " & ThirdOptionLogical
Case 2:
'MsgBox "You clicked the checkbox with option" & vbCrLf & "'Larger description of Second Attribute changes, name it'"
SecondOptionLogical = Not SecondOptionLogical
'SecondOptionLogical = IIf(cbx.Value = xlOn, True, False)
'MsgBox "FirstOptionLogical = " & FirstOptionLogical & vbCrLf & "SecondOptionLogical = " & SecondOptionLogical & vbCrLf & "ThirdOptionLogical= " & ThirdOptionLogical
Case 3:
'MsgBox "You clicked the checkbox with option" & vbCrLf & "'Larger description of Third Attribute changes, name it'"
ThirdOptionLogical = Not ThirdOptionLogical
'ThirdOptionLogical = IIf(cbx.Value = xlOn, True, False)
'MsgBox "FirstOptionLogical = " & FirstOptionLogical & vbCrLf & "SecondOptionLogical = " & SecondOptionLogical & vbCrLf & "ThirdOptionLogical= " & ThirdOptionLogical
Case 4:
If FirstOptionLogical Then
UsersChoice = UsersChoice & "- Larger description of First Attribute changes, name it " & vbCrLf
End If
If SecondOptionLogical Then
UsersChoice = UsersChoice & "- Larger description of Second Attribute changes, name it " & vbCrLf
End If
If ThirdOptionLogical Then
UsersChoice = UsersChoice & "- Larger description of Third Attribute changes, name it " & vbCrLf
End If
Ans0 = MsgBox("The following options were chosen:" & vbCrLf & UsersChoice & vbCrLf & vbCrLf & _
"You chose a checkbox with an option" & vbCrLf & "'START THE MACRO'" & vbCrLf & vbCrLf & " S H O U L D W E S T A R T T H E M A C R O ? ", vbYesNo + vbDefaultButton2 + vbQuestion)
If Ans0 = vbYes Then
'MACRO WITH PARAMETERS WE CHOSE BY CLICKING GETS STARTED...
' Delete all remaining checkboxes, if any (removing traces of the macro)
' In case of error, resume
On Error Resume Next
For Each chkbx In ActiveSheet.CheckBoxes
chkbx.Delete
Next
' Deleting all columns from G to the right
Range("G3").Select
ActiveWorkbook.Sheets(1).Range(Columns("G:G"), Selection.End(xlToRight)).Select
Selection.Delete Shift:=xlToLeft
' Resetting on Error event to default
On Error GoTo 0
' If chosen, start sub 'Larger description of First Attribute changes, name it'
If FirstOptionLogical Then Call RunFirstOptionSub ' Name of the Sub
' If chosen, start sub 'Larger description of Second Attribute changes, name it'
If SecondOptionLogical Then Call RunSecondOptionSub ' Name of the Sub
' If chosen, start sub 'Larger description of Third Second Attribute changes, name it'
If ThirdOptionLogical Then Call RunThirdOptionSub ' Name of the Sub
Else
If Ans0 = vbNo Then
End If
End If
Exit Sub
End Select
cbx.TopLeftCell.Offset(, 2).Interior.Color = IIf(cbx.Value = xlOn, vbGreen, vbRed)
'MsgBox cbx.Caption & vbCr & IIf(cbx.Value = xlOn, " is ", " is not ") & "chosen"
Exit Sub
CheckBoxHandlingERROR:
MsgBox "Something went wrong... ;-) in the Sub CheckBoxHandling", vbCritical + vbOKOnly
End Sub
Sub RunFirstOptionSub()
' CODE
End Sub
Sub RunSecondOptionSub()
' CODE
End Sub
Sub RunThirdOptionSub()
' CODE
End Sub
Sub MacroWithOptionsEndsWithoutATrace()
FirstOptionLogical = False
SecondOptionLogical = False
ThirdOptionLogical = False
' OPTIONAL: Delete all remaining checkboxes, if any (most important when testing macro)
On Error Resume Next
For Each chkbx In ActiveSheet.CheckBoxes
chkbx.Delete
Next
' Resetting on Error event to default
On Error GoTo 0
CheckBOxAdding
End Sub
Share and use as you wish, as I used other's knowledge and experience.
I am very sorry, but I haven't found any other solution to present this to you, and I also haven't found anyone else presenting something similar to this.
Updated on Dec 17th 2019:
You could also use these checkboxes even easier way: write a macro that
creates a blank worksheet somewhere After:=Sheets(Sheets.Count) , so that it now becomes the new "last sheet",
put there these checkboxes,
check/uncheck them and start the macro by clicking the lowest one of them,
delete this last worksheet, leaving no traces of macro
That way you won't have to think again about where to put temporary checkboxes...
Updated on Oct 7th 2020:
I finally assumed, it would be better to make this an answered question, since it is.