I have a database that has many duplicates. If I select any name in a particular cell, the data related with that name should be exported to a new worksheet in the same workbook. For example, if there is a name Amol repeated 5 times, Geet 9 times, Devidas 11 times and so on, if I write Devidas in a cell, the data related with Devidas from all 11 lines should be exported to a new worksheet. I need to do this using formula alone and not VBA. Any help that will point to a solution would be much appreciated.
You do not provide sufficient data and position of data in your sheet. Also lacking of how many column do you have. Which column do you want to return in sheet2? Whatever, assuming your data in Sheet1 and you want to put filtered in in Sheet2. So, use following formula to sheet2 to filter data related Devidas.
=IFERROR(INDEX(Sheet1!$A$1:$A$21,SMALL(IF(Sheet1!$A$1:$A$21="Devidas",ROW(Sheet1!$A$1:$A$21),""),ROWS($A$1:$A1))),"")
Press CTRL+SHIFT+ENTER to evaluate the formula as it is an array formula.
You have to adjust formula for Index() function to return particular column. Let us know by comment if you feel any difficulties to apply the formula.
Related
I'm hoping someone can help me make better use of the INDIRECT formula.
I have a list of sheet names in a table and an INDIRECT formula that uses that list to return a value in a specified cell - the list of sheet names is just an easier way for me to drag the formula down the table and read the appropriate cells without having to manually link each sheet.
=INDIRECT("'"&A2&"'!"&"K10")
This works fine for single cells as the range ref is simply stated as the text in the formula (K10), the problem arises when I need to start referring to a range such as K10:K15 and summing the values.
The range K10:K15 will inevitably have new rows added or deleted on the relative tab and as INDIRECT is using text as the reference it means the range doesn't automatically adjust - this is as I understand it one of the 'benefits' of INDIRECT but in this case is actually holding me back.
Also worth noting that the range (K10:K15) may move as rows are added/deleted above this, as this range is part of a larger table.
In simplistic terms I want to achieve the same result as a standard reference to a range on another sheet, e.g. =sum(sheet1!K10:K15) (as this will adjust when rows are added/deleted) but I just want to be able to dictate which sheet is referred to via a list I have in a table on a summary sheet.
How do I either write INDIRECT so the range adjusts when new rows are added/deleted or is there a different formula I should be using that achieves this?
Any advice greatly appreciated :)
=INDIRECT("'"&A2&"'!K"& MATCH(TRUE,INDIRECT("'"&A2&"'!K:K")<>"",0)&":K"&MAX((INDIRECT("'"&A2&"'!K:K")<>"")*(ROW(INDIRECT("'"&A2&"'!K:K")))))
This indirectly references the rows from the first non empty cell up to the last non empty cell in given sheet in column K. Not sure if you need to enter with ctrl + shift + enter (not in the app version).
Note: If the range contains empty cells in between the first and last non empty cell it will be included as value 0
Or in office 365 use the following:
=FILTER(INDIRECT("'"&A2&"'!K:K"),INDIRECT("'"&A2&"'!K:K")<>"")
I am looking to do a kind of automatic cell updates on excel, which is a status update for a product we got and the location of the product in the warehouse.
I have basic knowledge of VBA and I didn't manage to code anything to help me with that. I tried to use If function, but didn't make sense because I can't find a way to achieve what I need.
Here is sheet 1
and sheet 2
examples.
This is what I am trying to achieve:
if a cell within Sheet2 column A range = Cell A2 in sheet 1, then fill Sheet1, B2 cell and Sheet1, C2 cell with the information from sheet2 on the condition that it is the most recent entry (in the example images it is the entry with the dispatched status)
Would you recommend VBA or using formulas, and if so what should I do?
This can be done with formulas, however getting the latest value isn't as easy as it seems. This can be achieved however by following this tutorial for reference. I especially refer to the part using LOOKUP(.
Other than that, all you need to do is set your ranges to refer to the correct sheet.
=IFNA(LOOKUP(2,1/(Sheet2!A:A=Sheet1!A2),Sheet2!B:B),"")
My formula in B2 is:
=INDEX(Sheet2!$B:$B;MAX(SI(Sheet2!$A:$A=Sheet1!A2;ROW(Sheet2!$A:$A)-MIN(ROW(Sheet2!$A:$A))+1)))
My formula in C2 IS:
=INDEX(Sheet2!$C:$C;MAX(SI(Sheet2!$A:$A=Sheet1!A2;ROW(Sheet2!$A:$A)-MIN(ROW(Sheet2!$A:$A))+1)))
Both formulas are array formulas so instead of entering them with ENTER, they must be entered pressing
ENTER+CTRL+SHIFT at same time
Anyways, these formulas will probably make your file heavy and slower. Think about redesigning the way you save data, and consider adding a date field, and resuming data with Pivot Tables.
I am pretty new to excel and finding it a little tricky so any help would be appreciated!
I have a master sheet where data is going to be input by people. From this master sheet I have used IF statements to copy relevant columns to another sheet in the workbook. (not sure if thats the best way).
So when a new data row is input into the master sheet, this creates a new row in the other sheet because its displaying what has been input in the master. This is building up a sub-table so to speak. From this sub data (whether turned to a table or not) I want to create pivot tables.
Issues:
If the sub data is turned into a table, when new data is input in the master sheet the sub-table does not expand.
Trying it another way, without creating a table with the sub data I tried to create a dynamic range using OFFSET. However when an entry is deleted from the master sheet this creates a blank row in the dynamic range that is being used to create the pivot table.
Any help would be much appreciated! I've looked into OFFSET, MATCH, VLOOKUP and it's a little confusing although I do get the gist of what these functions can achieve.
Thanks in advance!
