hope you can help.
Complete novice in VBA and I've searched and searched for an answer to my question but cannot find what I'm looking for.
What I have is a workbook with numerous tabs which hold different data and narrative. I need some way to to export these sheets (print view area) into separate PowerPoint slides only if cell "CI8" of those tabs are greater than 0. For example, I have tabs called "RestWest" "RestCentre" "RestEast" "RestRS" and if only RestWest and RestRS have their cell CI8 >0, only those two sheets would pull into Powerpoint. Pasting as a picture would be best.
I have been able to do it to export into PDF but senior management like PowerPoint better.
Hope you can help and give me some pointers.
Thanks for your time
Should have included the following code as it pulls a single sheet into PowerPoint but need to include the cell value criteria
Sub CopyRangeToPresentation()
Dim pp As PowerPoint.Application
Dim PPPres As PowerPoint.Presentation
Dim PPSlide As PowerPoint.Slide
Dim SlideTitle As String
Set pp = New PowerPoint.Application
Set PPPres = pp.Presentations.Add
pp.Visible = True
Set PPSlide = PPPres.Slides.Add(1, ppLayoutTitleOnly)
PPSlide.Select
Sheets("RestWest").Range("A1:CV77").CopyPicture _
Appearance:=xlScreen, Format:=xlPicture
PPSlide.Shapes.Paste.Select
pp.ActiveWindow.Selection.ShapeRange.Align msoAlignCenters, True
pp.ActiveWindow.Selection.ShapeRange.Align msoAlignMiddles, True
SlideTitle = "My First PowerPoint Slide"
PPSlide.Shapes.Title.TextFrame.TextRange.Text = SlideTitle
pp.Activate
Set PPSlide = Nothing
Set PPPres = Nothing
Set pp = Nothing
End Sub
TheSpreadsheetGuru - Copy & Paste An Excel Range Into PowerPoint With VBA
I'm very novice also, but check out this link and maybe try something like:
For Each sht In Worksheets
With sht
If .Range("CI8").Value2 > 0 Then
.Range("Print_Area").Copy
'use SpreadSheetGuru to show you how to insert new slide and paste
' ...
End If
End With
Next
Related
I'm looking for a way to modify powerpoint chart data by adding/inserting new columns of data using VBA.
My problem is, every weeky i have an excel data to report with powerpoint slides. I have to follow the evolution of our service over the last four weeks. for example : << if we are on the week5 of work, i have to delete the week1 data and insert the Week5 data.>> I have to do that for many slides and comment everythings on powerpoint. then to do that manually, takes me lot of time. this is why i want to automate it.
'My VBA Code
Sub managePowerPointChart()
Dim oPPTApp As PowerPoint.Application
Dim oPPTFile As PowerPoint.Presentation
Dim oPPTShape As PowerPoint.Shape
Dim oPPTSlide As PowerPoint.Slide
Set oPPTApp = CreateObject("PowerPoint.Application")
oPPTApp.Visible = msoTrue
Set oPPTFile = oPPTApp.Presentations.Open(Filename:=ThisWorkbook.Path & "\powerpoint.pptx")
'Here I could modify a specific cell value
Set ChartData = oPPTFile.Slides(1).Shapes(1).Chart.ChartData
With ChartData
.Activate
.Workbook.Sheets(1).Range("D2").Value = 2020 'it's okay
.Workbook.Close
End With
'Here i want to insert another column into chart data
Set ChartData = oPPTFile.Slides(1).Shapes(1).Chart.ChartData
With ChartData
.Activate
.Workbook.Sheets(1).Columns("E").Insert Shift:=xlToLeft
.Workbook.Close
End With
oPPTFile.Close
End Sub
Here a Screenshot to what i want to do by VBA
Thanks for your helps.
My code calls PowerPoint from Excel and creates a slide with the data from a spreadsheet. The code works on my computers, but a user gets an error 1004.
I have tried to use another code previously developed by others. This one: https://www.thespreadsheetguru.com/blog/2014/3/17/copy-paste-an-excel-range-into-powerpoint-with-vba
For some reasons, this code again works on my computer, but not on user's. It results in System Error 400 on some tabs, but it works on 1 tab.
Sub CopyRangeToPresentationTot()
'Step 1: Declare your variables
Dim PP As PowerPoint.Application
Dim PPPres As PowerPoint.Presentation
Dim PPSlide As PowerPoint.Slide
Dim SlideTitle As String
'Step 2: Open PowerPoint and create new presentation
Set PP = New PowerPoint.Application
Set PPPres = PP.Presentations.Add
PP.Visible = True
'Step 3: Add new slide as slide 1 and set focus to it
Set PPSlide = PPPres.Slides.Add(1, ppLayoutTitleOnly)
PPSlide.Select
'Step 4: Copy the range as a picture
Sheets(ActiveSheet.Name).Range("B2:F18").CopyPicture _
Appearance:=xlScreen, Format:=xlPicture
'Step 5: Paste the picture and adjust its position
PPSlide.Shapes.Paste.Select
PP.ActiveWindow.Selection.ShapeRange.Align msoAlignCenters, True
PP.ActiveWindow.Selection.ShapeRange.Align msoAlignMiddles, True
'Step 7: Memory Cleanup
PP.Activate
Set PPSlide = Nothing
Set PPPres = Nothing
Set PP = Nothing
End Sub
I expect that my code will create a slide with the range from Excel as a picture. A user runs into an 1004 error.
