Good Morning,
I'm constructing a table and I'd like to assign each entry a unique ID number that autoincrements as new values are entered into the table. Here's a sample table to give a visual:
+----+------------+-----------+
| ID | First Name | Last Name |
+----+------------+-----------+
| 1 | John | Smith |
| 2 | Steve | Wozniak |
| 3 | Steve | Jobs |
+----+------------+-----------+
In the above table, if I enter a 4th person, what I would like to happen is that the ID is automatically generated (in this case as 4). I've tried an in cell formula such as:
=Row([#ID])-1
This works until you sort the table, in which case the ID numbers get all scrambled up. I'd like to calculate what the row number should be, but then keep that value constant. Any ideas?
If you want a static increment key, you should use a code like this in your output worksheet
Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Column = 2 Then
Target.Offset(0, -1).Value = Target.Row - 1
End If
End Sub
If you just want a unique key that isn't actually incrementing based on previous one, you can use a formula like =SUM(CODE(MID(B2&C2,ROW(INDIRECT("1:"&LEN(B2&C2))),1))) in your A2 cell (closing with CSE) and pull down. However, if you extend a formula too much it will affect your sheet's performance.
Related
I receive an Excel report showing number of patients in a center based on the payer type. Column A lists the center name and the payer types. If there are no patients for a particular payer type, that payer is not listed in the list. I would like to run a script to insert a row as a placeholder wherever a payer is not listed. For example, this is the output of the report:
A | B | C
| |
Region A | Date1 | Date2
| |
Center 123 | |
| |
Private | 4 | 6
Medicaid | 60 | 58
Total | 64 | 64
| |
Center 456 | |
| |
Private | 4 | 4
Medicare | 6 | 8
Hospice | 2 | 2
Managed Cr | 8 | 10
Total | 20 | 24
But I need for all payers/total lines to be listed for each center:
Center 123
Private
Medicare
Medicaid
Medicaid Pnd
Veterans
Hospice
Assisted Lv
Managed Cr
Unassigned
Total
Bed Hold
Total with Bed Holds
Can this be done with VBA to, for example, insert a row after "Private" if "Medicare" is not in the next row - and then put "Medicare" in that new row (column A)? Then insert a row after "Medicare" if "Medicaid" is not in the next row - and put "Medicaid" in the new row, and so on down the list. Thank you in advance for any help you can offer.
Quick question. Your title is vbscript, but your tag is excel-vba. No sure if you know they are two different things.
If your looking for a vba solution, also referred to as a macro, here's an idea.
If you are doing this for esthetics, turn the used range into a table, and hide the rows that don't have any values. This can be done without a macro. But here's a quick macro example:
Sub Button1_Click()
Dim objTable As ListObject
Worksheets("Sheet1").Activate
ActiveSheet.UsedRange.Select
Set objTable = ActiveSheet.ListObjects.Add(xlSrcRange, Selection, , xlYes)
ActiveSheet.ListObjects("Table1").Range.AutoFilter Field:=2, Criteria1:= _
"<>"
End Sub
If you were looking for a vbscript solution, its similar, but different syntax.
And a note, you can "Record Macros" in excel. This will allow you to perform a task manually, and excel will give you the macro version of the action. It's not perfect, but for stuff like this it will give you a good place to start.
Yes, this can easily be done with VBA. These are the logical steps you need to take:
Go through each row;
for each row;
Check text in column A and text in the cell below;
if no action is required, do nothing and go to the next row;
if an action is required, execute the desired action;
You can update your question with the code you have so far and describe in detail where exactly you are stuck, and I am pretty sure that we will be able to help you. Please google a specific question first before you ask it here.
I have sample table like this:
ID | 1 | 2 | 3
-------------
1 | 0 | 1 | 0
--------------
2 | 1 | 1 | 1
Then I want to generate a new table from that table. It will take the second row (1) then compare with each column (1, 2, 3) then print value of the matrix ( 0 - 1 - 0 ). For example:
Row_ID | Column_ID | Value
--------------------------
1 | 1 | 0
--------------------------
1 | 2 | 1
--------------------------
1 | 3 | 0
--------------------------
2 | 1 | 1
--------------------------
2 | 2 | 1
--------------------------
2 | 3 | 1
I'm not sure how or where to start by using formula. Please help. Thanks,
Well. There's no single formula that's going to do the job, obviously, but we have a few options we can use. I'll assume that the new table is going to start in cell A1 of Sheet2. Adjust accordingly.
