Adding an appointment to Outlook 2010 from Excel - excel

I am trying to use the code below to update my Outlook calendar from an Excel sheet.
The code functions fine, but I need to save to a sub calendar rather than my default one.
I've tried a few work around's I found online,but none of them seem to work. For example Slapstick and also at the bottom of this page Ozgrid
Any help would be much appreciated.
Option Explicit
Sub AddToOutlook()
Dim OL As Outlook.Application
Dim olAppt As Outlook.AppointmentItem
Dim NS As Outlook.Namespace
Dim colItems As Outlook.Items
Dim olApptSearch As Outlook.AppointmentItem
Dim r As Long, sBody As String, sSubject As String, sLocation As String
Dim dStartTime As Date, dEndTime As Date, dReminder As String, dCatagory As Double
Dim sSearch As String, bOLOpen As Boolean
On Error Resume Next
Set OL = GetObject(, "Outlook.Application")
bOLOpen = True
If OL Is Nothing Then
Set OL = CreateObject("Outlook.Application")
bOLOpen = False
End If
Set NS = OL.GetNamespace("MAPI")
Set colItems = NS.GetDefaultFolder(olFolderCalendar).Items
For r = 2 To 394
If Len(Sheet1.Cells(r, 1).Value + Sheet1.Cells(r, 5).Value) = 0 Then
GoTo NextRow
sBody = Sheet1.Cells(r, 7).Value
sSubject = Sheet1.Cells(r, 3).Value
dStartTime = Sheet1.Cells(r, 1).Value + Sheet1.Cells(r, 2).Value
dEndTime = Sheet1.Cells(r, 1).Value + Sheet1.Cells(r, 5).Value
sLocation = Sheet1.Cells(r, 6).Value
dReminder = Sheet1.Cells(r, 4).Value
sSearch = "[Subject] = " & sQuote(sSubject)
Set olApptSearch = colItems.Find(sSearch)
If olApptSearch Is Nothing Then
Set olAppt = OL.CreateItem(olAppointmentItem)
olAppt.Body = sBody
olAppt.Subject = sSubject
olAppt.Start = dStartTime
olAppt.End = dEndTime
olAppt.Location = sLocation
olAppt.Catagory = dCatagory
olAppt.Close olSave
End If
NextRow:
Next r
If bOLOpen = False Then OL.Quit
End Sub
Function sQuote(sTextToQuote)
sQuote = Chr(34) & sTextToQuote & Chr(34)
End Function

To get access to a subfolder in your default calendar folder you can use:
Set colItems = NS.GetDefaultFolder(olFolderCalendar).Folders("TypeNameOfCalendarHere").Items
If it is on the same level as teh default folder you can use:
Set colItems = NS.GetDefaultFolder(olFolderCalendar).Parent.Folders("SharedCal").Items
Good resource here and here.

As described in the Ozgrid link, move the appointment created in the default calendar to the sub calendar.
You can reference a calendar with the entry ID.
Set oFolder = oNameSpace.GetFolderFromID("xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx")
You can reference a sub Calendar of the default folder:
Set oFolder = NS.GetDefaultFolder(olFolderCalendar).folders("Name of sub calendar")
Once created in the default calendar move it to the non-default calendar
Set olApt = oApp.CreateItem(olAppointmentItem)
With olApt
' ..
.Save
.Move oFolder
End With

You may add to a non-default calendar.
Set subCalendar = NS.GetDefaultFolder(olFolderCalendar).folders("Name of sub calendar")
Set olAppt = subCalendar.items.Add
With olAppt
'...
.Save
End With

