I have a spreadsheet in Excel with three pivot charts. I wrote a VBA code that does the following:
' Copies sheets 1-4
ThisWorkbook.Worksheets(Array("1", "2", "3", "4")).Copy
'Transforms each new sheet data in values only.
For Each iSheet In ActiveWorkbook.Sheets
iSheet.Activate
iSheet.UsedRange.Copy
iSheet.UsedRange.PasteSpecial xlPasteValuesAndNumberFormats
iSheet.Range("A1").Select
Next iSheet
' After pasting, deletes the contents of the cells but keeps the graphs
' in spread sheet 4
ActiveWorkbook.Sheets("4").Columns("J:AB").Clear
This code runs differently in debug mode (F8) compared to when it is run by pressing F5 or running with a button in Excel. In debug mode, it keeps all the series information in the Pivot Charts when the Pivot Tables are pasted as values. When it runs nonstop, it loses the pivot charts information, so that for instance the series names change to defaults 'Series 1', the x values go from specific date values to jan-00, format of x axis labels change to text, etc. I have no idea why. In other very similar question, someone pointed out that PasteSpecial behaves differently when the target worksheet is not activated, which is why I added iSheet.Activate. This difference in action may also be a result of the Clear method of the Pivot Tables.
I tried to add Activate in different steps in the code to no avail.
I'm assuming you want to leave only values on every sheet on the active workbook so this is it:
' Copies sheets 1-4
ThisWorkbook.Worksheets(Array("1", "2", "3", "4")).Copy
'Transforms each new sheet data in values only.
For Each iSheet In ActiveWorkbook.Sheets
iSheet.UsedRange.Values = iSheet.UsedRange.Values
Next iSheet
Thought the first line copying the sheets has no sense.
Looks like you don't care if you really keep the values of the pivot table. In an example I just ran, I have a pivot table in G2:L19. I executed this line of code, which deleted the columns containing the pivot table, and the pivot chart remained, plotting the same data, but the data was now hard-coded into the chart.
ActiveSheet.Range("G:L").Delete
If you do want to retain the values and number formats but not the pivot table itself, this code, run in F5 or F8 mode, keeps the data where the pivot table was, and it keeps the data in the chart, hard-coded (unlinked from the pivot table).
Sub UnpivotTable()
With ActiveSheet.Range("G2:L19")
.Copy
.PasteSpecial xlPasteValuesAndNumberFormats
End With
End Sub
Do you want to keep the links from the chart to the data? Store the series formulas, undo the pivot table, and reapply the series formulas:
Sub UnpivotTableKeepChartLinks()
Dim MyChart As Chart
Set MyChart = ActiveSheet.ChartObjects("Chart 1").Chart
Dim vSrsFmlas As Variant
ReDim vSrsFmlas(1 To MyChart.SeriesCollection.Count)
Dim iSrs As Long
For iSrs = 1 To MyChart.SeriesCollection.Count
vSrsFmlas(iSrs) = MyChart.SeriesCollection(iSrs).Formula
Next
With ActiveSheet.Range("G2:L19")
.Copy
.PasteSpecial xlPasteValuesAndNumberFormats
End With
For iSrs = 1 To MyChart.SeriesCollection.Count
MyChart.SeriesCollection(iSrs).Formula = vSrsFmlas(iSrs)
Next
End Sub
Related
Having a small issue. I have a large piece of code that takes a reference number selected by the user and locates corresponding rows (there can be multiple rows or none to locate) on multiple other sheets by filtering and then copying the data.
This works well except it copies all visible data (columns A-N) when I really want it to copy columns A to K (as L to N on the paste sheet is where I have formulas that set reference numbers and therefore can't be pasted over).
I have tried a couple of changes to the below section of code including offset however it either ignores the offset (probably because I'm using xlCellTypeVisible which I had to do as the data that needs to be copied can be across multiple non sequential rows) or I get an error about selection method not supported.
Any thoughts?
sheet that is being copied - DbExtract
Sheet that data is pasted to - DuplicateRecords
Thanks.
