I have a row with dates and below it I have an empty row where I can type a "C" on any number of cells wanted or needed to get the dates above it, but I only get the first C, so what I am trying to do is actually ignore every "C" that I have wrote that correspond to past dates from today and only give me the closer one or next one from today.
For example: lets say that today is July 1 2018, so I have row 1 with a series of dates like A1=June 30 2018, B1= July 1 2018, C1=July 2 2018, D1=July 3 2018, etc and in row2 I have typed C on A2, C2 and E2 so with HLOOKUP it returnsJune 30 2018`, but I dont want that since that date is now in the past, I want to get the next and more close date after the present day so it should be C2 that is July 2 2018, and so on since the today formula will update as the days pass.
This is to get the next checking date on a project cronogram so all the dates are defined but the result as for each task should be automatically updating to stay relevant for the scehdule, so past dates just dont make any sence to be the results showed on the gantt table diagram, and yes I know it is easy as just to be deleating the "C" that correspond to past dates, but then what is the point of excel then?
I'll go out on a limb here.... you want to find the first C in row 2 after todays date which is in row 1.
MATCH will tell you which column todays date is in: MATCH(TODAY(),$1:$1,0) returns 3 as 2nd July is in C1.
INDEX will return a reference to the cell below todays date when used in conjunction with MATCH: INDEX($2:$2,,MATCH(TODAY(),$1:$1,0))
COUNTA will tell you the last column that's populated with dates in row 1: COUNTA($1:$1) returns 9 in my case as I've put dates from A1:I1.
Use INDEX again to return a reference to the last cell in row 2. INDEX($2:$2,,COUNTA($1:$1))
Stick both INDEX's together to get a range reference from todays date to the end of you data: INDEX($2:$2,,MATCH(TODAY(),$1:$1,0)):INDEX($2:$2,,COUNTA($1:$1)) - this returns an error as it's returning the reference to multiple cells.
Now find the first C in the referenced range: MATCH("C",INDEX($2:$2,,MATCH(TODAY(),$1:$1,0)):INDEX($2:$2,,COUNTA($1:$1)),0) returns 1 as I've got a C in 2nd July.
Add the column that todays date is on to the column that was returned (and minus 1 for the hell of it). SUM(-1,MATCH(TODAY(),$1:$1,0),MATCH("C",INDEX($2:$2,,MATCH(TODAY(),$1:$1,0)):INDEX($2:$2,,COUNTA($1:$1)),0)) returns the column number of the first C on or after todays date.
Use that number to return a reference to the date in row 1: =INDEX($1:$1,,SUM(-1,MATCH(TODAY(),$1:$1,0),MATCH("C",INDEX($2:$2,,MATCH(TODAY(),$1:$1,0)):INDEX($2:$2,,COUNTA($1:$1)),0))).
So your final formula is:
=INDEX($1:$1,,SUM(-1,MATCH(TODAY(),$1:$1,0),MATCH("C",INDEX($2:$2,,MATCH(TODAY(),$1:$1,0)):INDEX($2:$2,,COUNTA($1:$1)),0)))
Bit long, and I'm sure it can be done in a much shorter formula.
Edit: I also agree with Rawrplus - you could've explained it a bit better.
Related
I have a table and I need to count expiration for a year but I have two columns and I need to count the lowest value from them. What function would help with this. Here is a small Example
Name Expiration date Break date
Nr.1 31-Aug-2019 28-Feb-2023
Nr 2 18-Oct-2018
Nr 3 30-Sep-2018 21-Jun-2017
Nr. 4 1-Jan-2018
AS you can see there will be here:
2017 2018 2019 2020
1 2 1 0
You could use an extra "helper" column which takes the minimum between the expiration date and break date. (Accounting for the possibility of the Break date being empty)
Then your equation to find the totals for each year would just be a simple COUNTIF on that new column.
Slightly shorter version of a formula for the helper column:
=YEAR(IF(COUNT(B2:C2)=2,MIN(B2:C2),B2+C2))
with the difference that this will return a year (other than 1900) if there is a blank in the Expiration date column that is next to a populated cell in the Break date column.
For the actual counts I would choose a technique that has been deemed off topic for SO.
Solution with no helper column
Formula:
=SUMPRODUCT(--((($B:$B<$C:$C)+($C:$C=""))*($B:$B<>"")*(YEAR($B:$B)=E$1))+((($C:$C<$B:$B)+($B:$B=""))*($C:$C<>"")*(YEAR($C:$C)=E$1)))
Assumptions:
Data in columns A:C, with Expiration Date in B and Break Date in C
Year (2017,2018,2019,2010) in E1:H1
The formula can be dragged horizontally from E2 to H2.
