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I need a formula to calculate between two date and time excluding lunch time, holidays, weekend and between 09:00 and 18:00 work hours.
For example, 25/07/2022 12:00 and 29/07/2022 10:00 and answer has to be 1 day, 06:00
Thanks in advance.
I had a formula but it didn't work when hours bigger than 24 hours.
I don't know how you got to 1 day and 6 hours, but here is a customizable way to filter your time difference calculation:
=LET(
start,E3,
end,E4,
holidays,$B$3:$B$5,
array,SEQUENCE(INT(end)-INT(start)+1,24,INT(start),TIME(1,0,0)),
crit_1,array>=start,
crit_2,array<=end,
crit_3,WEEKDAY(array,2)<6,
crit_4,HOUR(array)>=9,
crit_5,HOUR(array)<=18,
crit_6,HOUR(array)<>13,
crit_7,ISERROR(MATCH(DATE(YEAR(array),MONTH(array),DAY(array)),holidays,0)),
result,SUM(crit_1*crit_2*crit_3*crit_4*crit_5*crit_6*crit_7),
result
)
Limitation
This solution only works on an hourly level, i.e. the start and end dates and times will only be considered on a full hour basis. When providing times like 12:45 as input, the 15 minute increment won't be accounted for.
Explanation
The 4th item in the LET() function SEQUENCE(INT(end)-INT(start)+1,24,INT(start),TIME(1,0,0)) creates an array that contains all hours within the start and end date of the range:
(transposed for illustrative purposes)
then, based on that array, the different 'crit_n' statements are the individual criteria you mentioned. For example, crit_1,array>=start means that only the dates and times after the start date and time will be counted, or crit_6,HOUR(array)<>13 is the lunch break (assuming the 13th hour is lunch time), ...
All of the individual crit_n's are then arrays of the same size containing TRUE and FALSE elements.
At the end of the LET() function, by multiplying all the individual crit_n arrays, the product returns a single array that will then only contain those hours where all individual criteria statements are TRUE:
So then the SUM() function is simply returning the total number of hours that fit all criteria.
Example
I assumed lunch hour to be hour 13, and I assumed the 28th to be a holiday within the given range. With those assumptions and the other criteria you already specified above, I'm getting the following result:
Which looks like this when going into the formula bar:
In cell G2, you can put the following formula:
=LET(from,A2:A4,to,B2:B4,holidays,C2:C2,startHr,E1,endHr,E2, lunchS, E3, lunchE, E4,
CALC, LAMBDA(date,isFrom, LET(noWkDay, NETWORKDAYS(date,date,holidays)=0,
IF(noWkDay, 0, LET(d, INT(date), start, d + startHr, end, d + endHr,
noOverlap, IF(isFrom, date > end, date < start), lunchDur, lunchE-lunchS,
ls, d + lunchS, le, d + lunchE,
isInner, IF(isFrom, date > start, date < end),
diff, IF(isFrom, end-date-1 - IF(date < ls, lunchDur, 0),
date-start-1 - IF(date > le, lunchDur, 0)),
IF(noOverlap, -1, IF(isInner, diff, 0)))))),
MAP(from,to,LAMBDA(ff,tt, LET(wkdays, NETWORKDAYS(ff,tt,holidays),
duration, wkdays + CALC(ff, TRUE) + CALC(tt, FALSE),
days, INT(duration), time, duration - TRUNC(duration),
TEXT(days, "d") &" days "& TEXT(time, "hh:mm") &" hrs "
)))
)
and here is the output:
Explanation
Used LET function for easy reading and composition. The main idea is first to calculate the number of working days excluding holidays from column value to to column value. We use for that NETWORKDAYS function. Once we have this value for each row, we need to adjust it considering the first day and last day of the interval, in case we cannot count as a full day and instead considering hours. For inner days (not start/end of the interval) it is counted as an entire day.
We use MAP function to do the calculation over all values of from and to names. For each corresponding value (ff, tt) we calculate the working days (wkdays). Once we have this value, we use the user LAMBDA function CALC to adjust it. The function has a second input argument isFrom to consider both scenarios, i.e. adjustment at the beginning of the interval (isFrom = TRUE) or to the end of the interval (isFrom=FALSE). The first input argument is the given date.
