I have two tables that hold information needed to display time clock interaction in an excel sheet. The data will need to update with every time clock interaction. I joined the two tables and it was pointed out to me that data duplication is a big no no. Looking for a more simple solution than to do a join everyday so I can have recent interactions. Once I can get the SQL end set up, I can handle the excel side.
Table info:
From the dbo.employees table I need the ID, Last_Name, First_Name
From the dbo.employeetimecardactions I need ID, ActionTime, ActionDate, ShiftStart, Action Type.
ID is the common column between the two tables of course.
If my JOIN statement is needed I will supply, but seeing as the data duplication is a problem I would like to start fresh with NO prior code brought into it.
Also any additional information needed can be supplied if I know exactly what is needed
END RESULT- Excel File that I can share with the powers that be. Contains all recent time clock interactions. Also it would be nice to be able to search by date or employee but that should be an Excel function I would think, and not absolutely necessary
Please check the names of the two tables and correct appropriately, this is based on the first part of this thread and later comments:
SELECT E.EmployeeID, E.First_Name, E.Last_Name, A.ActionTime, A.ActionDate, A.ShiftStart, A.ActionType
FROM Employees E LEFT OUTER JOIN
EmployeeTimeCardActions A ON E.EmployeeID=A.EmployeeID
Here's a WHERE clause to include date. Please check your DB for date format to use:
="WHERE ActionDate BETWEEN '" & TEXT(A2,"mm/dd/yyyy") & "' AND '"&TEXT(B2,"mm/dd/yyyy")&"'"
The formula is in cell C2
Related
I have a huge epidemiological dataset containing registry data with pathology reports and clinical information. I have merged several files into one masterfile in order to get all information from one file. Every patient is assigned an unique ID-number. Each patient can have several reports and hence the same ID number can be repeated several times in the ID column. For each ID entry = new row (= pathology or clinical report) there is a date of that sample/information reported.
My goal is to be able to read all pathology/clinical info for a particular ID within one row.
By sorting the IDs, I get a clear picture of the number of each ID that has been entered. The problem arises when there are several reports = multiple rows with identical ID because the dates within this one patients with several IDs = rows do not match. The dates come from pathology (sample date, answer date, clinical info date etc). The dates from pathology and clinical within one patient does not have to match exactly on the day but still within a reasonable timeframe e.g. within 1-2 months. This is best illustrated with an example.
I want to sort the columns so that dates from a particular row match together. I am sure there is a way to do that but I cannot figure it out.
Thanks in advance
The issue of mismatching records seems to arise once the two separate tables are merged into one. In order to fix this, there are several options you can take:
Re-do the merge but strengthen the way in which the tables are joined on.
Instead of only merging based on ID, see if there is another field that could easily connect the records, perhaps a medical record #, case #, or event #, and merge the tables based on this new field AND ID. This would be the strongest solution, however it will only work if you can find said field to strengthen the link.
A separate solution would be to first sort the original tables based on the dates so that they match up and then re-merging them together.
In theory this should solve your problem as I assume currently when matching up the two separate tables it is grabbing the first instance of patient X01 from both tables and matching them together. This can be confirmed by checking the merged query and looking to see if the mismatched records are in the same order as presented in the original tables. This is not perfect, as it relies on no clinical dates occurring between pathology dates for the record, so I would proceed with caution.
And to address your concern about losing track of ID's with multiple rows, this should not matter as in the end result after merged you can then sort by ID, however you can add multiple levels of sort by selecting the data and going to Data -> Sort -> Add Level. You can change the order in which the data is sorted (First by ID and then by Date).
I have a table with several column having the same name.
This columns is updated and provided regularly to power bi.
The columns has several columns with the same name such as "Result", "Result" and do so on...
However, Power BI adds each time in an automated way a number after my columns.
When I try to "force" power bi not to have a number, I get the following message
"The name "Result" is already used for a column..."
How could I change this?
The only way would be for the people using my file to extract the data and correct the name manually in excel...which is not great
You cannot edit this behavior, PowerBI needs an unique identifier to reference the data, therefore the column name must be unique within a table (the complete identifier is given by table + column), otherwise the tool won't be able to reference the data.
This rule usually applies to any tool that manages data and sometimes to the data themselves (that's up to the format though). How can the tool get data from "Result" if more than one column has this identifier? which is the right one? The tool does not know and based on the context can give you an error or will fix this issue itself by making the names unique.
Note that also excel will append numbers to the columns (with the same name names) if you put the data in a proper table (insert-> table), in fact, an excel sheet can be considered unstructured free data, meanwhile, an excel table will enforce the data structure.
