I have a small data set of 2 columns and several rows (columns A and B)
I want to return each instance of codeblk 3 in a formula that is elsewhere in my sheet, (so a vlookup is out as it only shows the first instance) if it does not appear then a message to say its not there should come up.
I have the formula partially working but i cant see the reason why its not displaying the values.
My formula is as below:
This is an array
{=IF(ISERROR(INDEX($A$55:$B$70,SMALL(IF($B$55:$B$70=3,ROW($B$55:$B$70)),ROW(1:1))-1,1)),"No value's produced",INDEX($A$2:$C$7,SMALL(IF($B$55:$B$70=3,ROW($B$55:$B$70)),ROW(1:1))-1,1))}
The result that shows up is only "No values produced" but it should reflect statement B, C and D in 3 separate cells (when changing ROW(1:1), ROW(2:2) etc)
{=SMALL(IF($B$56:$B$69=4,ROW($B$56:$B$69)),ROW(1:1))} - This produces the result 68 which is the correct row.
Any ideas?
Thanks,
This is an array formula - Validate the formula with Ctrl+Shift+Enter while still in the formula bar
=IFERROR(INDEX($A$55:$B$70,SMALL(IF($B$55:$B$70=3,ROW($B$55:$B$70)-54),ROW(1:1)),1),"No value's produced")
The issue you are facing is that your index starts it's first row on $B$55, you need to offset the row numbers in the array to reflect this. For example, the INDEX contains 16 rows but if you had a match on the first row you are asking for the 55th row from that INDEX(), it just can't fulfil that.
EDIT
The offset was out of sync as your original formula included another -1 outside of the IF(), I also left an additional bracket in play (the formula above has now been edited)
The ROW() function will essentially translate $B$55:$B$70 into ROW(55:70) which will produce the array {55;56;57;58;59;60;61;62;63;64;65;66;67;68;69;70} so the offset is needed to translate those row numbers in to the position they represent in the indexed data of INDEX().
The other IF() statement then produces and array of {FALSE;2;3;4;FALSE etc.
You can see these results by highlighting parts of the formula in the formula bar and hitting F9 to calculate.
Related
So I have data consisting of the following:
there are multiple more rows.
Im trying to retrieve the last 5 values in a row, for further use.
I can do this with a simple INDEX(MATCH()) setup, however that doesn't ignore the blank cells, which I would like it to do. It does successfully detect the first nonblank cell and returns that, however when it's blank in the middle of the 5 most recent, it doesn't remove that.
something like this is what it does now:
however i want it to come back in this format:
and so on. A blank could occur at any position, and there may not always be 5 scores available to retrieve.
TIA
You could use the following array-formula (entered with ctrl+shift+enter in older Excel versions):
=INDEX(1:1,AGGREGATE(14,6,COLUMN(A:G)/(A1:G1<>""),{5,4,3,2,1})) copied down.
Aggregate creates an array of the column numbers divided by 1 or 0 (TRUE or FALSE). Divided by 0 results in an error and gets ignored. It then takes the 5th largest to the largest column number without error and returns that as an array on the indexed row.
Where 1:1 represents the first row and A:G represents the first to last column used.
If you would want it on row 2 and column A:Z you'd have to amend it like this:
=INDEX(2:2,AGGREGATE(14,6,COLUMN(A:Z)/(A2:Z2<>""),{5,4,3,2,1}))
Different approach - using the new Excel 365 formulas:
This will return the values of the last five non-empty cells of row 2
=LET(
data,FILTER(B2:H2,B2:H2<>""),
cntData,COUNT(data),
matrix,SEQUENCE(1,MIN(cntData,5),IF(cntData>5,cntData-4,1)),
INDEX(data,1,matrix)
)
data returns all values except empty cells using the FILTER- formula
cntData holds the number of cells
using SEQUENCE a matrix is build that will return the column-indices to be returned. In case less then 5 values are available, the matrix returns 1 to cntData.
finally this "index-matrix" is used to return the values from the filtered data
This could be enhanced, by storing the number of cells to be returned within a named cell - and referencing this name in the formula. By that you could easily alter the number without altering the formula.