Related

Accessing Custom Outlook Calendar Entries

I'm trying to access calendar entries from 2 custom Outlook calendars using Excel VBA.
I've obtained some code which gives me what I want from the default calendar but I cannot see how to change the location to my own calendars.
The code I'm using is
Sub ListAppointments()
Dim olApp As Object
Dim olNS As Object
Dim olFolder As Object
Dim olApt As Object
Dim nextrow As Long
Dim FromDate As Date
Dim ToDate As Date
FromDate = CDate("30/11/2021")
ToDate = CDate("20/12/2021")
On Error Resume Next
Set olApp = GetObject(, "Outlook.Application")
If Err.Number > 0 Then Set olApp = CreateObject("Outlook.Application")
On Error GoTo 0
Set olNS = olApp.GetNamespace("MAPI")
Set olFolder = olNS.GetDefaultFolder(9)
nextrow = 2
With Sheets("Cal-Ext")
.Range("A1:E1").Value = Array("Date", "Start Time", "End Time", "Subject", "Location")
For Each olApt In olFolder.Items
If (olApt.Start >= FromDate And olApt.Start <= ToDate) Then
.Cells(nextrow, "A").Value = CDate(olApt.Start)
.Cells(nextrow, "A").NumberFormat = "DD/MM/YYYY"
.Cells(nextrow, "B").Value = olApt.Start
.Cells(nextrow, "B").NumberFormat = "HH:MM"
.Cells(nextrow, "C").Value = olApt.End
.Cells(nextrow, "C").NumberFormat = "HH:MM"
.Cells(nextrow, "D").Value = olApt.Subject
.Cells(nextrow, "E").Value = olApt.Location
nextrow = nextrow + 1
Else
End If
Next olApt
Set olFolder = olNS.GetDefaultFolder(9)
nextrow = nextrow + 5
For Each olApt In olFolder.Items
If (olApt.Start >= FromDate And olApt.Start <= ToDate) Then
.Cells(nextrow, "A").Value = CDate(olApt.Start)
.Cells(nextrow, "A").NumberFormat = "DD/MM/YYYY"
.Cells(nextrow, "B").Value = olApt.Start
.Cells(nextrow, "B").NumberFormat = "HH:MM"
.Cells(nextrow, "C").Value = olApt.End
.Cells(nextrow, "C").NumberFormat = "HH:MM"
.Cells(nextrow, "D").Value = olApt.Subject
.Cells(nextrow, "E").Value = olApt.Location
nextrow = nextrow + 1
Else
End If
Next olApt
.Columns.AutoFit
End With
Set olApt = Nothing
Set olFolder = Nothing
Set olNS = Nothing
Set olApp = Nothing
End Sub
I need to change the set olfolder command before the second loop to select my own calendar but nothing I've tried works.
Outlook calendar
Current excel result
Here is a quick code that I wrote to loop through all the navigation folders of My Calendars
This code was tested in MS Outlook. You may have to edit it for it to work in MS Excel.
Option Explicit
Sub Sample()
Dim oNameSpace As Object
Dim oExplorer As Object
Dim oMainFolder As Object
Dim oCalModule As Object
Dim oSubFolder As Object
Dim oCalNavFolders As Object
Dim i As Long
Dim objitem As Object
Set oNameSpace = Outlook.GetNamespace("MAPI")
Set oExplorer = oNameSpace.GetDefaultFolder(9).GetExplorer
Set oCalModule = oExplorer.NavigationPane.Modules.GetNavigationModule(1)
Set oCalNavFolders = oCalModule.NavigationGroups.Item("My Calendars").NavigationFolders
For i = 1 To oCalNavFolders.Count
Set objitem = oCalNavFolders(i)
On Error Resume Next
Set oSubFolder = objitem.Folder
On Error GoTo 0
If Not oSubFolder Is Nothing Then
Debug.Print oSubFolder.Name
If oSubFolder.Name = "Area1" Then
With oSubFolder
'
'~~> Do what you want
'
End With
Exit For
End If
Set oSubFolder = Nothing
End If
Next i
End Sub
Screenshot
Code from Excel
Option Explicit
Sub ListAppointments()
Dim OutApp As Object
Set OutApp = CreateObject("Outlook.Application")
Dim oNameSpace As Object
Dim oExplorer As Object
Dim oMainFolder As Object
Dim oCalModule As Object
Dim oSubFolder As Object
Dim oCalNavFolders As Object
Dim i As Long
Dim objitem As Object
Set oNameSpace = OutApp.GetNamespace("MAPI")
Set oExplorer = oNameSpace.GetDefaultFolder(9).GetExplorer
Set oCalModule = oExplorer.NavigationPane.Modules.GetNavigationModule(1)
Set oCalNavFolders = oCalModule.NavigationGroups.Item("My Calendars").NavigationFolders
For i = 1 To oCalNavFolders.Count
Set objitem = oCalNavFolders(i)
On Error Resume Next
Set oSubFolder = objitem.Folder
On Error GoTo 0
If Not oSubFolder Is Nothing Then
Debug.Print oSubFolder.Name
If oSubFolder.Name = "Area1" Then
With oSubFolder
'
'~~> Do what you want
'
End With
Exit For
End If
Set oSubFolder = Nothing
End If
Next i
End Sub

How to create an Outlook calendar entry each time a workbook is saved?

