I need help - currently, all of my research on this topic is making things worse.
I have a worksheet with an undetermined amount of data (new data is being added constantly)
From this worksheet I have to collate all valid results that match the criterion of; no data entry in column L, and the data of column A must fall within the current month (I also need the same again but for the month previous... I figure I can easily adjust a single formula...)
Ideally, the returned results should list in a column the data pulled from the source sheet from column B
The results are being inserted into a dashboard page of a different tab within the same workbook.
I really would appreciate a little help.
Say our data is like:
Pick a cell, say M1, and enter the array formula:
=TEXTJOIN(",",TRUE,IF(($L$1:$L$26="")*(MONTH($A$1:$A$26)=3),$B$1:$B$26,""))
where the 3 stands for March:
Array formulas must be entered with Ctrl + Shift + Enter rather than just the Enter key. If this is done correctly, the formula will appear with curly braces around it in the Formula Bar.
Related
So, I've searched for an answer to this, but I can't find anything. Hopefully some Excel guru out there has an easy answer.
CONTEXT
I have a sheet that has two columns; a list of airport codes (Col A) and a list of fuel gallons (Col B). Column A has a bunch of duplicate entries, column B is always different. It's basically a giant list of fill-up events for aircraft over time at different airports. The airports can be the same, because it's one row per fill-up event.
PROBLEM
What I want to do is have a formula that takes the enter data set, finds all identical entries in Col A, sums the Col B values for the matches, and spits out the result on a separate sheet with one entry for every set/match.
OTHER STUFF
I do not have a reference list for Column A and I would rather not create one since there are thousands of entries. I would like to just write a formula that does all this at once, using the data itself as the reference.
All the answers I find are "create a reference list on a separate sheet", and it's driving me crazy!
Thanks in advance for any help!
-rt
Sounds that you need a formula version of remove duplicated for column A, and a simple sumif for column B.
Column A
=IFERROR(INDEX(Data!A$1:A$1000,SMALL(IF(
MATCH(Data!A$1:A$1000,Data!A$1:A$1000,0)=ROW(Data!A$1:A$1000),ROW(Data!A$1:A$1000)),ROW())),"")
Array Formula so please press Ctrl + Shift + Enter to complete it. After that you might see a {} outside the formula.
Column B
=SUMIF(Data!A$1:A$1000,A2,Data!B$1:B$1000)
Just change the range for your data.
Reminders: The formula in columnA should starts from Row#1, or you have to add some offset constant for adjustments.
Since the returning value of MATCH() represents the position of the key in the given array. If we wanted it to be equal to its row number, we have to add some constant if the array is not started from ROW#1. So the adjustment of data in Range(B3:B1000) is below.
=IFERROR(INDEX('Event Data'!B$3:B$1000,SMALL(IF(
MATCH('Event Data'!B$3:B$1000,
'Event Data'!B$3:B$1000,0)+2=ROW('Event Data'!B$3:B$1000),
ROW('Event Data'!B$3:B$1000)),ROW())-2),"")
Further more, the range should exactly the same as the data range. If you need it larger than the data range for future expandability, an IFERROR() should added into the formula.
=IFERROR(INDEX('Event Data'!B$3:B$1000,SMALL(IFERROR(IF(MATCH(
'Event Data'!B$3:B$1000,'Event Data'!B$3:B$1000,0)+2
=ROW('Event Data'!B$3:B$1000),
ROW('Event Data'!B$3:B$1000)),FALSE),ROW())-2),"")
Lastly, I truly recommended that you should use the Remove Duplicated built in excel since the array formula is about O(n^2) of time complexity and memory usage also. And every time you entered any data in even other cells, it will automatically re-calculate all formulas once the calculation option in your excel is automatic. This will pull down the performance.
I have a workbook what has a tab (Clarity) with a large range of historical information (columns A-IV & c15k rows).
I have created a second tab to search the Clarity information using 1 or more keywords.
Cell C2 is the keyword input cell and I want the results (using a small subset of 12 of the columns) to be displayed in a separate table.
I have created the following formula in cell C5 (using ctrl shift enter):
{=IFERROR(INDEX(Name,SMALL(IF(ISNUMBER(SEARCH($C$2,Name)),ROW(Name)-ROW(INDEX(Name,1,1))+1),ROWS(C$5:C6))),"")}
and then copied this formula down through to cell C30. I have then created VLOOKUPs in the other 11 columns based on the information in column C.
It seems to work but it creates duplicate records where there aren't in the source data.
It only searches on one column (column D in the Clarity tab, which I have named "name")
It takes about 10-20 seconds between entering the keyword and getting the results.
If I try and make it search all columns, I get no results - Is there a problem with my formula? Is there a more efficient way of doing this?
=IFERROR(INDEX(Name,SMALL(IF(ISNUMBER(SEARCH($B$2,Name)),ROW(Name)-ROW(INDEX(Name,1))+1),ROW(1:1))),"")
I updated ROWS(C$5:C6) to just reference ROW(1:1) so that the first smallest match is found first and the row will update when the formula is dragged down.
