this is my first question so I will try my best to format this.
I would like to use the vlookup function in more than just one column. It seems impossible to do is in the formula for the large data set, so maybe someone with VBA knowledge can help me.
In my excel file I've two spreadsheets:
Sheet1 with one column "A" with 16868 different processes ID's.
Sheet2 with columns from "A" to "HX", where "A:HW" are different processes ID's (each column have different numbers of rows) and in "HX" column I have a region for the particular row of processes.
What I am trying to achieve is to do vloop for sheet1 column "A" that will look for each record in table sheet2 and return "HX" when found it.
In example:
I'm looking for "A2" cell in sheet1 in table_array sheet2 "A:HX". If found it then return cell in the same row but from column "HX". The trick here is when the looking value is not in the sheet2 column "A", then it should vlookup in column "B", then "C" and so on till "HW". There is an option where the looking value might not be in sheet2 at all and then the formula should return "0".
Is it possible to do this in VBA or excel formula?
Firstly, please NEVER use VLOOKUP. Ever.
An INDEX/MATCH combination is always better in every way. It is faster, more flexible and more robust as it does not break if you insert columns. It is also (arguably) easier to use as you do not need to count columns.
Anyway, back to the problem at hand. You can use an INDEX/SUMPRODUCT combination for this:
=INDEX(<range of return values>),SUMPRODUCT(--MAX((<range to search in>=<value to search for>)*ROW(<range to search in>)))-(ROW(<range to search in>)-1))
The SUMPRODUCT returns the last row number where the value is found.
The last bit -(ROW(<range to search in>)-1) is just to make the returned value relative to the searched range (rather than an absolute row number.
The INDEX is then uses this value to select a value from the HX column.
Related
I was not sure how to really create the question...
But the problem I am having is this: I have a list (in rows) that relate to a regulatory document, and after trying to create some sort of for loop or elaborate VLookUp/Index formula, I'm requesting help.
For example:
Now I want to use the rows to find the corresponding section in the document. I've already extracted and formatted the compliance document so it is in excel format.
So what I really need is this: a formula or VBA script that can
1. take the compliance number (for example 1A-1 which exist in Cell A3) and go find a cell (in single column D) that has JUST 1A-1, not 1A-1.1, not 1A-1.1.2, etc. and return it to the adjacent cell to 1A-1, for example.
Many thanks ahead of time... I am so lost!! :/
VLOOKUP vs INDEX/MATCH
You can do the 'lookup' two ways (that I'm aware of):
Using VLOOKUP:
The B3 cell contains your formula
=IF(ISERROR(VLOOKUP(A3,C:D,2,FALSE)),"",VLOOKUP(A3,C:D,2,FALSE))
where 'FALSE' is indicating there has to be an exact match and the data doesn't have to be sorted.
Using INDEX with MATCH:
The F3 cell contains the Index/Match formula
=IF(ISERROR(MATCH(A3,C:C,0)),"",INDEX(D:D,MATCH(A3,C:C,0)))
where '0' is indicating there has to be an exact match and the data doesn't have to be sorted.
INDEX/MATCH preferable!?
The MATCH function finds the position (row number if whole column is used) of the found match. This way (there's another) of using the INDEX function uses exactly this found match to return a cell's value in that position (row) in ANY specified column range (column). So they are the ideal combination.
With the VLOOKUP function you have to additionally specify the column index (range_lookup) of a range which could get complicated when the columns aren't adjacent as in this case. Most importantly, the function doesn't work if the lookup data is to the right of the match data.
VLOOKUP NOT WORKING! INDEX/MATCH STILL WORKING!
try this formula
The formula in cells
B2: =INDEX(E:E,MATCH(A2,F:F,0))
C2: =INDEX(G:G,MATCH(A2,F:F,0))
MATCH(A2,F:F,0) is finding Cell A2 in column F (0 means it will find
exact match) and will return the first row number when it would find that
INDEX(E:E,MATCH(A2,F:F,0)) will return contents of column E where row number is returned by the Match formula
I have an excel document with two sheets, data and edu-plan. The sheet data has the following information:
The sheet edu-plan looks like this:
My question is: how do i create an excel formula that checks if the target group on the specific row in edu-plan! has the course name in question on the same row as the target group in sheet data!, i.e. if Sales and Sales course is on the same row in the sheet data!?