I'd like to create an Outlook calendar meeting request each time a workbook is saved.
The meeting requests need to be added to a shared mailbox so that all users that have access see the meeting invite.
So far it adds an entry to my personal calendar.
Private Sub Workbook_AfterSave(ByVal Success As Boolean)
Dim ws As Worksheet
Set ws = ThisWorkbook.Worksheets("2021") 'define your sheet!
Dim olApp As Object 'create outlook application
Set olApp = CreateObject("Outlook.Application")
Dim olNS As Object 'get namespace
Set olNS = olApp.GetNamespace("MAPI")
'define constants if using late binding
Const olFolderCalendar As Long = 9
Const olAppointmentItem As Long = 1
Dim olRecItems As Object 'get all appointments
Set olRecItems = olNS.GetDefaultFolder(olFolderCalendar)
Dim strFilter As String 'filter for appointments
Dim olFilterRecItems As Object 'filtered appointments
Dim iRow As Long
iRow = 3
Do Until Trim$(ws.Cells(iRow, 3).Value) = vbNullString
'filter appointments for subject
strFilter = "[Subject] = '" & Trim$(ws.Cells(iRow, 4).Value) & "'"
Set olFilterRecItems = olRecItems.Items.Restrict(strFilter)
If olFilterRecItems.Count = 0 Then 'if subject does not exist
With olApp.CreateItem(olAppointmentItem)
.Subject = ws.Cells(iRow, 4).Value
.Start = ws.Cells(iRow, 3).Value
.AllDayEvent = True
.BusyStatus = 5
.ReminderSet = True
.Save
End With
ws.Cells(iRow, 3).Interior.ColorIndex = 50
End If
iRow = iRow + 1
Loop
End Sub
Update:
I managed to get this. The problem now is that it'll only create the calendar entry for the last line.
Private Sub Workbook_AfterSave(ByVal Success As Boolean)
Dim ws As Worksheet
Set ws = ThisWorkbook.Worksheets("2020") 'define your sheet!
Dim olApp As Object 'create outlook application
Set olApp = CreateObject("Outlook.Application")
Dim olNS As Object 'get namespace
Set olNS = olApp.GetNamespace("MAPI")
Dim olAppItem As Outlook.AppointmentItem
Dim myRequiredAttendee As Outlook.Recipient
'define constants if using late binding
Const olFolderCalendar As Long = 9
Const olAppointmentItem As Long = 1
Dim olRecItems As Object 'get all appointments
Set olRecItems = olNS.GetDefaultFolder(olFolderCalendar)
Set olAppItem = olRecItems.Items.Add(olAppointmentItem)
Dim strFilter As String 'filter for appointments
Dim olFilterRecItems As Object 'filtered appointments
Dim iRow As Long
iRow = 3
Do Until Trim$(ws.Cells(iRow, 3).Value) = vbNullString
'filter appointments for subject
strFilter = "[Subject] = '" & Trim$(ws.Cells(iRow, 4).Value) & "'"
Set olFilterRecItems = olRecItems.Items.Restrict(strFilter)
If olFilterRecItems.Count = 0 Then 'if subject does not exist
With olAppItem
Set myRequiredAttendee = .Recipients.Add("email address")
myRequiredAttendee.Type = olRequired
.MeetingStatus = olMeeting
.ReminderMinutesBeforeStart = 30
.Subject = ws.Cells(iRow, 4).Value
.Start = ws.Cells(iRow, 3).Value
.AllDayEvent = True
.BusyStatus = 5
.ReminderSet = True
.Send
End With
ws.Cells(iRow, 3).Interior.ColorIndex = 50
End If
iRow = iRow + 1
Loop
End Sub
Instead of the following code:
Dim olRecItems As Object 'get all appointments
Set olRecItems = olNS.GetDefaultFolder(olFolderCalendar)
You need to use the NameSpace.GetSharedDefaultFolder method which returns a Folder object that represents the specified default folder for the specified user. This method is used in a delegation scenario, where one user has delegated access to another user for one or more of their default folders (for example, their shared Calendar folder). For example:
Sub ResolveName()
Dim myNamespace As Outlook.NameSpace
Dim myRecipient As Outlook.Recipient
Dim CalendarFolder As Outlook.Folder
Set myNamespace = Application.GetNamespace("MAPI")
Set myRecipient = myNamespace.CreateRecipient("Eugene Astafiev")
myRecipient.Resolve
If myRecipient.Resolved Then
Call ShowCalendar(myNamespace, myRecipient)
End If
End Sub
Sub ShowCalendar(myNamespace, myRecipient)
Dim CalendarFolder As Outlook.Folder
Set CalendarFolder = myNamespace.GetSharedDefaultFolder(myRecipient, olFolderCalendar)
CalendarFolder.Display
End Sub

