I am exporting MS Access 2016 form data to an Excel spreadsheet.
Dim ctrlForm As Control
Dim sqlSelect As String
sqlSelect = "Select "
For Each ctrlForm In Forms![Student Listing].Form.Controls
If TypeOf ctrlForm Is TextBox Then
If ctrlForm .ColumnHidden = False Then
' this prints 109, which is text box - perfect
Debug.Print "Control Type: " & ctrlForm .ControlType
sqlSelect = sqlSelect & ctrlForm .Name & ","
End If 'end if for hidden
End If 'end if for TypeOf
Next ctrlForm
sqlSelect = Left(sqlSelect, Len(sqlSelect) - 1)
sqlSelect = sqlSelect & " From " & Forms![Student Listing].Form.RecordSource
'prints the SQL statement - perfect too, all the view-able fields
Debug.Print "SQL Prompt: " & sqlSelect
Dim rs As Recordset
'errors here with: Run-time error '3061' Too few parameters.
'Expected 1(or some other number) - even if there are 30 entries in the sqlSelect variable.
Set rs = CurrentDb.OpenRecordset(sqlSelect)
If I hide all fields which may contain 'no data - or empty', it works. The biggest issue is the middle initial, but I suspect looking for null/empty is the key. How do I go about doing that and keep the empty field(column) for the exported Excel file?
"Too few parameters" means you have a field name specified, with no value (even an empty one - in this case, not enough commas in the data part of the string)
option 1: your only fault may be the space inbetween "ctrlForm .Name"
if that doesn't fix it, try:
a test if the control text is empty - when it is, write out an empty string (or an error message) and a comma, not skip the field.
so after the debug:
if .Name <> "" then
sqlSelect = sqlSelect & ctrlForm .Name & ","
else
sqlSelect = sqlSelect & ","
end if
Thank you for all of your help. I found the issue. The issue turned out to be date fields. If I don't 'export' a date field, everything works. If a date field is exported - the error message I described above. Apparently, this is actually a known thing. The work around is to create a secondary 'text' field that contains the text of the date field. Export that field instead. No loss of functionality, but the export works fine.
I want to export some data via vba from excel to a csv-file and set the decimal separator to a dot (independent from local language or system settings).
By now I already have the data in the excel file with a dot as decimal separator. It works on some systems very well, but on other ones (e.g. Swedish system settings), the decimal separator shows up as a comma after exporting to csv via excel vba.
This is what my relevant code snippet looks at the moment:
' Set Export Parameters
Application.DecimalSeparator = "."
Application.ThousandsSeparator = ""
Application.UseSystemSeparators = False
ActiveSheet.Range("D4:G1048571").NumberFormat = "0.00"
' Open (new) output file
Open fileSaveName For Output As #1
' Write date upfront
Print #1, Trim(Worksheets("Output - Upload generator").Range("A2:A2"))
' Set data range for output
Set myrng = Worksheets("Output - Upload generator").Range("A3:G" & lastExportRow)
' Write data
For i = 1 To myrng.Rows.count
For j = 1 To myrng.Columns.count
lineText = IIf(j = 1, "", lineText & ";") & myrng.Cells(i, j).Text
Next j
Print #1, lineText
Next i
' Close output file
Close #1
Until now, the export is successful with dot as decimal separator on some systems, but not on every system independent of local settings (e.g. swedish language settings - decimal separator appears as a comma). As I have tried already several things, like changing the separaor in excel advanced settings, but nothing worked for every system.
I would be glad, if someone could give me a hint what to do to ensure the dot!
I'm using the latest official version of Excel (Office 365, Excel version 1812) with Swedish regional settings, and this works for me:
Dim myCell As Range
Set myCell = ActiveSheet.Range("A1")
myCell.Value = CDbl(9999.999)
Application.DecimalSeparator = "."