Sub UpdateInputWithExisting()
' Other code that works using set with values and active cell offset with values for other sheets
Sheets("TK_Register").Range("A1").CurrentRegion.AutoFilter field:=12, Criteria1:=RefID
Dim DbExtract, DuplicateRecords As Worksheet
Set DbExtract = ThisWorkbook.Sheets("TK_Register")
Set DuplicateRecords = ThisWorkbook.Sheets("EditEx")
DbExtract.Range("A1").CurrentRegion.SpecialCells(xlCellTypeVisible).copy
DuplicateRecords.Cells(31, 3).PasteSpecial xlPasteValues
On Error Resume Next
Sheets("TK_Register").ShowAllData
On Error GoTo 0
ActiveWorkbook.RefreshAll
Sheets("EditEx").Select
ActiveWindow.SmallScroll Down:=-120
Range("B14:M14").Select
MsgBox ("Record Retrieved. Make your changes and ensure you click 'Save Changes' to update the Master Registers")
End Sub
Need to use .Resize method. Replace this line:
DbExtract.Range("A1").CurrentRegion.SpecialCells(xlCellTypeVisible).copy
With this:
With DbExtract.Range("A1").CurrentRegion
.Resize(, .Columns.Count - 3).SpecialCells(xlCellTypeVisible).Copy
End With
I have a pivot table with data, I need to copy and past all of the data except for the last row, which I need to delete as it is a sum of totals. The amount of data entries vary by week so I cannot just put the set numbers in. Currently my code looks like this;
Worksheets("Mobile Summary").Range("A4:F482").Copy
Worksheets("Sheet1").Range("A1:F479")
However I need to copy and paste more data from a different pivot table directly under this. Therefore I couldn't just set the rows to 3000 for example. I know there is a code to find the last row, although I'm coming up short as to how to go about solving this problem.
To find a pivot table by its name and remove the last row of the table use the Range.Resize property. This is useful if there is more than one pivot table on a worksheet.
Option Explicit
Sub CopyPivotTableWithoutLastRow()
Dim ws As Worksheet
Set ws = ThisWorkbook.Worksheets("Tabelle3")
Dim i As Long
For i = 1 To ws.PivotTables.Count 'loop throug all pivot tables
If ws.PivotTables(i).name = "PivotTable1" Then 'determine pivot table by its name
With ws.PivotTables(i).TableRange1 '= full table
.Resize(RowSize:=.Rows.Count - 1).Copy 'resize to remove last row then copy
End With
End If
Next i
End Sub
I have 2 tables on 2 separate sheets of an MS Excel 2007 workbook, like below:
===========================
no. f_name l_name
===========================
13 Little Timmy
1 John Doe
17 Baby Jessica
---------------------------
===========================
no. f_name l_name
===========================
1 john Tim
16 kyle joe
14 Baby katy
22 qbcd wsde
---------------------------
Both have the same columns, but they can have different data.
I want to combine the data of both tables vertically i.e. a single table with all the data in a 3rd separate sheet.
If possible, I want to add another column with the sheet name from where the row came.
===================================
SheetName no. f_name l_name
===================================
Sheet1 13 Little Timmy
Sheet1 1 John Doe
Sheet1 17 Baby Jessica
Sheet2 1 john Tim
Sheet2 16 kyle joe
Sheet2 14 Baby katy
Sheet2 22 qbcd wsde
-----------------------------------
Can it be done without using macros?
This answer deals with Structured Tables as interpreted by Excel. While the methods could easily be transcribed to raw data matrixes without assigned table structure, the formulas and VBA coding for this solution will be targeted at true structured tables.
Preamble
A third table can maintain the combined data of two tables with some native worksheet formulas but keeping the third table sized correctly as rows are added or deleted to/from the dependent tables will require either manual resizing operations or some VBA that tracks these changes and conforms the third table to suit. I've included options to add both the source table's worksheet name as well as some table maintenance VBA code at the end of this answer.
If all you want is an operational example workbook without all the explanation, skip to the end of this answer for a link to the workbook used to create this procedure.
