I am using the formula:
=(Cost!C8)
to get values from another sheet using named ranges. I want this to only show a value if there is a value in the corresponding cell of the other sheet, however, this formula returns a value of 0 even if the cell on the other sheet is empty. How can I make it so that the formula returns nothing (is blank) when the cell it refers to is empty?
Invoice
There are a number of ways to prevent zero's from showing when you refer to a blank cell.
The easiest if probably an IF statement. If your formula is:
=(Cost!C8)
...use:
=IF(Cost!C8="","",Cost!C8)
Similarly you could show a default value, or a label like <No Data> with a variation:
=IF(Cost!C8="","<No Data>",Cost!C8)
Note that Cost!C8 is not a Named Range; it's a cell reference, referring to another worksheet.
More Information:
Office Support : Create conditional formulas
TechRepublic : Three ways to hide zero values in an Excel sheet
Use,
=Cost!C8&""
'alternate for Qty
=TEXT(Cost!C8, "[<>0]0;;;")
'alternate for currency
=TEXT(Cost!C8, "[<>0]$ 0.00;;;")
'alternate for text items
=TEXT(Cost!C8, ";;;#")
Granted, this actually converts your true numbers to text-that-looks-like-a-number and that is generally a practice to be avoided but they will be converted back to true numbers through any maths operation like addition or multiplication.
A blank cell is considered numeric by nature. This can be tested with =ISNUMBER(<blank_cell>). The closest thing to a blank number is zero so you are returning those as the value of the blank cells you are linking to.
Use ISBLANK with IF
=IF(ISBLANK(Cost!C8),"",Cost!C8)
If you just want it to not be visible, you might consider using conditional formatting to make the text color white when the cell is equal to 0. This way the actual value remains 0 so it won't break downstream formulas.
A nice, slightly simpler, alternative is to concatenate the named range with an empty string.
=MyRange --> 0
=""&MyRange --> ""
This is equivalent to TEXT(MyRange) more concise than IF(ISBLANK(MyRange), "", MyRange)
Related
I'm trying to create a new rule in my Excel sheet where if a cell is equal to 0, then the cell is filled with a specefic color.
When I apply this rule, all the empty cells take on that color as well as the cells with the value 0.
I've been looking for an option in Excel to tell it that null cells != the value 0 but I can't find anything (I know that by default 0 = null).
My rule is "if cell value is" + "equal to" + "=0"
Thanks for helping me :)
Quick edit:
Here's a screenshot of the tool I'm using to create the rule :
Create rule with type 'Use a formula to determine which cells to format', add formula
=(A1=0)*(A1<>"")
(replace A1 with first cell's address of Applies to range), select desired range into Applies to field.
You would need to determine the formatting by a formula (the last item in the dialog of which you posted a picture) and then use this formula (or its French equivalent).
=AND(VALUE(A1)=0,ISBLANK(A1)=FALSE)
You colud first transform all your empty cells in empty string and then apply the format colour if it is equal to zero.
You can transform the empty cells with this formula:
=IF(A1="","",A1)
I have the following formula to make a unique list from column plant in table 15:
{=IFERROR(INDEX(Tabel15[Plant];MATCH(0;COUNTIF(Analyses!$Q$2:$Q2;Tabel15[Plant]);0));"")}
This formula is working, but when there is just 1 value in column plant the formula gives a value of 0. This is wrong because it should return the value.
Does anyone know how I can adapt this formula to make it work?
I wanted to change it to this:
{=IF(COUNTA(Tabel15[plant])>0;INDEX(Tabel15[Plant];MATCH(0;COUNTIF(Analyses!$Q$2:$Q2;Tabel15[Plant]);0));Kopie - datablad$G$2)}
But it doesn't work either.
Good mock example. Try and see if this works:
The formula counts the unique cells against another list. The unique list expects to take the first row, no matter what. It also expects you to have more than one value in your duplicate list. If it doesn't you can't compare since it expect duplicates and it throws an error, #N/A. This is mask as blank cell since it's wrapped in IFERROR:
"Unique formula" = IFERROR(INDEX(Tabel15[Plant],MATCH(0,COUNTIF($Q$1:Q2,Tabel15[Plant]), 0)),"")
To solve this we check how many values it exist in our duplicate list:
=IF(COUNTA(Tabel15[Plant])>1,... "Unique formula" ... ,Tabel15[Plant]) //***//
This will give us this result.
