I've been toying with this problem for some time but no matter how hard I try, I can't wrap my head around the syntax of a command.
Screenshot of Spreadsheet:
First thing's first. The layout of this spreadsheet can't be changed in any way, making this problem a whole lot more difficult to solve. I've added a screenshot above of what the spreadsheet looks like at the moment. It is currently just a test-sheet as the master-sheet is having real data inputted into it.
So the first problem is searching the array "D:H" for the shot listed in the "I" column. For example, I want to count how many times "Vodka" appears in the array (D:H).
The second problem is I then want to sum each number contained in the cell below the criteria. Following the same example, given the criteria "Vodka" (I4), I want to be able to sum all of the cells under any cell containing the word "Vodka".
The third problem is then to multiply it by the "Amount Sold". Once again, following the same example, I would multiply it by the cells "C5" and "C9" as both of the cocktails have a shot of vodka in them.
The last problem really wraps it all up in a tight little bow. All of this will need to be adaptable to adding, removing and changing cocktails to this list, as well as the shots that are in them and the shots that are being searched.
Again, this is all test information as I don't feel as though I should be putting out anything involving my workplace.
Any help on this would be greatly appreciated.
Count amount of vodka in D:H
=COUNTIF(D4:H13, "Vodka")
Sum of all Vodka
=SUMIF(D5:H5,"Vodka", D4:H4)
Instead of Hard-coding "Vodka" in the cell you should use reference to the cells. This makes expanding the table easier
If you have the value the last multiplication is no problem.
I've found similar examples through searching but I can't find anything that matches the issue that I have...
I have a table which shows parts received/rejected, I wish to see the maximum days early/late (I'll only need help with one as the other I can then do!)
- but there are dummy orders which I wish to ignore (they show a received/reject of 0).
Here is example data from the 'AnnualDump' sheet:
My current calculation is
=IF(ISBLANK(AnnualDump!$H$2),"BLANK",0-MIN(AnnualDump!$G:$G))
[Column H is Received/Rejected and G is VarianceDays]
This simply looks at if there is any data on the sheet before running the calculation, which is fantastic for 95% of the time... but I want to ignore any values that have a received/rejected of 0...
I want it to show 29, but it's showing 30 in this instance as it's not ignoring 0qty lines.
I've tried adding another IF statement but it didn't work :/
Completely stuck now and not sure what the next step to try is...
I can do it if I cheat (call both columns to another sheet, turn text white, use an 'IF cell greater than x, then value' to compare the whole lot and then min/max that third column) but I'm trying to avoid that!
Any pointers or help will be greatly appreciated (complete VBA noob in excel so I'd like to avoid that if possible).
Thanks
Try this array formula. Confirm with Ctrl, Shift and Enter and curly brackets will appear round the formula.
I would strongly suggest you don't use full column references though as these formulae are rather resource-intensive.
=IF(ISBLANK(AnnualDump!$H$2),"BLANK",0-MIN(IF(AnnualDump!$H:$H>0,AnnualDump!$G:$G)))
I'm using counting invoice numbers (text) in a table's column, but the Excel formula seems to be confusing some values.
I copied small sample of these - please refer to below:
The formulas are as follow:
=COUNTIFS(A1:A19,A1)
=COUNTIF(A1:A19,A1)
As you can see these invoice numbers differ and the results of these functions suggest as if all were the same.
I googled it for 1 hour but I didn't find such as issue as mine.
If anybody had any clue why could this behave in such way I'll be super grateful!
Rob
Each time you copy down this formula it will add 1 row to each. For example the second row of datas formula will be =COUNTIFS(A2:A20,A2). To lock these cells in the formula use $
Your formula should be =COUNTIFS(A$1:A$19,A1)
I've solved this myself:
ROOTCAUSE
Excel tried to be helpful and read these invoice numbers as actual numbers (despite these being defined already in Power Query as text)
Then, Excel fooled me and despite showing that it works on it as a string (I was evaluating the formula) it worked on it as number
Above means that it transformed exemplary "00100001010000018525" to 1.00001E+17, which cut down this to "100001010000018000" - that's the moment Excel stopped fooling around and showed that value in the formula bar.
I think I don't need to tell why countif perceived all these values as equal.
SOLUTION
I simply appended one letter after each invoice number to get e.g. "00100001010000018525a" what forces Excel to quit its gimmicks and games.