The problem I am trying to solve is to automate the copy and paste from Excel to powerPoint which at the moment is time consuming because we deal with lots of charts in different sheets. So I did some research online to see if anyone else tried or succeeded at the task and here is the fruits of the research. However, it doesn't fully satisfy my purposes because even though it successfully copies and pastes in to powerpoint, the ordering is messed up since it paste from oldest to newest.
I tried to used create a loop that starts in the last sheet to the first but having multiple charts per sheet still messed up the ordering in which I would like to see the charts displayed.
Sub chart_deliveryReverse()
'declaring all of the objects that will be used
Dim objPP, objPPFile, mySlide, myShape As Object
Dim DestinationPPT, button As String
Dim sht As Worksheet
Dim charts As Long
Dim counter, counter1 As Integer
Dim Xchart As Excel.ChartObject
'Message Box with a message giving the user Feedback
button1 = MsgBox("Creating PowerPoint")
'assign the objPP to powerPoint App
Set objPP = CreateObject("PowerPoint.Application")
'make it visible in the screen
objPP.Visible = True
'open specific powerPoint presentation
DestinationPPT = "location of powerPoint"
Set objPPFile = objPP.Presentations.Open(DestinationPPT)
'Loop that start from beginning to ended
For counter = 1 To Worksheets.Count Step 1
'Commnented loop that starts at the last sheet to the beginning
'For counter = Worksheets.Count To 1 Step -1
Set sht = Worksheets(counter)
'Locate Excel charts to paste into the new PowerPoint presentation
For Each Xchart In sht.ChartObjects
'Copy each Excel chart and paste it into PowerPoint
sht.Activate
Xchart.Select
ActiveChart.ChartArea.Copy
'Customizes the powerPoint first number being where to start inserting slides and second number the layout
Set mySlide = objPPFile.Slides.Add(2, 11) '11 = ppLayoutTitle
Set myShape = mySlide.Shapes(mySlide.Shapes.Count)
mySlide.Shapes.PasteSpecial DataType:=6
objPP.ActiveWindow.Selection.ShapeRange.Align msoAlignCenters, True
objPP.ActiveWindow.Selection.ShapeRange.Align msoAlignMiddles, True
mySlide.Shapes(1).TextFrame.TextRange.Text = Xchart.Chart.ChartTitle.Text
'Align the lastest stored shape
myShape.Left = 100
myShape.Top = 50
Next
Next
'Next
' Clean up
Set objPP = Nothing
Set objPPFile = Nothing
Set mySlide = Nothing
End Sub
It opens up the specified powerpoint and populates it with the charts from the excel sheets
I am writing a macro through Excel that will help me do the steps below. Currently, I am stuck at step 3.
'Copy specific cellblock in Excel sheet
'Open existing Powerpoint presentation (which exists of four slides with approximately 6-7 charts on each slides whose underlying data has to be replaced with the copied cellblock)
'Select specific chart on slide 1
'Open the specific chart's underlying data by right clicking on "Edit Data"
Select the cellblock in the sheet that pops up and replace it with the data that was copied from Excel in step 1
My issue at the moment lies in step 3, where I am not able to select any chart in my PowerPoint. I would also appreciate all guidance that could help me with step 4 and 5 as well.
My current code looks as the following:
Sub MyMacroRätt()
'Marks and copies a cell block in my Excel file
ActiveSheet.Range("R55", "T75").Select
Selection.Copy
'Open an existing PowerPoint file
Dim PPT As PowerPoint.Application
Set PPT = New PowerPoint.Application
PPT.Visible = True
PPT.Presentations.Open Filename:="C:\Users\seleveafe\Desktop\XXXXXX.pptm"
Dim PPPres As PowerPoint.Presentation
Set PPPres = PPT.ActivePresentation
Dim pslide As PowerPoint.Slide
Dim pchart As PowerPoint.Chart
'Mark the first chart on the first slide
With ActiveWindow.Selection.ShapeRange(1)
If .HasChart = True Then
'Open Edit Data-sheet for selected chart
Chart.ActivateChartDataWindow
End If
End With
'Select existing data i Edit Data-sheet and replace with copied data from Excel
End Sub
Thanks Domenic, it actually worked!
Now I want to repeat this again for more charts in my PPT, so in the first step "Set rngCopyFrom = ActiveSheet.Range("R55", "T75") I will change the cell block that should be copied from Excel. However, when I will repeat the whole code you sent I also want to change the selected chart into THE SECOND CHART on the first slide in the PPT. Do you have ideas on how I can adjust this section so that it instead selects the second chart in slide 1, and pastes the new cell block into that charts worksheet?