In case the input date of CALC is a non working day, we don't need to make any adjustment. We check it with the name noWkDay. If that is not the case, then we need we need to determine if there is no overlap (noOverlap):
IF(isFrom, date > end, date < start)
where start, end names correspond to the same date as date, but with different hours corresponding to start Hr and end Hr (E1:E2). For example for the first row, there is no overlap, because the end date doesn't have hour information, i.e. (12:00 AM), in such case the corresponding date should not be taken into account and CALC returns -1, i.e. one day needs to be subtracted.
In case we have overlap, then we need to consider the case the working hours are lower than the maximum working hours (from 9:00 to 18:00). It is identified with the name isInner. If that is the case, we calculate the actual hours. We need to subtract 1 because it is going to be one less full working day and instead to consider the corresponding hours (that should be less than 9hrs, which is the maximum workday duration). The calculation is carried under the name diff:
IF(isFrom, end-date-1 - IF(date < ls, lunchDur, 0),
date-start-1 - IF(date > le, lunchDur, 0))
If the actual start is before the start of the lunch time (ls), then we need to subtract lunch duration (lunchDur). Similarly if the actual end is is after lunch time, we need to discount it too.
Finally, we use CALC to calculate the interval duration:
wkdays + CALC(ff, TRUE) + CALC(tt, FALSE)
Once we have this information, it is just to put in the specified format indicating days and hours.
Now let's review some of the sample input data and results:
The interval starts on Monday 7/25 and ends on Friday 7/29, therefore we have 5 working days, but 7/26 is a holiday, so the maximum number of working days will be 4 days.
For the interval [7/25, 7/29] starts and ends on midnight (12:00 AM), therefore the last day of the interval should not be considered, so actual working days will be 3.
Interval [7/25 10:00, 7/29 17:00]. For the start of the interval we cannot count one day, instead 8hrs and for the end of the interval, the same situation 8hrs, so instead of 4days we are goin to have 2days plus 16hrs, but we need to subtract in both cases the lunch duration (1hr) so the final result will be 2 days 14hrs.
I have an excel sheet with about 50,000 records where I need to find the number of minutes between two date timestamps but I need to exclude any minutes that occurred during the times we are not working.
Our schedule is M-F 8:30am-5:30pm, Saturdays 8:30am-1:30pm
We don't work Sundays or holidays.
As an example
Cell B2: [7/3/2020 2:16:21 PM]
Cell C2: [7/6/2020 9:20:23 AM]
The manually calculated answer for this one should be about 244 minutes. Task started Friday afternoon, Saturday was a holiday, don't work Sundays, task completed at 9:20am on Monday.
Usually, I come here and start writing a question and by the time I've understood my own problem well enough to post a question I have figured it out on my own but not this time! Help!
Update:
#ForwardEd shared this...
=((I2-H2)
-MAX(0,(NETWORKDAYS.INTL(H2,I2,"0000011",$M$2:$M$12)-1+(WEEKDAY(I2,1)=7)))*TIME(15,0,0)
-MAX(0,(NETWORKDAYS.INTL(H2,I2,"1111101",$M$2:$M$12)-(WEEKDAY(I2,1)=7)))*TIME(19,0,0)
-NETWORKDAYS.INTL(H2,I2,"1111110",$M$2:$M$12)-(NETWORKDAYS.INTL(H2,I2,"0000000")
-NETWORKDAYS.INTL(H2,I2,"0000000",$M$2:$M$12)))*24*60
Where H:H is the Start Date Timestamp and I:I is the Response Date Timestamp and M2:M12 contains my holiday list.
It worked beautifully until I ran into an example like this:
H2 - 07/26/2020 7:48:45 PM
I2 - 07/27/2020 8:57:58 AM
The net result was -650.78333. It looks like anything that starts one one day and ends on the next is coming back as negative.
We want to measure the average response time in minutes for the applications that require manual underwriting. These start timestamps are times that loan applications were received online so they could come in any time of day. The stop times are timestamps that represent the system recorded response time. i.e. the timestamp where an underwriter first did something with the loan application. If a loan application was received at 7pm and was not auto-decisioned then a manual underwriter will need to do something with it the next day when we start working.