Then you probably don't want duplicates...
So we need to check if previous rows contain any of the values the formula would return.
The VLOOKUP formula do that for us, and as lookup value we use the formula above //***// and lookup range will be our current column: $Q$1:Q2. NOTICE this is a dynamic range so Q2 is relative reference (no $).
=IF(ISERROR(VLOOKUP(IF(COUNTA(Tabel15[Plant])>1,IFERROR(INDEX(Tabel15[Plant],MATCH(0,COUNTIF($Q$1:Q2,Tabel15[Plant]), 0)),""),Tabel15[Plant]),$Q$1:Q2,1,FALSE))
So the Final result we need to apply is this in Cell Q3:
=IF(ISERROR(VLOOKUP(IF(COUNTA(Tabel15[Plant])>1,IFERROR(INDEX(Tabel15[Plant],MATCH(0,COUNTIF(Analyses!$Q$1:Q2,Tabel15[Plant]), 0)),""),Tabel15[Plant]),Analyses!$Q$1:Q2,1,FALSE)),IF(COUNTA(Tabel15[Plant])>1,IFERROR(INDEX(Tabel15[Plant],MATCH(0,COUNTIF(Analyses!$Q$1:Q2,Tabel15[Plant]), 0)),""),Tabel15[Plant]),"")
The macro error can be ignored by:
If Not IsError(Sheets("Hulpblad").Range("B6").Value) Then
t = Sheets("Hulpblad").Range("B6").Value
'Code...
End If
there is no problem in your formula, it is just telling that there are blanks in the range, 0 means blank. the formula is treating the blank as a value and also considering it in the unique value calculations.
If you want to remove 0 you can just insert an if over your formula to remove it. like
=if(formula = 0, "", formula)
or in orignal form
=IF( (IFERROR(INDEX(Tabel15[Plant],MATCH(0,COUNTIF(Analyses!$Q$2:$Q2,Tabel15[Plant]),0)),""))=0,"",IFERROR(INDEX(Tabel15[Plant],MATCH(0,COUNTIF(Analyses!$Q$2:$Q2,Tabel15[Plant]),0)),""))
or go in the cell formatting and change the format to display 0 as a dash.
sometimes blank is also used as error checking, you can apply such formulae as well to check how many are blank, maybe that would someday be used to check any data entry problems.
I have a list of students who are between the ages of 3 and 5. lets say column A has the code, Column D has the childs age & Column F has their age group (3-5) If their age exceeds the age group then the Cell in column A will highlight Red. I am just not sure how to write this code correctly, all of the combinations i have tried come up with an error or just don't do anything.
IF(OFFSET(INDIRECT(ADDRESS(ROW(),COLUMN())),0,7)="3-5" & (OFFSET(INDIRECT(ADDRESS(ROW(),COLUMN())),0,4)>5 {THEN FILL CELL RED} {ELSE NO FILL}
In the first part of the statement you are checking whether the cell 7 columns across = "3-5". You don't need to use offset for this, you can just reference the cell 7 across directly.
So if you're applying the conditional formatting to A1 that part of the formula would just be =IF(H1="3-5",{then},{else}).
If you just want TRUE or FALSE as the answer you don't need the IF statement, so this shortens to: =H1="3-5",
If you're applying the conditional formatting to a range instead of just an individual cell, say A1:B10, then you write the formula for the cell in the top left of the that range. So for A1:B10 you would still you the same formulae as above.
For the second part of the statement, using the same logic as above, you get: =E1>5
To check both statements together you need to wrap them in the =AND() function, giving you this as the final formula for your conditional formatting:
=AND(H1="3-5",E1>5)
By using the AND function I can achieve the desired result without cell references moving if a cell is relocated.
=AND(OFFSET(INDIRECT(ADDRESS(ROW(),COLUMN())),0,7)="3-5yo",OFFSET(INDIRECT(ADDRESS(ROW(),COLUMN())),0,4)>5)
I want to get a formula with COUNTIFS, like
=COUNTIF(A1:A3,"<>"&"")
such that when A1 = 2, A2 = "", A3 = empty, it returns 1.
Notes:
A2 contains an empty string, as the result of a formula. A3 is a blank cell, with no formulas in it.
The formula posted returns 2.
I tried using various numbers of double quotes. I always get 2.
