I'm wanting to have a an excel spreadsheet automatically fill in a dropdown selection based on a previous dropdown.
Basically i have a spreadsheet that allows me to pick colours of items from basic dropdown lists each row has its own dropdown. Often the colours are the same so would like it to automatically fill in the next rows colour the same as the previous lines for me?
anyone have any ideas? Can't seem to find much on only filling out the dropdown? Also is there a method to fill out all dropdowns simultaniously?
Thanks
There are two approaches to this depending on what you mean by 'drop-down'.
If you are using a 'form control' drop-down then you have the option under right-click>Format Control... to specify a cell whose value will be set when you change the drop-down selection. You can then use this value to affect other areas of your spreadsheet.
If your drop-down is done using the 'Data Validation' then it will only affect the cell you have put it in. In this case you will have to turn to VBA.
For this you would use the Worksheet_Change event and an If statement checking that the Target is the drop-down cell, then you can code the filling in of your other dropdowns. Check out this microsoft guide for triggering VBA from cell changes.
Related
I am having an excel sheet to track the watched episodes.
I want if checkboxes besides episodes 1,2,3 of season1 are checked automatically the checkbox besides season1 should be checked and similar should happen with season2 episodes once the episodes besides it are checked.
Note: I am new to excel checkboxes.
Thanks & Regards,
Parth.
One way to do it:
For the episode checkboxes:
Right-clicking a checkbox will get you to the Format Control options.
On the Control tab link each episode checkbox to a separate cell.
On the Protection tab make sure the checkbox aren't protected.
For the season checkboxes:
Link the checkbox to a cell.
Make sure the checkbox is protected.
In the linked cell enter the formula: =AND(C5:C7) where C5:C7 are the linked cells for the episodes.
This formula will return TRUE when each of the referenced cells is TRUE, or FALSE otherwise. This will then be reflected in the checkbox.
Protect the sheet otherwise checking the season checkbox will overwrite the formula.
I have a large file with a Scenario Manager, where changing a single cell on the Summary worksheet changes the visible scenario throughout the rest of the workbook. Data Tables are working a treat providing the headline values for each option.
I'd like to have a drop down on each sheet that when changed will change the same single cell on the Summary worksheet, so I don't need to go back to the Summary sheet every time I want to switch visible scenarios.
This is a simple process if I'm using macros and would be the solution I'd normally jump straight to. But this needs to be done without macros and this is where I'm now struggling.
Does anyone know if this is possible (without macros) and point me in the right direction?
Josh
You can insert combo box (Developer Tab > Insert > Form Controls > Combo Box) on each sheet. Mention linked cell as a cell of the summary sheet (Absolute reference with sheet name). That cell will give you index of the item selected in the drop down list. Then you can insert index formula in the cell you want to change every time to get value of the drop down list. Once you insert it on one sheet you can copy it to other sheets. No macros required.
I am trying to figure out if it is possible to check or uncheck a checkbox based on a value in a cell.
I have a userform that gets filled out and adds new lines on a worksheet with the relevant information gathered from the userform. I want to be able to search for a particular entry and fill out a neat created form on a excel worksheet (not a userform) using the gathered information. In this form I want to use checkboxes instead of cells to keep it neat and professional.
The reason I am doing this into a worksheet form instead of a userform is to be able to print the form into a PDF document. As far as I am aware it is not possible to print a userform into a PDF document.
If it is working the worksheet form should have checkboxes checked if TRUE is found in the cell from that particular data entry. I can't link a specific cell since it needs to find the correct cell based on the search entry.
Following on the comments... #Tom is correct, you can simply link the combobox to the cell in question.
Insert combobox:
Then simply enter the cell reference in the formula bar you want to link it to. Namely:
I'm working out a dashboard for my office. It all works, but I wanted to add in an option that instead of searching through 250+ items in a dropdown, you could also click on a cell and the dropdown would change to that value, and the assigned macro would run for that dropdown. So far I can't figure out how to have vba select a specific item from a dropdown. I can have the text change, but that doesn't select the index of the dropdown.
Any suggestions?
If you are using an ActiveX drop down list, (a combobox) this is how you would change the selected value in the drop down list:
ComboBox1.Value = "New Value"
If you are using data validation as a drop down list, then you just need to change the cell value as you would change any other cell:
'assuming the drop down list (data validation) is in Cell(1, 1)
cells(1,1) = "New Value"
Also you could check this article I've written on my blog about working with drop down lists in VBA Excel VBA Drop Down Lists
I wanted to do the same: Select an option from several drop down lists, then "reset" all of them to a starting point. Recording a macro and change the drop down list wont work.
However, I did the following:
Start recording macro
I typed all the values I wanted to be the "starting point once reset on the drop down list
stop macro.
It worked. Now I hit the macro and I get all the values "reset". Cheap trick, I know but worked for me.
Alright I know this isn't 100% related to programming (the Excel book in question doesn't use VBA at all) but I'm hoping someone can help me out with this or point me in the right direction.
My boss got a spreadsheet from a vendor that has a combobox/dropdown list with various part numbers; when you select one it populates the rest of the form with a lookup containing additional items. I've been tasked with "cracking" this and finding the list that they're using to populate so we can make use of it.
The thing is... there's no VBA code, no macros, no data connections, and only one Worksheet displayed in Excel while the lookup code references a Sheet1. I've tried to display hidden worksheets and it says there are none... so where on earth could this list be kept? My boss is getting impatient and is asking me if I've broken it yet. It's not a big deal if it can't be done, I just have no clue where to continue looking for it and I don't know what to tell my boss when he asks me if I'm done.
Can anyone help?
It's possible to hide a worksheet using VBA so that it can't be unhidden from the UI.
Try the method for un-hiding all hidden workhseets outlined here:
http://www.automateexcel.com/2004/12/14/excel_vba_unhide_all_worksheets/
My guess is that it is a Data Validation list which references a constant list of values or a range on a "Very Hidden" sheet. In Excel 2007, select one of the cells with the drop-down, click on the "Data" tab in the Ribbon, click on "Data Validation" in the Ribbon and see what you have. In Excel 2003 it is the Data -> Validation... command.
Another possibility if you know the name of the worksheet is "Sheet1" is to add a new worksheet, enter "=Sheet1!A1" into cell A1 of the new worksheet, and copy this cell down and to the right for as large of an area as you need to see the data you are interested in.
If you can post a URL to download the workbook (assuming it is not a trade secret) you would be more likely to get an accurate answer.
Could it be some data stored on the same sheet.
Possibly in columns which are either hidden, or which are far off the actual page?
Isn't this just data from the worksheet only?
Column header dropdown lists acts as filters, they show distinct values of a column.
This is a feature of Excel.
The items could be cached from a currently unavailable resource. Try saving it out to xml and searching for a known string.
Click on the cell that display a drop down list when selected
From the menubar select data>validation
In the dialog box copy the content of the source text box
Now paste the content on any empty cell on your worksheet
Select a drag it down to see the values populating the list
Chris
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Convert your Excel spreadsheet into an online calculator.
http://www.spreadsheetconverter.com
I am assuming that you have broken this by now, but just in case you havent. This is certainly a case of data validation using a named range which is house on another sheet that was designated "very Hidden" from the vba console. You will need to open up the VBA project of this worksheet and designated the "very Hidden" sheet to just Hidden and then you will be able to unhide it, or the other setting at which point it will be viewable.