Case closed.
I suspect this is a bug in COUNTIF, or maybe by design.
However, to workaround this in the formula, without having to change your data, try adding a wild-card character:
=COUNTIF(A1:A19,"*"&A1)
Summary
I need an array formula that takes a row of data of certain length from Sheet1. For that row, in each column that is not blank, I need to grab the Sheet1 header value for that column and display that data in a continuous row on Sheet2 (without any spaces in between the row's cells).
Background
I have a table of data (employees and industry certifications with expiration date being the table's cell data) on sheet 1, with a row for each employee the spreadsheet is tracking. The certifications are the columns.
We are using this information to link to ID Badge Printer software (Bodno Silver), where we are limited to linking columns of data to a particular textbox.
The problem lies in the fact that not everyone has every certification. The rows are peppered with blanks separating the certifications that each employee does have. While setting up the required text boxes in the badge software template, that each link to a specific column, I quickly realized that since not everyone has every certification if we used the data how it was we would have a bunch of strange looking blanks in between the listed certifications rather than a continuous list.
What I did
My solution to this (which I'm open to a better one if anyone knows of one, other than "use better software"), was to create a new sheet and array formulas that no one would use except for me and the id printer software. This sheet would have a similar data table that took the rows of data interspersed with blank cells between expiration dates, and put the matching column headers for cells that had a date in them into a continuous row of the same maximum length (eliminating the blank cells).
Essentially, this would allow me to circumvent the restrictions of the badge software and each textbox would be MatchedCert1, MatchedCert2, MatchedCert3, etc. up to the original maximum number of certifications.
Pictures are probably better than my words at explaining what I am going for:
Sheet1 (source)
Sheet2 (result)
The array formulas
I worked on this one for a while. What I thought would be a simple INDEX, MATCH, ISBLANK formula (that I could create using the appropriate relative and absolute cell linking) and then expand to the whole sheet turned into a witch hunt and me praying for forgiveness for my sins to all that may be holy. Also a lot of googling.... I realized quickly that this one may not be so simple after all.
Finally, I arrived at the following two array formulas in order to correctly show what I was going for:
First Column of training section
{=IFERROR(INDEX(Sheet1!$E$2:$P3,1,MATCH(FALSE,ISBLANK(Sheet1!E3:Q3),0)),"")}
(easy enough, right? I thought so...)
I felt good about this until I tried to think through what would be required to get the formula to be universal so that I could use it on the entire table.
I feel dirty just putting the following in public, but here goes...
Second column through last column array formula
{=IFNA(INDEX(INDIRECT(ADDRESS(ROW($E$2),(MATCH(E3,Sheet1!$2:$2,0)+1),1,1, "Sheet1")&":"&ADDRESS(ROW(E3),COLUMN($Q3),1)),1,MATCH(FALSE, ISBLANK(INDEX(INDIRECT("Sheet1!"&ADDRESS(ROW(E3),(MATCH(E3,Sheet1!$2:$2,0)+1),1)&":"&ADDRESS(ROW(E3),COLUMN($Q3),1)),0,0)), 0)),"")}
(please don't call the police...)
[ninja edit] While this array formula works for 2nd result column through the final column, it doesn't work if there's not a blank column following the result range. The actual spreadsheet has 4 different groups of certifications that run horizontally, but I was able to just add a blank column in the corresponding data from the other sheet easily enough, so I just let it go. I'd give somebody a nickle for the answer to why that's the case here too [/edit]
Results
The first array formula, and INDEX MATCH using ISBLANK is rather straightforward.
The biggest question for me here, and the thing that drove me absolutely nuts for a couple of days, is why the second array formula requires the additional INDEX function nested inside of the ISBLANK function.
While taking the function apart and experimenting I realized that if I have any INDIRECT reference inside a ISBLANK function, which is itself inside of a MATCH function, the result of the match was ALWAYS 1:
{=MATCH(FALSE,ISBLANK(INDIRECT("$E3:$Q3")), 0)}
The above ALWAYS returns 1, whereas if I put the range in explicitly, the function would work just fine. That wasn't an option for me, since I needed to dynamically return the starting position for the match using the previous cell's address.
However, adding an INDEX function (with a column and row value of 0) to encapsulate the INDIRECT function provides the correct answer. I figured this out just by trial and error.
Questions
Can someone with more knowledge please let me know what is causing this behavior?