If that application came in at 7pm on Wed and is decisioned by an underwriter at 8:46am on Tuursday, we would want to document 16 minutes for that application - not 826 counting the hours between 7pm and 8:30am.
What you want to look at is NETWORKDAYS.INTL. Use this in conjunction with the custom settings to determine the number of Saturdays, Sundays and for the number of days in between your start and end time. You know you have X amount of time per day that is non working time, and Y amount per Saturday.
Then you formula in essence becomes
(End time - start time) - X * No. Weekdays - Y * No. Saturdays - No. Sundays - No. Holidays
Now there will be some tricks in there in order to count your days. but that is the gist of what it boils down to in a formula.
The formulas that are doing the brunt of the work are:
WORKDAY
NETWORKDAYS.INTL
TIME
I avoided the use of an if statement by using a boolean operation that excel will resolve from TRUE/FALSE to 1/0 when sent through a math operator. Side note: I read somewhere that this is also faster than an IF statement, but have no way of proving it and really does not matter on a small number of calculations.
WORKDAY
This formula will return the day of the week for a given date, and a set day of the week to be 1. It will be need in this solution to determine if the end date is a Saturday which has a value of 7 in default setup up as well when option 1 is picked. The format for the formula is:
WORKDAY(Excel Serial date, day 1 of the week)
For this solution
WEEKDAY(B3,1)
NETWORKDAYS.INTL
This formula will be used to count the number of specific days a start and an end date. It can exclude a custom weekend or count a custom week. If it is supplied with a list of dates that are holidays they can be excluded as well. The basic format of the formula is:
NETWORKDAYS.INTL(Start Date, End Date, Custom week choice or workweek pattern, range of holiday dates)
When entering the formula it will give you a list of predefined options for the weekend choices. It will not talk about the pattern.
The pattern is a string 7 digits long consisting of 1 or 0. 0's represents the days you want to count and 1's are days you want to ignore. An important part of the pattern is that the first entry is MONDAY. "1010111" would count only Tuesdays and Thursdays.
TIME
Excel stores date as an integer. 1 represents 1st of January 1900, 2 the 2nd of January 1900 and so on. Time is stored as a decimal or if you prefer the percentage/fraction of a day or 24 hour period. So rather than figuring out the math to determine what percentage of a day X number of hours is, it is simpler to let excel calculate it for us and make the number a little more understandable to someone who may be deciphering the formula later. The basic format of the formula is:
TIME(Hours, Minutes, Seconds)
So as stated earlier, 6 key components need to be determined:
X - Amount of non working time after a weekday
Y - Amount of non working time after a Saturday
Number of weekdays
Number of Saturdays
Number of Sundays
Number of holidays
1) Determine Weekday Non-Working Hours
Based on the supplied information that work day stops at 1730 and starts as 0830. There are a couple of ways of doing the math. Subtract the working hours from 24 hours or count the non work hours at the end of the day and add them to the non work hours at the start of the day.
24 - (17.5 - 8.5) = 15
or
(24 - 17.5) + (8.5 - 0) = 15
For this example 15 will be hard coded into the final formula
2) Determine Saturday Non-Working Hours
Similar to above. Note that we are ignoring Sunday as it is a designated non working day which we already know is 24 hours or 1 day. We are just interested in the time between end of shift Saturday and start of the next normal working Monday. So it really gets calculated the same with just with difference end of shift time.
24 - (13.5 - 8.5) = 19
or
(24- 13.5) - (8.5 - 0) = 19
For this example 19 will be hard coded into the final formula
3) Determine Number of Weekdays
Based on the description earlier of of NETWORKDAYS.INT and working with the assumption that holidays are stored in the range F2:F2, and using a pattern of "0000011" the number of weekdays the formula will be as follows:
=NETWORKDAYS.INTL(B2,B3,"0000011",F2)
For this example the formula is place in cell F6
4) Determine Number of Saturdays
Similar 3) adjust the pattern to only select Saturdays by using "1111101"
=NETWORKDAYS.INTL(B2,B3,"1111101",F2)
For this example the formula is place in cell F7
5) Determine Number of Sundays
Similar 4) adjust the pattern to only select Saturdays by using "1111110"
=NETWORKDAYS.INTL(B2,B3,"1111110",F2)
For this example the formula is place in cell F8
6) Determine Number of Holidays
To get the number of holidays there is not a direct way of doing it. Instead take the difference between all days counted without holidays being factored in and all days counted with holidays counted in.
