I have a spreadsheet with hundreds of cells containing formulas like =('Pricing Master'!$E135*'Pricing Master'!$L$29). I would like to batch add the ROUNDUP formula, so that they all read, for example, =ROUNDUP('Pricing Master'!$E135*'Pricing Master'!$L$29,0). A simple Replace All will not work, as it requires both the function call preceding as well as the Number argument following. Not providing both at the same time produces an error. This creates an issue with batch editing using Replace All.
I am sure that there is a way to do this with the Paste Special function, although if there is another way I would be glad to hear it.
My approach is this and I do this often with large sheets with many formulae:
One : select the row(s) or column(s) you want to work with,
Then edit/replace “=(“ with “xyxy(” (I use xyxy as it just doesn’t come up...
Now all replace operations will be quicker as there is no re-calc happening...
So now do edit/replace “xyxy” with “xyxyroundup(“ and “)” with “,0)”
Then just replace “xyxy” with “=“
And wait for it to finish its calculations...
loop through each cell and add formula to the original formula. Like this
Sub updateFor()
Dim r As Range
For Each r In Selection.SpecialCells(xlCellTypeFormulas)''only cells with formula in
r.Formula = "=ROUNDUP(" & Mid(r.Formula, 2) & ",0)"
Next r
End Sub
just replace the selection with the range you want to edit
if you arnt familiar with vba heres a quick guide
press ALT + F11 to show the vba editor
from insert menu select module
module1 should appear in the project window in the top left,
click on this
a large window should open on the right paste the above code in
go back to your worksheet and select the cells you want to roundup
goto to the view ribbon click the macro button on the far right
select the macro 'updateFor' and press run
Related
Currently I have macros set up in my excel that pastes a list when clicked.
However I am encountering an issue where I have to paste the copied list (from a pdf) into notepad before pasting into excel, so that it separates into cells instead of trying to excel cram the entire list into one cell when done directly.
I have tried creating a macro that would open a cell directly paste into it then cut out before pasting (Which works when done manually) as well as a number of different methods that were all dead ends.
My procedure is currently:
Open PDF, ctrl a, ctrl c
paste into notepad then ctrl a, cut
paste into excel
If I could get help removing the notepad part of the procedure, I would be incredibly happy!
If you paste the whole thing inside a cell like this:
Then you can use this script to do a text to rows operation.
Option Explicit
Sub TextToRows()
Dim RG As Range
Dim RGValue As String
Dim LinesArray
Dim LineCount As Long
Dim I As Long
Set RG = Selection
If RG.Cells.Count <> 1 Then Exit Sub
RGValue = RG.Value
LineCount = Len(RGValue) - Len(Replace(Replace(RGValue, Chr(13), ""), Chr(10), "")) + 1
If InStr(1, RGValue, Chr(10)) = 0 Then
LinesArray = Split(RGValue, Chr(13))
Else
LinesArray = Split(RGValue, Chr(10))
End If
RG.Offset(1, 0).Resize(LineCount, 1).Value = Application.Transpose(LinesArray)
End Sub
Viola!
Your aim is reduced notepad step however I suggest I would remove the pdf step since poppler or xpdf pdftotext -layout is usually good to add the needed white space to keep text tabular. That can be drag and drop pdf on a shortcut that calls open new spreadsheet with text. And here is the usual core issue with cut and paste plain text as a framework.
Most spreadsheets as far back as last century have several text import methods, most common is add commas for csv import, but space separated text is accepted too. (I still use MSeXcel 97 portable as its an old familiar) It often requires some intervention to check detection, so here in Modern Open Office I specified combine spaces. Thus, introduces just one minor error here, "Addresss" is moved left-wards.
No Problem it has a spelling mistake so it's just that one that needs managing twice. 1st spell check and then move it right.
Every case can be different but if you write a macro to cover those corrections you repeat then it pays to run for the next import to include all the steps.
The simplest is plan ahead by tidy the text (here used tabs to replace spaces), then drag and drop, the results are usually cleaner data in = cleaner the cells are aligned.
Thank you everyone for your advice, I finally found a solution. It was as simple as a paste special text.
ActiveSheet.PasteSpecial Format:="Text", Link:=False, DisplayAsIcon:= _
Hopefully this helps someone else! Found it whilst looking into ways the window operating system formats copy/paste. It can be manually done by right clicking > Paste Special > Text
I'm using a Excel 2016 worksheet that has a couple of columns hidden for UI reasons. I need to be able to filter out data and then copy-paste it to another sheet with hidden columns intact and showing after pasting in the destination (it will contain a longer log of similar transactions, not just one copy-paste).
Adding a pic of the objective - i.e. hoping to have the hidden contents of columns B and C being pasted into the destination spreadsheet. Is this possible at all?
Probably not great form to ask 2 questions in one post, however are there alternatives to performing filtering and copy-paste function to another spreadsheet manually? I.e.:
run manual filter to clear blanks in Quantity field;
make a selection
do manual Ctrl+C - Ctrl+V function
Is there a way to make it easier? Unfortunately no VBA or macro experience as of yet.
