I am trying to protect my Excel VBA from saving by others who are also using my macro. I tried using the below code but it is not working. I want to prevent others from saving the VBA Excel before closing as well as while using Ctrl+S for saving.
Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
If Not SaveAsUI Then
Cancel = True
MsgBox "You cannot save this workbook"
End If
End Sub
I'm using Excel 2019 and I cannot reproduce your issue. The code works as expected. If I press Save I get the message box and it does not save. If I close the workbook, it asks me if I want to save, if I press Save I again get the message box and it does not save.
But you can try to add a Workbook_BeforeClose event with a ThisWorkbook.Saved = True to make VBA believe the workbook was already saved. This prevents the message box when closing the workbook, that asks if you want to save or not.
Option Explicit
Private Sub Workbook_BeforeClose(Cancel As Boolean)
ThisWorkbook.Saved = True
End Sub
Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
If Not SaveAsUI Then
Cancel = True
MsgBox "You cannot save this workbook"
End If
End Sub
Related
I have a command button to save an Excel workbook in a particular format.
I want that the users are unable to save the workbook unless they click that command button.
To prevent the use of traditional saving options I used the code below:
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
MsgBox "You can't save this workbook!"
Cancel = True
End Sub
How do I prevent traditional saving options but allow saving if the command button is clicked?
You can have a boolean flag to indicate whether or not saving is allowed and only set it to true when you call the macro that contains your logic for saving the workbook.
Add the following code under ThisWorkbook:
Public AllowSave As Boolean
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
If Not AllowSave Then
MsgBox "You can't save this workbook!"
Cancel = True
End If
End Sub
Public Sub CustomSave()
ThisWorkbook.AllowSave = True
' TODO: Add the custom save logic
ThisWorkbook.SaveAs '....
MsgBox "The workbook has been saved successfully.", , "Workbook saved"
ThisWorkbook.AllowSave = False
End Sub
Note that you'll need to assign the CustomSave macro to the button that will be initiating the custom save.
Demo:
This may sound silly but I'm trying to prevent saving in Excel Workbook by using the code below in ThisWorkbook:
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
Cancel = True
End Sub
Private Sub Workbook_BeforeClose(Cancel As Boolean)
Application.ThisWorkbook.Saved = True
End Sub
However, after pressing Ctrl + s, and close the workbook, when reopening it, the code wasn't saved.
Any idea why this happen ?
This is a good thing - it means your code is working right. Your code prevented you from saving the workbook yourself. I have this in a couple applications I have made, the way around it is to make a sub as follows:
sub saveTheWB()
Application.EnableEvents = False
ThisWorkbook.Save
Application.EnableEvents = True
end sub
You have to run this sub every time you want to save.
That's right because the Workbook_BeforeSave event handler is firing and cancelling the save operation.
In the Immediate window of The IDE, run Application.EnableEvents = False before saving your workbook and it will save with the code.
Don't forget to run Application.EnableEvents = True after!
My Workbook_BeforeSave event is not called before saving
This is my code:
Option Explicit
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
a = MsgBox("Do you really want to save the workbook?", vbYesNo)
If a = vbNo Then Cancel = True
End Sub
This is probably normal, because events are probably not enabled.
Now I tried to put Application.Events = True like this:
Option Explicit
Application.Events = True
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
a = MsgBox("Do you really want to save the workbook?", vbYesNo)
If a = vbNo Then Cancel = True
End Sub
This doesn't change anything, Workbook_BeforeSave is still not called up on saving. But when I close the excel file, following error message is displayed :
The english translation is "Compilation error: Incorrect instruction outside of a procedure."
Apparently the Application.Events = True is not at the right place, but where should I put it ?
Hope these will help:
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean) must be inside ThisWorkbook in a VBA project.
Application.EnableEvents = True can not be inserted outside procedure or function.
Events are enabled by default. So, there must be somewhere inside vba project Events are getting disabled. This can be searched by :
Once you are inside VBA project, Press Ctrl+F to open the Find dialog box. Then search for application.enableevents in the current project. Press Find Next. See the image below.
You can use a little sub to change and view the Application.EnableEvents status (ON/OFF). Place the sub under any standard module. See the image below.
If IsWorkbookOpen("CONTRACT\CONTRACTLIST_Cement.xlsx") Then
x = 0
Else
Application.DisplayAlerts = False
ActiveWorkbook.Close savechanges:=True
Application.DisplayAlerts = True
End If
Hi, despite using the above code, the save as prompt still occasionally appears and affect the program. Does anyone know how to stop it completely? The problem is that after I click save as, it will alert me that it was still open.
Try below code
Its always good to explcilty refer the workbook rather than ActiveWorkbook
Sub test()
If IsWorkbookOpen("CONTRACT\CONTRACTLIST_Cement.xlsx") Then
x = 0
Else
Application.DisplayAlerts = False
ThisWorkbook.Save
ThisWorkbook.Close False
Application.DisplayAlerts = True
End If
End Sub
You can use Workbook_BeforeSave Event in the ThisWorkbook object to capture the user selecting SaveAs (or using the keyboard shortcut), which would result in the Save As prompt being displayed and the SaveAsUI being set to true. If SaveAsUI is true, this means the user is trying to save the file as something else, so you can then cancel the save As operation.
Open up the Visual Basic Window (Alt + F11) and put the following code in ThisWorkbook.
Disable Save As
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
If (SaveAsUI = True) Then
MsgBox "Sorry. I can't have you saving this file as something else."
Cancel = True
End If
End Sub
You can delete the MsgBox line if you want; i put it there as an example if you wanted to notify the user that the function was disabled
To disable both the Save and Save As functionalities, you would remove the if statement and cancel the Save operation, regardless of if the Save as prompt is displayed.
Disable Save and Save As
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
MsgBox "Sorry. I can't have you saving this file at all."
Cancel = True
End Sub
If you just want to disable the Save operation, you would only need to look for the occurrence where the user is saving, but the SaveAsUI is not being displayed (i.e. user is simply saving the file).
Disable Save
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
If (SaveAsUI = False) Then
MsgBox "Sorry. I can't have you saving any updates to this file."
Cancel = True
End If
End Sub
Finally, note that the user will still get a prompt to save if the user simply closes the file. The user won't be able to save and the file will close, but if you want the experience to be a bit cleaner, you'll need to make an additional change. When a user closes a file, Excel checks the ThisWorkbook.Saved variable to see if the file has been saved. If it is false, it will prompt the user to Save the file. To prevent this as well, we can set this boolean to true without saving, thus "tricking" Excel into thinking the file has been saved
Disable Save and Save As, including after User attempts to close file
Add the following code after your Workbook_BeforeSave code.
Private Sub Workbook_BeforeClose(Cancel As Boolean)
ActiveWorkbook.Saved = True
MsgBox "Click OK to continue closing this file. Changes will not be saved."
End Sub
Is there a way to change the "Cancel" text on SaveAs Dialog box in excel VBA to "Review"?
I have no idea how to change the default Yes, No, Cancel setting.
Will appreciate your input.
No
To do this you would need to:
Intercept the SaveAs with a Workbook Event
Exit if the user was using Save rather than SaveAs
Provided your own customised SaveAs UserForm (UserForm1.Show below as a sample line to an un-designed form)
Note that Events should be disabled to prevent your UserForm Save from re-calling the Workbook_BeforeSave Event
All up - I'd stay with the defaults!
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
'exit on Save
If Not SaveAsUI Then Exit Sub
Application.EnableEvents = False
Cancel = True
UserForm1.Show
Application.EnableEvents = True
End Sub