Formula Logic (pseudo-code):
IF(OR(AND(OR(B<C,C=""),B<>"",YEAR(B)=X),AND(OR(C<B,B=""),C<>"",YEAR(C)=X))) THEN TRUE
Alternate Solution Using Table
Because the headers break the original formula, you'll need to make the column references more specific to where the data actually is. A table is the easiest way to do that.
=SUMPRODUCT(--(((Table1[Expiration Date]<Table1[Break Date])+(Table1[Break Date]=""))*(Table1[Expiration Date]<>"")*(YEAR(Table1[Expiration Date])=$E1))+(((Table1[Break Date]<Table1[Expiration Date])+(Table1[Expiration Date]=""))*(Table1[Break Date]<>"")*(YEAR(Table1[Break Date])=$E1)))
Tables don't play nice with formulas dragged horizontally, so I put the years in a column:
=SUM(IF(YEAR(IF($B$2:$B$5
Note: This is an array formula, you must paste it in the cell, then hit ctrl+shift+enter and then you can copy and paste it across your table.
The cell works if your data is in A1:C5 and you have the years you want to test across E1:H10. You could then paste the above formula in E2, and then paste accross your table.
The array formula does the following:
The first IF statement checks to see which value is lower, ColB or ColC.
The embedded IF statements then check to make sure the values are not 0. If they are 0 they return the other column, if they are not 0, they return its own non-0 value.
The YEAR function extracts the year from each date.
The last IF function preformed (but the first written in the function) tests the year against the cell above the sum. If the year matches, it returns 1, if false, 0
The SUM statement simply sums all the true values
I need to choose cells in one column that are between two dates, and then based on the rows that contain those dates, choose cells in another row that also contains content.
I didn't use ISBLANK because it counts a formula yet an empty cell as a not-blank. Instead check if there is content by "*".
Here is what I came up with, but instead of returning the number of cells, instead this returns TRUE (which obviously isn't what I want).
In the formula below I am assuming:
C:C is the whole column containing DATES.
E:E is the whole column containing CONTENT.
The date range in this case is January 1, 2018 to January 31, 2018.
"*" means is there is content in the cell
=IF(AND(COUNTIFS(C:C,">="&"2018-1-1",C:C,"<="&"2018-1-31"),COUNTIF(E:E,"*"))=0,"",AND(COUNTIFS(C:C,">="&"2018-1-1",C:C,"<="&"2018-1-31"),COUNTIF(E:E,"*")))
My goal is to:
count the numbers of the cells in column E that are between the dates in column C
if the whole formula is 0, then return a blank.
See this picture of a sample excel sheet to make my intent clear:
How can I get my formula working so it does as needed?
SOLUTION
Hi all, so thanks to #girlvsdata, we have a working solution. I had to do a couple edits to her code to work for my uses, but her formula overall works perfect. Here is the solution:
To choose all cells in column E that are not blank, in between the date range of all of January (unknown end date) based on the adjacent C column if that is your date column, then the solution is:
=IF(COUNTIFS(C:C,">="&"2018-1-1",C:C,"<="&EOMONTH("2018-1-1",0),E:E,"*")=0,"",COUNTIFS(C:C,">="&"2018-1-1",C:C,"<="&EOMONTH("2018-1-1",0),E:E,"*"))
Note that "2018-1-1" is January 1 2018, and EOMONTH("2018-1-1",0) is the last valid day of January in the year 2018 (in this case, 31, but if it is different another year (e.g. for February this works for leap years too) then it will be that last day). Also it eliminates the need to calculate which is the last day or every month, as well as months that have changing end dates dependent on the year (e.g. Feb). This is important to eliminate a margin of error.
The only thing you have to do to change the month is only change e.g. -1- (Jan) to -2- for Feb, or change the year for other years. With this formula you can ignore the day part.
If the answer is 0 (no cells have any content in between the range), then the cell is blank instead of 0. (GOod for when you want to create a sheet checking future dates for future reference when more rows are added to the sheet.
It also works across different sheets, just use, say your other sheet is called "Tracker" then use Tracker!C:C and Tracker!E:E. Hope it helps!
