Incrementing a Cell Reference By x - excel

I am trying to average a large data set within Excel where there is data by 30 minute periods for each day of the month. I have a header for 'start date' and 'Start time' which displays 00:00:00 - 23:30:00 for each day, with the data in question in columns to the right. I am trying to develop a formula which averages data which concerns 00:00:00 - 11:30:00 for each day and 12:00:00 - 23:30:00 for each day (AM:PM).
I have one header for AM values and another for PM values, and Im looking to average both these elements for each day of the month
I have used the following formula which does work:
=AVERAGE(OFFSET(C6,24,0,-24))
This formula capture the range from 00:00:00 - 11:30:00 and averages it like I want, but when I drag the formula down to the next cell, C6 increments to C7, but I want it to increment by 48 each time, meaning C6 should become C54. This means when I drag it down each time it will average the AM values for 02/01/2019 and so on.
Is there any way the cell reference in the above formula can increment by 48 instead of 1 each time it is dragged down into another cell?
Sample Data
Expected output

I made up a dataset kind of like yours:
The formula I've used in F4 to obtain the average of values, when date is '01/01/2019' and time is AM, is AVERAGEIFS:
AVERAGEIFS function
My formula is:
=AVERAGEIFS($C$6:$C$101;$A$6:$A$101;E4;$B$6:$B$101;"<"&0,5)
You can use it and just drag down. As you can see in the image above, the formula returns 27,07
The formula will work only with AM because the criteria is "<"&0,5. In the column where you want to do the average of PM times, we would use the same, but changing criteria to ">="&0,5, this means:
=AVERAGEIFS($C$6:$C$101;$A$6:$A$101;E4;$B$6:$B$101;">="&0,5)
Hope you can adapt this to your needs.
NOTE: Because your data is in a Pivot Table (you never mentioned that), if the Pivot Table changes, you'll neeed to adapt the formula. A solution would be using ranges from row 6 until last one, so the formula will take always all the rows. Remember to not show total row or it may affect the result.
OPTION 2: In case you can add an extra column to original data (not in the Pivot Table), maybe this can help a lot.
I've used same data than before, but I added an extra column, named AM/PM with a formula on it:
=IF(B6<0,5;"AM";"PM")
It looks like this:
Then I created a Pivot Table based on it, with a configuration:
Field Start date to section of rows.
Field AM/PM to columns.
Field VALUE to values section, but instead of suming up, I did average operation.
I get this on my Pivot Table:
As you can see, AM for 01/01/2019 is 27,07 (the oher numbers are based on random numbers I made up).
Hope this can help.

If you absolutely must go with the AVERAGE(OFFSET()) solution I would have a 'helper' cell (in this case J6) with 1 in it, then J7 have =J6+48, then the main formula could be
=AVERAGE(OFFSET($C$6,J6,0,24))
Then when you copy the formula down, you'll also need to copy down from J7.
The Rows argument is purpose built for what you want to do. Going to efforts to change the reference cell defies this purpose.
Edited because I missed the AM/PM split:
I think, however, AVERAGEIFS() will fit your requirement better. This takes the average of all values in column C where the date in column A matches that in cell G6 (Change this to wherever your output is). This will avoid errors should any of your dates have any half hour periods missing.
=AVERAGEIFS($C:$C,$A:$A,G6,$B:$B,"<"&TIMEVALUE("12:00:00"))

Related

Excel formula to say if time is within a certain hourly range

I have a column(A) of times, stored in time format. And I have columns(B-M) of hourly times, 08:00:00 - 09:00:00 etc. I want Excel to put a 1 in the correct hourly column based on the time, and hopefully a zero in all the others. I thought COUNTIFS could do this, I tried
=COUNTIFS(A2, ">=08:00:00", A2, "<09:00:00") So if the time is between 8 and 9am I would get a 1 in column B. Obviously it didn't work, hence why I'm here.
Excel book 1
You can use this formula
=AND($A2>=TIMEVALUE(LEFT(B$1,5)),$A2<TIMEVALUE(RIGHT(B$1,5)))
Put it in B2 and pull it downwards and sideways. This takes the time ranges from the first row and looks if the time from the first column is inside the current range.
If you don't want True or False(in the example pictures it's in german) you can multiply the formula by 1 to get 0 and 1 as results or wrap an if around to get any desired output.

How to make criteria in AVERAGEIFS update automatically?