How to Convert my VBA process to run in MAC?

I have an excel macro that works perfect in windows (email text extraction), but when I run it in my mac it gives me the error missing the library Microsoft Outlook 16.0 Object Library.
I was thinking in late binding (I tried but I wasn't able to fix it)
Can you pls help me to fix my code in order to run it in my mac? thanks in advance.
Code Below:
Sub DetailExtraction() 'MacVersion
On Error GoTo ErrHandler
Application.ScreenUpdating = False
' SET Outlook APPLICATION OBJECT.
Dim objOutlook As Object
Set objOutlook = CreateObject("Outlook.Application")
' CREATE AND SET A NameSpace OBJECT.
Dim objNSpace As Object
' THE GetNameSpace() METHOD WILL REPRESENT A SPECIFIED NAMESPACE.
Set objNSpace = objOutlook.GetNamespace("MAPI")
' CREATE A FOLDER OBJECT.
Dim myFolder As Object
Set myFolder = objNSpace.GetDefaultFolder(olFolderInbox)
Dim Item As Object
Dim iRows, iCols As Integer
iRows = 2
' LOOP THROUGH EACH ITEMS IN THE FOLDER.
'For Each objItem In myFolder.Items
' LOOP THROUGH EACH ITEMS IN THE SELECTION.
For Each objItem In ActiveExplorer.Selection
If objItem.Class = olMail Then
Dim objMail As Outlook.MailItem ' PROBLEM IS IN THIS LINE
Set objMail = objItem
Cells(iRows, 1) = objMail.SenderEmailAddress
Cells(iRows, 2) = objMail.To
Cells(iRows, 3) = objMail.Subject
Cells(iRows, 4) = objMail.ReceivedTime
Cells(iRows, 6) = objMail.Body
Cells(iRows, 6).WrapText = False
'MsgBox Prompt:=objMail.Body
End If
'WRAP UP FILE OFF
' Cells*i.WrapText = False
' SHOW OTHER PROPERTIES, IF YOU WISH.
'Cells(iRows, 6) = objMail.Body
'Cells(iRows, 5) = objMail.CC
'Cells(iRows, 6) = objMail.BCC
'Cells(iRows, 4) = objMail.Recipients(1)
iRows = iRows + 1
Next
Set objMail = Nothing
' RELEASE.
Set objOutlook = Nothing
Set objNSpace = Nothing
Set myFolder = Nothing
ErrHandler:
Debug.Print Err.Description
Application.ScreenUpdating = True
MsgBox "Environments Details Extracted from the Selected Emails (" & iRows - 2 & ")"
End Sub

