I have advanced Excel/Google Sheets skills. I have more of a conceptual question. I am happy with any solution (Excel or for Sheets, no difference for me).
I have a sheet where various coworkers have access and work with. It is used to define which product needs to go through which steps. Then when a part of a job is done, the status of the product is changed depending on criteria.
You can also think of it as projects and the status of a project.
The 3 examples shows how the data is input by the workers. Sometimes, the "No" cells are empty, sometimes they have a "No", sometimes for the same product, one criterion is empty, the other has a "No".
If I do a nested IF formula, I would have to create 32 of them (I believe, since its 5 criteria with each 2 options).
Obviously I can do that. I was wondering anyone has a better solution for me? Something more practical.
Thanks in advance!
Based on the data you've provided, it looks like your statuses are based on the number of Yes's in the input columns. Also you don't have a status shown for zero Yes's so I'll make an additional for that.
Given that assumption you can use a combination of the COUNTIF function (to count the Yes's), and the IFS function (to manage nested Ifs better) to drastically reduce the size of your function.
To make this cleaner I suggest you add a column and hide it containing: =COUNTIF([InputCriteria1to5Range],"Yes")
For the next formula assume the formula above is in B2. In your status column put the following:
=IFS(B2=5, Status1, B2=4, Status2, B2=3, Status3, B2=2, Status4, B2=1, Status5, B2=0, Status6)
Solution: Thanks to all for your help, I ended up firstly, creating ALL scenarios. This was actually the most complex part. See https://www.mrexcel.com/forum/excel-questions/654871-how-generate-all-possible-combinations-two-lists-without-macro.html (Answer from "Tusharm") where I had to repeat this process 5 times to have all possible outcomes. In the end, there were 192 combinations.
Then, I assigned a status for each combination.
Finally, for each product/row, I created another column where I concatenated the different criteria so that it looks exactly like my above combinations. Then finally index match the concatenated criteria to my combinations.
Related
I am trying to fill the sell price column in an Excel spreadsheet with the increased values in colors based on the round up columns value (1 to 50 green, 50 to 100 blue, 100 to 150 yellow, 150+ pink).
I've opted for the percentage table because some items can be sold for a lot more than what I have purchased them for, so that's just for my benefit. I am open to any other suggestions and I am new to this whole business thing.
I was using IF in my formula which would work great for using one percentage increase in the formula:
=IF($E27<50,ROUNDUP(I$27,-1))
If I try to enter a second argument like
=IF(OR($E28<50,ROUNDUP(I$28,-1)OR($E28>50,<100,ROUNDUP(J$28,-1))))
I will get an error.
I'm probably using the formulas wrong, I've tried "AND" and a couple other formulas, but I can't find anyone else trying to achieve the same or similar.
So something like this:
=IF($E28<50,ROUNDUP(I$28,-1),IF($E28>50,ROUNDUP(J$28,-1),"Error"))
But not sure what the <100 was for.
Although the problem is not completely clear, I understand that you want to add a formula with nested if statements.
I will recommend you to try nested ifs in parts.
=IF($E27<50,ROUNDUP(I$27,-1),"First if condition is false")
If everything is working as per the requirement then edit that text in the formula to add another if statement.
=IF($E27<50,ROUNDUP(I$27,-1),IF(OR(condition 1, condition 2,more conditions),"value if true","value if false"))
In the second argument provided by you, the arguments of the OR function has not been properly provided. Ensure that all the arguments of an OR function are conditions separated by a comma.
$E28<50 This is a condition so it's ok.
But other arguments are not making sense.
Also, using OR multiple times inside the first OR arguments is not clear.
It would be beneficial if you could provide the basic table and mention the requirement clearly.
Problem is straightforward, but solution is escaping. Hopefully some master here can provide insight.