Sample data tables
I've used the OP's sample data to construct two tables named (by default) Table1 and Table2 on worksheets Sheet1 and Sheet2 respectively. I've intentionally offset them by varying degrees from each worksheet's A1 cell in order to demonstrate a structured table's ability to address either itself or another structured table in a formula as a separate entity regardless of its position on the parent worksheet. The third table will be constructed in a similar manner. These offsets are for demonstration purposes only; they are not required.
Step 1: Build the third table
Build the headers for the third table and select that future header row and at least one row below it to base the Insert ► Tables ► Table command upon.
Your new empty third table on the Sheet3 worksheet should resemble the following.
Step 2: Populate the third table
Start by populating the first cell in the third table's DataBodyRange. In this example, that would be Sheet3!C6. Type or paste the following formula in C6 keeping in mind that it is based on the default table names. If you have changed your tables names, adjust accordingly.
=IFERROR(INDEX(Table1, ROW([#[no.]])-ROW(Table3[#Headers]),COLUMN(A:A)), INDEX(Table2, ROW([#[no.]])-ROW(Table3[#Headers])-ROWS(Table1),COLUMN(A:A)))
The INDEX function first retrieves each available row from Table1. The actual row numbers are derived with the ROW function referencing defined pieces of the structured table together with a little maths. When Table1 runs out of rows, retrieval is passed to a second INDEX function referencing Table2 by the IFERROR function and its sequential rows are retrieved with the ROW and ROWS functions using a bit more maths. The COLUMN function is used as COLUMN(A:A) which is going to retrieve the first column of the referenced table regardless of where it is on the worksheet. This will progress to the second, third, etc. column as the formula is filled right.
Speaking of filling right, fill the formula right to E6. You should have something that approximates the following.
Step 2.5: [optional] Add the source table's parent worksheet name
Grab Table3's sizing handle (indicated by the orange arrow in the sample image below) in the lower right hand corner and drag it right one column to add a new column to the table. Rename the header label to something more appropriate than the default. I've used Sheet as a column label.
While you cannot retrieve the worksheet name of the source table directly, the CELL function can retrieve the fully qualified path, filename and worksheet of any cell in a saved workbook¹ as one of its optional info_types.
Put the following formula into Table3's empty cell in the first row of the new column you have just created.
=TRIM(RIGHT(SUBSTITUTE(CELL("filename", IF((ROW([#[no.]])-ROW(Table3[#Headers]))>ROWS(Table1), Table2, Table1)), CHAR(93), REPT(CHAR(32), 999)), 255))
Complate populating Table3
If you are not planning on finishing this small project with some VBA to maintain Table3's dimensions when rows are added or deleted from either of the two source tables then simply grab Table3's resizing handle and drag down until you have accumulated all of the data from both tables. See the bottom of this answer for a sample image of the expected results.
If you are planning to add some VBA, then skip the full population of Table3 and move on to the next step.
Step 3: Add some VBA to maintain the third table
Full automation of a process that is triggered by changes to a worksheet's data is best handled by the worksheet's Worksheet_Change event macro. Since there are three tables involved, each on their own worksheet, the Workbook_SheetChange event macro is a better method of handling the change events from multiple worksheets.
Open the VBE with Alt+F11. Once you have it open, look for the Project Explorer in the upper left. If it is not visible, then tap Ctrl+R to open it. Locate ThisWorkbook and right-click then choose View Code (or just double-click ThisWorkbook).
Paste the following into the new pane titled something like Book1 - ThisWorkbook (Code).