Most tools (like PowerBI) will also enforce data types.
I have roughly 1500 records in an Access database. I have a field ID that acts as the primary key, and as such cannot be manually changed. After looking through the original Excel sheet these records were kept in, I noticed that a few records in Excel were missing from the Access database. After going through all of them, I added the three missing records into Access.
This database stores records in date order, grouped by a manufacturer. Ex. records from Manufacturer1 collected during week 1 of June '16 are all located together, and records from Manufacturer2 collected during week 2 of June '16 are stored directly afterwards. This is important for us because the data in this database often needs to be looked at visually, so keeping things in date order is essential. There is also a macro that export the data to an Excel sheet and formats it to be easier to read, which exports the records in the order in which they are stored (by the ID field). This is a problem because the three missing records are from years past - now they are in the middle of records from 2018. The IDs they were assigned upon entry keeps them in that location.
Is there a way to reliably insert these records into the database in the location at which they should be? Such as shifting the values of other records ID fields down by 3 to allow room for the missing records? I know I can probably manually have those three records move to the desired location in the macro that exports to Excel, but I'd rather have a less hacky solution that could work if a similar problem happens again.
The order of data in a database is of no interest to the database - it's the relation between data that matters.
To always view your data in the order you want use the ORDER BY clause in an SQL statement. Generally you can add data to the underlying table directly through the query - unless you've got many-to-one type queries where your update would need to affect more than one record.
SELECT FieldName1, FieldName2, . . . .
FROM MyDataTable
ORDER BY Manufacturer, Date
Edit: Even here you'll be adding new records to the bottom of the dataset, but refreshing the query will move the records to the correct order.
I have a PowerPivot with two tables one contains a list of facilities, their type (active/inactive) and whether they belong to org A or org B (FaciltyID|Active/Inactive|ORG)
Another table has a list of users and facitilites assigned to them + their org, so it looks like (userID|FacilityID|ORG) where each userID is repeated the number of times that=the number of facilties it has.
Initially I needed to report the number of facilities active and easily built a PivotTable for it.
Now I need to get a list of the facilities that each user is missing , so I need to basically do an outer join between the the tables for each user and I just can't figure out the way to do it! I joined both table on the FacilityID and am able to see whether they have inactive facilties, but can't figure out a way to show all the facilities they are missing!
Thanks
Nonexistence is hard. This is not the sort of thing that is best solved through measures, but through modeling. In your source, you should cross join Facility and User to get FacilityUser. In FacilityUser, every user has 1 row with every facility, and you add a flag to indicate whether the user is or isn't assigned to that facility. Then your problem becomes one of filtering on that flag value. This is solvable in DAX, but you don't want to do that.
In the past I have created websites that extract data from a database and format it using tables.
Now, I am trying to do the same thing but with Excel, and I'm lost. I am used to using SQL commands to extract data from given fields and then sort/manipulate it.
Currently, I am able to print a report that provides me with an Excel spreadsheet full of raw data, but I would like to make my life easier and organize it into a report.
The column that I would like to reference contains duplicates, but the data in the adjacent columns is different.
To give an example, assume I had a spreadsheet of sales transactions. One column would be the Customer ID, and the adjacent columns would contain the quantity, the cost per unit, total cost, order ID, etc.
What I would want to do in this case would be to select all the transactions with the same Customer ID and add them together based on their Order ID. Then, I would want to print the result to a second sheet.
I realize that I can use built-in functions to accomplish this, but I would also like to format this report evenually using VBA. Also, since I will have a variable number of rows that differ from one report to the next, I haven't encountered a fucnction that will allow you to add rows.
I'm assuming this must be done with VBA.
Well you can do it manually, but it would take ages. So VBA would be good, particularly as you would be able to generate future reports quickly.
My interpretation of what your saying is that each row in your report will be the total for one customer ID. If it's something else, I imagine the below will still be mostly relevant.
I think it would be a bit much to give you the full answer, particularly as you haven't provided full detail but to take a stab at what you'd do:
Create your empty report page, whether it be a new worksheet or a new workbook
Loop through the table (probably using While next is not empty)
a. Identifying if a row is for a customer ID you haven't covered yet
i. If so then add a new entry in your report
ii. Else add it to the existing customer ID record (loop through until you find it)
Format your report so it looks pretty, e.g:
a. Fill the background in white
b. Throw in some filled bars
c. Put in good titles and totals etc.
For part 1, it might be better building an array first and then dumping the contents into the report. It depends how process intensive it will be - if very intense, an array should shave off time.