Excel Auto refresh and save the file into my computer everyday - excel

My excel file is connected into the analysis services database. I want to auto refresh the excel and save it into my computer everyday even if I do not open the excel.
I am wondering how to do it.
The reason that I want to do it: Since it is connect to the database and it is only show the recent 5 weeks data and I want to save all the data every day so I can have historical data.
Please help if you know how to do thsi
What I want is excel file is auto saved into my computer,Desktop for example everyday even if I did not open it.

You can write a VBA macro (reuse what you have already written) and call it from Excel in a VBS script that it started by Windows Scheduler when you want.
My BAT file
::********************************************************************
::* Generate-Excel-File.bat
::********************************************************************
#echo ON
SETLOCAL ENABLEDELAYEDEXPANSION
C:\windows\syswow64\cscript.exe LoadExcel.vbs
My VBS file
'*****************************************************************************
'* LoadExcel.vbs
'*****************************************************************************
' Create a WshShell to get the current directory
Dim WshShell
Set WshShell = CreateObject("WScript.Shell")
' Create an Excel instance
Dim oExcel
Dim oWorkBook
Set oExcel = CreateObject("Excel.Application")
' Disable Excel UI elements
oExcel.DisplayAlerts = False
oExcel.AskToUpdateLinks = False
oExcel.AlertBeforeOverwriting = False
oExcel.FeatureInstall = msoFeatureInstallNone
' Tell Excel what the current working directory is
' (otherwise it can't find the files)
Dim strSaveDefaultPath
Dim strPath
strSaveDefaultPath = oExcel.DefaultFilePath
strPath = WshShell.CurrentDirectory
oExcel.DefaultFilePath = strPath
' Open the Workbook specified on the command-line
Set oWorkBook = oExcel.Workbooks.Open(strPath & "\US.TRACKING-FILE.NEW.xlsm")
' Build the macro name with the full path to the workbook
on error resume next
' Run the calculation macro
oExcel.Run "LoadCSV"
if err.number <> 0 Then
' Error occurred - just close it down.
End If
err.clear
on error goto 0
'oWorkBook.Save
'oExcel.DefaultFilePath = strSaveDefaultPath
' Clean up and shut down
Set oWorkBook = Nothing
' Don’t Quit() Excel if there are other Excel instances
' running, Quit() will
' shut those down also
if oExcel.Workbooks.Count = 0 Then
oExcel.Quit
End If
Set oExcel = Nothing
Set WshShell = Nothing
I hope that can help you to solve your problem.
In this example, I load a CSV file in Excel but if you want, you can run a SQL command in VBA and fill what you want using pure Excel macros.

Related

How to Close Excel application and workbook that is open and running in the background? [duplicate]

I have some code for exporting subform results to Excel workbook. Code works fine, only one small issue. If I do export, excel file opens If user wants I open. When this Excel file is opened and user wants to do Export again, I receive error 1004.
This error is produced because file is open, and new Excel object want to save a file with same name. What I want is when this happens, just cancel everything and let user know that he must first close this previously created workbook. Here is what I tried:
If Err.Number = 1004 Then
MsgBox "Error. You have opened Excel file, that has same name as this file name should be. Please close that file first !", vbCritical
Cancel = True
Set wb = Nothing ' wb is wb=XcelFile.Workbooks.Add
Set XcelFile = Nothing ' Xcelfile is Xcelfile= New Excel.Application
End If
This code works, when user closes that file, export can be performed - old file is just overwritted. Problem is that Excel application is still opened in Windows Task Manager, so Excel object is not properly closed.
Does anybody have a better solution ?
P.S.: I tried including numbers in file name of Excel, so that It wouldn't be same name, but I can't get It fixed.
EDIT: Here is how I tried changing filename
Dim i as Integer
ExcelFilename = "RESULTS_" & Format(Date, "dd/mm/yyyy") & "_" & i & "_" & ".xlsx"
i = i + 1
"i" doesn't change It's value when I run code once again. How can I make it increment ? This would solve my problem...
I suggest a simple solution: add the time to the file name to prevent conflicts.
ExcelFilename = "RESULTS_" & Format(Now(), "yyyy-mm-dd_hh-nn-ss") & ".xlsx"
For a number that will increment as long as the application is running, try
Static i As Integer
Static variables
You must be very strict in opening the Excel objects and closing them in reverse order - as done in this example:
Public Sub RenameWorkSheet()
Dim xls As Excel.Application
Dim wkb As Excel.Workbook
Dim wks As Excel.Worksheet
Set xls = New Excel.Application
Set wkb = xls.Workbooks.Open("c:\test\workbook1.xlsx")
Set wks = wkb.Worksheets(1)
wks.Name = "My New Name"
wkb.Close True
Set wks = Nothing
Set wkb = Nothing
xls.Quit
Set xls = Nothing
End Sub