Start with manually entered headers
Row_ID | Column_ID | Value
In the first column, first row, enter a 1. In rows below, use this formula: =IF(B3<B2,A2+1,A2) This will increment the value in the first column by 1 each time the second column resets its numbering.
In the second column, first row, enter a 1. The formula we'll use for this one will need some tweaking, but the basic version is: =IF(MOD(ROW()**+1**,**3**)=0,1,B2+1)
This formula is going to essentially count up to a certain point, then reset its numbering. The point it will count to, and where it will reset, will vary depending on the amount of data you have and which row you're starting from. Replace the 3 with the number of data columns you have, and remove the **s. The +1 is needed to increase the Row() counter to the SAME NUMBER as your number of data columns. So in my example, with 3 data columns and starting on row 2, the ROW() function gives us 2, so we need to add 1 to that to get up to a total of 3. If I had 5 data columns, I would add 3 to the total. Hope that makes sense.
These two formulae should give you a set of row and column numbers. Copying the formula down will force the values to increase as needed, thus:
Row_ID | Column_ID | Value
1 | 1 |
1 | 2 |
1 | 3 |
2 | 1 |
...etc.
Finally, to bring in the values, we'll use an OFFSET formula in the Value column: =OFFSET(Sheet1!$A$1,A2,B2) That formula starts from a reference cell - A1, in this case - then moves down x number of rows and across y number of columns to return a value. X and Y are provided by the formulas we already have. Your final structure will be something like this:
Row_ID | Column_ID | Value
1 | 1 |=OFFSET(...
=IF(...|=IF(MOD(...|=OFFSET(...
I hope all that made sense. Please let me know if there's anything that doesn't, and I'll try to troubleshoot.
EDITED TO ADD:
If the Row ID is something like a key that needs to be included with each value, we can get that fairly easily. We'll include another column with a slightly modified OFFSET formula: =OFFSET(Sheet1!$A$1,A2,0)
With this version of the formula we're not changing the column as we go down, just the row when it changes. It allows the values in the first row to be repeated in every row of the table. So this is my input:
And this is my output:
Notice that the ID repeats on each line of the output for the same item.
I have this formula in a calculated column that is working great:
=IFERROR(INDEX(Allocation_of_Funds[[#Headers],[End.Nursing]:[Unassigned14]],MATCH(TRUE,INDEX(Allocation_of_Funds[#[End.Nursing]:[Unassigned14]]>0,0),0)),"")
But this formula is giving me trouble and represents what I want in the next calculated column, (based on the value in the previous column above) but it returns a #REF! error:
=INDEX(INDIRECT("Allocation_of_Funds[[#Headers]"&"["&[#[SOURCE 1]]&"]"):[#Unassigned14],MATCH(TRUE,INDIRECT("Allocation_of_Funds[[#Headers]"&"["&[#[SOURCE 1]]&"]"):[#Unassigned14]>0,0),0)
The details of the tables setup is as follows, in case it's helpful:
I have a table with a range of columns and each column represents a different type of account. For each row, any combination of these columns could contain values or blanks, so I've got another set of columns that I want to identify the table column headers for the non-blank columns for each record.
SOURCE1 | SOURCE2 | SOURCE3 | ACCT1 | ACCT2 | ACCT3 | ACCT4 | ACCT5
ACCT1 | ACCT2 | ACCT4 | 500 | 300 | | 100 |
ACCT2 | ACCT3 | | | 200 | 100 | |
ACCT3 | | | | | 500 | |
| | | | | | |
ACCT3 | ACCT4 | ACCT5 | | | 200 | 300 | 50
ACCT1 | ACCT3 | ACCT4 | 123 | | 332 | 100 |
So I need the SOURCE2 column to use the value in the SOURCE1 column to identify the start of the range where I am looking for the next cell with a value, whereby the column header above that value will be returned for the SOURCE2 row value. The same formula will apply to the SOURCE3 column, using the value of the SOURCE2 column to identify the start of the next range.