Option Explicit
Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
Select Case Sh.Name
Case Sheet1.Name
If Not Intersect(Target, Sheet1.ListObjects("Table1").Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table3
End If
Case Sheet2.Name
If Not Intersect(Target, Sheet2.ListObjects("Table2").Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table3
End If
End Select
bm_Safe_Exit:
Application.EnableEvents = True
End Sub
Private Sub update_Table3()
Dim iTBL3rws As Long, rng As Range, rngOLDBDY As Range
iTBL3rws = Sheet1.ListObjects("Table1").DataBodyRange.Rows.Count
iTBL3rws = iTBL3rws + Sheet2.ListObjects("Table2").DataBodyRange.Rows.Count
iTBL3rws = iTBL3rws + Sheet3.ListObjects("Table3").DataBodyRange.Cells(1, 1).Row - _
Sheet3.ListObjects("Table3").Range.Cells(1, 1).Row
With Sheet3.ListObjects("Table3")
Set rngOLDBDY = .DataBodyRange
.Resize .Range.Cells(1, 1).Resize(iTBL3rws, .DataBodyRange.Columns.Count)
If rngOLDBDY.Rows.Count > .DataBodyRange.Rows.Count Then
For Each rng In rngOLDBDY
If Intersect(rng, .DataBodyRange) Is Nothing Then
rng.Clear
End If
Next rng
End If
End With
End Sub
These two routines make extensive use of the Worksheet .CodeName property. A worksheet's CodeName is Sheet1, Sheet2, Sheet3, etc and does not change when a worksheet is renamed. In fact, they are rarely changed by even the more advanced user. They have been used so that you can rename your worksheets without having to modify the code. However, they should be pointing to the correct worksheets now. Modify the code if your tables and worksheets are not the same as given. You can see the individual worksheet codenames in brackets beside their worksheet .Name property in the above image showing the VBE's Project Explorer.
Tap Alt+Q to return to your worksheets. All that is left would be to finish populating Table3 by selecting any cell in Table1 or Table2 and pretending to modify it by tapping F2 then Enter↵. Your results should resemble the following.
If you have followed along all the way to here then you should have a pretty comprehensive collection table that actively combines the data from two source 'child' tables. If you added the VBA as well then maintenance of the third collection table is virtually non-existent.
Renaming the tables
If you choose to rename any or all of the three tables, the worksheet formulas will instantly and automatically reflect the changes. If you have opted to include the Workbook_SheetChange and accompanying helper sub procedure, you will have to go back into the ThisWorkbook code sheet and use Find & Replace to make the appropriate changes.
Sample Workbook
I've made the fully operational example workbook available from my public DropBox.
Table_Collection_w_Sheetname.xlsb
¹ The CELL function can only retrieve the worksheet name of a saved workbook. If a workbook has not been saved then it has no filename and the CELL function will return an empty string when asked for the filename.
You can activate the Office Clipboard (arrow at bottom right of clipboard section on Ribbon Home Tab). Copy both ranges then use the Paste All command as shown below.
You would still need to fill down the sheet name in an extra column first though which can be done by double-clicking the fill handle.
Update
To get the same results with formulas try filling down this for the sheet name:
=IF(ROW()<=COUNTA(Sheet1!A:A),"Sheet1",IF(ROW()<COUNTA(Sheet1:Sheet2!A:A),"Sheet2",""))
and then fill down and across this formula for the values in the tables:
=IF(ROW()<=COUNTA(Sheet1!A:A),Sheet1!A2,IF(ROW()<COUNTA(Sheet1:Sheet2!A:A),INDEX(Sheet2!A:A,ROW()-COUNTA(Sheet1!A:A)+1),""))
lori_m made a really good contribution that I built upon by using Microsoft Excel Tables and structured references.
First make a column in your output table called RowID which contains the row number within the table and then use this to fill the data values.
=IF( INDIRECT("Table3[RowId]")<=ROWS(Table1)
,INDEX(Table1[column1],INDIRECT("Table3[RowId]"))
,INDEX(Table2[Column1],INDIRECT("Table3[RowId]")-ROWS(Table1)))
There is a detailed explanation of how this works on my blog as it was too long to include here.
A slight modification to Jeeped's code.
If you happen to use a similar approach, but with several tables (e.g. more than 10), then it will be rather cumbersome to attempt to manually add every name of every table. This is also a problem if you change names of the tables, since the names are hard-wired in VBA. To avoid additional work, consider this:
So, assume the following:
On each worksheet there is one or several tables, but they have similar structure.
There are only tables on worksheets - no other members of ListObjects collection are being present.
Every time we edit a table on a sheet, this will trigger an update in master table (table 3).