I can't update worksheets objects links on powerpoint VBA - OneDrive Folder

I've already read in the forums but noone has my exactly problem, so here we go.
I have my excel and powerpoint files in a OneDrive folder (the Powerpoint is in subfolder), the powerpoint has 100 links.
So, in a forum someone suggested that to get the local OneDrive path, you should turn off the process. I did it.
I have to have the excel file open, because the processing time is really slow if the excel is closed. So If I have opened the excel file and run the macro (in other folder diferent to OneDrive) it runs ok, but if I try to do the same but in the OneDrive folder, it generated the next error into the code line pptShape.LinkFormat.Update:
Error -2147188160 (80048240) in runtime. LinkFormat (unknown member):
Invalid request. The linked file was unavailable and could not be
updated
If I have the excel file closed, the macro runs ok, but the process is so slow (almost 30 minuts), because it open and close the excel a hundred times.
does anyone knows why it happened? How can I fix it? I'll appreaciate your help. here is the code to update the links
Sub updatelinks_1()
Call Shell("cmd.exe /S /C" & "%LOCALAPPDATA%\Microsoft\OneDrive\OneDrive.exe /shutdown")
Application.DisplayAlerts = ppAlertsNone
Dim pptPresentation As Presentation
Dim pptSlide As Slide
Dim pptShape As Shape
'Set the variable to the PowerPoint Presentation
Set pptPresentation = ActivePresentation
'Loop through each slide in the presentation
For Each pptSlide In pptPresentation.Slides
'Loop through each shape in each slide
For Each pptShape In pptSlide.Shapes
'Find out if the shape is a linked object or a linked picture
If pptShape.Type = msoLinkedOLEObject Then
Dim name, path1, path2, source, begin, search1, cells As String
Dim limit1 As Integer
name = pptShape.LinkFormat.SourceFullName
limit1 = InStr(1, name, "!")
cells = Right(name, Len(name) - limit1)
search1 = "subfoldername"
path1 = Application.ActivePresentation.FullName
begin = InStr(1, path1, search1)
begin = Left(path1, begin - 1)
file1 = Dir(begin & "*.xlsm")
source = begin & file1
End If
path2 = source & "!" & cells
pptShape.LinkFormat.SourceFullName = path2
'update method. code line where generate error
pptShape.LinkFormat.Update
End If
Next
Next
'Update the links (If I use this method on OneDrive folder, it doesn't work and broke all the links because replace the Link name with only the excel file name, not the sheets and cells)
' pptPresentation.UpdateLinks
Call Shell("cmd.exe /S /C" & "start %LOCALAPPDATA%\Microsoft\OneDrive\OneDrive.exe /background")
Set pptPresentation = Nothing
Set pptSlide = Nothing
Set pptShape = Nothing
Application.DisplayAlerts = ppAlertsAll
End Sub
Good morning everyone.
As I have not seen the solution, I'd like to add my 2 cents.
I have had a similar issue, on a win10 Platform running Office 365.
In my case both files are on the same laptop.
I have seen that the powerpoint VBA procedure to update the path takes a long time by default. ( around 4 Minutes for me as there are 22 linked Objects).
One can speed it up by manually open the target excel file before launching the Powerpoint VBA.
It becomes effectively faster but I hit the issue where for each link the ppt vba procedure tries to update, we get a pop up window telling us that Excel can't open 2 files with same name.
I've tried to add in the PowerPoint VBA procedure : Application.DisplayAlerts = False , but is logically inefficient as applies to the PPT application and not to the Excel app !
I finally found one quick (and logic) solution :
at the beginning of the PowerPoint VBA, I ask user to locate the target excel file :
Set XlApp = CreateObject("Excel.Application")
ExcelFile = XlApp.GetOpenFilename(, , "Would you please locate your excel File")
And after, I just Open the target file, and set it with displayLAerts to False.
XlApp.Visible = True
Set xlWorkbook = XlApp.Workbooks.Open(ExcelFile, True, False)
Doing so, I no longer get warnings.
Full source code available .
Wish you a nice day !