If pptShape.HasChart Then 'first chart
In other words, I want a code that selects the second chart on slide 1, another code that selects the third chart on slide 1, another code that selects the fourth chart on slide 1..... and so on. In total I have 8 charts on each slide, and in total I have four slides with charts whose data that needs to be updated.
The following macro opens the specified PowerPoint file, activates the ChartData so that its workbook is opened, copies the specified data into the first worksheet of the workbook, starting at A2, and then closes it. You'll need to change the destination cell (A2) accordingly.
Option Explicit
Sub MyMacroRätt()
Dim pptApp As PowerPoint.Application
Dim pptPres As PowerPoint.Presentation
Dim pptShape As PowerPoint.Shape
Dim rngCopyFrom As Range
Set rngCopyFrom = ActiveSheet.Range("R55", "T75")
Set pptApp = New PowerPoint.Application
pptApp.Visible = True
Set pptPres = pptApp.Presentations.Open(Filename:="C:\Users\seleveafe\Desktop\XXXXXX.pptm")
With pptPres.Slides(1) 'first slide
For Each pptShape In .Shapes
If pptShape.HasChart Then 'first chart
Exit For
End If
Next pptShape
If Not pptShape Is Nothing Then
pptShape.Chart.ChartData.Activate
With rngCopyFrom
pptShape.Chart.ChartData.Workbook.Worksheets(1).Range("a2") _
.Resize(.Rows.Count, .Columns.Count).Value = .Value
End With
pptShape.Chart.ChartData.Workbook.Close
End If
End With
Set pptApp = Nothing
Set pptPres = Nothing
Set pptShape = Nothing
Set rngCopyFrom = Nothing
End Sub
Edit
To choose which chart to update, for example the second chart, try the following instead...
Option Explicit
Sub MyMacroRätt()
Dim pptApp As PowerPoint.Application
Dim pptPres As PowerPoint.Presentation
Dim pptShape As PowerPoint.Shape
Dim rngCopyFrom As Range
Dim ChartNum As Long
Dim ChartIndex As Long
ChartNum = 2 'second chart
Set rngCopyFrom = ActiveSheet.Range("R55", "T75")
Set pptApp = New PowerPoint.Application
pptApp.Visible = True
Set pptPres = pptApp.Presentations.Open(Filename:="C:\Users\seleveafe\Desktop\XXXXXX.pptm")
With pptPres.Slides(1) 'first slide
ChartIndex = 0
For Each pptShape In .Shapes
If pptShape.HasChart Then
ChartIndex = ChartIndex + 1
If ChartIndex = ChartNum Then
Exit For
End If
End If
Next pptShape
If Not pptShape Is Nothing Then
pptShape.Chart.ChartData.Activate
With rngCopyFrom
pptShape.Chart.ChartData.Workbook.Worksheets(1).Range("a2") _
.Resize(.Rows.Count, .Columns.Count).Value = .Value
End With
pptShape.Chart.ChartData.Workbook.Close
End If
End With
Set pptApp = Nothing
Set pptPres = Nothing
Set pptShape = Nothing
Set rngCopyFrom = Nothing
End Sub
Details:
Mac Excel (2016) copying to Mac PPT (2016)
Eventually, I would like to loop through all tables and paste each table on its own individual slide in PPT.
But first I'm trying to simply copy one table from Excel and paste to a Specific PPT File (not a net new presentation).
Sub OpenPPTandCopySelectedTable()
Dim PPT As PowerPoint.Application
Set PPT = New PowerPoint.Application
PPT.Visible = True
'Open the specific Template
PPT.Presentations.Open Filename:="/Users/MyNameHere/Downloads/FileName.pptx"
'Make Specific File the Active Presentation
Set PPPres = PPT.ActivePresentation
'Copy the Excel Table
Range("Table1[#All]").Copy
'Select PowerPoint Slide number 2
PPT.Slides(2).Select
'Paste Special
Application.ActiveWindow.View.PasteSpecial DataType:=ppPastePNG
End Sub
What am I doing wrong? Any help would be appreciated.
Try the code below (without using Select and ActivePresentation, which slows down the run-time of your code).
Option Explicit
Sub OpenPPTandCopySelectedTable()
Dim PPT As PowerPoint.Application
Dim PPPres As PowerPoint.Presentation
Dim myShape As Object
Set PPT = New PowerPoint.Application
' Open the specific Template and set it (in 1 line)
Set PPPres = PPT.Presentations.Open(Filename:="/Users/MyNameHere/Downloads/FileName.pptx", ReadOnly:=msoFalse)
'Copy the Excel Table
Range("Table1[#All]").Copy
' Paste to PowerPoint and set to MyShape
'Set myShape = PPPres.Slides(2).Shapes.PasteSpecial(ppPastePNG, msoFalse)
' if you want to edit the properties
'With myShape
'.Left =
'.Top =
'End With
' Option 2:
PPPres.Slides(2).Shapes.PasteSpecial (ppPastePNG)
End Sub