Let's say you want to evaluate against the whole row, make the name manager store the whole concatenated row as each array object.
I thought this should be a common thing but my search has not returned anything meaningful. I'd prefer an Excel solution, rather than VBA.
I have a proposal sheet with details like number (col D), date etc and a column saying if the proposal got converted (to business).
On the invoice sheet, I have a list of invoices. The requirement is to always refer the proposal number against which this invoice is being raised. For removing human error, the applicable proposal numbers should be available as a drop down. Hence the drop down should only show the proposal numbers against which the invoice can be issued (proposal got converted to business).
This means that non-continuous cells (say, D3, D4, D6, and D10 - where proposal converted is 'yes') from the proposal sheet should be the values available in drop down of data validation in the invoice sheet. How do I achieve this?
Edit:
Adding an image that is representative of the 2 sheets.
My solution involves creating a list using the INDEX MATCH or INDEX SMALL method to pull multiple results from the data that can be used for the dropdown.
I added a couple of extra columns to count the number of times an invoice has been invoiced and then a further Yes/No to make the index formula easier to follow. You'll see that my example only has 2 values to select from as the others have been fully invoiced.
The scary formula in Q1
=IFERROR(INDEX($A$2:$H$1000,SMALL(IF(($H$2:$H$1000="Yes"),ROW($A$2:$H$1000)-1),ROW(1:1)),1),"")
This is an array formula so you must use SHIFTCTRLENTER instead of just ENTER in the formula bar. {} backets will be added if you do it right.
To break it down, INDEX($A$2:$H$1000 is selecting your proposal data and some more rows below (1000). SMALL(IF(($H$2:$H$1000="Yes") is looking at my extra Yes/No column for "Yes". ROW($A$2:$H$1000)-1) is returning the row number minus 1 to account for the fact that our range starts at A2. ROW(1:1) is saying that we want first match in the list and the ),1) returns the vlue in the first column of the range $A$2:$H$1000.
Because ROW(1:1) returns the first result, you will need to autofill down in order to pull more results. As you do this the formula will copy down as 1:1, 2:2, 3:3...ect. I filled down to row 50 to allow for a decent amount of results.
You could set your validation range to Q1:Q50 but then you would have lots of empty space in your dropdown so, have a look at cell R1.
="Q1:Q" & COUNTA(Q1:Q50)-COUNTBLANK(Q1:Q50)
This formula creates a range based on the results in column Q. You can use that value in the data validation range by entering.
=INDIRECT($R$1)
Thus creating the dynamic range that you require.
You don't have to use the extra columns that I added but the formulas are;
=COUNTIF(M2:M1000,A2) to count the number invoiced
=IF(AND(F2="Yes",G2<E2),"Yes","No") to check if it can still be invoiced.
if you do want to use them then I'd recommend formatting your data as a table so that the formulas are copied down automatically on new rows.
Also I'd advise putting the index list on a different sheet so that rows are not deletes etc.
I've a data set that shows;
employee name
date
time work started
time work ended
Now I am trying to have a report like sheet where I can select a certain employee name from a list of employees to view his/her time attended for a particular month.
I tried vlookup but went no where since I need to lookup by two columns plus a row.
Is this possible? without macros or vba.
Thanks
Since name and date are unique identifiers it is possible to use the sumifs function.
For ‘time in’ and ‘Rachel’ this will look as follows:
=Sumifs(column ‘time in’ from data set, column ‘name’ from dataset, “Rachel”, column ‘date’ from data set, “10/01/2017”)
Where Rachel and the date also can be a referenced cell.
=AGGREGATE(15,6,ROW(SHEET1!$A$2:$E$22)/((SHEET2!$B$1=SHEET1!$B$2:$B$22)*(SHEET2!$A4=SHEET1!$C$2:$C$22)),1)
The above formula will grab the row number that matches your criteria. to pull the information you want, you can place the row number inside an INDEX formula to get the following:
=INDEX(SHEET1!$D:$E,AGGREGATE(15,6,ROW(SHEET1!$A$2:$E$22)/((SHEET2!$B$1=SHEET1!$B$2:$B$22)*(SHEET2!$A4=SHEET1!$C$2:$C$22)),1),COLUMN(A1))
You can place the above in your first Time cell and copy right and down. You will see errors if criteria do not exist. ie no person of that name or no date data for that person. to avoid this you can wrap the whole thing in an IFERROR like the below:
=IFERROR(INDEX(SHEET1!$D:$E,AGGREGATE(15,6,ROW(SHEET1!$A$2:$E$22)/((SHEET2!$B$1=SHEET1!$B$2:$B$22)*(SHEET2!$A4=SHEET1!$C$2:$C$22)),1),COLUMN(A1)),"Nothing found")
if you would rather a blank than nothing found display change the "nothing found" to "" or 0 if you want 0 to be displayed.
Note: Aggregate is performing array like calculations in this case. As such you do not want to full column references as it will cause a lot of unnecessary calculations to be performed. Because you have unique entries, SUMIFS option given in another answer is a much better choice.