Use Excel to make appointment in All Public Folders Calendar in 2013 MS Exchange

My code works fine in the default calendar but I am unable to get it to made an appointment in the AllPublicFolders Calendar. I am unable to call the function GetPublicFolder because I am new using VBA. Any help would be greatly appreciated.
Here is my code with "Big Store A Calendar in the all public folders:
Option Explicit
Sub RegisterAppointmentList()
' adds a list of appointments to the Calendar in Outlook
Dim olApp As Outlook.Application
Dim olAppItem As Outlook.AppointmentItem
Dim r As Long
On Error Resume Next
'Worksheets("Schedule").Activate
Worksheets("Appt").Activate
Set olApp = GetObject("", "Outlook.Application")
On Error GoTo 0
If olApp Is Nothing Then
On Error Resume Next
Set olApp = CreateObject("Outlook.Application")
On Error GoTo 0
If olApp Is Nothing Then
MsgBox "Outlook is not available!"
Exit Sub
End If
End If
'r = 6 ' first row with appointment data in the active worksheet
r = 2 ' first row with appointment data in the active worksheet
Dim mysub, myStart, myEnd
While Len(Cells(r, 2).Text) <> 0
mysub = Cells(r, 2) & ", " & Cells(r, 3)
myStart = DateValue(Cells(r, 5).Value) + Cells(r, 6).Value
myEnd = DateValue(Cells(r, 7).Value) + Cells(r, 8).Value
'DeleteTestAppointments mysub, myStart, myEnd
Set olAppItem = olApp.CreateItem(olAppointmentItem) ' creates a new appointment
With olAppItem
' set default appointment values
.Location = Cells(r, 2)
.Body = Cells(r, 3).Value
.ReminderSet = False
.BusyStatus = olFree
'.RequiredAttendees = "johndoe#microsoft.com"
On Error Resume Next
.Start = myStart
.End = myEnd
.Subject = Cells(r, 1)
.Location = Cells(r, 2)
.Body = Cells(r, 3).Value
'.ReminderSet = True
'.BusyStatus = olBusy
.Categories = Cells(r, 4).Value
On Error GoTo 0
.Save ' saves the new appointment to the default folder
End With
r = r + 1
Wend
Set olAppItem = Nothing
Set olApp = Nothing
' Print the Appt Sheet
Sheets("Sheet1").PrintOut
MsgBox "The Appt Sheet Printed and the Appt was entered in your default calendar on May 31st!"
End Sub
‘-------------------------I Need to get correct Public folder for the Exchange calendar -------------
‘I am using VBA for excel workbooks and need to create appointments in 2 public folder shared calendars
‘I need to get code like the code below to create appointments in the shared public calendar – ‘
‘I determine which calendar for the appointment using a workbook cell which is a list box of the 2 calendar names –
‘ Big Store A Calendar or Big Store B Calendar
' GetFolder - Gets a Public folder based on a string path - e.g.
'If Folder name in English is
'Public Folders\All Public Folders\Big Store A Calendar or
‘'Public Folders\All Public Folders\Big Store B Calendar
Public Function GetPublicFolder(strFolderPath)
Dim colFolders
Dim objFolder
Dim arrFolders
Dim i
On Error Resume Next
strFolderPath = Replace(strFolderPath, "/", "\")
arrFolders = Split(strFolderPath, "\")
Set objFolder = Application.Session.GetDefaultFolder(18) ‘This is the correct folder # for “All Public Folders”
Set objFolder = objFolder.Folders.Item(arrFolders(0))
If Not objFolder Is Nothing Then
For i = 1 To UBound(arrFolders)
Set colFolders = objFolder.Folders
Set objFolder = Nothing
Set objFolder = colFolders.Item(arrFolders(i))
If objFolder Is Nothing Then
Exit For
End If
Next
End If
Set GetPublicFolder = objFolder
Set colFolders = Nothing
' Set objApp = Nothing
Set objFolder = Nothing
End Function
Application in Set objFolder = Application.Session.GetDefaultFolder(18) is Excel. You want to use Outlook.
Sub DisplyOutlookPublicFolderFromExcel()
Dim olApp As Outlook.Application
Dim olAppItem As Outlook.AppointmentItem
Dim pubCal As Folder
Set olApp = CreateObject("Outlook.Application")
Set pubCal = GetPublicFolder(olApp, "All Public Folders\Big Store A Calendar")
pubCal.Display
Set olAppItem = Nothing
Set olApp = Nothing
Set pubCal= Nothing
End Sub
Public Function GetPublicFolder(objApp, strFolderPath)
Dim colFolders
Dim objFolder
Dim arrFolders
Dim i
On Error Resume Next
strFolderPath = Replace(strFolderPath, "/", "\")
arrFolders = Split(strFolderPath, "\")
Set objFolder = objApp.Session.GetDefaultFolder(18) 'This is the correct folder # for “All Public Folders”
Set objFolder = objFolder.Folders.Item(arrFolders(0))
If Not objFolder Is Nothing Then
For i = 1 To UBound(arrFolders)
Set colFolders = objFolder.Folders
Set objFolder = Nothing
Set objFolder = colFolders.Item(arrFolders(i))
If objFolder Is Nothing Then
Exit For
End If
Next
End If
Set GetPublicFolder = objFolder
Set colFolders = Nothing
Set objApp = Nothing
Set objFolder = Nothing
End Function