A
B
C
D
4
1
6
5649
3
8
10
9853
5
2
7
1354
I have two worksheets, for example column A in sheet 1 and columns B-D in sheet 2.
What I want to do is to take one value in Column A, and scan both columns B and C and it is between those two values, then display the corresponding value from column D in a new worksheet.
There could be multiple matches for each of the cell in column A and if there is no match, to skip it and not have anything displayed. Is there a way to code this and somehow create a loop to do all of column A? I tried using this formula, but I think it only matches for each row and not how I want it to.
=IF(AND([PQ.xlsx]Sheet1!$A2>=[PQ.xlsx]Sheet2!$B2,[PQ.xlsx]Sheet1!$A2<[PQ.xlsx]Sheet2!$C2),[PQ.xlsx]Sheet2!$D$2,"")
How do I do this?
Thank you.
I'm not positive if I understood exactly what you intended. In this sheet, I have taken each value in A:A and checked to see if it was between any pair of values in B:C, and then returned each value from D:D where that is true. I did keep this all on a single tab for ease of demonstration, but you can easily change the references to match your own layout. I tested in Excel and then transferred to this Google Sheet, but the functions should work the same.
https://docs.google.com/spreadsheets/d/1-RR1UZC8-AVnRoj1h8JLbnXewmzyDQKuKU49Ef-1F1Y/edit#gid=0
=IFERROR(TRANSPOSE(FILTER($D$2:$D$15, ($A2>=$B$2:$B$15)*($A2<=$C$2:$C$15))), "")
So what I have done is FILTEREDed column D on the two conditions that Ax is >= B:B and <= C:C, then TRANSPOSED the result so that it lays out horizontally instead of vertically, and finally wrapped it in an error trap to avoid #CALC where there are no results returned.
I added some random data to test with. Let me know if this is what you were looking at, or if I misunderstood your intent.
SUPPORT FOR EXCEL VERSIONS WITHOUT DYNAMIC ARRAY FUNCTIONS
You can duplicate this effect with array functions in pre-dynamic array versions of Excel. This is an array function, so it has be finished with SHFT+ENTER. Put it in F2, SHFT+ENTER, and then drag it to fill F2:O15:
=IFERROR(INDEX($D$2:$D$15, SMALL(IF(($A2>=$B$2:$B$15)*($A2<=$C$2:$C$15), ROW($A$2:$A$15)-MIN(ROW($A$2:$A$15))+1), COLUMNS($F$2:F2))),"")
reformatted for easier explanation:
=IFERROR(
INDEX(
$D$2:$D$15,
SMALL(
IF(
($A2>=$B$2:$B$15)*($A2<=$C$2:$C$15),
ROW($A$2:$A$15) - MIN(ROW($A$2:$A$15))+1
),
COLUMNS($F$2:F2)
)
),
"")
From the inside out: ROW($A$2:$A$15) creates an array from 2 to 15, and MIN(ROW($A$2:$A$15))+1 scales it so that no matter which row the range starts in it will return the numbers starting from 1, so ROW($A$2:$A$15) - MIN(ROW($A$2:$A$15))+1 returns an array from 1 to 14.
We use this as the second argument in the IF clause, what to return if TRUE. For the first argument, the logical conditions, we take the same two conditions from the original formula: ($A2>=$B$2:$B$15)*($A2<=$C$2:$C$15). As before, this returns an array of true/false values. So the output of the entire IF clause is an array that consists of the row numbers where the conditions are true or FALSE where the conditions aren't met.
Take that array and pass it to SMALL. SMALL takes an array and returns the kth smallest value from the array. You'll use COLUMNS($F$2:F2) to determine k. COLUMNS returns the number of columns in the range, and since the first cell in the range reference is fixed and the second cell is dynamic, the range will expand when you drag the formula. What this will do is give you the 1st, 2nd, ... kth row numbers that contain matches, since FALSE values aren't returned by SMALL (as a matter of fact they generate an error, which is why the whole formula is wrapped in IFERROR).