=NETWORKDAYS.INTL(B2,B3,"0000000")-NETWORKDAYS.INTL(B2,B3,"0000000",$F$2:F2)
For this example the formula is place in cell F9
Now at this point I would love to say just substitute all of the above into the generic formula, but there are a couple of special cases that need to be taken care of. You may have also noted I have not used the WEEKDAY formula yet.
So in order to count the number of days to which X is going to apply, its really the number of days minus 1. The minus 1 is because you want to cont the intervals between days, not the number of days themselves. This gets a little bit more trickier when the end day is a Saturday because there is still an interval there but Saturday is not counted as a weekday. So the True count for number of weekday intervals is:
=MAX(0,(F6-1+(WEEKDAY(B3,1)=7)))
I originally had the MAX(0, calc) in there to prevent the posibility of the day count being negative. After arriving at this final format it may not be needed and you might get away with the following but its untested:
=F6-1+(WEEKDAY(B3,1)=7)
This same concept needs to be applied to your Saturday count. If you job ends on Saturday you do not need to subtract the non working hours after the last Saturday. You formula will look like:
=MAX(0,(F7-(WEEKDAY(B3,1)=7)))
and again further testing is required to make sure MAX can be removed, but if it can then the formula would look like:
=F7-(WEEKDAY(B3,1)=7)
So now with the understanding how dates and times are stored, determine the time difference between start end end time and subtract all the non working hours.
=(B3-B2)-MAX(0,(F6-1+(WEEKDAY(B3,1)=7)))*TIME(15,0,0)-MAX(0,(F7-(WEEKDAY(B3,1)=7)))*TIME(19,0,0)-F8-F9
Now you will not want to use helper cells, so you can take each of the individual formula from F6 to F9 and wind up with:
=(B3-B2)-MAX(0,(NETWORKDAYS.INTL(B2,B3,"0000011",F2)-1+(WEEKDAY(B3,1)=7)))*TIME(15,0,0)-MAX(0,(NETWORKDAYS.INTL(B2,B3,"1111101",F2)-(WEEKDAY(B3,1)=7)))*TIME(19,0,0)-NETWORKDAYS.INTL(B2,B3,"1111110",F2)-(NETWORKDAYS.INTL(B2,B3,"0000000")-NETWORKDAYS.INTL(B2,B3,"0000000",$F$2:F2))
The formula looks unruly, but is easier to understand when broken down into its parts.
Now the last step is to get the answer to display in minutes. There are two choices.
You can leave it as it is in an excel serial date format and change the formatting of to a custom format of [m]. The [ ] will force it into minutes and prevent spill over to hours. It will also round to the nearest minute.
You can convert the results to minutes by multiplying by 24*60 and the value will be in minutes and decimal of minutes.
Note that:
A11 has Time formatting applied
A12 has General formatting applied
A14 has custom formatting of [m] applied
It should be something like this:
Create a calendar table with the workinghours for each days in the year you have data in
Date | StartTime | End time
1/1/2020 1/1/2020 8:30:00 PM 1/1/2020 5:30:00 PM
...
7/3/2020 7/3/2020 8:30:00 PM 7/6/2020 5:30:00 PM
...
