I have around 1000 folders. when i select a document and click on 'move to' ,the folder listing window is loading for a long time and then showing the data. How can we speed up the loading?
the first rule of SharePoint: you do not create folders!
I know, it is too late now, but here it's what you should be doing now to fix this situation and avoid a bigger catastrophe:
create views to filter out the drilling down into sub-folders
views are your best friend in this scenario, you can improve the time of loading with better tailored views allied with indexes
employ metadata, actually this goes hand to hand with tailored views
Final step:
Once you have deployed tailored views to address the navigation to your data, you will start removing the folders, from the document library, the way how the users will find their info will be based on views and metadata.
You do not user document libraries the analogue way as use our hard disk by creating folders, we store data inside and provide Views to help users to find their info, the views filter out the unwanted data and present what you want to see, the metadata helps you to categorize, classify, and archive information, when all is combined, SharePoint index the data and presents you with agility, users once instructed to use views will never wait for long loading times!
Related
I have a SharePoint Online list that uses folders with unique permissions. Each user can only see their own personal folder and the items inside. I set the default view to show content inside of folders rather than flat. In SharePoint, the user first sees their personal folder at the top level of the list. They click on the folder and add items inside of it in order to keep them private. Seems to be really tricky for a power apps beginner like myself to create that in power apps and I'm looking for some ideas on where to start.
I know I can make the start screen gallery be filtered by only showing things that have a content type of folder. Hopefully, this would respect permissions and show each user only their own folder like in SharePoint Then, when you click on the folder, it would take you to a gallery on another screen. But this screen would have to be filtered to only show items that relate to the folder clicked on. SharePoint does this naturally. So the second gallery would have to somehow be filtered by knowing what was clicked on to get to that screen. I don't want to make a screen or even a gallery for every user case.
Also, I need to make sure that any entries on the second screen are being entered into the person's folder rather than the top root. SharePoint seems to record it as being under that folder, but will power apps do the same?
Can anybody get me started or give me some ideas as to how to approach this? Maybe an article that solves a similar problem? I couldn't find one yet. Thanks.
If users don't have directly access to share point is the best way for build your app, you may put all file in the same folder and filtered by a column with user informatcion, for example: column isFolder with values ["Yes", "No"] yo can filter and show in gallery only folders and column userEmail you can filter folders for a especific app user.
In case users have access to sharepoint you must create a connection for each user folder to collect files inside and show it in second screen and populate gallery with condictional (switch or if), for example: Gallery Property:Items = If(User().Email = FirstGallery.Selected.userEmail, colForThisUserName)
I'm familiar with the "Manage Views" tool in Domino Administrator, and wondered if anyone had come up with a way to access the view Index size programmatically. Ideally I'd use LotusScript but any other method would be great too.
I'm hoping to analyze which views are actually used across a large number of databases, without having to extract the info manually.
AFAIK this is not possible in LotusScript. But the index size could be retrieved with the C-API function NIFGetCollectionData.
You need to open the database with NSFDbOpen, get the view with NIFFindView, open the view with NIFOpenCollection and finally get the size with NIFGetCollectionData. And of course you need to call NIFCloseCollection and NSFDbClose to clean up.
Maybe there is an easier way, but you'll probably have to develop the necessary tooling yourself. A small quest in 6 steps:
open the log.nsf database for your server
open the view Usage/by Size
open a usage document for a fairly large database, e.g. mail/yourmail.nsf
the document shows all views and their (index) sizes
open the Document Properties box (Alt-Enter)
the field AllViewInfo (RichText) contains that data
Downsides:
AFAIK there is no ready-made LotusScript library for log.nsf.
those sizes are collected during the night, so they're not up to date
going through a rich-text's data can be daunting
HTH
I have to programmatically move (archive) a document from document library of a site collection to a document library of another site collection in SharePoint 2010, when a specific value is set for a column in the doc lib.
Would it be possible to write code for this scenario in an event receiver? Is there any other way?
If anybody has any relevant piece of code or links, please share.
Thanks in advance!
You could perhaps do a copy operation, then delete the original file.
Have a look at the following link, which discusses copying a file from one site to another:
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.spfilecollection.aspx
The example uses one site collection. However, if you convert the source document to a byte array you can always instantiate the target site collection and add the binary data to a document library within that site collection.
Certainly the copy operation should would work within the event receiver. However, I'm not certain what will happen if you try to delete the file within the receiver (there may be concurrency issues). If the delete does not work, consider firing a one-time timer job to delete the file (which would occur in a different process).
