Looping through Mail items but skipping an email - excel

I am trying to loop through all emails in a mailbox and extract the attachment from each. The loop works as expected if I don't have the delete included. With the delete included it works for the first email and on the "next" statement exits the for loop, skipping the remaining email. I could separate out the delete to a new loop but that seems inefficient.
For Each itm In Inbox.Items
For Each objAtt In itm.Attachments
sEmailDate = Format(itm.ReceivedTime, "dd/mm/yyyy")
sDataDate = Format(DateAdd("d", -1, CDate(sEmailDate)), "dd/mm/yyyy")
sFileName = objAtt.Filename
sSubject = itm.Subject
'Check if the report was sent today
If sEmailDate = sTodayDate And sFileName = "Report.csv" Then
bToday = True
End If
'Look for Report file
If sFileName = "Report.csv" Then
'Save it to the save folder, as the DisplayName. This will overwrite previously saved copies of this file
objAtt.SaveAsFile saveFolder & "\" & "report" & sSubject & "_" & Format(sDataDate, "yyyymmdd") & ".csv"
If Err.Number = 0 Then
itm.Delete 'without this istwill loop correctly
iReportCount = iReportCount + 1
Else
GoTo ExitLoop
End If
End If
Next objAtt
Next itm

Use the For loop instead of For Each one:
Dim items as Outlook.Items
Set items = Inbox.Items
For i = items.Count to 1 Step -1
For Each objAtt In itm.Attachments
sEmailDate = Format(itm.ReceivedTime, "dd/mm/yyyy")
sDataDate = Format(DateAdd("d", -1, CDate(sEmailDate)), "dd/mm/yyyy")
sFileName = objAtt.Filename
sSubject = itm.Subject
'Check if the report was sent today
If sEmailDate = sTodayDate And sFileName = "Report.csv" Then
bToday = True
End If
'Look for Report file
If sFileName = "Report.csv" Then
'Save it to the save folder, as the DisplayName. This will overwrite previously saved copies of this file
objAtt.SaveAsFile saveFolder & "\" & "report" & sSubject & "_" & Format(sDataDate, "yyyymmdd") & ".csv"
If Err.Number = 0 Then
itm.Delete
iReportCount = iReportCount + 1
Else
GoTo ExitLoop
End If
End If
Next
Next

Related

How do I remove the %20 from a file name?