Edit - Completely misunderstood the question!
You want to include hidden cells when you copy - that's standard behavior for hidden cells but not for filtered columns. If you want to avoid VBA abd you're dealing with small contiguous ranges then a simple formula may be the easiest solution.
Using your example, I will arbitrarily name the source worksheet "Sheet1" and the destination "Sheet2". In Sheet2, click in cell A2 and type this into the formula bar: =Sheet1!A3 Now click the bottom right corner of cell A2 and drag it to the right through D2 then down to D7.
With the range highlighted, press ctrl C to copy, then right click to paste special values.
You're done!
Here's a VBA solution:
Sub copyrng()
Dim srcrng As Range
Dim tmprng As Range
Dim dstrng As Range
Dim srcws As Worksheet
Dim dstws As Worksheet
Set srcrng = Application.InputBox("Area to copy", "Source", Type:=8)
Set srcws = srcrng.Parent
Set tmprng = Application.InputBox("Top Left Corner of Destination", "Destination", Type:=8)
Set dstws = tmprng.Parent
Set dstrng = dstws.Range(tmprng.Address, tmprng.Parent.Cells(tmprng.Row + srcrng.Rows.Count - 1, tmprng.Column + srcrng.Columns.Count - 1))
dstrng = srcrng.Value
End Sub
First answer (answered wrong question)
You can copy visible cells using "Go To..."
Highlight the range you want to copy, press Ctrl G, click "Special...", select "Visible Cells Only", and then press Ctrl C to copy.
Now all hidden cells will be left behind when you paste.
No, you cannot do this with regular Excel features since Excel cannot know which columns/cells to skip when one of the column have blank values, this is something has to be decided and done by a human.
Maybe this is a good time to enter the world of Macros, since you do not need a custom code but can use the recorded macro without any further manipulation. This Excel feature is for inexperienced users just like you.
View / Macros / Record Macro
Name your macro
Do what you need to, keeping in mind that Excel is recording your every move by converting them into VBA codes in the background. For your case, do the following:
Filter the blanks using filter combo-box
Select the range by using CTRL-G / Special / Current Region (do not select the cells by mouse or with your keyboard, your code should be generic should not contain manual ranges since you do not want to do any coding)
CTRL-C to copy
If "to-be-pasted" cell is not fixed for all your cases, then you should stop recording your macro here. If pasting cell is fixed then Paste the contents while the macro is recording.
After the macro is recorded, assign a shortcut to your new Macro using:
Macros / View Macros / Options menu
Voila! Now you are able to do exactly what you have done when recording your macro by using that keyboard shortcut. If you did not paste the content when recording then you s/b using your macro short cut and go to the cell you want to paste and press CTRL-V.
When you feel confident enough, try the Edit menu in the Macros and see what code you have in hand, maybe make some small changes etc. I saw many people who are not familiar with basic coding at the beginning but somehow started writing their own codes after seeing this feature in Excel. Good Luck!
ProfoundlyOblivious code is pretty cool but the
dstws = activesheet
will always be the source since the activesheet passes back straight after the inputbox.
I tried changing it to
Set dstws = tmprng.Parent
but for some reason this then breaks the
Set dstrng = dstws.Range..
I get a Run time error 1004 Method range of object _Worksheet failed?!?!
If I could fix that this solution would work for you with any destination, even other files.
The alternative is to use vba to un-filter the data, then do a copy, then put same filter(s) back on. Once that is done you can go anywhere and paste what is now on the clipboard.
I have an excel file with cells that retrieve data from a file stored on another computer. I need to update the file path in all of these formulas but it is extremely tedious as each time I update the formula, an open file window comes up. The location that I am changing this to is also not on my computer.
Is there a quick way to update a file path formula without having this dialog window open up?
I need to change my path from
='\\clusfs001nas\
To:
='R:\
Under the "Data" Tab, click "Edit Links" - this should show you the files you have linked to, and you can "Change Source" to update it. Alternatively, you could do a simple Find/Replace (CTRL+F, then click "replace" and type the path you need to replace and then in the replace area, put the new path).
You can change formulas using VBA.
But first, I suggest you have it in only one cell, and in the formulas, you add this cell, not a real path. This way, next time you need to change it, you change only one cell.
Now the coding, an example to change A2 and B5:
Sub Change()
Range("A2").Formula = type the formula here between quotes
Range("B5").Formula = type the formula here between quotes
end sub
If you have lots of cells in a column, you could do a loop:
For i = 1 to 20 'say you have cells from row 1 to 20
Cells(i,3).Formula = type the formula here between quotes
'the number 3 above is the third column: C
next
This is late, but one option that can avoid the annoying dialog when you click Replace All is to insert some random characters at the beginning of the path which will prevent Excel from thinking that the string is an actual link. Then you should be able to edit the portions of that path that need to be changed, and once that is complete, do another Replace ALL, basically removing the random characters that were inserted.