Application.UseSystemSeparators = False
myCell.NumberFormat = "0.00"
Debug.Print "Cell Value: " & myCell.Value '9999,999
Debug.Print "Cell Text: " & myCell.Text '10000.00
I would expect the above to work for any version of Excel that supports this code, but in case you need a workaround, you can always do this:
First, get the decimal separator from Windows regional settings:
Dim myShell, regDecSep
Set myShell = CreateObject("WScript.Shell")
regDecSep = myShell.RegRead("HKCU\Control Panel\International\sDecimal")
Debug.Print "System decimal separator: " & regDecSep
Then, while processing the worksheet, check what type of value is in the current cell, and, if it's numerical, use the Replace function to fix the separator:
Dim cellText
cellText = myCell.Text
If regDecSep <> "." Then
If TypeName(myCell.Value) = "Double" Then
Debug.Print "Replacing the decimal separator"
cellText = Replace(cellText, regDecSep, ".")
End If
End If
Debug.Print "Result: " & cellText
(Note that you need to use the cell's Value instead of Text when checking the type)
From a very large Excel file, We loop and store the values from 3 of the columns into variables( uName(Row), mgrName(Row), title(Row) ). From this excel, we also get the number of rows.
The issue comes when I am trying to use StringBuilder to create a separate .xls file to be used later in the application. The code I have looks like this:
Dim XLstring As System.Text.StringBuilder = New System.Text.StringBuilder
Dim newfile As System.IO.StreamWriter
Dim fileTitle
XLstring.Append("Name,Manager,Title" & vbCrLf)
For X As Integer = 2 To countrows
If X = countrows Then
MsgBox(countrows)
MsgBox(uName(X) & "," & mgrName(X) & "," & title(X))
End If
XLstring.Append(uName(X) & "," & mgrName(X) & "," & title(X) & vbCrLf)
Next
fileTitle = System.DateTime.Now.ToString("yy-MM-dd hh-mm-ss") & ".xls"
filePath2 = "myPath" & fileTitle
newfile = File.CreateText(filePath2)
newfile.WriteLine(XLstring)
This works for the most part. I can see that I am grabbing the correct number of rows as well as the correct information in the last row using MsgBox. When I open the resulting .xls file however, there are entries missing at the end of the file. In addition, if I were to change
XLstring.Append("Name,Manager,Title" & vbCrLf)
to something like
XLstring.Append("Name,Manager" & vbCrLf)
the exact number of characters I removed from the Append line will now successfully appear at the end of the file where the information is missing.
Is there some weird functionality that I am not understanding using these functions? I am completey lost and don't understand this behavior.
You need to close the file when you're done:
newfile.Close()
On a side note, your file is being saved with the XLS extension, but since you are exporting a list of comma-separated values, I would suggest saving in CSV format instead.
I have numerous WORD documents that have several Content Controls in them. I am using an Excel file to update the WORD docs. When I make an update, I need to insert a footnote describing the change. I can update the contents of the Content Control just fine, but I am having problems inserting the footnote. Here's my code:
Set cc = oRange.ContentControls(intCounter)
strOriginalDate = cc.Range.Text
If wrdDoc.ProtectionType <> wdNoProtection Then
wrdDoc.Unprotect strSheetPassword
End If
If wrdDoc.FormsDesign = False Then
wrdDoc.ToggleFormsDesign
End If
cc.Range.Text = strCOD
'
' Insert the footnote
'
oRange = wrdDoc.Range(cc.Range.End, cc.Range.End)
oRange.Select
Selection.MoveRight Units:=wdCharacter, Count:=1
Selection.TypeText Text:=" "
With Selection
With .FootnoteOptions
.Location = wdBottomOfPage
.NumberingRule = wdRestartContinuous
.StartingNumber = 1
.NumberStyle = wdNoteNumberStyleArabic
.LayoutColumns = 0
End With
.Footnotes.Add Range:=cc.Range, Text:="Case Opening Date changed from " & _
strOriginalDate & " to " & strCOD & " on " & Date, Reference:=""
End If
End With
wrdDoc.ToggleFormsDesign
wrdDoc.Protect Type:=wdAllowOnlyFormFields, Password:=strSheetPassword
wrdDoc.Save
When I get down to the line Selection.MoveRight Units:=wdCharacter, Count:=1, I get an error that says Object doesn't support this property or method. In essence, I'm trying to move to the end of the control, then on the next step, I'm trying to move beyond/outside the control.
When I comment out that line and the line that follows it, I end up trying to insert the footnote into the content control. That fails on the With .FootnoteOptions line, possibly because the content control I'm using is a date picker.