I am trying to make my AVERAGEIFS criteria update automatically according to the day of the year (in this case only for 2014). My original AVERAGEIFS formula works perfect =AVERAGEIFS($B$2:$B$35041,$A$2:$A$35041,">=1/1/2014",$A$2:$A$35041,"<1/2/2014"), but I have to manually edit it for each day of the year.
I have tried modifying formulas I have seen in other posts here, but no luck so far. I want to average the values in column B (Amount) for each day in column A (Date). I have 96 time slots for each day of the year, hence the 96 entries in column A with the same date, e.g. 1/1/2014 and so on until 12/31/2014. How can I modify the formula so that it automatically adjusts the day when I drag it down?
Here is a screenshot of the data:
Screenshot of data
Any help is much appreciated!
EDIT: Updated formula below; I had misread the original question as to how your data was formatted. You can put this formula in B2 and copy down.
=AVERAGEIFS($B$2:$B$35041,$A$2:$A$35041,">="&$A2,$A$2:$A$35041,"<"&($A2+1))
Your original comparison operator hardcoded a date as a string. We can simply concatenate the value of a cell into that comparison string instead.
Granted, this will do the same calculation for each of the 96 entries for each of the days in your sheet. You could add a second sheet for the averages with just the distinct days of the year listed in A and an average calculation in B.
EDIT 2:
If your entries in column A have fractional date information (i.e. with hours, minutes, and seconds), converting the dates to integers will drop any fractional component:
=AVERAGEIFS($B$2:$B$35041,$A$2:$A$35041,">="&INT($A2),$A$2:$A$35041,"<"&INT($A2)+1)

AverageIf Moving Average

I'm trying to find a 5yr Moving Average that takes a condition of the month of the year. Column A contains daily dates from 1/1/2010 all the way to today's current date. Column B contains a daily quantity. Basically I want to average all the days for January in a rolling 5 year period. I could easily do this as a static number, but this sheet will be updated daily.
Ex:
Date Quantity
1/1/2010 14,113
1/2/2010 15,364
etc...
I've written this formula:
=AVERAGEIFS(OFFSET(B2,COUNT(B2:B10000)-1826,0,1826,1),A2:A10000,MONTH(A2:A10000)=1)
This returns #VALUE!
You will not be able to use AVERAGEIFS(). The AVERAGEIFS only do simple iteration, no conversion.
I prefer to use INDEX to get the range since it is not Volatile, when setting variable ranges.
Also all the ranges must be the same size. So limiting Column B to 1826 cells but not limiting Column A to the same 1826 cells will cause a second error.
Use this array formula:
=AVERAGE(IF(MONTH(INDEX(A:A,MATCH(1E+99,B:B)-1826):INDEX(A:A,MATCH(1E+99,B:B)))=1,INDEX(B:B,MATCH(1E+99,B:B)-1826):INDEX(B:B,MATCH(1E+99,B:B))))
Being an array formula it needs to be confirmed with Ctrl-Shift-Enter instead of Enter when exiting edit mode.
You can also use the dates themselves instead of a hard coded 1826 days. This will allow for leap year.
=AVERAGE(IF(MONTH(INDEX(A:A,MATCH(DATE(YEAR(TODAY())-5,MONTH(TODAY()),DAY(TODAY())),A:A,0)):INDEX(A:A,MATCH(TODAY(),A:A)))=1,INDEX(B:B,MATCH(DATE(YEAR(TODAY())-5,MONTH(TODAY()),DAY(TODAY())),A:A,0)):INDEX(B:B,MATCH(TODAY(),A:A))))
Here's another option
=AVERAGE(IF(A2:A5000>EDATE(TODAY(),-60),IF(MONTH(A2:A5000)=1,B2:B5000)))
confirm with CTRL+SHIFT+ENTER
This doesn't try to find a specific range of data, just looks at all the data and averages rows where the date is in the last 5 years and also in January. There's some extra overhead looking at all rows but you have a relatively small amount of data so I wouldn't expect that to be significant