Import dates from Excel to Outlook Calendar

I am trying to import dates in column "E" to my Outlook calendar.
I have code started, but it is only adding certain dates to my calendar and not adding what it seems to me like multiple dates for ex. The date of 6/2 is being added to my calendar with correct subject date and body, but for dates for 6/1 I have an empty slot.
Option Explicit
Public Sub CreateOutlookApptz()
Sheets("Sheet2").Select
On Error GoTo Err_Execute
Dim olApp As OUtlook.Application
Dim olAppt As OUtlook.AppointmentItem
Dim blnCreated As Boolean
Dim olNs As OUtlook.Namespace
Dim CalFolder As OUtlook.MAPIFolder
Dim subFolder As OUtlook.MAPIFolder
Dim arrCal As String
Dim i As Long
On Error Resume Next
Set olApp = OUtlook.Application
If olApp Is Nothing Then
Set olApp = OUtlook.Application
blnCreated = True
Err.Clear
Else
blnCreated = False
End If
On Error GoTo 0
Set olNs = olApp.GetNamespace("MAPI")
Set CalFolder = olNs.GetDefaultFolder(olFolderCalendar)
i = 2
Do Until Trim(Cells(i, 1).Value) = ""
Set subFolder = CalFolder
Set olAppt = subFolder.Items.Add(olAppointmentItem)
MsgBox Cells(i, 6) + Cells(i, 7)
'MsgBox subFolder, vbOKCancel, "Folder Name"
With olAppt
'Define calendar item properties
.Start = Cells(i, 6) + Cells(i, 7)
.End = Cells(i, 8) + Cells(i, 9)
.Subject = Cells(i, 2)
.Location = Cells(i, 3)
.Body = Cells(i, 4)
.BusyStatus = olBusy
.ReminderMinutesBeforeStart = Cells(i, 10)
.ReminderSet = True
.Categories = Cells(i, 5)
.Save
End With
i = i + 1
Loop
Set olAppt = Nothing
Set olApp = Nothing
Exit Sub
Err_Execute:
MsgBox "An error occurred - Exporting items to Calendar."
End Sub
Try it this way.
Private Sub Add_Appointments_To_Outlook_Calendar()
'Include Microsoft Outlook nn.nn Object Library from Tools -> References
Dim oAppt As AppointmentItem
Dim Remind_Time As Double
i = 2
Subj = ThisWorkbook.Sheets(1).Cells(i, 1)
'Loop through entire list of Reminders to be added
While Subj <> ""
Set oAppt = Outlook.Application.CreateItem(olAppointmentItem)
oAppt.Subject = Subj
oAppt.Location = ThisWorkbook.Sheets(1).Cells(i, 2)
oAppt.Start = ThisWorkbook.Sheets(1).Cells(i, 3)
Remind_Time = ThisWorkbook.Sheets(1).Cells(i, 4) * 1 * 60
oAppt.ReminderMinutesBeforeStart = Remind_Time
oAppt.AllDayEvent = True
oAppt.Save
i = i + 1
Subj = ThisWorkbook.Sheets(1).Cells(i, 1)
Wend
MsgBox "Reminder(s) Added To Outlook Calendar"
End Sub
Your setup will look something like this.
I talk about this concept, and many other similar, but different, things in my book.
https://www.amazon.com/Automating-Business-Processes-Reducing-Increasing-ebook/dp/B01DJJKVZC?ie=UTF8&keywords=ryan%20shuell&qid=1464361126&ref_=sr_1_1&sr=8-1

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