Thank in advance for picking your brain!
-Lindsay
I used the following formula to pull the headers and place them under the source numbers:
=IFERROR(INDEX($D$1:$H$1,AGGREGATE(15,6,COLUMN($D2:$H2)/ISNUMBER($D2:$H2)-COLUMN($D$1)+1,RIGHT(A$1,1)*1)),"")
I assumed your table's top left corner was in A1 with 1 being the header row and A-C being your source columns and D to H being account columns. The above formula can be placed in cell A2 and copied to the right and down as need be.
You seem to have a grasp of the IFERROR and INDEX function so I will explain the AGGREGATE function:
=AGGREGATE(15,6,COLUMN($D2:$H2)/ISNUMBER($D2:$H2)-COLUMN($D$1)+1,RIGHT(A$1,1)*1)
The AGGREGATE function is a mixture of a bunch of different functions rolled into with the ability to ignore some calculations. Another added feature is that some of the built in functions perform array calculations without the need for arrays.
In this particular case I chose aggregate function 15 which is the same as the SMALL function. I have also told aggregate to ignore calculations which generate errors by using the "6". For the array calculation I have asked it to divide the column number it is working with by the True or False result of that column being a number:
COLUMN($D2:$H2)/ISNUMBER($D2:$H2)-COLUMN($D$1)+1
True in excel math is the same as 1 and False is the same as 0. Anytime the cell is not a number it will try to divide by zero, generate an error, and be ignored by Aggregate function. This basically generates a list of column numbers that meet the criteria of having a number in their column. The subtraction of the D1 followed by a +1 is to convert the column number that is determined, to a relative column under your accounts headers.
The next part of the aggregate function is telling the SMALL operation which number in sorted order needs to be returned. I used the last character in your source header to determine which column number to return. For SOURCE1 the last character is 1 so I want the smallest column number returned. For SOURCE2, the second smallest number is returned. The *1 at the end converts the character to a number instead of 1 as text.
RIGHT(A$1,1)*1
Ergo, if you want to use up to 9 sources you can. You can do more sources as well but you would need to revise this formula or come up with a different way of providing which number of the small list you want returned. And you can expand the D2:H2 reference to be all your accounts, and adjust the D1:H1 reference to cover all your account headers.
Proof of Concept
I have a longitudinal spreadsheet of adolescent growth.
ID | CollectionDate | DOB | MOTHER ID | Sex
1 | 1Aug03 | 3Apr90 | 12 | 1
1 | 4Sept04 | 3Apr90 | 12 | 1
1 | 1Sept05 | 3Apr90 | 12 | 1
2 | 1Aug03 | 21Dec91 | 12 | 0
2 | 4Sept04 | 21Dec91 | 12 | 0
2 | 1Sept05 | 21Dec91 | 12 | 0
3 | 1Aug03 | 30Jan89 | 23 | 0
3 | 4Sept04 | 30Jan89 | 23 | 0
This is a sample of how my data is formatted and some of the variables that I have. As you can see, since it is longitudinal, each individual has multiple measurements. In the actual database there are over 10 measurements per individual and over 250 individuals.
What I am wanting to do is input a value signifying the number of older brothers and older sisters each individual has. That is why I have included the Mother ID (because it represents genetic relatedness) and sex. These new variable columns would just say how many older siblings of each sex each individual has. Is there a formula that I could use to do this quickly?
=COUNTIFS($B:$B,"<>"&$B2,$H:$H,$H2,$AI:$AI,$AI2,$J:$J,"<"&$J2)
Create a column named Distinct with this formula
=1/COUNTIF([ID],[#ID])
Then you can find all the older 0-sexed siblings like this
=SUMPRODUCT(([DOB]>[#DOB])*([MOTHERID]=[#MOTHERID])*([Sex]=0)*([Distinct]))
Note that I made the data a Table and used table notation. If you're not familiar [COLUMNNAME] refers to the whole column and [#COLUMNNAME] refers to the value in that column on the current row. It's similar to saying $A:$A and A2 if you're dealing with column A.