You are correct that you can't add a footnote inside of a Content Control. The solution is exactly what you are trying to do - put it in the document after. The problem is that you are trying to add it using the Selection object.
Since you already have a Range within the context of the Document (oRange), just work with it directly:
'
' Insert the footnote
'
'Move the oRange to an "insertion point" after the control.
oRange.Start = cc.Range.End + 1
'Collapse it.
oRange.End = oRange.Start
'Add your space.
oRange.Text = " "
With oRange.FootnoteOptions
.Location = wdBottomOfPage
.NumberingRule = wdRestartContinuous
.StartingNumber = 1
.NumberStyle = wdNoteNumberStyleArabic
.LayoutColumns = 0
End With
oRange.Footnotes.Add Range:=oRange, Text:="Case Opening Date changed from " & _
strOriginalDate & " to " & strCOD & " on " & Date
There's really no reason to be mucking around with the Selection - it's just a glorified Range with the added benefit of doing all the annoying things that Word does "for your benefit" (like grabbing the trailing space) while you're highlighting with the mouse.
I'll also note that you can omit the Reference:="" - it gets set to an empty string by default. You also have a floating End If inside your With block.
Hey all. I'll try to make this brief and simple. :)
I have
40 or so boilerplate word documents with a series of fields (Name, address, etc) that need to be filled in. This is historically done manually, but it's repetitive and cumbersome.
A workbook where a user has filled a huge set of information about an individual.
I need
A way to programatically (from Excel VBA) open up these boilerplate documents, edit in the value of fields from various named ranges in the workbook, and save the filled in templates to a local folder.
If I were using VBA to programatically edit particular values in a set of spreadsheets, I would edit all those spreadsheets to contain a set of named ranges which could be used during the auto-fill process, but I'm not aware of any 'named field' feature in a Word document.
How could I edit the documents, and create a VBA routine, so that I can open each document, look for a set of fields which might need to be filled in, and substitute a value?
For instance, something that works like:
for each document in set_of_templates
if document.FieldExists("Name") then document.Field("Name").value = strName
if document.FieldExists("Address") then document.Field("Name").value = strAddress
...
document.saveAs( thisWorkbook.Path & "\GeneratedDocs\ " & document.Name )
next document
Things I've considered:
Mail merge - but this is insufficient because it requires opening each document manually and structuring the workbook as a data source, I kind of want the opposite. The templates are the data source and the workbook is iterating through them. Also, mail merge is for creating many identical documents using a table of different data. I have many documents all using the same data.
Using placeholder text such as "#NAME#" and opening each document for a search and replace. This is the solution I would resort to if nothing more elegant is proposed.
It's been a long time since I asked this question, and my solution has undergone more and more refinement. I've had to deal with all sorts of special cases, such as values that come directly from the workbook, sections that need to be specially generated based on lists, and the need to do replacements in headers and footers.
As it turns out, it did not suffice to use bookmarks, as it was possible for users to later edit documents to change, add, and remove placeholder values from the documents. The solution was in fact to use keywords such as this:
This is just a page from a sample document which uses some of the possible values that can get automatically inserted into a document. Over 50 documents exist with completely different structures and layouts, and using different parameters. The only common knowledge shared by the word documents and the excel spreadsheet is a knowledge of what these placeholder values are meant to represent. In excel, this is stored in a list of document generation keywords, which contain the keyword, followed by a reference to the range that actually contains this value:
These were the key two ingredients required. Now with some clever code, all I had to do was iterate over each document to be generated, and then iterate over the range of all known keywords, and do a search and replace for each keyword in each document.
First, I have the wrapper method, which takes care of maintaining an instance of microsoft word iterating over all documents selected for generation, numbering the documents, and doing the user interface stuff (like handling errors, displaying the folder to the user, etc.)
' Purpose: Iterates over and generates all documents in the list of forms to generate
' Improves speed by creating a persistant Word application used for all generated documents
Public Sub GeneratePolicy()
Dim oWrd As New Word.Application
Dim srcPath As String
Dim cel As Range
If ERROR_HANDLING Then On Error GoTo errmsg
If Forms.Cells(2, FormsToGenerateCol) = vbNullString Then _
Err.Raise 1, , "There are no forms selected for document generation."