You can try SPExport Class of SharePoint, as per this Article Copy or Move SharePoint items looks like few of the Operations that we do in SharePoint UI uses this API internally to acheive the task. Also this Approach depends if you are trying to do it one time or its going to be a repeatative process.
I know that a Document Library in SharePoint 2007 has a multi-file uploader (an ActiveX control that -- and only if you have Office 2003+ installed) but how would I use this same feature with a normal (non-document-library) List item?
Uploading files to a normal List item involves clicking the "upload" link and browsing/uploading files one by one. Is there a better way than this? Surely there must be.
Jake
There is an approach I use, but there is no UI support for it. You may find it a bit tedious for onsey-twosey uploads, but it saved me hours once for serious bulk uploads.
The same WebDAV functionality that we get when using "Open with Windows Explorer" on a document library is available for a list.
Say I have a list at http://myorg.com/sites/Widgets/Lists/MyList.
I can open the list in Windows Explorer by going to the address \\myorg.com\sites\Widgets\Lists\MyList.
Attachments are stored in the sub-folder Attachments, which contains folders with numeric names (1, 2, 3, ... and so on). The numbers correspond to the item ID of the list item. Pick (or create) a folder with the ID corresponding to the item you want to upload to, and it's drag-and-drop from there.
Short of writing your own mulit-file upload web part I think you are going to be stuck with either one at a time (i.e. an attachment to the list item) or switch to a document library. Don't forget that you can customise your library to behave much like a list.
Why is it a problem to use a document library?
I seem to be making a habit of answering my own questions. Not sure if that's a good thing or not.
What I ended up doing was adding an "Upload Multiple Files" button to the toolbar which pointed to a custom ASPX page in the _layouts folder. This page displayed the ActiveX component used by a Document Library and the "post to" URL for it was the ASPX page itself. When posted to it looked for files uploaded and attached them all to the List Item referenced via URL parameters passed to it from the toolbar button.
It's discussed here:
http://weblogs.asp.net/nathanyorke/archive/2007/12/05/uploading-multiple-files-via-the-web.aspx
If I get round to blogging and fuller explanation on my own site I'll try and remember to post a link back here.
Jake
This is primarily a question of possibilities more than instructions. I'm a programming consultant working on a WSS project site system for my client. We have a document library in which files are uploaded to go through a complex approval process. With multiple stages in this process, we have an extra field which dictates what the current status of the document is.
Now, my client has become enamored with the idea of PDF watermarking. He wants the document (which is already a PDF) to be affixed with a watermark corresponding to the current status, such that with each stage of the approval process the watermark will change.
One method, the traditional method for PDF watermarking, of accomplishing this is to have one "clean" copy of the document somewhere hidden on the site, and create a new PDF from it that has the watermark at each stage of the approval process. Since the filename will never change, this new PDF can be uploaded continually to a public library, always overwriting the old version and simulating a "dynamically changing watermark". However, in the various stages there will also be people uploading clean copies with corrections and suggestions, nevermind the complex nature of juggling around two libraries and the fact we double the number of files stored. My client and I agree that this is not a practical path to choose.
What we would like to do is be able to "modify" the watermark in a PDF, so that we only have to keep one copy of the file. Unfortunately, from what I've seen, in most cases when you make something like a watermark, which in its nature is supposed to be "unmodifyable", you won't be able to edit it later. So, is it possible to have a part of a PDF which cannot be changed by anyone who downloads the file, but can be changed as part of a workflow or other object model process?
PDF Watermarking in SharePoint is a common request. I have written extensively on this topic. See:
Adding a dynamic watermark to a PDF file from a SharePoint Workflow
Adding a (static) watermark to a PDF file from a SharePoint Workflow
Use SharePoint Workflows to inject JavaScript into PDFs and print the ‘open date’
You could use Event Handlers such that code was run every time a document was checked in. In that code you could perform the fixup/check that made the watermark be what you wanted it to be. This assumes you can write code that manipulates a PDF's internal structure such that it has the watermark that you desire.
It sounds to me like you want to allow people to modify the PDF they download, but not modify its watermark. This is probably going to be nigh on impossible if the watermark is embedded in the PDF (afaict) but what if the watermark image is external to the PDF; is it possible to embed a watermark in a PDF that is sourced via HTTP? Then you could embed:
<watermark image="http://sharepoint/site/_vti_bin/docstatus.asmx?id=5">
Of course, I have no idea about PDFs, so this might not be possible but you get the concept.
-Oisin
It is possible to do so if you use third party tool. Then you can put dynamically binded value from your SharePoint metadata, conditions, rules etc: http://www.pdfsharepoint.com