Thank you all! :D
(Please note: My local date format is day, then month)
With the data laid out as in your example above:
A B
1 Dates |Content
------------+-------
2 1/01/2018 |
3 2/01/2018 |123456
4 3/01/2018 |
5 4/01/2018 |12398
6 5/01/2018 |484
7 6/01/2018 |1538
8 7/01/2018 |
9 8/01/2018 |
10 9/01/2018 |
11 10/01/2018 |14648
12 11/01/2018 |
13 12/01/2018 |145615
14 13/01/2018 |
And with the date range in cells D2 and E2:
Date Start Date End
2/01/2018 7/01/2018
This formula returns the count:
=COUNTIFS(A:A,">="&D2,A:A,"<="&E2,B:B,">0")
This will depend on whether your numbers in Column B are formatted as text or number. If they are formatted as numbers, the above formula will work. If they are formatted as text, replace the last section ">0" with "*".
This formula adds the conditional part of your question:
=IF(COUNTIFS(A:A,">="&D2,A:A,"<="&E2,B:B,">0")=0,"",COUNTIFS(A:A,">="&D2,A:A,"<="&E2,B:B,">0"))
(If the formula returns 0, show blank)
I have a bit of a puzzle regarding formulas for returning a specific date. At present I have a formula that calculates a date exactly 6 months after the date entered So in column D a date is entered and in column F this formula is set =IF(D196,EDATE(D196,6),"")
This gives me a date exactly 6 months later. What I want to do is have the formula produce the date exactly 6 months minus 1 day. I can get the minus 1 day with the formula =IF(D196,(D196-1),""). I just haven't worked out if it is possible to combine the two together somehow. Or am I barking up the wrong tree and need to have a completely different formula?
Just throw a -1 at the end of if true formula
=IF(D196,EDATE(D196,6)-1,"")
If just
=EDATE(D196,6)-1
is used then if there is no value in D196 excel defaults to 1/1/1900
I have a spreadsheet that tracks average file processing times over the course of a month. One of the macros and stats that we like to pull, is performance on Mondays (as the files are a little built up over the weekend). The spreadsheet is organized into columns by weekdays of the month:
The dates are formatted MM/DD/YYYY, so I would think Excel has a date function that it can determine weekday based on that date value.
Currently, I just have to manually tell the Macro which columns are Mondays, like so:
=AVERAGE(B20,G20,L20,Q20)
So, instead of manually, how would I get the average over the range of say, B20 to V20, only if the day of the week is Monday (the date cells are in row 1, so B1 to V1)?
To determine the weekday of a date in EXCEL use the =WEEKDAY() formula, which evaluates as 1 (Sunday) to 7 (Saturday)
e.g. If A1 contains 12/31/2016 (or 31/12/2016 if you're from where I'm from), the formual =WEEKDAY(A1) would evaluate to 7 (indicating that the last day of 2016 was a Saturday)
To apply this formula to your problem: (assuming that the dates are in row 1 and the values are in row 2)
insert a new row to hold the WEEKDAY() value (say, row 2)
in cell A2 type in =WEEKDAY(A1)
copy this formula as far right as necessary (to include all your dates)
Your average for Mondays is calculated as =AVERAGEIF(2:2, 2, 3:3)
Possibly, you can add a column called [Day Of The Week] and use the following formula to display the day.
TEXT(B4,"dddd")
Then add an 'If'statement to your result cell.
simply
=SUMPRODUCT((MOD(B1:V1,7)=2)*B20:V20)/SUMPRODUCT((MOD(B1:V1,7)=2)*1)
should give the average of all values from B20 to V20 if the corresponding cell in row 1 is a monday.
the first part sums the values of all mondays and the second part counts them (sum / count = average) ;)
If you have any questions, just ask.
If your date is in A1, you can use =Text(A1,"dddd") to determine the day of the week (it will return the name, "Monday", "Tuesday", etc.) so then you could do perhaps:
=If(text(A1,"dddd")="Monday",[do whatever],[do whatever]) (may need a helper row/column to hold the text of the weekday)
(Or use AverageIf() and use the Text() idea.)
Hi I would like to know a formula where I can convert a grouped date range into the week number of the year. For example column A has the date ranges. I want column B to have the week number. So it will be like the example below
Column A Column B
31/12/2013 - 06/01/2013............................................Week 1
07/01/2013 - 13/01/2013............................................Week 2
Thanks to anyone who can solve this. Its been bugging me out
You could perhaps use something like that:
=(RIGHT(A2,10)*1-41273)/7
This takes the last date in that date range, turns it into a number and subtracts 41273 (which is the equivalent of 1st January 2013) and divides the result by 7.
If you want to specifically get Week 1, you can either use custom formatting with "Week "#, or if you want the literal Week, you can use ="Week "&(RIGHT(A2,10)*1-41273)/7