Excel IF + AND + Date range formula

I am looking to create and IF function that does the following.
There is a ton of data with one column containing dates. I want and if functions that labels each row according to the following.
If date falls between 0-30 days of todays date in the past then label "GOOD" (so if todays date is 21/09/2017 then it should be labelled as "GOOD" should it falls between the dates 21/09/2017 and 21/08/2017)
If date falls between 31-60 days of todays date in the past then label "FAIR"
If date falls between 61-90 days of todays date in the past then label "ATTENTION"
If date falls between 91+ days of todays date in the past then label "CLEARANCE"
Hope someone can help.
Many thanks
Use
=IF(TODAY()-A2<31,"Good",IF(TODAY()-A2<61,"Fair",IF(TODAY()-A2<91,"Attention","Clearance")))
Column D shows the difference between today date and cell date.
Alternative Answer
Use VLOOKUP to potentially ease your future formula maintenance. In an unused location, set up a table that has your break point ranges and associated return values. For this example I used the following:
Technically speaking column G is not required, but it can be easier for some people to read.
Now assuming your dates are in Column A, you can use the following formula in B2 copying down:
=TODAY()-A2
and in C2 use the following look up formula and copy down to get your desired results:
=VLOOKUP(B2,$F$3:$H$6,3,1)
now if you are not keen on generating the extra column for calculate the number of days, you can substitute that first formula into the second to get:
=VLOOKUP(TODAY()-A2,$F$3:$H$6,3,1)
place the above in B2 instead and copy down.
The following is an example of the first approach:
The main advantage to this approach is you can manipulate the lookup table easily changing breakpoints, wording of results etc easily without touching your formula (when done right)
if you have the potential for negative days, instead of returning an error, you could wrap the lookup formula in an IFERROR function to give a custom message or result.
=IFERROR(VLOOKUP(B2,$F$3:$H$6,3,1),"In the Future")
Assuming your data starts with A2, A3 and so on.. as below
Apply the below formula in B2 and drag down up to A8
=IF(AND(--TEXT(TODAY()-A2,"##")>=-1,--TEXT(TODAY()-A2,"#")<30),"GOOD",IF(AND(--TEXT(TODAY()-A2,"##")>=30,--TEXT(TODAY()-A2,"#")<60),"FAIR",IF(AND(--TEXT(TODAY()-A2,"##")>=60,--TEXT(TODAY()-A2,"#")<90),"ATTENTION",IF(--TEXT(TODAY()-A2,"##")>90,"CLEARANCE","FUTURE DATES"))))

How To Ignore Blank Cells for a Formula

I'm tracking hours for my company and I need to see the updated hours daily. I have everything formatted how I want it, except I want two columns to show how many hours over and under each employees current hours are.
What I have right now is
=(D3-C3)+(F3-E3)+(H3-G3)+(J3-I3)+(L3-K3)+(N3-M3)+(P3-O3)
But it is including all the empty cells (for days that haven't been worked yet) as a zero.
I want a formula that can allow me to ignore those blank cells until they have content.
I can't just use a SUMIF >0 function because I need to count the number of hours employees have MISSED (i.e. scheduled 12 hrs, actually worked 0).
Here's an alternate approach to #Tom's, though it works on similar principles. This one, however, relies on your ability to add a couple of 'HELPER' rows, above your current data.
I'm assuming that row 1 will alternate between saying "PROJECTED", and "ACTUAL".
I'm assuming that row 2 will be dates for that week, in Date format. So A2 will be Jan 1 2015, B2 will be Feb 1 2015, C3 will be Feb 1 2015, or however often the time blocks go up. The key here is that the PROJECTED columns and the ACTUAL columns will each need the date in them.
The formula to check the variance between that row's PROJECTED amount and that row's ACTUAL amount, only for dates prior to today, is (for row 3 and copied down, and assuming the data goes to column Z):
=SUMIFS(A3:Z3,$A$1:$Z$1,"PROJECTED",$A$2:$Z$2,"<"&TODAY())-SUMIFS(A3:Z3,$A$1:$Z$1,"ACTUAL",$A$2:$Z$2,"<"&TODAY())
This checks to see the value of PROJECTED columns for that row, where the date is less than today, and subtracts the value of ACTUAL columns for that row, where the date is less than today.
If you are looking to compare with something other than TODAY(), you can set up a cell to be your 'comparison point'. Manual type the breakoff period you are concerned with into that cell, and replace "&TODAY()" with, say, "&AA1" [assuming your breakoff point is entered in cell AA1].
As it stands, either a very long series of IF's and OR's or an array formula:-
=SUM(IF(OR(D3="",C3=""),0,D3-C3),IF(OR(F3="",E3=""),0,F3-E3),IF(OR(H3="",G3=""),0,H3-G3),IF(OR(J3="",I3=""),0,J3-I3),IF(OR(L3="",K3=""),0,L3-K3),IF(OR(N3="",M3=""),0,N3-M3),IF(OR(P3="",O3=""),0,P3-O3))
=SUM(D3:P3*ISEVEN(COLUMN(D3:P3))*(C3:O3<>""))-SUM(C3:O3*ISODD(COLUMN((C3:O3))*(D3:P3<>"")))
The second one must be entered with CtrlShiftEnter
Note that it could easily be broken by insertion/deletion of columns.

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