In reality, the data sheet as a couple of hundred rows and will change over time, so i am trying to develop a formula that i can apply easily on all rows/columns in edu-plan!.
The desired result in edu-plan would look like this:
A pivot table might be a good way to go.
If you would like to do it by formula, then you can just use a COUNTIFS
=IF(COUNTIFS(data!$A$2:$A$10,$A2,data!$B$2:$B$10,B$1),"X","")
A possible way to solve your issue with an array formula:
Write in B2 of sheet edu-plan
{=IFERROR(IF(MATCH('edu-plan'!$A2&'edu-plan'!B$1,data!$A$2:$A$6&data!$B$2:$B$6,0)>0,"x",""),"")}
Since it is an array formula, you need to hit shift + ctr + enter.
Here is the formula broken down:
MATCH('edu-plan'!$A2&'edu-plan'!B$1,data!$A$2:$A$6&data!$B$2:$B$6,0)
checks whether the combination of row header and column header is in the data table. MATCH returns the index of the found combination. Since we are not interested in the location, we only ask IF(MATCH > 0, "x", "") to write an "x" if a match was found. If MATCH finds nothing, it returns an error, which is why we add an IFERROR(VALUE, "") around the construct.
I am trying to lookup a table in one of my sheets. my table consists of three columns and an unlimited amount of rows.
My table can be seen here:
In my second sheet I wish to write a formula which searches all rows in the table and looks for an exact match in column A and column B, this means it must find the row where column a has a value of "jan" and in that same row the second column must have value "y". Should it find this match, it should return the value of column C.
I tried researching hlookup but that is for horizontal tables so i dont believe this would work. I looked into Vlookups also but that only allows one criteria search instead of looking for two matches.
Can anyone shed some light here please?
You can use index and match with multiple criteria
=INDEX($A$1:$C$1000, MATCH("Jan"&"y", $A$1:$A$1000&$B$1:$B$1000, 0),3)
press CTRL + SHIFT + ENTER when entering this formula.
Convert the range to a table (ctrl-t) and then use SUMIFS to search the table based on two criteria
=SUMIFS(Table1[Alteration],Table1[Month],"Jan",Table1[Products],"y")
This is saying "give me [Alteration] where [Month] = "Jan" and [Products] = 'y'...this returns 364.
You can point the criteria at separate cells containing your criteria.
Be aware that if there is more than one row with identical data (ie more than one row with both 'Jan' and 'y'), column C will be summed together.
The INDEX function has the syntax
INDEX(array, row_num_in_array, [column_num_in_array])
And MATCH returns in the index location of a logic match
MATCH(lookup_value, lookup_array, [match_type])
Combining the two is a flexible technique, and surprisingly powerful -- the logic in a match lookup_value can be a complex condition.
SIMPLEST CODE
Operate on the whole column
INDEX(C:C, MATCH("Jan"&"y", A:A&B:B, 0), 1)
nb./ A:A is excel code for "all of column A". You can instead use:
RESTRICTED CODE
Operates on a subset of the sheet.
INDEX($C$2:$C$1000, MATCH("Jan"&"y", $A$2:$A$1000&$B$2:$B$1000, 0), 1)
Note that you MUST use identical row length arrays (eg. rows 2:1000) or the formula will not work. MATCH only knows how many rows into its lookup_array it got, you need to ensure its rows match those in INDEX's array
PS. apologies this is close to the previous answer, but the details were too long for a comment.
PPS. I missed the clarifications to the first answer. That will work, but there is no need to use all three columns as the array in the INDEX function. You are only returning data from column C after all.
I am looking for returning multiple column values using multiple matching criteria.
Attached is a screenshot of sample sheet, which have my criteria on cell's B1 & C1.
So basically, when matching 2 criteria (example "Team1" & "low"), it should return columns header (example Name10 & name14) from the header ranger C3:N3.
I have tried a couple of formulas, and is is how far I gone: =INDEX($C$2:$AL$2,SMALL(IF(($A$3:$A$21=$B$1)*($B$3:$B$21=$C$1),ROW($A$3:$A$21)-ROW($A$3)+1),ROW(1:1)))
I am not sure what is missing?
enter image description here
enter image description here
Thanks in advance
Fox
First of all, in your example you point out row 3 and 4 but only one of the specified criteria are matched in this rows: low, because Team4 specifyed in the criteria it's not matched, so i will consider you are looking to match one OR both the criteria specified.
