control what spreadsheet a query is exported to in msaccess - excel

Question

I have a query which changes based on the criteria I set. The query's result will be changed after exporting the query to a excel spreadsheet.
This is an example of how the query works
CATEGORY = A,B,C
FILTER = D,E,F
The outcome would be something like the following:
AxF
After exporting it to a spreadsheet, I will run the same query again, but with a different set of parameters, such as:
CxD
(Instead of sending the results to different queries, I rewrite the output query's sql in vba, and there is a reason for doing that), but when it comes to exporting the query that is returned, for some reason, it will do one of the following:
override the data that is already in excel
combine with the data that is already in excel
erase all data in spreadsheet
Is there any way to control what spreadsheet a query is out put to?
i would like it to work like the following:
sheet# = outquery(CATEGORYxFILTER)
sheet1 = outquery(AxF)
sheet2 = outquery(CxD)
sheet3 = outquery(BxE)
Because the conditions for the query change every time it is called, posting my query code would be pointless.
but I shall give a better example:
let x represent first parameter
let y represent second parameter
let A represent first category
Let B represent second category
select * from * Where A=x and B=y
say i have a table of the following (this is just an example)
let the table be called EXTABLE
NAME-------BDAY-------AGE-------GENDER-------COUNTRY
AMANDA-----07/04------21--------FEMALE-------USA
MAX--------09/17------30--------MALE---------USA
SARA-------05/03------18--------FEMALE-------ENGLAND
MAX--------09/17------21--------MALE---------ENGLAND
ALEXIS-----10/25------37--------FEMALE-------FRANCE
PIERRE-----07/04------30--------MALE---------FRANCE
MY QUERY MAY SOMETIMES BE SOMETHING LIKE:
SELECT * FROM EXTABLE WHERE AGE = 21 AND GENDER = "MALE"
BUT THE NEXT TIME I CALL THE QUERY IT COULD BE:
SELECT * FROM EXTABLE WHERE COUNTRY = "ENGLAND" AND BDAY = "05/17"
the reason for changing the sql through vba is because not only are the parameters of the conditions changing, but so are the categories to which the parameters are applied

Answer 1

I'm still sure you can do it with parameter queries, although I'll have to have a think about it.
To get something you can work with I've come up with this (sorry, there's multiple queries at the moment):
First I created the two queries as stored queries:
AgeGender
PARAMETERS Person_Age Long, Person_Gender Text ( 255 );
SELECT *
FROM EXTABLE
WHERE Age = Person_Age AND Gender = Person_Gender;
CountryBday
PARAMETERS Person_Country Text(255), Person_Bday DateTime;
SELECT *
FROM EXTABLE
WHERE Country = Person_Country AND Bday = Person_Bday
This is the main procedure to export the two queries:
Public Sub ProcessQuery()
Dim oXL As Object
Dim oWrkBk As Object
Dim oWrkSht As Object
Set oXL = CreateXL
Set oWrkBk = oXL.Workbooks.Add(-4167) 'xlWBATWorksheet - creates a workbook with 1 sheet.
Set oWrkSht = oWrkBk.Worksheets(1)
Export_To_XL "AgeGender", oWrkSht.Range("A1"), "Person_Age", 47, "Person_Gender", "Female"
Set oWrkSht = oWrkBk.Worksheets.Add 'This will now have a reference of your new sheet.
Export_To_XL "CountryBday", oWrkSht.Range("A1"), "Person_Country", "England", "Person_Bday", #5/3/1971#
End Sub
Code to process your queries and export them to Excel. The ParamArray must takes sets of two parameters - the parameter name and its value.
Public Sub Export_To_XL(sQueryName As String, PasteRange As Object, ParamArray Params())
Dim db As DAO.Database
Dim qdf As DAO.QueryDef
Dim rst As DAO.Recordset
Dim fld As DAO.Field
Dim pElement As Long
On Error GoTo ERR_HANDLE
Set db = CurrentDb
Set qdf = db.QueryDefs(sQueryName)
With qdf
For pElement = LBound(Params) To UBound(Params) Step 2
.Parameters(Params(pElement)) = Params(pElement + 1)
Next
End With
Set rst = qdf.OpenRecordset
With rst
If Not (.BOF And .EOF) Then
For Each fld In rst.Fields
PasteRange.offset(, fld.OrdinalPosition) = fld.Name
Next fld
PasteRange.Resize(, rst.Fields.Count).Font.Bold = True
PasteRange.offset(1).CopyFromRecordset rst
PasteRange.Parent.Columns.Autofit
End If
End With
EXIT_PROC:
Set rst = Nothing
On Error GoTo 0
Exit Sub
ERR_HANDLE:
Select Case Err.Number
Case Else
MsgBox "Error " & Err.Number & vbCr & _
" (" & Err.Description & ") in procedure Export_To_XL."
Resume EXIT_PROC
End Select
End Sub
You'll need code to create an instance of Excel:
Public Function CreateXL(Optional bVisible As Boolean = True) As Object
Dim oTmpXL As Object
'''''''''''''''''''''''''''''''''''''''''''''''''''''
'Defer error trapping in case Excel is not running. '
'''''''''''''''''''''''''''''''''''''''''''''''''''''
On Error Resume Next
Set oTmpXL = GetObject(, "Excel.Application")
'''''''''''''''''''''''''''''''''''''''''''''''''''''''
'If an error occurs then create an instance of Excel. '
'Reinstate error handling. '
'''''''''''''''''''''''''''''''''''''''''''''''''''''''
If Err.Number <> 0 Then
Err.Clear
On Error GoTo ERROR_HANDLER
Set oTmpXL = CreateObject("Excel.Application")
End If
oTmpXL.Visible = bVisible
Set CreateXL = oTmpXL
On Error GoTo 0
Exit Function
ERROR_HANDLER:
Select Case Err.Number
Case Else
MsgBox "Error " & Err.Number & vbCr & _
" (" & Err.Description & ") in procedure CreateXL."
Err.Clear
End Select
End Function
Right, just need to figure out how to combine 100 queries into 1 now....
Edit:
This SQL isn't tested, but I'm thinking something along these lines -
PARAMETERS Person_Name Text(255), Person_Bday DateTime, Person_Age Long,
Person_Gender Text(255), Person_Country Text(255);
SELECT *
FROM EXTABLE
WHERE IIF(ISNULL(Person_Name),TRUE,sName = Person_Name) AND
IIF(ISNULL(Person_Bday),TRUE,Bday = Person_Bday) AND
IIF(ISNULL(Person_Age),TRUE,Age = Person_Age) AND
IIF(ISNULL(Person_Gender),TRUE,Gender = Person_Gender) AND
IIF(ISNULL(Person_Country),TRUE,Country = Person_Country)