Then the Workbook_SheetChange Sub in the example above could look like the following:
Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
Dim tbl As ListObject
For Each tbl In ActiveSheet.ListObjects
If Not Intersect(Target, tbl.Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table
End If
Next tbl
bm_Safe_Exit:
Application.EnableEvents = True
End Sub
Edit. The second routine will then look like:
Private Sub update_Table()
Dim iTBL3rws As Long, rng As Range, rngOLDBDY As Range
Dim tbl As ListObject
Dim sht As Worksheet
iTBL3rws = 0
' consider all tables, excluding master table
For Each sht In ThisWorkbook.Worksheets
For Each tbl In sht.ListObjects
If tbl.Name <> "Table3" Then
iTBL3rws = iTBL3rws + tbl.DataBodyRange.Rows.Count
End If
Next tbl
Next sht
iTBL3rws = iTBL3rws + Sheet3.ListObjects("Table3").DataBodyRange.Cells(1, 1).Row - Sheet3.ListObjects("Table3").Range.Cells(1, 1).Row
With Sheet3.ListObjects("Table3")
Set rngOLDBDY = .DataBodyRange
.Resize .Range.Cells(1, 1).Resize(iTBL3rws, .DataBodyRange.Columns.Count)
If rngOLDBDY.Rows.Count > .DataBodyRange.Rows.Count Then
For Each rng In rngOLDBDY
If Intersect(rng, .DataBodyRange) Is Nothing Then
rng.Clear
End If
Next rng
End If
End With
End Sub
This routine differs from previous one by eliminating preprogrammed cases. When there is a change registered on active worksheet, then any table in this worksheet which is about to be changed will trigger update_Table procedure.
Im using this code/formula. works well for my needs only thing i would like to know is how do i make a better cell formula so i can use 3+ tables as a reference. currently im just nesting a bunch of iferror statements within the iferror
=IFERROR(INDEX(Table1, ROW([#Date])-ROW(Table3[#Headers]),COLUMN(A:A)),IFERROR( INDEX(Table2, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table1),COLUMN(A:A)), IFERROR(INDEX(Table4, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table2)-ROWS(Table1),COLUMN(A:A)),INDEX(Table5, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table2)-ROWS(Table1)-ROWS(Table4),COLUMN(A:A)))))
Im also using the
As part of my project I have a Table which includes lookup formulas in each column that are dragged down the whole table. Depending on the case only the first x rows return values. I included an iferror so that the lookups that don't return values return "".
Now I want to copy the rows of the table that return values to the first empty row in a different table in a different worksheet.
The code I have so far:
Sub Copy_Results()
Application.ScreenUpdating = False
Dim copySheet As Worksheet
Dim pasteSheet As Worksheet
Set copySheet = Worksheets("Sheet1")
Set pasteSheet = Worksheets("Sheet2")
copySheet.Range("Table1").Copy
pasteSheet.ListObjects("Table2").Range.Cells(Rows.Count, 1).End(xlUp).Offset(1, 0).PasteSpecial xlPasteValues
Application.CutCopyMode = False
Application.ScreenUpdating = True
End Sub
Now the big problem is that I want to be able to execute this macro multiple times, each time the values from Table 1 should be pasted below the preexisting values in table 2.
The point being that each time the lookup values change meaning I get new results I want to paste them in a table where all the results are documented.
Issues that I had so far:
The first Copy Paste usually works, but when I copy again the values get pasted way below the first ones outside of the table. Usually the full length of the table away. I guess this is because the whole copy table is filled with formulas.
The easiest way to do this is to restrict the cells that you are going to copy using the SpecialCells method:
https://msdn.microsoft.com/en-us/library/office/ff196157.aspx
In this case you only want to copy the formulas that have numbers as the values, so this would be the syntax:
SpecialCells(xlCellTypeFormulas, xlNumbers)
Put into your code it would be:
copySheet.Range("Table1").SpecialCells(xlCellTypeFormulas, xlNumbers).Copy
You can see this in action outside of your code by selecting the complete range in your source sheet then pressing F5, selecting the "Special" button at the bottom of the dialog that pops up, then select "Formulas" and "Numbers".