VBA Word - extract Excel files fast

I want to extract several embedded Excel files in a Word document. I use this code which works:
Sub ExtractExcel()
Dim ExcelApp As Object
Dim ISh As InlineShape
Dim Path As String: Path = "C:\tmp\"
Dim Excel As Boolean: Excel = False
For Each ISh In ActiveDocument.InlineShapes
If ISh.Type = wdInlineShapeEmbeddedOLEObject Then
If InStr(LCase(ISh.OLEFormat.ProgID), "excel") > 0 Then
ISh.OLEFormat.Activate
If Not Excel Then Set ExcelApp = GetObject(, "Excel.Application")
Excel = True
If Dir(Path & ISh.OLEFormat.IconLabel) <> "" Then Kill Path & ISh.OLEFormat.IconLabel
ExcelApp.Workbooks(1).SaveAs Path & ISh.OLEFormat.IconLabel
ExcelApp.Workbooks(1).Close
End If
End If
Next
If Excel Then ExcelApp.Quit
End Sub
This procedure takes time because an Excel application is opened and it flashes for each file. Is there a way to speed up the extraction?
I tried to unzip the Word document and copy the Excel file from word/embeddings but the Excel file does not open.
I also tried to convert with ActiveDocument.InlineShapes(1).ConvertToShape ClassType:="Excel.SheetBinaryMacroEnabled.12" … the ole objects to a binary Excel format, I cut the ole-header from the unzipped files word/embeddings/oleObjectN.bin and renamed them properly. But again, the Excel files don’t open:
Is there is any better (optimized) way?

How do I get my macro to run automatically every Tuesday at 1:20pm? [duplicate]

I have a xlsx macro enabled file . How can I set it in the task manager so that everyday at 9 AM task manager would open the workbook, fire the macro and close the workbook.
So far i am using
Application.OnTime . . .
But i realize that keeping the xlsm file open is inconvenient
Better to use a vbs as you indicated
Create a simple vbs, which is a text file with a .vbs extension (see sample code below)
Use the Task Scheduler to run the vbs
Use the vbs to open the workbook at the scheduled time and then either:
use the Private Sub Workbook_Open() event in the ThisWorkbook module to run code when the file is opened
more robustly (as macros may be disabled on open), use Application.Run in the vbs to run the macro
See this example of the later approach at Running Excel on Windows Task Scheduler
sample vbs
Dim ObjExcel, ObjWB
Set ObjExcel = CreateObject("excel.application")
'vbs opens a file specified by the path below
Set ObjWB = ObjExcel.Workbooks.Open("C:\temp\rod.xlsm")
'either use the Workbook Open event (if macros are enabled), or Application.Run
ObjWB.Close False
ObjExcel.Quit
Set ObjExcel = Nothing
Three important steps - How to Task Schedule an excel.xls(m) file
simply:
make sure the .vbs file is correct
set the Action tab correctly in Task Scheduler
don't turn on "Run whether user is logged on or not"
IN MORE DETAIL...
Here is an example .vbs file:
`
' a .vbs file is just a text file containing visual basic code that has the extension renamed from .txt to .vbs
'Write Excel.xls Sheet's full path here
strPath = "C:\RodsData.xlsm"
'Write the macro name - could try including module name
strMacro = "Update" ' "Sheet1.Macro2"
'Create an Excel instance and set visibility of the instance
Set objApp = CreateObject("Excel.Application")
objApp.Visible = True ' or False
'Open workbook; Run Macro; Save Workbook with changes; Close; Quit Excel
Set wbToRun = objApp.Workbooks.Open(strPath)
objApp.Run strMacro ' wbToRun.Name & "!" & strMacro
wbToRun.Save
wbToRun.Close
objApp.Quit
'Leaves an onscreen message!
MsgBox strPath & " " & strMacro & " macro and .vbs successfully completed!", vbInformation
'
`
In the Action tab (Task Scheduler):
set Program/script: = C:\Windows\System32\cscript.exe
set Add arguments (optional): = C:\MyVbsFile.vbs
Finally, don't turn on "Run whether user is logged on or not".
That should work.
Let me know!
Rod Bowen
I referred a blog by Kim for doing this and its working fine for me. See the blog
The automated execution of macro can be accomplished with the help of a VB Script file which is being invoked by Windows Task Scheduler at specified times.
Remember to replace 'YourWorkbook' with the name of the workbook you want to open and replace 'YourMacro' with the name of the macro you want to run.
See the VB Script File (just named it RunExcel.VBS):
' Create a WshShell to get the current directory
Dim WshShell
Set WshShell = CreateObject("WScript.Shell")
' Create an Excel instance
Dim myExcelWorker
Set myExcelWorker = CreateObject("Excel.Application")
' Disable Excel UI elements
myExcelWorker.DisplayAlerts = False
myExcelWorker.AskToUpdateLinks = False
myExcelWorker.AlertBeforeOverwriting = False
myExcelWorker.FeatureInstall = msoFeatureInstallNone
' Tell Excel what the current working directory is
' (otherwise it can't find the files)
Dim strSaveDefaultPath
Dim strPath
strSaveDefaultPath = myExcelWorker.DefaultFilePath
strPath = WshShell.CurrentDirectory
myExcelWorker.DefaultFilePath = strPath
' Open the Workbook specified on the command-line
Dim oWorkBook
Dim strWorkerWB
strWorkerWB = strPath & "\YourWorkbook.xls"
Set oWorkBook = myExcelWorker.Workbooks.Open(strWorkerWB)
' Build the macro name with the full path to the workbook
Dim strMacroName
strMacroName = "'" & strPath & "\YourWorkbook" & "!Sheet1.YourMacro"
on error resume next
' Run the calculation macro
myExcelWorker.Run strMacroName
if err.number <> 0 Then
' Error occurred - just close it down.
End If
err.clear
on error goto 0
oWorkBook.Save
myExcelWorker.DefaultFilePath = strSaveDefaultPath
' Clean up and shut down
Set oWorkBook = Nothing
' Don’t Quit() Excel if there are other Excel instances
' running, Quit() will shut those down also
if myExcelWorker.Workbooks.Count = 0 Then
myExcelWorker.Quit
End If
Set myExcelWorker = Nothing
Set WshShell = Nothing
You can test this VB Script from command prompt:
>> cscript.exe RunExcel.VBS
Once you have the VB Script file and workbook tested so that it does what you want, you can then use Microsoft Task Scheduler (Control Panel-> Administrative Tools--> Task Scheduler) to execute ‘cscript.exe RunExcel.vbs’ automatically for you.
Please note the path of the macro should be in correct format and inside single quotes like:
strMacroName = "'" & strPath & "\YourWorkBook.xlsm'" &
"!ModuleName.MacroName"
Code below copied from -> Here
First off, you must save your work book as a macro enabled work book. So it would need to be xlsm not an xlsx. Otherwise, excel will disable the macro's due to not being macro enabled.
Set your vbscript (C:\excel\tester.vbs). The example sub "test()" must be located in your modules on the excel document.
dim eApp
set eApp = GetObject("C:\excel\tester.xlsm")
eApp.Application.Run "tester.xlsm!test"
set eApp = nothing
Then set your Schedule, give it a name, and a username/password for offline access.
Then you have to set your actions and triggers.
Set your schedule(trigger)
Action, set your vbscript to open with Cscript.exe so that it will be executed in the background and not get hung up by any error handling that vbcript has enabled.
I found a much easier way and I hope it works for you. (using Windows 10 and Excel 2016)
Create a new module and enter the following code:
Sub auto_open()
'Macro to be run (doesn't have to be in this module, just in this workbook
End Sub
Set up a task through the Task Scheduler and set the "program to be run as" Excel (found mine at C:\Program Files (x86)\Microsoft Office\root\Office16). Then set the "Add arguments (optional): as the file path to the macro-enabled workbook. Remember that both the path to Excel and the path to the workbook should be in double quotes.
*See example from Rich, edited by Community, for an image of the windows scheduler screen.