12/31/2020
Then paste this code in a module
Function CalcDays(dStart As Date, dEnd As Date, daysCalendar As Range)
Dim Cell As Range
Dim MinDaysCalendar As Date, MaxDaysCalendar As Date
Dim aWSF As WorksheetFunction
Set aWSF = Application.WorksheetFunction
'check the minimum en the maximum date in the calendar
With aWSF
MinDaysCalendar = .Min(daysCalendar)
MaxDaysCalendar = .Max(daysCalendar)
End With
'if the date you check is not in the calendar, exit the function
If dStart < MinDaysCalendar Or dStart > MaxDaysCalendar Then
MsgBox "Date not in calendar"
Exit Function
End If
If dEnd < MinDaysCalendar Or dEnd > MaxDaysCalendar Then
MsgBox "date not in calendar"
Exit Function
End If
'sum the time of all the dates between the start and the end
'pick min and max in order to start and stop at the right time per day
Dim tempTime As Integer
With daysCalendar
For i = 1 To .Rows.Count
If .Cells(i, 2).Value >= CLng(dStart) And .Cells(i, 3).Value <= CLng(dEnd) Then
daytime = aWSF.Max(.Cells(i, 2).Value, dStart) - aWSF.Min(.Cells(i, 3).Value, dEnd)
End If
tempTime = tempTime + daytime
Next i
End With
'return the total time
CalcDays = tempTime
End Function
You can call the function by typing =calcdays in a cell and then give the startDay, endDay and calendar column as parameters.
There might still be some flaws in this code but I think we can manage those.
say I have a list of users and timestamps.
User Time
Tim 6:15PM
Tim 6:17PM
Tim 6:44PM
Tim 3:33PM
Bort 8:00PM
Bort 9:04PM
Bort 9:05PM
I want to count, for each user, the number of 30 minute increment they have a timestamp for, within each hour between 5PM and 8 30AM
Result:
Tim 2
Bort 2
Note that Tim has times at 6:15 and 6:17, this falls within the first 30 minutes of the 6PM hour, therefore it only counts as 1. He has a time at 6:44PM, which comes after 6:30PM, therefore it also counts as 1. Altogether he has 2
Bort has a time in the first half of 8PM but not in the latter half. So he gets 1. He then has two times within 9PM. Altogether he has 2.
Is this too intense to do in Powerpivot/dax?
I'm assuming you meant PM for those last two Bort rows since that's how you referred to it later.
I was able to achieve this by doing the following:
Create a calculated column HalfHour = ROUNDUP(48*TimeStamps[Time],0).
Create a measure CountTimeStamps as below.
Put them in a matrix visual with User on the rows and CountTimeStamps in the values.
CountTimeStamps =
CALCULATE(
DISTINCTCOUNT(TimeStamps[HalfHour]),
TimeStamps[Time] <= TIMEVALUE("8:30AM") ||
TimeStamps[Time] >= TIMEVALUE("5PM")
)
Using the Start Date and End Date of PTO - Personal Time Off Days Used only count days used up to end of prior month, excluding weekends and U.S Holidays in that certain month. Example of a Holiday is Sept 7th 2015 in the United States.
My goals are:
Create a Data Item Month End Personal Time Off Days used.
Of course it should be getting the number of PTO Days USED from the prior month only.
Exclude weekends in that certain month. So if the Resource takes a Leave on Friday and Monday, Saturday and Sunday should not be excluded in the computation.
How to exclude U.S Holidays, if this is possible that's great but if it's not possible then I'm okay with numbers 1, 2 and 3.
I have created a Data Item column that captures the PTO days used. But this is good for Year to date.
Case when [PTO Info].[PTO Audit].[PTOAuditTypeId] = 31571
and [PTO Info].[PTO Audit].[TimeOffTypeId] = 31566
then [PTO Info].[PTO Audit].[PTODays]
when [PTO Info].[PTO Audit].[PTOAuditTypeId]=31572
and [PTO Info].[PTO Audit].[TimeOffTypeId] = 31566
and [PTO Info].[PTO Audit].[PTODays] < 0
then abs([PTO Info].[PTO Audit].[PTODays] )
else 0 end
I'm not sure if the query below can help.
A calendar table is really going to help you out here. Assuming it has one record per calendar date, you can use this table to note weekends, holidays, fiscal periods vs Calendar periods, beginning of month/end of month dates. A number of things that can help simplify your date based queries.
See this question here for an example on creating a calendar table.
The main point is to create a data set with 1 record per date, with information about each date including Month, Day of Week, Holiday status, etc.