I have a big data grid with prices. Those prices are ordered by location (rows) and business name (cols). I need to match the location/row by looking at two criteria (location name and a second column). Once the matching row is found (there will always be a match), I need to get the minimum/lowest price from two ranges within the grid.
The last point is the real challenge. Unlike a normal INDEX or MINIFS scenario, the columns I need to MIN aren't contiguous... for example, I need to know what the MIN value is between I4:J1331 and Q4:U1331. It's not an intersection, it's a contiguous set of values across two different arrays.
You're probably saying "hey, why don't you just reorder your table to make them contiguous"... not an option. I have a lot of data, and this spreadsheet is used for a bunch of other stuff. So, I have to work with the format I have, and that means figuring out how to do a lookup/min across multiple non-contiguous ranges. My latest attempt:
=MINIFS(AND($I$4:$J$1331,$K$4:$P$1331),$B$4:$B$1331,$A2,$E$4:$E$1331,$B2)
Didn't work, but it should make it more clear what I'm trying to do. There has GOT to be an easy way to just tell excel "use these two ranges instead of one".
Thanks,
Rick
Figured it out. For anyone else who's interested, there doesn't seem to be any easy way to just "AND" arrays together for a search (Hello MS, backlog please). So, what I did instead was to just create multiple INDEX/MATCH arrays inside of a MIN function and take the result. Like this:
MIN((INDEX/MATCH ARRAY 1),(INDEX/MATCH ARRAY 2))
They both have identical criteria, the only difference is the set of arrays being indexed in each function. That basically gives me this:
MIN((match array),(match array))
And Min can then pull the lowest value from either.
Not as elegant as I'd like... lots of redundant code, but at least it works.
-rt
I would like to create a report that look like this picture below.
My data has around 500,000 cells (it will continue to grow larger)
Right now, I'm using countifs function from excel but it takes a very long time to calculate. (cannot turnoff automatic calculate)
The main value is collected as date and the range of date is about 3 years, so I have to put a lot of formula to cover all range of value.
result
The picture below is the datasource the top one cannot be changed. , while the bottom is the one I created by myself (can change). I use weeknum to change date to week number.
data
Are there any better formula or any ways to make this file faster? Every kinds of suggestions are welcome!
I was thinking about using Pivot Table, but I don't know how to make pivot table from this kind of datasource.
PS. VBA is the last option.
You can download example file here: https://www.mediafire.com/?t21s8ngn9mlme2d
I will post this answer with the disclaimer that it is entirely dependent on the size of the data set. That turning on and off the auto calculate is the best way, but your question doesn't let me do that, so keep reading.
Your question made me curious, so I gave it a try and timed it. I essentially set up two columns of over 100,000 rand numbers choosing from 1-1000 and then tried to do a countif on the two columns if they were equal. I made a macro that I can run that turns off the autocalculate, inserts the start time, calculates, and then inserts the finish time. I highlighted in yellow the time difference.
First I tried your way, two criteria, countifs:
Then I tried to combine (concatenate) the two columns to see if I could make it easier by only having one countif criteria and data set. It doesn't. see result below:
Finally, realizing what was going on. I decided to make the criteria only match the FIRST value in the number to look for. I was essentially reducing the number of characters to check per cell. This had a positive result. See below:
Therefore my suggestion is to limit the length of the words you are comparing in anyway possible. You are mostly looking at dates, so you might have to get creative, but this seems to be the best way possible without going to manual calculation.
I have worked with Excel sheets of a similar size. Especially if you are using the data on a regular basis, I would heartily recommend switching to a proper database SQL based, Access, or whatever fits your purpose. I does wonders for the speed and also you won't run into the size limits of Excel. :-)
You can import the data you have now fairly easy.
I am happy as a clam with my postgresql db.
I'm trying to make a spreadsheet for some calendars that I'm selling. I have a pricing scheme which depends on how many calendars a customer buys. I want to be able to keep track of sales, but I don't want to have to input the price per unit for each sale. I set up an IF statement that seems to work except for the last variable. Here's a screenshot:
As you can see, it works all the way to the last one. After the number reaches 11, the price per unit should drop to 6, but it doesn't! I know it must be a simple fix, but I don't know much about IF statement, so I'm stuck. Please help!