Access VBA - close Excel object

I have some code for exporting subform results to Excel workbook. Code works fine, only one small issue. If I do export, excel file opens If user wants I open. When this Excel file is opened and user wants to do Export again, I receive error 1004.
This error is produced because file is open, and new Excel object want to save a file with same name. What I want is when this happens, just cancel everything and let user know that he must first close this previously created workbook. Here is what I tried:
If Err.Number = 1004 Then
MsgBox "Error. You have opened Excel file, that has same name as this file name should be. Please close that file first !", vbCritical
Cancel = True
Set wb = Nothing ' wb is wb=XcelFile.Workbooks.Add
Set XcelFile = Nothing ' Xcelfile is Xcelfile= New Excel.Application
End If
This code works, when user closes that file, export can be performed - old file is just overwritted. Problem is that Excel application is still opened in Windows Task Manager, so Excel object is not properly closed.
Does anybody have a better solution ?
P.S.: I tried including numbers in file name of Excel, so that It wouldn't be same name, but I can't get It fixed.
EDIT: Here is how I tried changing filename
Dim i as Integer
ExcelFilename = "RESULTS_" & Format(Date, "dd/mm/yyyy") & "_" & i & "_" & ".xlsx"
i = i + 1
"i" doesn't change It's value when I run code once again. How can I make it increment ? This would solve my problem...
I suggest a simple solution: add the time to the file name to prevent conflicts.
ExcelFilename = "RESULTS_" & Format(Now(), "yyyy-mm-dd_hh-nn-ss") & ".xlsx"
For a number that will increment as long as the application is running, try
Static i As Integer
Static variables
You must be very strict in opening the Excel objects and closing them in reverse order - as done in this example:
Public Sub RenameWorkSheet()
Dim xls As Excel.Application
Dim wkb As Excel.Workbook
Dim wks As Excel.Worksheet
Set xls = New Excel.Application
Set wkb = xls.Workbooks.Open("c:\test\workbook1.xlsx")
Set wks = wkb.Worksheets(1)
wks.Name = "My New Name"
wkb.Close True
Set wks = Nothing
Set wkb = Nothing
xls.Quit
Set xls = Nothing
End Sub

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