'Get the path of the document repository where the forms will be found.
srcPath = FindConstant("Document Repository")
'Each form generated will be numbered sequentially by calling a static counter function. This resets it.
GetNextEndorsementNumber reset:=True
'Iterate over each form, calling a function to replace the keywords and save a copy to the output folder
For Each cel In Forms.Range(Forms.Cells(2, FormsToGenerateCol), Forms.Cells(1, FormsToGenerateCol).End(xlDown))
RunReplacements cel.value, CreateDocGenPath(cel.Offset(0, 1).value), oWrd
Next cel
oWrd.Quit
On Error Resume Next
'Display the folder containing the generated documents
Call Shell("explorer.exe " & CreateDocGenPath, vbNormalFocus)
oWrd.Quit False
Application.StatusBar = False
If MsgBox("Policy generation complete. The reserving information will now be recorded.", vbOKCancel, _
"Policy Generated. OK to store reserving info?") = vbOK Then Push_Reserving_Requirements
Exit Sub
errmsg:
MsgBox Err.Description, , "Error generating Policy Documents"
End Sub
That routine calls RunReplacements which takes care of opening the document, prepping the environment for a fast replacement, updating links once done, handling errors, etc:
' Purpose: Opens up a document and replaces all instances of special keywords with their respective values.
' Creates an instance of Word if an existing one is not passed as a parameter.
' Saves a document to the target path once the template has been filled in.
'
' Replacements are done using two helper functions, one for doing simple keyword replacements,
' and one for the more complex replacements like conditional statements and schedules.
Private Sub RunReplacements(ByVal DocumentPath As String, ByVal SaveAsPath As String, _
Optional ByRef oWrd As Word.Application = Nothing)
Dim oDoc As Word.Document
Dim oWrdGiven As Boolean
If oWrd Is Nothing Then Set oWrd = New Word.Application Else oWrdGiven = True
If ERROR_HANDLING Then On Error GoTo docGenError
oWrd.Visible = False
oWrd.DisplayAlerts = wdAlertsNone
Application.StatusBar = "Opening " & Mid(DocumentPath, InStrRev(DocumentPath, "\") + 1)
Set oDoc = oWrd.Documents.Open(Filename:=DocumentPath, Visible:=False)
RunAdvancedReplacements oDoc
RunSimpleReplacements oDoc
UpdateLinks oDoc 'Routine which will update calculated statements in Word (like current date)
Application.StatusBar = "Saving " & Mid(DocumentPath, InStrRev(DocumentPath, "\") + 1)
oDoc.SaveAs SaveAsPath
GoTo Finally
docGenError:
MsgBox "Un unknown error occurred while generating document: " & DocumentPath & vbNewLine _
& vbNewLine & Err.Description, vbCritical, "Document Generation"
Finally:
If Not oDoc Is Nothing Then oDoc.Close False: Set oDoc = Nothing
If Not oWrdGiven Then oWrd.Quit False
End Sub
That routine then invokes RunSimpleReplacements. and RunAdvancedReplacements. In the former, we iterate over the set of Document Generation Keywords and call WordDocReplace if the document contains our keyword. Note that it's much faster to try and Find a bunch of words to figure out that they don't exist, then to call replace indiscriminately, so we always check if a keyword exists before attempting to replace it.
' Purpose: While short, this short module does most of the work with the help of the generation keywords
' range on the lists sheet. It loops through every simple keyword that might appear in a document
' and calls a function to have it replaced with the corresponding data from pricing.
Private Sub RunSimpleReplacements(ByRef oDoc As Word.Document)
Dim DocGenKeys As Range, valueSrc As Range
Dim value As String
Dim i As Integer
Set DocGenKeys = Lists.Range("DocumentGenerationKeywords")
For i = 1 To DocGenKeys.Rows.Count
If WordDocContains(oDoc, "#" & DocGenKeys.Cells(i, 1).Text & "#") Then
'Find the text that we will be replacing the placeholder keyword with
Set valueSrc = Range(Mid(DocGenKeys.Cells(i, 2).Formula, 2))
If valueSrc.MergeCells Then value = valueSrc.MergeArea.Cells(1, 1).Text Else value = valueSrc.Text
'Perform the replacement
WordDocReplace oDoc, "#" & DocGenKeys.Cells(i, 1).Text & "#", value
End If
Next i
End Sub
This is the function used to detect whether a keyword exists in the document:
' Purpose: Function called for each replacement to first determine as quickly as possible whether
' the document contains the keyword, and thus whether replacement actions must be taken.