To make sure it pastes in the next available row, use the CurrentRegion property:
https://msdn.microsoft.com/en-us/library/office/ff196678.aspx?f=255&MSPPError=-2147217396
This code will tell you what the last row is in the used area defined by cell A1:
pasteSheet.cells(1,1).CurrentRegion.Rows.Count
I believe the paste command you're looking for will be close to this (hard to test exactly without your spreadsheet):
pasteSheet.cells(pasteSheet.cells(1,1).CurrentRegion.Rows.Count + 1, 1).PasteSpecial xlPasteValues
I have 2 tables on 2 separate sheets of an MS Excel 2007 workbook, like below:
===========================
no. f_name l_name
===========================
13 Little Timmy
1 John Doe
17 Baby Jessica
---------------------------
===========================
no. f_name l_name
===========================
1 john Tim
16 kyle joe
14 Baby katy
22 qbcd wsde
---------------------------
Both have the same columns, but they can have different data.
I want to combine the data of both tables vertically i.e. a single table with all the data in a 3rd separate sheet.
If possible, I want to add another column with the sheet name from where the row came.
===================================
SheetName no. f_name l_name
===================================
Sheet1 13 Little Timmy
Sheet1 1 John Doe
Sheet1 17 Baby Jessica
Sheet2 1 john Tim
Sheet2 16 kyle joe
Sheet2 14 Baby katy
Sheet2 22 qbcd wsde
-----------------------------------
Can it be done without using macros?
This answer deals with Structured Tables as interpreted by Excel. While the methods could easily be transcribed to raw data matrixes without assigned table structure, the formulas and VBA coding for this solution will be targeted at true structured tables.
Preamble
A third table can maintain the combined data of two tables with some native worksheet formulas but keeping the third table sized correctly as rows are added or deleted to/from the dependent tables will require either manual resizing operations or some VBA that tracks these changes and conforms the third table to suit. I've included options to add both the source table's worksheet name as well as some table maintenance VBA code at the end of this answer.
If all you want is an operational example workbook without all the explanation, skip to the end of this answer for a link to the workbook used to create this procedure.
Sample data tables
I've used the OP's sample data to construct two tables named (by default) Table1 and Table2 on worksheets Sheet1 and Sheet2 respectively. I've intentionally offset them by varying degrees from each worksheet's A1 cell in order to demonstrate a structured table's ability to address either itself or another structured table in a formula as a separate entity regardless of its position on the parent worksheet. The third table will be constructed in a similar manner. These offsets are for demonstration purposes only; they are not required.
Step 1: Build the third table
Build the headers for the third table and select that future header row and at least one row below it to base the Insert ► Tables ► Table command upon.
Your new empty third table on the Sheet3 worksheet should resemble the following.
Step 2: Populate the third table
Start by populating the first cell in the third table's DataBodyRange. In this example, that would be Sheet3!C6. Type or paste the following formula in C6 keeping in mind that it is based on the default table names. If you have changed your tables names, adjust accordingly.
=IFERROR(INDEX(Table1, ROW([#[no.]])-ROW(Table3[#Headers]),COLUMN(A:A)), INDEX(Table2, ROW([#[no.]])-ROW(Table3[#Headers])-ROWS(Table1),COLUMN(A:A)))
The INDEX function first retrieves each available row from Table1. The actual row numbers are derived with the ROW function referencing defined pieces of the structured table together with a little maths. When Table1 runs out of rows, retrieval is passed to a second INDEX function referencing Table2 by the IFERROR function and its sequential rows are retrieved with the ROW and ROWS functions using a bit more maths. The COLUMN function is used as COLUMN(A:A) which is going to retrieve the first column of the referenced table regardless of where it is on the worksheet. This will progress to the second, third, etc. column as the formula is filled right.
Speaking of filling right, fill the formula right to E6. You should have something that approximates the following.
Step 2.5: [optional] Add the source table's parent worksheet name
Grab Table3's sizing handle (indicated by the orange arrow in the sample image below) in the lower right hand corner and drag it right one column to add a new column to the table. Rename the header label to something more appropriate than the default. I've used Sheet as a column label.
While you cannot retrieve the worksheet name of the source table directly, the CELL function can retrieve the fully qualified path, filename and worksheet of any cell in a saved workbook¹ as one of its optional info_types.