The first formula gives you a value to count that will always result in 1 for a particular ID. So ID=1 has three lines and Distinct will result in .33333 for each line. When you add up the three lines you get 1. This is similar to a SELECT DISTINCT in Sql parlance.
The SUMPRODUCT formula sums [Distinct] for every row where the DOB is greater than the current DOB, the Mother is the same as the current Mother, and the Sex is zero.
I have a possible solution. It involves adding two columns -- One for "# older siblings" and one for "unique?". So here are all the headings I have currently:
A -- ID
B -- CollectionDate
C -- DOB
D -- MOTHER ID
E -- Sex
F -- # older siblings
G -- unique?
In G2, I added the following formula:
=IF(A2=A1,0,1)
And dragged down. As long as the data is sorted by ID, this will only display "1" once for each unique person.
In F2, I added the following formula:
=COUNTIFS(G:G,"=1",D:D,"="&D2,C:C,"<"&C2)
And dragged down. It seemed to work correctly for the sample data you provided.
The stipulations are:
You would need the two columns.
The data would need to be sorted by ID
I hope this helps.
You need a formula like this (for example, for row 2):
=COUNTIFS($A:$A,"<>"&$A2,$E:$E,$E2,$D:$D,$D2,$C:$C,"<"&$C2)
Assuming E:E is column for sex, D:D is column for mother ID and C:C is column for DOB.
Write this formula in H2 cell for example and drag it down.
Say I have a spreadsheet with the following, and for convenience say all of this starts from cell A1.
---------------------------------------
| Date | Item | Account |
---------------------------------------
| 01/09/2011 | Testing 1 | USD |
| 03/09/2011 | Testing 2 | USD |
| 11/09/2011 | Testing 3 | USD |
| 20/10/2011 | Testing 4 | JD |
| 22/10/2011 | Testing 5 | JD |
| 25/10/2011 | Testing 6 | USD |
| 03/11/2011 | Testing 7 | USD |
| 05/11/2011 | Testing 8 | JD |
---------------------------------------
Now, I want to run a report for a month, starting on 1/10/2011 and ending on 31/10/2011. I need to find the first row on or after the starting date, and then get every subsequent row until the end date. If I can figure out how to get the row reference for the first and end dates, then I can figure out the rows in between (obviously!).
I have only been able do these sorts of matches on exact matches ie. no idea how to do 'greater/less than' matches.
How would I go about matching on both the date and the account columns?
Needless to say, this needs to be in a formula.
=match(date(2011,10,1),a2:a9,1)+1
=match(date(2011,10,31),a2:a9,1)
First formula shows row for the first record for October, second formula for the last day. Data must be sorted in ascending order.
Use the following Array Formula for finding the Row containing the earliest date, which is equal to or greater than the date mentioned in cell C1 (in your case this is 1 October).
=MATCH(MIN(IF($A$1:$A$30>=C1,1,9999)*$A$1:$A$30),$A$1:$A$30,0)
Date list is in cells A1 to A30. Change the references as required.
Data need not be sorted in ascending or descending order.
Use the following Array Formula for finding the Row containing the latest date which is equal to or less than the date mentioned in cell D1 (in your case this is 31 October). Data need not be sorted in ascending or descending order.
=MATCH(MAX(IF($A$1:$A$30<=D1,1,0)*$A$1:$A$30),$A$1:$A$30,0)
If you want the earliest and latest dates, use the following Array Formulas.
=MIN(IF($A$1:$A$30>=C1,1,9999)*$A$1:$A$30)
=MAX(IF($A$1:$A$30<=D1,1,0)*$A$1:$A$30)
All the formulas used above are Array Formulas. To enter an array formula, use Control+Shift+Enter instead of Enter.
Vijaykumar Shetye, Goa, India
I would recommend using a pivot table for this. Look at the second link on in the "Excel Templates - Pivot Table" section on this page on the Contextures site.