I tried using &CHAR(34)&CHAR(34). I get 2.
The solution posted in How do I get countifs to select all non-blank cells in Excel? is what I tried, it returns 2 (not useful).
The formula would actually be =COUNTIFS(range1,cond1,range2,cond2), that is why I cannot use something like
=ROWS(A1:A3)-COUNTIF(A1:A3,"") or =ROWS(A1:A3)-COUNTBLANK(A1:A3) (see this).
range1 and range2 would come from expressions with INDIRECT, but that is probably not relevant.
I have worked it out with =SUMPRODUCT(--(expression1),--(ISNUMBER(A1:A3))), but I am specifically asking about the possibility of using COUNTIFS. Discrimination of number vs. text (e.g.) is not relevant at this point.
Blank vs. Empty string is the source of "troubles" (see, e.g., this).
Excel itself is somewhat ambiguous with respect to the definition of BLANK. In my example, ISBLANK(A2) returns FALSE, but COUNTBLANK(A2) returns 1.
I am not interested in a user Function.
Use a SUMPRODUCT function that counts the SIGN function of the LEN function of the cell contents.
As per your sample data, A1 has a value, A2 is a zero length string returned by a formula and A3 is truly blank.
The formula in C2 is,
=SUMPRODUCT(SIGN(LEN(A1:A3)))
I was having this exact problem, and I just found out about the "?*" wildcard which searches for any one or more characters, thus avoiding the empty string problem--genius! See Jonathan Gawrych's answer (posted right after the selected answer) here:
Excel Countif Not equal to string length of zero
Not sure if this works for the OP, since it looks like the value in A1 could need to be handled as a number not a string, but it might help anyone else who arrived here looking for a text-parsing solution.
Is using SUM instead of COUNTIFS an option? If so, I've found it to be much more flexible for filtering data sets. For example:
=SUM(IF(NOT(ISBLANK(A1:A3)),IF(NOT(ISTEXT(A1:A3)),1,0),0))
(entered as an array formula). IF(NOT(ISBLANK(x))... filters out non-blanks, then IF(NOT(ISTEXT(x))... filters out non-text. Whatever survives the filters is counted by summing 1. You can add as many filters as necessary. If you wanted to filter out only empty strings but include other text entries you could use a filter like
IF(ISTEXT(x),IF(LEN(x)>0,1,0),0)
In Excel we have the VLOOKUP function that looks for a value in a column in a table and then returns a value from a given column in that table if it finds something. If it doesn't, it produces an error.
Is there a function that just returns true or false depending on if the value was found in a column or not?
You could wrap your VLOOKUP() in an IFERROR()
Edit: before Excel 2007, use =IF(ISERROR()...)
You still have to wrap it in an ISERROR, but you could use MATCH() instead of VLOOKUP():
Returns the relative position of an
item in an array that matches a
specified value in a specified order.
Use MATCH instead of one of the LOOKUP
functions when you need the position
of an item in a range instead of the
item itself.
Here's a complete example, assuming you're looking for the word "key" in a range of cells:
=IF(ISERROR(MATCH("key",A5:A16,FALSE)),"missing","found")
The FALSE is necessary to force an exact match, otherwise it will look for the closest value.
Just use a COUNTIF ! Much faster to write and calculate than the other suggestions.
EDIT:
Say you cell A1 should be 1 if the value of B1 is found in column C and otherwise it should be 2. How would you do that?
I would say if the value of B1 is found in column C, then A1 will be positive, otherwise it will be 0. Thats easily done with formula: =COUNTIF($C$1:$C$15,B1), which means: count the cells in range C1:C15 which are equal to B1.
You can combine COUNTIF with VLOOKUP and IF, and that's MUCH faster than using 2 lookups + ISNA. IF(COUNTIF(..)>0,LOOKUP(..),"Not found")
A bit of Googling will bring you tons of examples.
We've always used an
if(iserror(vlookup,"n/a",vlookup))
Excel 2007 introduced IfError which allows you to do the vlookup and add output in case of error, but that doesn't help you with 2003...
You can use:
=IF(ISERROR(VLOOKUP(lookup value,table array,column no,FALSE)),"FALSE","TRUE")
ISNA is the best function to use. I just did. I wanted all cells whose value was NOT in an array to conditionally format to a certain color.
=ISNA(VLOOKUP($A2,Sheet1!$A:$D,2,FALSE))