I set up my Excel workbook to generate Outlook emails with either a Word or pdf attachment from data entered into a table using VBA.
When I enter the criteria to generate the email with attachment, the attachment name puts "John%20Doe" instead of "John Doe".
How can I get rid of the %20 and have the space between first and last name instead?
Sub CreateWordDocuments()
'CREATE A WORD DOCUMENT TO TRANSFER INFORMATION FROM FILTERED DATA INTO A WORD
TEMPLATE
Dim VSCRow, VSCCol, LastRow, TemplRow, MonthNumber, FromMonth, ToMonth, DaysOfMonth,
FromDays, ToDays As Long
Dim DocLoc, TagName, TagValue, TemplName, FileName As String
Dim CurDt, LastAppDt As Date
Dim WordDoc, WordApp, OutApp, OutMail As Object
Dim WordContent As Word.Range
With Sheet5
If .Range("B3").Value = Empty Then
MsgBox "Please select the correct template from the drop down list"
.Range("F4").Select
Exit Sub
End If
TemplRow = .Range("B3").Value ' Set the Template Value
TemplName = .Range("F4").Value ' Set Template Name
MonthNumber = .Range("V4").Value 'Set the Month Number
FromMonth = .Range("W4").Value
ToMonth = .Range("Y4").Value
DaysOfMonth = .Range("AA4").Value
FromDays = .Range("AC4").Value
ToDays = .Range("AF4").Value
DocLoc = Sheet10.Range("F" & TemplRow).Value ' Word Document Filename
'Open Word Template
On Error Resume Next 'If Word is already open
Set WordApp = GetObject("Word.Application")
If Err.Number <> 0 Then
' Launch a new instance of Word
Err.Clear
'On Error GoTo Error_Handler
Set WordApp = CreateObject("Word.Application")
WordApp.Visible = True 'Make the application visible to the user
End If
LastRow = .Range("E99999").End(xlUp).Row 'Determine the last Row
For VSCRow = 8 To LastRow
MonthNumber = .Range("X" & VSCRow).Value
DaysOfMonth = .Range("AF" & VSCRow).Value
If TemplName <> .Range("Z" & VSCRow).Value And MonthNumber >= FromMonth And
MonthNumber <= ToMonth And DaysOfMonth >= FromDays And DaysOfMonth <= ToDays Then
Set WordDoc = WordApp.Documents.Open(FileName:=DocLoc, ReadOnly:=False) ' Open
Template
For VSCCol = 5 To 42 'Move through the colunms for information
TagName = .Cells(7, VSCCol).Value 'Tag Name
TagValue = .Cells(VSCRow, VSCCol).Value 'Tag Value
With WordDoc.Content.Find
.Text = TagName
.Replacement.Text = TagValue
.Wrap = wdFindContinue
.Execute Replace:=wdReplaceAll 'Forward:True, Wrap:=wdFindContinue
End With
Next VSCCol
If .Range("H4").Value = "PDF" Then
FileName = ThisWorkbook.Path & "\" & .Range("E" & VSCRow).Value & ".pdf" '
Create full filename and path with current workbook
WordDoc.ExportAsFixedFormat OutputFileName:=FileName,
ExportFormat:=wdExportFormatPDF
WordDoc.Close False
Else:
FileName = ThisWorkbook.Path & "\" & .Range("E" & VSCRow).Value & ".docx"
WordDoc.SaveAs FileName
End If
.Range("Z" & VSCRow).Value = TemplName 'Template Name to use
.Range("AA" & VSCRow).Value = Now
If .Range("S4").Value = "Email" Then
Set OutApp = CreateObject("Outlook.Application") 'Create Outlook Application
Set OutMail = OutApp.CreateItem(0) 'Create The Email
With OutMail
.To = Sheet5.Range("Y" & VSCRow).Value
.Subject = "Performance Metrics Verification, " & Sheet5.Range("R" & VSCRow).Value & "
- " & Sheet5.Range("S" & VSCRow).Value & ", " & Sheet5.Range("T" & VSCRow).Value
.Body = "Good afternoon, " & Sheet5.Range("E" & VSCRow).Value & ", here are your " &
Sheet5.Range("R" & VSCRow).Value & " - " & Sheet5.Range("S" & VSCRow).Value & ", " &
Sheet5.Range("T" & VSCRow).Value & " performance metrics as captured by the WFW database
systems. Please review and sign. Comments may be included in the email body. Please
return to me by COB " & Sheet5.Range("AG" & VSCRow).Value & ", If this date falls on a
holiday, return on the next business day following the holiday."
.Attachments.Add FileName
.Display 'To send without displaying .Display to .Send
End With
Else
WordDoc.PrintOut
WordDoc.Close
End If
Kill (FileName) 'Deletes the PDF or Word that was just created
End If '3 conditions are met
Next VSCRow
WordApp.Quit
End With
End Sub