You need to be careful of course, because if you choose a random character that happens to be within other formulas the Replace ALL may have some unexpected results
You can write on your code:
Application.DisplayAlerts = False
Application.AskToUpdate = False
How can you add an apostrophe in every field in an Excel spreadsheet without individually typing it in? I have got like 5k fields
I'm going to suggest the non-obvious. There is a fantastic (and often under-used) tool called the Immediate Window in Visual Basic Editor. Basically, you can write out commands in VBA and execute them on the spot, sort of like command prompt. It's perfect for cases like this.
Press ALT+F11 to open VBE, then Control+G to open the Immediate Window.
Type the following and hit enter:
for each v in range("K2:K5000") : v.value = "'" & v.value : next
And boom! You are all done. No need to create a macro, declare variables, no need to drag and copy, etc. Close the window and get back to work. The only downfall is to undo it, you need to do it via code since VBA will destroy your undo stack (but that's simple).
The way I'd do this is:
In Cell L2, enter the formula ="'"&K2
Use the fill handle or Ctrl+D to fill it down to the length of Column K's values.
Select the whole of Column L's values and copy them to the clipboard
Select the same range in Column K, right-click to select 'Paste Special' and choose 'Values'
i use concantenate. works for me.
fill j2-j14 with '(appostrophe)
enter L2 with formula =concantenate(j2,k2)
copy L2 to L3-L14
More universal can be:
for each v Selection : v.value = "'" & v.value : next
and selecting range of cells before execution
Pressing Ctrl+End in Excel takes you to the bottom-right-most cell of the worksheet.
If you delete the last rows or columns and save the workbook, this last cell gets updated, as well as the scrollbars.
I remember there was a one line VBA command that you could run that would do the update without having to save the workbook, but I can't remember what the command is - do you have any ideas?
I’ve found something that consistently works to delete those blank rows. You can tell when the “used range” excel is using is too big and is going to add extra blank rows when you use the scroll bar to the right and it goes beyond the last row of actual data when you scroll to the bottom. This will caused extra blank records to be added to the table when it is imported into SQL.
To get rid of them:
Select the entire first row under the last row of data. Hit Ctrl + Shift + Down Arrow to select all the blank rows.
From the Home Tab Select Clear and then Clear All from the Edit menu (picture of a whitish-grey eraser).
Right-click and select Delete.
Goto cell A1 first and then Save.
Press Ctrl + Home and then Ctrl + End (This should take you the correct last cell in the used range (above blank rows).
Click Save again.
Here is the answer:
Sub x()
ActiveSheet.UsedRange
End Sub
Run this and the last cell will be reset.
When none of the above works try this.
Select the unused rows and change the row height.
Now delete the rows and save.
Bingo!
Here's what I did... since none of the above worked (this time that is, which is sad cause this code was running beautifully then all the sudden xlCellTypeLastCell totally failed me.) This will only work if you hardcode the first cell of the region you wanna grab the last cell of... for example I was pasting data tables into a sheet of 12 - 40 columns and 60-90 rows... but since it was a paste, it always started in cell A79...
Worksheets("Data_Import").Activate
Range("A79").CurrentRegion.Select
A = Selection.Rows.Count - 1
B = Selection.Columns.Count - 1
Selection.Offset(A, B).Resize(1, 1).Select
Set DataEnd = Selection
I feel sad to NOT use the cool special cells thing, but alas, if it doesn't work! then I just can't use it. :C
p.s. - you could also throw in a
ActiveSheet.Cells(Rows.Count, 1).End(xlUp).CurrentRegion.Select
This solution works for Excel 2013, but may also work for most recent versions of Excel:
Choose the worksheet where you want to change the last cell, and delete any unused rows and columns
Click on File - Options - Customize Ribbon
Under Main Tabs, check the box next to "Developer", then click OK
On the Developer ribbon that now appears, click Visual Basic
In the upper-left corner, under Microsoft Excel Objects, click on the Sheet Name where you want to force a refresh of the worksheet's last cell
In the menu, click on Run - Refresh, then close the Visual Basic Window
When you hit Ctrl + End, your last cell should now be refreshed.
Check out http://dmcritchie.mvps.org/excel/lastcell.htm#MakeLastCell, found the link from a similar question.
Far from the forgotten one liner, but did solved the problem for me.
Alternatively;
Turn on manual calculation (to preserve references).
create new sheet.
Copy cells and Name of old sheet.
For some reason the code ActiveSheet.UsedRange alone did not work for me on Excel 2016 64-bit to force Excel to reset the last used cell.
This does work for me. Hope this helps.
Rows(25:415).Clear 'deletes contents and formatting
ActiveSheet.UsedRange 'resets last used cell
The solution to change row height to zero and saving worked.
Reopen, set row height to 12 and notice that End Home is no longer at the very bottom right of the worksheet.
THANK YOU. I have been working on this for over two years.
Jim Champaigne
Elkhart, Indiana
I'm not sure why everyone is making it so complicated. Just press Ctrl + PgDn.