This particular combo is used to fiddle around with ranges, for example validations and complex lookups.
They will not help you with your issue.
The range expansion is triggered when new data is entered into an adjacent cell, not when its existing condition becomes recognizable.
The =OFFSET() is used to fiddle around with ranges.
The MATCH(...,0) finds the first match of your string, in your case the lack of string.
If you could in fact set up a Pivot table to indirect references this formula would be your solution:
=OFFSET(YourSheet!$A$1,0,0,MATCH("",YourSheet!$A:$A,0)-1,MATCH("",YourSheet!$1:$1,0)-1)
where A1 of YourSheet contains somthing like
=IF(IncrementalDataSheet!A1<>"",IncrementalDataSheet!A1,"")
I think I understand the problem you're having. If you have data in A:Z in Sheet1 and you only want to see columns A, T, and Y for example on your more visually appealing Sheet2, then the initial thought would be to put =Sheet1!A1 into A1 on Sheet2, =Sheet1!T1 into B1, and =Sheet1!Y1 into C1. Copy the range down as far as needed to display the data from Sheet1 and Bingo! A nice tidy summarized version.
But wait... If you delete a row from Sheet1, the referenced cell in Sheet2 now just displays #REF!... boo... that's no good.
So, instead of using direct cell references, you can make use of the INDIRECT function to make sure the values produced are always relative based on the address of the target cell.
In Sheet2 you would put:
A1 =INDIRECT("Sheet1!"&(CELL("address",A1)))
B1 =INDIRECT("Sheet1!"&(CELL("address",T1)))
C1 =INDIRECT("Sheet1!"&(CELL("address",Y1)))
And copy down. At first glance it looks just like the original result, the difference is you can now delete rows from Sheet1 without hurting the output on Sheet2 because the indirect references will just look up new values from where everything shifted.
You should then be able to pivot off of the result dataset pretty easily.
That said... when you make a pivot table you pick which columns you include, so you could just pivot off of the original giant table and exclude any columns that you're not interested in summarizing.
In Excel 2007 I use the following formula to refer to cells in other worksheets in the same workbook:
=INDIRECT($B$2&"!A9")
B2 contains the name of the worksheet containing the target cells (I want to turn this into a template, so I don't enter the name into the formula). The formula works, but I want to use this same formula over multiple rows (A10, A11, A12 [...] A1000). I am using this same code over multiple rows but with different fields (B9, C9 and so on), with a variety of different content types (data, number, text).
An alternate version of the formula is as follows:
='Worksheetname'!A9
But again, this requires hard-coding the name of the worksheet, which is not desirable for me.
Because of the sheer volume of the rows manual editing is not an option: is there any way to alter this formula so I can easily use it over multiple rows? Preferably without the use of VBA, but that is not a requirement.
If your records are located in the same cells in both worksheets, then you can use something like following:
=INDIRECT($B$2&"!"&ADDRESS(ROW();COLUMN()))
IF now, then you can easily offset them using given ADDRESS function
P.S. Please be aware with INDIRECT function that it slows down calculation performance on your workbook (few functions are OK, but if you have 10,000 of them then you might see some delay)
If you want to use the same formulas for several columns as well you could include something like this:
=INDIRECT("'"&$B$2&"'!"&ADDRESS(MATCH($B4;INDIRECT(CONCATENATE ($B$2;"!";"B:B"));0);MATCH(B$3;INDIRECT(CONCATENATE($D$2;"!";"A3:AR3"));0)))
B2=reference to sheet name
B4=first row for your data
B3=Column header
For those who want to pull all the same column of data from multiple sheet that have the same layout (and have each cell linked), it took me hours to work it out, but actually can be solved with a relatively simple way:
=OFFSET(INDIRECT("'"&G$2&"'!l7"),$A6,0,1,1)
The Indirect part take you to the right sheet and right cell, G2, H2 ... has the Sheet names (be mindful of sheet name with space, you will need to use ' ', which is the case for my workbook), and L7 cell of that sheet, and I want L8, L9, ----L200 all being pulled through;
Offset help you navigate the range of rows, A6 is an additional numbering row I added to move to the right row in each sheet.
Hope it help!
Does anyone know how I can quickly hide/remove all rows in sheet1 that contain any of the rows info from sheet2?
It would need to contains filter as it wouldn't be an exact match.
For example
Sheet1:
http://www.google.com/something/else
http://www.yahoo.com/whatever
www.microsoft.com/hahha
Sheet2:
google.com
So the end result would be the first line in Sheet1 would be hidden
In practice I'm working with thousands of rows in sheet1 and around in Sheet2.
To clarify, I'm essentially trying to do a contains filter with more than 2 values - the default filter only allows 2 values.
Also I am working with Excel for Mac 2011.
You can do this quickly with a simple helper column without a large range loop.
For simplicity as a sample:
Assuming your Sheet 1 list was in A1:A1000
your Sheet 2 partial list was in C1:C5 (on the same sheet for the picture below)
then in range B1:B1000 enter this array formula,
=MAX(IF(ISERROR(FIND($C$1:$C$5,A1)),0,1))=1
(Enter as an array formula by pressing Ctrl+Shift+Enter)
Then AutoFilter the TRUErows (which flag any matches) and hide them
As i was reading the solution posted by #brettdj I think it should work for your problem.
From your comment it seems you have an empty cell problem when using his solution. Are you sure you replaced the $C$1 : $c$5 with the right values?
In your case you should first refer to the right sheet (Sheet2 if you didn't rename it) then the right column (assuming you have it in column A of sheet2).
You should write =MAX(IF(ISERROR(FIND(sheet2!$A$1:$A$5,sheet1!A1)),0,1))=1.