Without a calendar table, you can use database functions to generate your set of dates on the fly.
Getting the Month number for a date can be done with
extract([Month], <date field goes here> )
Getting a list of values from nothing will be required to generate your list of dates (if you don't have a calendar table with 1 record per date to use) will vary depending on your source database. In oracle I use a 'select from all_objects' type query to achieve this.
An example from Ask Tom:
select to_date(:start_date,'dd-mon-yyyy') + rownum -1
from all_objects
where rownum <=
to_date(:end_date,'dd-mon-yyyy')-to_date(:start_date,'dd-mon-yyyy')+1
For Sql Server refer to this stackoverflow question here.
Once you have a data set with your calendar type information, you can join it to your query above:
join mycalendar cal on cal.date >= c.PTOStartDate
and cal.date <= c.PTOEndDate
Also note, _add_days is a Cognos function. When building your source queries, try and use Native functions, like in oracle you can 'c.PTOStartDate + a.PTODays'. Mixing Cognos functions with native functions will sometime force parts of your queries to be processed locally on the Cognos server. Generally speaking, the more work that happens on the database, the faster your reports will run.
Once you have joined to the calendar data, you are going to have your records multiplied out so that you have 1 record per date. (You would not want to be doing any summary math on PTODays here, as it will be inflated.)
Now you can add clauses to track your rules.
where cal.Day_Of_Week between 2 and 6
and cal.Is_Holiday = 'N'
Now if you are pulling a specific month, you can add that to the criteria:
and cal.CalendarPeriod = '201508'
Or if you are covering a longer period, but wanting to report a summary per month, you can group by month.
Final query could look something like this:
select c.UserID, cal.CalendarPeriod, count(*) PTO_Days
from dbo.PTOCalendar c
join myCalendar cal on on cal.date >= c.PTOStartDate
and cal.date <= c.PTOEndDate
where cal.day_of_week between 2 and 6
and cal.Is_Holiday = 'N'
group by c.UserID, cal.CalendarPeriod
So if employee with UserID 1234 Took a 7 day vacation from thursday June 25th to Friday July 3th, that covered 9 days, the result you get here will be:
1234 201506 4
1234 201507 3
You can join these results to your final query above to track days off per month.
I have a date in column H10 and need to add 45 days to this date in the next Column I
If there are not dates Column I must be blank
If the 45th day falls on a weekend the calculation must move to the next workday which is Monday
You need to combine two fundamental functions.
First, DATE + INT = DATE. For example, if H10 = 1/8/2015 and H11 = H10 + 10 then H11 will show 1/18/2015.
In your case, you want to use H10 + 45.
Second, you can use the Weekday(date,mode) function to determine the day of the week. Personally, for your purpose, you could use weekday(h10 + 45, 2) which would give a 1-5 for MTWRF, and a 6-7 for a weekend day. So something like
=if(weekday(h10+45,2) < 6, "weekday", "weekend")
=if(weekday(h10+45,2) = 1, "Monday!!", "not monday...")
But we aren't done yet - you need to make sure your day actually ends up on a weekday. So we can do something like this - when determining a weekday, we can use that to determine how much we need to add. If we end up with a 6 (Saturday) we want to add 2 days to push it to a Monday. In the case of a 7, we want to add 1 day to push it to a Monday. Thus, we can simply take the 8 - weekday(h10+45) to add when it's a weekday. So our add value becomes
// determine day type weekday weekend, so add the offset
= if(weekday(h10+45) < 5, h10+45, h10 + 45 + (8 - weekday(h10+45))
You also have a requirement about being blank, so you'll want to wrap whatever you use with
=if(isblank(h10),"", /* your real function here */)
You can combine the functions for IF(), WEEKDAY() and WORKDAY() to calculate your finish date and ensure that it does not fall on a weekend.
I've used
WEEKDAY(WORKDAY(H10+45),16)
to have Saturday and Sunday be represented as days 1&2 respectively.
IF(WEEKDAY(WORKDAY(H10,45),16)=1,WORKDAY(H10,45)+2,IF(WEEKDAY(WORKDAY(H10,45),16)=2,WORKDAY(H10,46),H10))