Public Function WordDocContains(ByRef oDoc As Word.Document, ByVal searchFor As String) As Boolean
Application.StatusBar = "Checking for keyword: " & searchFor
WordDocContains = False
Dim storyRange As Word.Range
For Each storyRange In oDoc.StoryRanges
With storyRange.Find
.Text = searchFor
WordDocContains = WordDocContains Or .Execute
End With
If WordDocContains Then Exit For
Next
End Function
And this is where the rubber meets the road - the code that executes the replacement. This routine got more complicated as I encountered difficulties. Here are the lessons you will only learn from experience:
You can set the replacement text directly, or you can use the clipboard. I found out the hard way that if you are doing a VBA replace in word using a string longer than 255 characters, the text will get truncated if you try to place it in the Find.Replacement.Text, but you can use "^c" as your replacement text, and it will get it directly from the clipboard. This was the workaround I got to use.
Simply calling replace will miss keywords in some text areas like headers and footers. Because of this, you actually need to iterate over the document.StoryRanges and run the search and replace on each one to ensure that you catch all instances of the word you want to replace.
If you're setting the Replacement.Text directly, you need to convert Excel line breaks (vbNewLine and Chr(10)) with a simple vbCr for them to appear properly in word. Otherwise, anywhere your replacement text has line breaks coming from an excel cell will end up inserting strange symbols into word. If you use the clipboard method however, you do not need to do this, as the line breaks get converted automatically when put in the clipboard.
That explains everything. Comments should be pretty clear too. Here's the golden routine that executes the magic:
' Purpose: This function actually performs replacements using the Microsoft Word API
Public Sub WordDocReplace(ByRef oDoc As Word.Document, ByVal replaceMe As String, ByVal replaceWith As String)
Dim clipBoard As New MSForms.DataObject
Dim storyRange As Word.Range
Dim tooLong As Boolean
Application.StatusBar = "Replacing instances of keyword: " & replaceMe
'We want to use regular search and replace if we can. It's faster and preserves the formatting that
'the keyword being replaced held (like bold). If the string is longer than 255 chars though, the
'standard replace method doesn't work, and so we must use the clipboard method (^c special character),
'which does not preserve formatting. This is alright for schedules though, which are always plain text.
If Len(replaceWith) > 255 Then tooLong = True
If tooLong Then
clipBoard.SetText IIf(replaceWith = vbNullString, "", replaceWith)
clipBoard.PutInClipboard
Else
'Convert excel in-cell line breaks to word line breaks. (Not necessary if using clipboard)
replaceWith = Replace(replaceWith, vbNewLine, vbCr)
replaceWith = Replace(replaceWith, Chr(10), vbCr)
End If
'Replacement must be done on multiple 'StoryRanges'. Unfortunately, simply calling replace will miss
'keywords in some text areas like headers and footers.
For Each storyRange In oDoc.StoryRanges
Do
With storyRange.Find
.MatchWildcards = True
.Text = replaceMe
.Replacement.Text = IIf(tooLong, "^c", replaceWith)
.Wrap = wdFindContinue
.Execute Replace:=wdReplaceAll
End With
On Error Resume Next
Set storyRange = storyRange.NextStoryRange
On Error GoTo 0
Loop While Not storyRange Is Nothing
Next
If tooLong Then clipBoard.SetText ""
If tooLong Then clipBoard.PutInClipboard
End Sub
When the dust settles, we're left with a beautiful version of the initial document with production values in place of those hash marked keywords. I'd love to show an example, but of course every filled in document contain all-proprietary information.