Finally, we pass the range with the numbers we want to return (D2:D15 in this case) to INDEX along with the row number we got from SMALL, and INDEX will return the value from that row.
So FILTER is a lot simpler to look at, but you can get it done in an older version. This will also work in Google Sheets, and I added a second tab there with this formula, but array formulas work a little different there. Instead of using SHFT+ENTER to indicate an array formula, Sheets just wraps the formula in ARRAY_FORMULA(). Other than that, the two formulas are the same.
Since FALSE values aren't considered, it will skip those.
I am trying to get the max value of a column based on the Left function
What I am doing is the following :
These are the results I get when i write this into column C :
=MAX(LEFT(A:A, 2))
But what I truly want is to get in column C the max value of all column A not for each cell.
So the result should be in this case 90 for all rows.
What should be the formula here?
Just another option that gets entered normally:
=AGGREGATE(14,6,--LEFT($A$1:INDEX(A:A,MATCH("ZZZ",A:A)),2),1)
Array formulas will calculate the enitre referenced array. So care should be taken to limit the number of iterations to only the data set.
The $A$1:INDEX(A:A,MATCH("ZZZ",A:A)) part of the formula does that. It finds the last cell in column A with data in it and sets that as the upper bound. So in this instance the reference range is A1:A3. But, it will grow dynamically as data in Column A is added, so no need to change the formula each time data is added.
Update 2
Here is another solution which I think is better than my original (below)
=INT(SUMPRODUCT(MAX(SUBSTITUTE(A:A,"-",".")*1)))
it can be entered as normal (just Enter)
Orignal Answer
You need numbers and arrays
=MAX(IFERROR(LEFT(A:A,2)*1,0))
Let's break this down. Multiplying by turns your strings into numbers - since Left only returns a string
LEFT(A:A,2)*1
Unfortunately this method returns #Value if you multiply an empty string by 1. You will definitely have some empty strings in the range A:A so we wrap the whole thing with an IFERROR function.
IFERROR(LEFT(A:A,2)*1,0)
Now we still need excel to treat this as an array (i.e. a whole column of numbers, rather than just one number). So we put the MAX formula in and enter it with Ctrl+Shift+Enter rather than just Enter. The result is that the formula looks like this in the formula bar
{=MAX(IFERROR(LEFT(A:A,2)*1,0))}
which would return 90 in your example, as required
Update 1
If you are using Excel 2013 or later, you can also use the NUMBERVALUE function
=MAX(NUMBERVALUE(LEFT(A:A,2)))
again, enter it with Ctrl+Shift+Enter
I am going crazy over this. It seems so simple yet I can't figure this out. I have two worksheets. First worksheet is my data. Second is like an answer key. Upon checking checking, A1:B1 in Sheet 1 is a match with the conditions in Row 52 in SHEET 2, therefore, the value in Column C is "MGC". What is the formula that will perform this function? It's really hard to explain without the data so I pasted a link of the sample spreadsheet. Thank you so much in advance.
sample spreadsheet here. https://docs.google.com/spreadsheets/d/1_AjuNfCdGfEM-XkqPa6W4hSIxQg4NM2Vg4c2C1pQ_vQ/edit?usp=sharing
screenshot here. (wont let me post i have no reputation)
In Sheet2, insert a column in front of Column A and put the formula in A2 =C2&D2.
Then in Sheet1, Cell C2 the formula =vlookup(A2&B2,Sheet2!A:B,2,0).
the first make a concatenated key to lookup, then the second looks up that key.
How about a index(match())? If I've understood correctly you need to match across both the A and B column in sheet one, checking for the relevant values in B and C on sheet 2 to retrun worksheet 2 column a to worksheet 1 column c.
third version try:
=INDEX(Sheet2!$C$1:$C$360,MATCH(Sheet1!A1&Sheet1!B1,Sheet2!$B$1:$B$360&Sheet2!$C$1:$C$360,0))
Basically what this does is use concatenation, the & operator, to specify you are looking for "Criteria A" & "Criteria B" in sheet 1, which makes the string "Criteria A Criteria B", which is supplied in the first part of the match function.