Put the following formula into Table3's empty cell in the first row of the new column you have just created.
=TRIM(RIGHT(SUBSTITUTE(CELL("filename", IF((ROW([#[no.]])-ROW(Table3[#Headers]))>ROWS(Table1), Table2, Table1)), CHAR(93), REPT(CHAR(32), 999)), 255))
Complate populating Table3
If you are not planning on finishing this small project with some VBA to maintain Table3's dimensions when rows are added or deleted from either of the two source tables then simply grab Table3's resizing handle and drag down until you have accumulated all of the data from both tables. See the bottom of this answer for a sample image of the expected results.
If you are planning to add some VBA, then skip the full population of Table3 and move on to the next step.
Step 3: Add some VBA to maintain the third table
Full automation of a process that is triggered by changes to a worksheet's data is best handled by the worksheet's Worksheet_Change event macro. Since there are three tables involved, each on their own worksheet, the Workbook_SheetChange event macro is a better method of handling the change events from multiple worksheets.
Open the VBE with Alt+F11. Once you have it open, look for the Project Explorer in the upper left. If it is not visible, then tap Ctrl+R to open it. Locate ThisWorkbook and right-click then choose View Code (or just double-click ThisWorkbook).
Paste the following into the new pane titled something like Book1 - ThisWorkbook (Code).
Option Explicit
Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
Select Case Sh.Name
Case Sheet1.Name
If Not Intersect(Target, Sheet1.ListObjects("Table1").Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table3
End If
Case Sheet2.Name
If Not Intersect(Target, Sheet2.ListObjects("Table2").Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table3
End If
End Select
bm_Safe_Exit:
Application.EnableEvents = True
End Sub
Private Sub update_Table3()
Dim iTBL3rws As Long, rng As Range, rngOLDBDY As Range
iTBL3rws = Sheet1.ListObjects("Table1").DataBodyRange.Rows.Count
iTBL3rws = iTBL3rws + Sheet2.ListObjects("Table2").DataBodyRange.Rows.Count
iTBL3rws = iTBL3rws + Sheet3.ListObjects("Table3").DataBodyRange.Cells(1, 1).Row - _
Sheet3.ListObjects("Table3").Range.Cells(1, 1).Row
With Sheet3.ListObjects("Table3")
Set rngOLDBDY = .DataBodyRange
.Resize .Range.Cells(1, 1).Resize(iTBL3rws, .DataBodyRange.Columns.Count)
If rngOLDBDY.Rows.Count > .DataBodyRange.Rows.Count Then
For Each rng In rngOLDBDY
If Intersect(rng, .DataBodyRange) Is Nothing Then
rng.Clear
End If
Next rng
End If
End With
End Sub
These two routines make extensive use of the Worksheet .CodeName property. A worksheet's CodeName is Sheet1, Sheet2, Sheet3, etc and does not change when a worksheet is renamed. In fact, they are rarely changed by even the more advanced user. They have been used so that you can rename your worksheets without having to modify the code. However, they should be pointing to the correct worksheets now. Modify the code if your tables and worksheets are not the same as given. You can see the individual worksheet codenames in brackets beside their worksheet .Name property in the above image showing the VBE's Project Explorer.
Tap Alt+Q to return to your worksheets. All that is left would be to finish populating Table3 by selecting any cell in Table1 or Table2 and pretending to modify it by tapping F2 then Enter↵. Your results should resemble the following.
If you have followed along all the way to here then you should have a pretty comprehensive collection table that actively combines the data from two source 'child' tables. If you added the VBA as well then maintenance of the third collection table is virtually non-existent.
Renaming the tables
If you choose to rename any or all of the three tables, the worksheet formulas will instantly and automatically reflect the changes. If you have opted to include the Workbook_SheetChange and accompanying helper sub procedure, you will have to go back into the ThisWorkbook code sheet and use Find & Replace to make the appropriate changes.
Sample Workbook
I've made the fully operational example workbook available from my public DropBox.
Table_Collection_w_Sheetname.xlsb
¹ The CELL function can only retrieve the worksheet name of a saved workbook. If a workbook has not been saved then it has no filename and the CELL function will return an empty string when asked for the filename.