I think a pivot table will do the job for you.
Place the employee name in the filter, place date and
times in the rows.
Remove subtotals from the Pivot Table
Change Table layout to tabular and Repeat rows
Right click on the Time In and select Ungroup
Then you have the image below.
I have the following layout:
In B11 write this formula and drag down:
=INDEX($B$2:$E$5,MATCH($B$7&$A11,$B$2:$B$5&$C$2:$C$5,0),3)
In C11 write this and drag down:
=INDEX($B$2:$E$5,MATCH($B$7&$A11,$B$2:$B$5&$C$2:$C$5,0),4)
Note that these are Array-Formulas, so you need to enter them with CTRL + SHIFT + ENTER instead of the normal Enter.
You will get a #NV error if the employee hasn't worked on one of the dates A11 and A12. So you could surround the Formula with IFERROR to avoid this.
I am working on a project within an excel database and am trying to match 4 different properties which all have their own columns (A,B,C,D) to find a corresponding value on a different page (Sheet2!). One sheet 2 the values are once again found in their own columns (B,C,D,E) and if all of the values match I then want the value in column A Sheet2! to be displayed in column E on sheet1!
The problem is is that often times the values on Sheet1! will be able to match up with as many as 12 different unique rows on Sheet2! making this incredibly difficult with only intermediate experience in VBA. There can be duplicates that match all of the criteria. And for when this happens I would like to return the first item that matches, as long as a previous match was not made on that item.
To give you more information we have given products different values that designate where they belong based off their velocity. This has split them up into Section#, ShelvingType, Verticle, and Horizontal Location. And we are looking to match these values to the values of our previously existing locations that we have that have corresponding(matching) numbers or text values.
To go into even more detail, on sheet one we have the products with values on where they should go. One sheet two with have pre-existing locations for which products can go that have values that are represntative of that location. So, we want to take the products NEW location values off page one and match the existing location values on page two. The problem is that for every location there are up to 12products that could go there. So, we want to go in order saying that product1 goes in the first location with matched values while product2 goes in the next location with matched values, and so on and so fourth
Edited to remove previous responses
Based on your further elaboration, if I understand correctly, I agree with the comment left by #Aaron Contreras. You should create helper columns which show a 'unique ID' where all criteria match, as well as an additional helper column which increases as more items of the same criteria code are found. This will become the 'ultra-unique' ID for that item.
At this point I don't think array formulas will be possible, though I will leave in the answer which provides the result of the first matching criteria without further eliminating 'previously used' results. This could likely be further refined, but I doubt it would be more elegant than simply using the helper columns shown in my response below. At least, I can't figure out how to do it elegantly.
To summarize my assumptions:
-Your available space is in sheet1; column A contaions something like the location of that available space, and columns B-E contain criteria for anything which will be stored there.
-Your new list of items to be placed in a location is in sheet2; columnA will be where our formula goes, showing the available location to put that item.
Enter on Sheet1
In column F on sheet1, drag down this formula:
=B1&C1&D1&E1
This will create a unique ID key to be searched in the future.
However, as there will be multiple hits for the same criteria on sheet1 (because multiple locations can hold the same thing), we need to make each row 'more unique' by showing how many times that criteria combination has already occurred. This formula will thus go in column G on sheet1, starting in cell G1 and dragged down:
=F1&countif($F$1:F1,F1)
As you drag it down, this will count the nth time that the specific combination of criteria has appeared on sheet1.
Enter on Sheet2
Create the same columns in sheet2, in columns F & G. The formulas will be exactly the same, they will just refer to sheet2 instead of sheet1.
Then the formula in column A in sheet 2, dragged down from A1, would be:
=index(sheet1!A:A,match(G1,sheet1!G:G,0))
This will find the first time that all criteria match from sheet1, for the nth time that this criteria has been used on sheet 2.
Let me know if there is anything here I've missed.
Unfinished array method
Again, array responses are possible, but for your purposes likely unnecesarry; you should probably have a unique ID for all combinations anyway. However, in case you want to use the array method, you can like so (does not account for multiple locations being used; left for reference only if you want to take this up):
In sheet2, enter the following formula [confirmed with CTRL + SHIFT + ENTER instead of just ENTER, every time the formula is changed] on the row 1, with the different criteria (and copied down):
=index(Sheet1!A1:A100,match(1,(Sheet1!B1:B100=B1)(Sheet1!C1:C100=C1)(Sheet1!D1:D100=D1)*(Sheet1!E1:E100=E1),0))
This uses the inherent boolean logic of "TRUExTRUE = TRUE; TRUExFALSE = FALSE; FALSExFALSE = FALSE", to find the first row where there is a match of all criteria. Note that I have not made this go all the way down all columns, as with Array formulas this is a significant resource hog.
Assuming that your data starts from 2nd row (1st row for lables):
{MATCH(A1&B1&C1&D1,B2:B100&C2:C100&D2:D100&E2:E100,0)}
The above is an array formula, so you don't have to input the curly brackets {.
Simply press Ctrl + Shift + Enter after typing the formula
More info