I’m creating a library on SharePoint 2013. All my files are Excel files and have names with two first letters specifying a type of the document (for example TE.example.xlsx is Template type and FO.next_example.xlsx would be Form and so on).
I wanted to group the files by these first two letters but it’s actually impossible to refer to the column Name (when grouping or creating a calculated column). Is there a way to group these files like that without creating a workflow?
Related
Im trying to create a Unique sub list within a list in Sharepoint Online (2013).
I realize that sub lists arent exactly possible and you can use lookup fields to attach another list. This doesn't seem like it will work for my situation.
I am trying to have a list item that allows you to upload unique files per list item. For Example:
Reports May 2015
---School.xml
---Food.xml
Reports Jun 2016
---University.xml
---Beach.xml
Each list item will have a set of unique files related to it.The user needs to be able to make the List item themselves (Reports ... in this case), this will of course have other fields and descriptions attached to it (hence the list) and then be able to upload unique documents to that list item.
Im having problems figuring out how to do this in SharePoint. If there is another way to go about this better i am up for it.
You're right - sublists aren't a thing in SharePoint. Reading your requirements, I'm not sure if you need two lists to get what your looking for. Would it be possible to have a single Document Library with a custom field for "Category" or "Report Month". This field could either be a Single line of text field or Choice field. From there you could create a custom view to group by this field and give the hierarchical view from your example.
If you need separate metadata for the grouping/top level, you may need to use Lookups. If I was putting together the solution, I would set up a List and a corresponding Library with a Lookup field to the List. Each of the documents uploaded to the Library would reference the List via that Lookup. To provide an interface for interacting with both within the same view, you'd need to frontend it with some custom code such as a SharePoint-Hosted App.
I have two SharePoint lists (only minimal columns described below for brevity).
The first has two columns, a text column called Name, and a person/group column called head of service.
The second has two columns, a lookup column called Service (which looks up from List1), and a text column called Value.
I would like to be able to create a view for the second list so it shows only the rows created by the current user AND any rows that the current user is Head of Service for - i.e. by looking at the relationship between the two tables and comparing the current user to the HeadOfService column in the first table.
I'm running in the Office365 SharePoint 2013 environment.
Since there's no way for SharePoint to read who is viewing a list and show different views based on that alone, the best you're going to get are pre-made views per user based on Created By and Head of Service.
If you connect an Excel pivot table to anlysis services, the Dimension in the field list show all their available attributes (that then can be pulled into the pivot). Our client wants these attribute names to appear in the selection list in a predefined ordering (not alphabetical). How can this be achieved ?
The short answer is: You cannot.
But what you can do is using display folders: For each attribute, you can define the "AttributeHierarchyDisplayFolder" hierarchy, for user hierarchies, the property is just called "DisplayFolder": You can enter any text for this property. Then, Excel displays the attributes/hierarchies within folders as configured. The folders are sorted alphabetically within the dimension, and the attributes/hierarchies are sorted alphabetically within the folders again. But by defining appropriate folder names, you can influence the display order at least partly.
I have Excel sheet representing a survey that shall be dispatched to different departments (based on one department field). How can this be done with the help of SharePoint? Note that each department can only see the result (charts) pertinent to it.
You could host the Excel file in non-searchable document library and create some chart web parts that relate to different department.
This can't be done with a full security based on the excel contents, so if you want to have full security you must create multiple files.
I created a custom Revision column in one of my document libraries and required data to be put into it. The document library had some documents in it and I tried uploading a file. I put the data in Name and Revision, but it gave me an error that I was missing information. So I checked the columns in site settings and found 2 Revision columns that each required information and only one would be displayed when editing/entering new information. I deleted the column from that library, and I had to delete it from many other libraries as well.
It seems to only happen with libraries that have content. None of my empty libraries have this problem, only the ones with documents.
Is this a problem with SharePoint, and if so, what can I do to avoid this problem?
If there is no way to avoid it, is there a way to delete all the extra cloned columns?
Thanks.
I had moved the files from one folder to another and it created a second Revision column since the two did not match. When you move items from one library to another, you should try moving the items before adding the columns because the columns will be auto generated. I had this happen to me again when I move Contacts from one list to another.