The only think left to mention I guess would be that RunAdvancedReplacements section. It does something extremely similar - it ends up calling the same WordDocReplace function, but what's special about the keywords used here is that they don't link to a single cell in the original workbook, they get generated in the code-behind from lists in the workbook. So for instance, one of the advanced replacements would look like this:
'Generate the schedule of vessels
If WordDocContains(oDoc, "#VESSELSCHEDULE#") Then _
WordDocReplace oDoc, "#VESSELSCHEDULE#", GenerateVesselSchedule()
And then there will be a corresponding routine which puts together a string containing all the vessel information as configured by the user:
' Purpose: Generates the list of vessels from the "Vessels" sheet based on the user's configuration
' in the booking tab. The user has the option to generate one or both of Owned Vessels
' and Chartered Vessels, as well as what fields to display. Uses a helper function.
Public Function GenerateVesselSchedule() As String
Dim value As String
Application.StatusBar = "Generating Schedule of Vessels."
If Booking.Range("ListVessels").value = "Yes" Then
Dim VesselCount As Long
If Booking.Range("ListVessels").Offset(1).value = "Yes" Then _
value = value & GenerateVesselScheduleHelper("Vessels", VesselCount)
If Booking.Range("ListVessels").Offset(1).value = "Yes" And _
Booking.Range("ListVessels").Offset(2).value = "Yes" Then _
value = value & "(Chartered Vessels)" & vbNewLine
If Booking.Range("ListVessels").Offset(2).value = "Yes" Then _
value = value & GenerateVesselScheduleHelper("CharteredVessels", VesselCount)
If Len(value) > 2 Then value = Left(value, Len(value) - 2) 'Remove the trailing line break
Else
GenerateVesselSchedule = Booking.Range("VesselSchedAlternateText").Text
End If
GenerateVesselSchedule = value
End Function
' Purpose: Helper function for the Vessel Schedule generation routine. Generates either the Owned or
' Chartered vessels based on the schedule parameter passed. The list is numbered and contains
' the information selected by the user on the Booking sheet.
' SENSITIVE: Note that this routine is sensitive to the layout of the Vessel Schedule tab and the
' parameters on the Configure Quotes tab. If either changes, it should be revisited.
Public Function GenerateVesselScheduleHelper(ByVal schedule As String, ByRef VesselCount As Long) As String
Dim value As String, nextline As String
Dim numInfo As Long, iRow As Long, iCol As Long
Dim Inclusions() As Boolean, Columns() As Long
'Gather info about vessel info to display in the schedule
With Booking.Range("VesselInfoToInclude")
numInfo = Booking.Range(.Cells(1, 1), .End(xlToRight)).Columns.Count - 1
ReDim Inclusions(1 To numInfo)
ReDim Columns(1 To numInfo)
On Error Resume Next 'Some columns won't be identified
For iCol = 1 To numInfo
Inclusions(iCol) = .Offset(0, iCol) = "Yes"
Columns(iCol) = sumSchedVessels.Range(schedule).Cells(1).EntireRow.Find(.Offset(-1, iCol)).Column
Next iCol
On Error GoTo 0
End With
'Build the schedule
With sumSchedVessels.Range(schedule)
For iRow = .row + 1 To .row + .Rows.Count - 1
If Len(sumSchedVessels.Cells(iRow, Columns(1)).value) > 0 Then
VesselCount = VesselCount + 1
value = value & VesselCount & "." & vbTab
nextline = vbNullString
'Add each property that was included to the description string
If Inclusions(1) Then nextline = nextline & sumSchedVessels.Cells(iRow, Columns(1)) & vbTab
If Inclusions(2) Then nextline = nextline & "Built: " & sumSchedVessels.Cells(iRow, Columns(2)) & vbTab
If Inclusions(3) Then nextline = nextline & "Length: " & _
Format(sumSchedVessels.Cells(iRow, Columns(3)), "#'") & vbTab
If Inclusions(4) Then nextline = nextline & "" & sumSchedVessels.Cells(iRow, Columns(4)) & vbTab
If Inclusions(5) Then nextline = nextline & "Hull Value: " & _
Format(sumSchedVessels.Cells(iRow, Columns(5)), "$#,##0") & vbTab
If Inclusions(6) Then nextline = nextline & "IV: " & _
Format(sumSchedVessels.Cells(iRow, Columns(6)), "$#,##0") & vbTab
If Inclusions(7) Then nextline = nextline & "TIV: " & _
Format(sumSchedVessels.Cells(iRow, Columns(7)), "$#,##0") & vbTab
If Inclusions(8) And schedule = "CharteredVessels" Then _
nextline = nextline & "Deductible: " & Format(bmCharterers.Range(schedule).Cells( _
iRow - .row, 9), "$#,##0") & vbTab
nextline = Left(nextline, Len(nextline) - 1) 'Remove the trailing tab
'If more than 4 properties were included insert a new line after the 4th one
Dim tabloc As Long: tabloc = 0
Dim counter As Long: counter = 0
Do
tabloc = tabloc + 1
tabloc = InStr(tabloc, nextline, vbTab)
If tabloc > 0 Then counter = counter + 1
Loop While tabloc > 0 And counter < 4
If counter = 4 Then nextline = Left(nextline, tabloc - 1) & vbNewLine & Mid(nextline, tabloc)
value = value & nextline & vbNewLine
End If
Next iRow
End With
GenerateVesselScheduleHelper = value
End Function
the resulting string can be used just like the contents of any excel cell, and passed to the replacement function, which will appropriately use the clipboard method if it exceeds 255 characters.