As a broader question, given I am limited to using formulas (no VBA), I would also like to know if I'm going about this in the wrong way or if there is a much simpler way of accomplishing this without this behemoth of a formula?
I know this sheet will probably require maintenance in a year - good luck future self!
Put this in E3, Copy over and down
=IFERROR(INDEX(Sheet1!$2:$2,AGGREGATE(15,6,COLUMN(INDEX($E:$P,MATCH($C3,Sheet1!$C:$C,0),0))/(INDEX(Sheet1!$E:$P,MATCH($C3,Sheet1!$C:$C,0),0)<>""),COLUMN(A:A))),"")
As to why your formula is not working, it is too convoluted to parse. One note, unless the sheets is the variable, one should avoid INDIRECT as much as possible. INDEX can almost always be used in its place.
Both INDIRECT and ADDRESS are volatile functions. Volatile functions will re-calculate every time Excel re-calculates, leading to a lot of unnecessary computations.
Not a solution but to answer why you are seeing this behavior:
EDIT: PREVIOUS EXPLANATION WAS JUST PLAIN WRONG
This confused me so, I did a bit of investigation:
I think that your problem is actually coming from the ISBLANK function because it is intended to be used with single values, and cannot handle ranges. Any BLANKs which are returned by functions are only converted to numeric values (0), when the BLANK is returned to (or displayed on) the sheet. If the function is returning to another function, the BLANK value seems to be preserved.
EDIT: ADDING A SOLUTION WITHOUT ARRAY FORMULAS
This is probably more complex than using an array formula... but I strongly dislike them, so do all I can to remove them.
Firstly, I would add an index to your positions in the results sheet:
=IF(F$7>COUNTIFS($F3:$L3,"<>"),
"",
IF(
MINIFS(
$F$7:$L$7,$F$7:$L$7,
">" & IFNA(INDEX($F$7:$L$7,MATCH(E9,$F$2:$L$2,0)),0),
$F3:$L3,
"<>"
)=0,
"",
INDEX(
$F$2:$L$2,
MATCH(
MINIFS(
$F$7:$L$7,$F$7:$L$7,
">" & IFNA(INDEX($F$7:$L$7,MATCH(E9,$F$2:$L$2,0)),0),
$F3:$L3,
"<>"
),
$F$7:$L$7,
0
)
)
)
)
Basically, the formula looks at the cert in the previous cell, and looks for the next, minimum index, greater than that.
I'm working in Excel 2013. I've had a quick google for this, but I think my terminology might be wrong as I'm not finding a response that solves my exact problem.
I have a column of concatenated healthcare-related outcomes, such as:
"999 Emergency Ambulance By Co-op Admit Accident & Emergency! Admitted To Hospital"
"Advice Only"
"Admit to hospital"
"Medication prescribed"
I want to enter one formula in one cell that counts the records that EITHER contain "999" "Admit" OR "A&E" OR "Admission" for the ENTIRE column.
I don't want to have another column performing this count, I know the following works:
=IF(ISNUMBER(SEARCH("999",K2)),1,IF(ISNUMBER(SEARCH("ADMIT",K2)),1,IF(ISNUMBER(SEARCH("ADMISSION",K2)),1,0)))
But the formula I would need would replace the sum of the column that contained the above formula, negating the need for an extra column.
What I'm struggling with is that the other solutions I've seen would check the column for each condition and you'd end up with cells counted twice. As you can see in the above, some cells will contain "999" AND "Admit".
Apologies if this is a simple question!
Thanks in advance.
You can use this formula:
=SUMPRODUCT(1*((NOT(ISERROR(SEARCH("999";A1:A4)))+NOT(ISERROR(SEARCH("Admit";A1:A4)))+NOT(ISERROR(SEARCH("Admission";A1:A4))))>0))
Or, as in your example, use Isnumber instead of NOT(ISERROR(
Depending on your regional settings you may need to replace field separator ";" by ","
You can use MMULT here to avoid some repetition, i.e.
=SUMPRODUCT((MMULT(ISNUMBER(SEARCH({999,"Admit","A&E","Admission"},K2:K100))+0,{1;1;1;1})>0)+0)
Assumes data in the range K2:K100 - change as required
Note that there are 4 1s in {1;1;1;1} to match the 4 search terms - if you increase the number of search terms you need to increase the numbers of 1s