The only way i can imagine for do this with a formula is to use a formula like this
=SE(C3<>0;$C$2&", ";"")&SE(D3<>0;$D$2&", ";"")&SE(E3<>0;$E$2&", ";"")&SE(F3<>0;$F$2&", ";"")&SE(G3<>0;$G$2&", ";"")&SE(H3<>0;$H$2&", ";"")&SE(I3<>0;$I$2&", ";"")&SE(J3<>0;$J$2&", ";"") 'and so on...
where SE() it's function IF() in my language, with this formula in a column on the right of the table (for example col O) you will have a list of the names of that row where the corresponding number is different from 0...expand the formula down for all the rows and then, with a formula like this
=SE(O(A1=A3;B1=B3);O3;"")&SE(O(A1=A4;B1=B4);O4;"")&SE(O(A1=A5;B1=B5);O5;"")&SE(O(A1=A6;B1=B6);O6;"")&SE(O(A1=A7;B1=B7);O7;"") 'and so on...
with the function O() corresponding to OR() you will concatenate the strings (names) of the rows that match one OR both the criteria. If you whant to match both the criteria you should use AND() instead of OR().
The problem of this approach is that the formula becomes very long if you have a lot of names and a lot of rows, and if you add rows you have to modify the formula. Another problem is that if you match the same name more times it will be repeated in the list that the formula outputs...and the list of the names ends with a comma.
In fact, i can't tell that this is a good way for obtain what you need, but it's the only i can imagine only with formulas.
If you should use a macro the problem would be solved better and in a more flexible way, should you?
Currently I have a huge formula in my excel sheet:
=SUM(SUMIF(INDIRECT(A9&"!$F:$F"),"working";INDIRECT(A9&"!$B:$B"))+SUMIF(INDIRECT(A9&"!$F:$F");"Open";INDIRECT(A9&"!$B:$B"))+SUMIF(INDIRECT(A9&"!$F:$F");"internal",INDIRECT(A9&"!$B:$B"))+(SUMIF(INDIRECT(A9&"!$F:$F"),"finished";INDIRECT(A9&"!$AP:$AP"))))
In A9 is the name of the excel sheet that the formula has to use. So for example in A3 there's '20140612', so it has to use the excel sheet with the name '20140612'. Furthermore it sums up some values depending on some conditions.
My question is: I would like to direct the columns in the other sheets by their headlines, not their positions in the sheet. So for example le column AP doesn't always has to be in the position AP, but has always the headline 'Points'.
Can you think of an adaption of the formula that can direct the column by their headline?
I though of the MATCH formula. But I'm not to sure where I have to put this in.
I think the simplest answer would be to use named ranges within your sheet. In this way you could name a range (currently in column AP) as 'Points', change your formula to use 'Points' instead of '$AP:$AP' & if you move your points data about the formulas would be unchanged.
If you are planning to keep changing your header row values then you could use HLOOKUP to match up the header column probably in conjunction with MATCH & INDEX.
To answer your question about the usage of MATCH(), it's worth thinking of it as half of a VLOOKUP() or HLOOKUP(), i.e. it's the bit that finds the row or column containing the value you're searching for, then you can use INDEX() to get that row / column from a range you specify.
So, if you know that one of your column headings is "Points", then you could find it by using:
=MATCH("Points", A1:Z1, FALSE)
...which would return 10 if "Points" were the heading of column J for example. If you wanted to then use that column for a lookup, you can use OFFSET() to define that column as a range to use for a lookup, so let's say I wanted to find the text "foo" in the "Points" column, I could use:
=MATCH("foo", OFFSET(A1:Z1000, 0, MATCH("Points", A1:Z1, FALSE) - 1, 1000, 1), false)
... which uses the column index I found before as an input to OFFSET() in order to dynamically reference J1:J1000 and then search for "foo" in that column.
For your example in the question, rather than A1:Z1000 you could use a call to INDIRECT() that would return the entire range of interest from your source sheet.