In the second it then says match this against all of my variables in sheet 2 in the same way with concantenation.
The final part of match function (0) specifies you want an 'exact' match
It then supplied this as a reference to the index function, which then finds the row intersecting with the value you want, and returns that.
As noted here https://support.microsoft.com/en-us/kb/59482 this is an array formula, so it behaves differently, and must be input differently. https://support.office.com/en-za/article/Guidelines-and-examples-of-array-formulas-7d94a64e-3ff3-4686-9372-ecfd5caa57c7
There are (at least) 2 ways you could do this without VBA.
USING A SORTED LIST
The first relies on the assumption that your data can be re-sorted, so that everything "Unreported" is in the top, and everything "reported" is together below that (or vice versa). Assuming that this is the case (and it appears to already be sorted like this),we will use the function OFFSET to create a new range which shows only the values that align with either being "Unreported" or "Reported".
Offset takes a given reference to a point on a sheet, and then moves down/up & left/right to see what reference you want to return. Then, it returns a range of cells of a given height, and a given width. Here, we will want to start on Sheet2 at the top left, moving down until we find the term "Unreported" or "Reported". Once that term is found, we will want to move one column to the right (to pull column B from sheet 2), and then have a 'height' of as many rows as there are "unreported" or "reported" cells. This will look as follows in A1 on sheet 1, copied down:
=OFFSET(Sheet2!$A$1,MATCH(A1,Sheet2!A:A,0)-1,1,COUNTIF(Sheet2!A:A,A1),1)
This says: First, start at cell A1 on sheet2. Then find the term in A1 (either "unreported" or "reported", on sheet2!A:A (we subtract 1 because OFFSET starts at A1 - so if your data starts at A1 we need to actually stay at "0". If you have headers on sheet2, you will not need this -1). Then, move 1 column to the right. Go down the rows for as many times as Sheet2 column A has the term found in Sheet1 A1. Stay 1 column wide. Together, this will leave you with a single range on sheet2, showing column B for the entire length that column A matches your term in sheet1 A1.
Now we need to take that OFFSET, and use it to find out when the term in Sheet1 B1 is matched in Sheet2 column B. This will work as follows:
=MATCH(B1,[FORMULA ABOVE],0)
This shows the number of rows down, starting at the special OFFSET array created above, that the term from B1 is matched in column B from sheet2. To use this information to pull the result from column C on sheet 2, we can use the INDEX function, like so:
=INDEX([FORMULA ABOVE],MATCH(B1,[FORMULA ABOVE],0))
Because this would be fairly convoluted to have in a single cell, we can simplify this by using VLOOKUP, which will only require the OFFSET function to be entered a single time. This will work as follows:
=VLOOKUP(B1,[FORMULA ABOVE],2,0)
This takes the OFFSET formula above, finds the matching term in B1, and moves to the 2nd column to get the value from column C in sheet2. Because we are going to use VLOOKUP, the offset formula above will need to be adjusted to provide 2 columns of data instead of 1. Together, this will look as follows:
FINAL FORMULA FOR SHEET1, C1 & COPIED DOWN
=VLOOKUP(B1,OFFSET(Sheet2!$A$1,MATCH(A1,Sheet2!A:A,0)-1,1,COUNTIF(Sheet2!A:A,A1),2),2,0)
OPTION USING ARRAY FORMULAS
The above method will only work if your data is sorted so that the REPORTED and UNREPORTED rows are grouped together. If they cannot be sorted, you can use an ARRAY FORMULA, which essentially takes a formula which would normal apply to a single cell, and runs it over an entire range of cells. It returns an array of results, which must be reduced down to a single value. A basic array formula looks like this [assume for this example that A1 = 1, A2 = 2...A5 = 5]:
=IF(A1:A5>3,A1:A5,"")
Confirm this (and all array functions) by pressing CTRL + SHIFT + ENTER, instead of just ENTER. This looks at each cell from A1:A5, and if the value is bigger than 3, it gives the number from that cell - otherwise, it returns "". In this case, the result would be the array {"";"";"";4;5}. To get the single total of 9, wrap that in a SUM function:
=SUM(IF(A1:A5>3,A1:A5,""))
In your case, we will want to use an array formula to see what row in Sheet2 matches A1 from Sheet1, and B1 from Sheet1. This will look like this:
=IF(Sheet2!$A$1:A$100=A1,IF(Sheet2!$B$1:$B$100,ROW($B$1:$B$100),""),"")
This checks which rows in column A from sheet 2 match A1. For those that do, it then checks which rows in column B from sheet 2 match B1. For those, it pulls the row number from that match. Everything else returns "". Assuming no duplicates, there should only 1 row number which gets returned. To pull that number from the array of results, wrap the whole thing in a MATCH function. Now that you have the row number, you can use an INDEX function to pull the result in Column C with that row, like this:
FINAL ARRAY FORMULA METHOD
=INDEX($C$1:$C$100,MAX(IF(Sheet2!$A$1:A$100=A1,IF(Sheet2!$B$1:$B$100,ROW(Sheet2!$B$1:$B$100),""),"")))
Remember to confirm with CTRL + SHIFT + ENTER instead of just ENTER, when you type this formula. Note that I didn't refer to all of Sheet2!A:A, because array formulas run very slowly over large ranges.
The following formula should work without making any changes to the datasheets.
=INDEX(Sheet2!$A$1:$A$360,MATCH(Sheet1!A1,IF(Sheet2!$C$1:$C$360=Sheet1!B1,Sheet2!$B$1:$B$360),0))
Remember to save this formula as an array with CTRL+SHIFT+ENTER
Documentation on how to use INDEX and MATCH against multiple criteria can be found on Microsoft Support.
It's not clear what you want to do with the multiples that do not have corresponding matches. txed is listed as Unreported twice in Sheet1; kntyctap is listed as Unreported three times. There are only one corresponding match on Sheet2 for each of these.
Non-array Standard Formulas for multiple criteria matches
For Excel 2010 and above use this standard formula in Sheet1!C1:
=IFERROR(INDEX(Sheet2!$A$1:$A$999,AGGREGATE(15,6,ROW(1:999)/((Sheet2!$B$1:$B$999=A2)*(Sheet2!$C$1:$C$999=B1)), COUNTIFS(A$1:A1, A1, B$1:B1, B1))), "")
For version of Excel prior to 2010 use this standard formula in Sheet1!C1:
=IFERROR(INDEX(Sheet2!$A$1:$A$999, SMALL(INDEX(ROW($1:$999)+((Sheet2!$B$1:$B$999<>A1)+(Sheet2!$C$1:$C$999<>B1))*1E+99, , ), COUNTIFS(A$1:A1, A1, B$1:B1, B1))), "")
I've handled error with the IFERROR function in that latter formula. Excel 2003 and previous may have to use an IF(ISERROR(..., ...)) combination.
We have 11 columns (Columns B through L) of codes that I need to select based on a VLOOKUP from another sheet. IF ANY of the column values are "HI" or "EXT", I need to keep the record, if ALL of the column values are "M" I can exclude it. Column A is my LOOKUP list.
Right now the best I can come up with is 11 nested =IF(VLOOKUP(...) statements to set an inclusion flag, but if there's a way to SUM a TRUE/FALSE flag based on equality to the value "M" across all 11 columns...I've not had success finding that.
Any ideas?
This can be solved in two steps:
For columns B-L, the formula needs to be your VLookup formula (which you didn't put here) and ="M" at the end of it, which will result in a binary true/false value.
Then, in column M, simply do a logical AND using the AND function across B-L for each row e.g. =AND(B1:L1)
Another option, if you wish to keep the display format the same, is to do an array formula.
Enter =IF(AND(B1:L1="M"), "KEEP", "EXCLUDE"), then press CTRL+SHIFT+ENTER and it will add curly braces to it, meaning it calculates an array value. The resulting formula in the cell will be {=IF(AND(B1:L1="M"), "KEEP", "EXCLUDE")}. I tested, and it appeared to work as expected.