If you set up your price table similar to my set-up below, you can use a VLOOKUP formula to make it more flexible.
The formula in H10 is:
=VLOOKUP(G10,$B$1:$C$5,2,TRUE)
Enter and drag down.
The benefit of this approach is that you can change the lower bound count on the left and you'll get an adjustment without having to update the formula. Try changing the 2 in Count to 3 and you'll see the adjustments right away.
An added benefit is you can add some more values to the table for further pricing brackets.
If you must use an IF statement, try:
=IF(G10=1,9,IF(G10<=5,8,IF(AND(G10>5, G10<11),7,IF(G10>=11,6,IF(G10="","")))))
The problem with yours is it will never read the if(G10>=11 part because it has already evaluated if(G10>5
If it should have no output when G10 is blank, use the following variant:
=IF(ISBLANK(G10),"",IF(G10=1,9,IF(G10<=5,8,IF(AND(G10>5, G10<11),7,IF(G10>=11,6,IF(G10="",""))))))
I agree with #Nanashi that putting the price thresholds in a separate table and using vlookup is a better solution. That would make it possible to change the price points without having to edit multiple formulae.
But to just get your formula working, try this: =if(g10="","",if(g10=1,9,if(g1<=6,8,if(g10<=10,7,6))))
Notice that:
You don't need (and probably don't want) quotes around your numeric
values
The order of tests is important. In your original, the test for g10>=11 is never reached because it is in the else part of the g10>5 function.
A properly constructed table of quantities and pricing coupled with a VLOOKUP formula would be the best way to go and eases future pricing changes. But for the sake of diversity, your straightforward pricing structure could also be handled by the following:
=(6+(G10<11)+(G10<6)+(G10<2))*(G10>0)
In the formula, "G10>5" should be "G10<=10". Otherwise, when it gets to 11, it still meets the G10>5 criteria.
I'm new to Excel, and I'm struggling with a formula. Essentially, what I'm looking for is to filter a cell through a set of procedures using a formula (this part isn't strict).
For example
Let's say I have a cell, A1. I'm trying to perform different calculations on this based on whether it is between a certain range of values. The problem is, it can be within several ranges.
Pseudo-Code representation
If(A1 > 187.5) {
// Run some code here.
}
If(A1 > 150) {
// Run some code here.
}
NOTE : The above example is only to illustrate the logic of sequential if statements.
Note that I Do not want a nested If statement. I'm just trying to run the same value through various checks. How do I do this in an Excel formula?
The best I can come up with is something like the following.
=(A1>187.5)*<some expression>+(A1>150)*<some expression>+....
The result of this will be some single value. (The straightforward way to get multiple values is to have the individual terms in separate cell.
If you want the result to reflect one among several mutually exclusive outcomes, then you would want to go with:
=(A1>187.5)*<some expression>+(A1>150)*(A1<=187.5)*...etc.
There are many ways to achieve this. One way is to use nested conditions like this:
=IF(Something, do something, IF(something else, do something, do something))
This is good if you want to condensate the formula a bit but arguably leads to more cluttered formulas. According to the FAST-Standard organization, those cases of nested conditions should be replaced by the use of flags. The most simple case would be, for example, where you would be looking for a rebate percentage according to a sales amount. In multiple cells you would have IF conditions evaluating to true only if the value matches that specific range. Then, your formula can be as simple as a SUMPRODUCT of your flags with your rebates percentages.
This is one example, but it can be applied to other cases very well too.
if there is a relationship between the numbers your checking for its very likely you can use
=CHOOSE(FLOOR(A1/160,1)+1,"<160",">160")
Which would put your 150 in the first and leave your 185 in the second