So this template:
Plus this spreadsheet data:
Becomes this document:
I sincerely hope that this helps someone out some day. It was definitely a huge undertaking and a complex wheel to have to re-invent. The application is huge, with over 50,000 lines of VBA code, so if I've referenced a crucial method in my code somewhere that someone needs, please leave a comment and I'll add it in here.
http://www.computorcompanion.com/LPMArticle.asp?ID=224 Describes the use of Word bookmarks
A section of text in a document can be bookmarked, and given a variable name. Using VBA, this variable can be accessed and the content in the document can be replaced with alternate content. This is a solution to having placeholders such as Name and Address in the document.
Furthermore, using bookmarks, documents can be modified to reference bookmarked text. If a name appears several times throughout a document, the first instance can be bookmarked, and additional instances can reference the bookmark. Now when the first instance is programatically changed, all other instances of the variable throughout the document are also automatically changed.
Now all that's needed is to update all the documents by bookmarking the placeholder text and using a consistent naming convention throughout the documents, then iterate through each documents replacing the bookmark if it exists:
document.Bookmarks("myBookmark").Range.Text = "Inserted Text"
I can probably solve the problem of variables that don't appear in a given document using the on error resume next clause before attempting each replacement.
Thanks to Doug Glancy for mentioning the existance of bookmarks in his comment. I had no knowledge of their existence beforehand. I will keep this topic posted on whether this solution suffices.
You might consider an XML based approach.
Word has a feature called Custom XML data-binding, or data-bound content controls. A content control is essentially a point in the document which can contain content. A "data-bound" content control gets its content from an XML document you include in the docx zip file. An XPath expression is used to say which bit of XML. So all you need to do is include your XML file, and Word will do the rest.
Excel has ways to get data out of it as XML, so the whole solution should work nicely.
There is plenty of information on content control data-binding on MSDN (some of which has been referenced in earlier SO questions) so I won't bother including them here.
But you do need a way of setting up the bindings. You can either use the Content Control Toolkit, or if you want to do it from within Word, my OpenDoPE add-in.
Having done a similar task I found that inserting values into tables was much quicker than searching for named tags - the data can then be inserted like this:
With oDoc.Tables(5)
For i = 0 To Data.InvoiceDictionary.Count - 1
If i > 0 Then
oDoc.Tables(5).rows.Add
End If
Set invoice = Data.InvoiceDictionary.Items(i)
.Cell(i + 2, 1).Range.Text = invoice.InvoiceCCNumber
.Cell(i + 2, 2).Range.Text = invoice.InvoiceDate
.Cell(i + 2, 3).Range.Text = invoice.TransactionType
.Cell(i + 2, 4).Range.Text = invoice.Description
.Cell(i + 2, 5).Range.Text = invoice.SumOfValue
Next i
.Cell(i + 1, 4).Range.Text = "Total:"
End With
in this case row 1 of the table was the headers; row 2 was empty and there were no further rows - thus the rows.add applies once more than one row was attached. The tables can be very detailed documents and by hiding the borders and cell borders can be made to look like ordinary text. Tables are numbered sequentially following the document flow. (i.e. Doc.Tables(1) is the first table...