You can activate the Office Clipboard (arrow at bottom right of clipboard section on Ribbon Home Tab). Copy both ranges then use the Paste All command as shown below.
You would still need to fill down the sheet name in an extra column first though which can be done by double-clicking the fill handle.
Update
To get the same results with formulas try filling down this for the sheet name:
=IF(ROW()<=COUNTA(Sheet1!A:A),"Sheet1",IF(ROW()<COUNTA(Sheet1:Sheet2!A:A),"Sheet2",""))
and then fill down and across this formula for the values in the tables:
=IF(ROW()<=COUNTA(Sheet1!A:A),Sheet1!A2,IF(ROW()<COUNTA(Sheet1:Sheet2!A:A),INDEX(Sheet2!A:A,ROW()-COUNTA(Sheet1!A:A)+1),""))
lori_m made a really good contribution that I built upon by using Microsoft Excel Tables and structured references.
First make a column in your output table called RowID which contains the row number within the table and then use this to fill the data values.
=IF( INDIRECT("Table3[RowId]")<=ROWS(Table1)
,INDEX(Table1[column1],INDIRECT("Table3[RowId]"))
,INDEX(Table2[Column1],INDIRECT("Table3[RowId]")-ROWS(Table1)))
There is a detailed explanation of how this works on my blog as it was too long to include here.
A slight modification to Jeeped's code.
If you happen to use a similar approach, but with several tables (e.g. more than 10), then it will be rather cumbersome to attempt to manually add every name of every table. This is also a problem if you change names of the tables, since the names are hard-wired in VBA. To avoid additional work, consider this:
So, assume the following:
On each worksheet there is one or several tables, but they have similar structure.
There are only tables on worksheets - no other members of ListObjects collection are being present.
Every time we edit a table on a sheet, this will trigger an update in master table (table 3).
Then the Workbook_SheetChange Sub in the example above could look like the following:
Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
Dim tbl As ListObject
For Each tbl In ActiveSheet.ListObjects
If Not Intersect(Target, tbl.Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table
End If
Next tbl
bm_Safe_Exit:
Application.EnableEvents = True
End Sub
Edit. The second routine will then look like:
Private Sub update_Table()
Dim iTBL3rws As Long, rng As Range, rngOLDBDY As Range
Dim tbl As ListObject
Dim sht As Worksheet
iTBL3rws = 0
' consider all tables, excluding master table
For Each sht In ThisWorkbook.Worksheets
For Each tbl In sht.ListObjects
If tbl.Name <> "Table3" Then
iTBL3rws = iTBL3rws + tbl.DataBodyRange.Rows.Count
End If
Next tbl
Next sht
iTBL3rws = iTBL3rws + Sheet3.ListObjects("Table3").DataBodyRange.Cells(1, 1).Row - Sheet3.ListObjects("Table3").Range.Cells(1, 1).Row
With Sheet3.ListObjects("Table3")
Set rngOLDBDY = .DataBodyRange
.Resize .Range.Cells(1, 1).Resize(iTBL3rws, .DataBodyRange.Columns.Count)
If rngOLDBDY.Rows.Count > .DataBodyRange.Rows.Count Then
For Each rng In rngOLDBDY
If Intersect(rng, .DataBodyRange) Is Nothing Then
rng.Clear
End If
Next rng
End If
End With
End Sub
This routine differs from previous one by eliminating preprogrammed cases. When there is a change registered on active worksheet, then any table in this worksheet which is about to be changed will trigger update_Table procedure.
Im using this code/formula. works well for my needs only thing i would like to know is how do i make a better cell formula so i can use 3+ tables as a reference. currently im just nesting a bunch of iferror statements within the iferror
=IFERROR(INDEX(Table1, ROW([#Date])-ROW(Table3[#Headers]),COLUMN(A:A)),IFERROR( INDEX(Table2, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table1),COLUMN(A:A)), IFERROR(INDEX(Table4, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table2)-ROWS(Table1),COLUMN(A:A)),INDEX(Table5, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table2)-ROWS(Table1)-ROWS(Table4),COLUMN(A:A)))))
Im also using the