Extract comments from multiple word docs into Excel

I'm trying to loop through all word documents in a folder and put all the comments for each file into an Excel workbook.
When I run my code I get the following error "Run-time error '91' Object variable or With block Variable not set.
The code only gets comments from the first file in the directory, then errors, it's not looping.
I've looked at numerous websites and found plenty of references for extracting comments into excel, but not for all word files in a directory.
https://answers.microsoft.com/en-us/msoffice/forum/all/export-word-review-comments-in-excel/54818c46-b7d2-416c-a4e3-3131ab68809c
https://www.mrexcel.com/board/threads/extracting-comments-from-word-document-to-excel.1126759/
This website looked promising for what I need to do, but no one answered his question
Extracting data from multiple word docs to single excel
I updated the code to open each word file, but I get the following error: Run-time error '5': Invalid procedure call or argument
It appears to open each word document but doesn't populate the excel sheet with the comments.
UPDATED CODE:
'VBA List all files in a folder using Dir
Private Sub LoopThroughWordFiles()
'Variable Declaration
Dim sFilePath As String
Dim sFileName As String
Dim i As Integer, HeadingRow As Integer
Dim objPara As Paragraph
Dim objComment As Comment
Dim strSection As String
Dim strTemp
Dim myRange As Range
'Specify File Path
sFilePath = "C:\CommentTest"
'Check for back slash
If Right(sFilePath, 1) <> "\" Then
sFilePath = sFilePath & "\"
End If
'Create an object for Excel.
Set xlApp = CreateObject("Excel.Application")
xlApp.Visible = True
'Create a workbook
Set xlWB = xlApp.Workbooks.Add
'Create Excel worksheet
With xlWB.Worksheets(1)
' Create Heading
HeadingRow = 1
.Cells(HeadingRow, 1).Formula = "File Name"
.Cells(HeadingRow, 2).Formula = "Comment"
.Cells(HeadingRow, 3).Formula = "Page"
.Cells(HeadingRow, 4).Formula = "Paragraph"
.Cells(HeadingRow, 5).Formula = "Comment"
.Cells(HeadingRow, 6).Formula = "Reviewer"
.Cells(HeadingRow, 7).Formula = "Date"
strSection = "preamble" 'all sections before "1." will be labeled as "preamble"
strTemp = "preamble"
xlRow = 1
sFileName = Dir(sFilePath)
MsgBox ("sFileName: " + sFileName)
MsgBox ("sFilePath: " + sFilePath)
vFile = Dir(sFilePath & "*.*")
Do While sFileName <> ""
Set oDoc = Documents.Open(Filename:=sFilePath & vFile)
For i = 1 To ActiveDocument.Comments.count
Set myRange = ActiveDocument.Comments(i).Scope
strSection = ParentLevel(myRange.Paragraphs(1)) ' find the section heading for this comment
'MsgBox strSection
.Cells(i + HeadingRow, 1).Formula = ActiveDocument.Comments(i).Index
.Cells(i + HeadingRow, 2).Formula = ActiveDocument.Comments(i).Reference.Information(wdActiveEndAdjustedPageNumber)
.Cells(i + HeadingRow, 3).Value = strSection
.Cells(i + HeadingRow, 4).Formula = ActiveDocument.Comments(i).Range
.Cells(i + HeadingRow, 5).Formula = ActiveDocument.Comments(i).Initial
.Cells(i + HeadingRow, 6).Formula = Format(ActiveDocument.Comments(i).Date, "MM/dd/yyyy")
.Cells(i + HeadingRow, 7).Formula = ActiveDocument.Comments(i).Range.ListFormat.ListString
Next i
'- CLOSE WORD DOCUMENT
oDoc.Close SaveChanges:=False
vFile = Dir
'Set the fileName to the next available file
sFileName = Dir
Loop
End With
Set xlApp = Nothing
Set xlApp = CreateObject("Excel.Application")
End Sub
Function ParentLevel(Para As Word.Paragraph) As String
'From Tony Jollans
' Finds the first outlined numbered paragraph above the given paragraph object
Dim sStyle As Variant
Dim strTitle As String
Dim ParaAbove As Word.Paragraph
Set ParaAbove = Para
sStyle = Para.Range.ParagraphStyle
sStyle = Left(sStyle, 4)
If sStyle = "Head" Then
GoTo Skip
End If
Do While ParaAbove.OutlineLevel = Para.OutlineLevel
Set ParaAbove = ParaAbove.Previous
Loop
Skip:
strTitle = ParaAbove.Range.Text
strTitle = Left(strTitle, Len(strTitle) - 1)
ParentLevel = ParaAbove.Range.ListFormat.ListString & " " & strTitle
End Function
This version of the Excel macro outputs all the document comments to the active worksheet(starting at row 1), with the filenames in column A.
Sub ImportComments()
'Note: this code requires a reference to the Word object model.
'See under the VBE's Tools|References.
Application.ScreenUpdating = False
Dim strFolder As String, strFile As String, StrCmt As String, StrTmp As String, i As Long, j As Long
StrCmt = Replace("File,Page,Author,Date & Time,H.Lvl,Commented Text,Comment,Reviewer,Resolution,Date Resolved,Edit Doc,Edit By,Edit Date", ",", vbTab)
strFolder = GetFolder: If strFolder = "" Then Exit Sub
Dim wdApp As New Word.Application, wdDoc As Word.Document
wdApp.DisplayAlerts = False: wdApp.WordBasic.DisableAutoMacros
strFile = Dir(strFolder & "\*.doc", vbNormal)
While strFile <> ""
Set wdDoc = wdApp.Documents.Open(Filename:=strFolder & "\" & strFile, AddToRecentFiles:=False, ReadOnly:=True, Visible:=False)
With wdDoc
If .Comments.Count > 0 Then
' Process the Comments
For i = 1 To .Comments.Count
StrCmt = StrCmt & vbCr & Split(strFolder, ".doc")(0) & vbTab
With .Comments(i)
StrCmt = StrCmt & .Reference.Information(wdActiveEndAdjustedPageNumber) & _
vbTab & .Author & vbTab & .Date & vbTab
With .Scope.Paragraphs(1).Range
StrCmt = StrCmt & _
.GoTo(What:=wdGoToBookmark, Name:="\HeadingLevel").Paragraphs.First.Range.ListFormat.ListString & vbTab
With .Duplicate
.End = .End - 1
StrCmt = StrCmt & Replace(Replace(.Text, vbTab, "<TAB>"), vbCr, "<P>") & vbTab
End With
End With
With .Range.Duplicate
.End = .End - 1
StrCmt = StrCmt & Replace(Replace(.Text, vbTab, "<TAB>"), vbCr, "<P>")
End With
End With
Next
' Update the worksheet
With ActiveSheet
.Columns("E").NumberFormat = "#"
For i = 0 To UBound(Split(StrCmt, vbCr))
StrTmp = Split(StrCmt, vbCr)(i)
For j = 0 To UBound(Split(StrTmp, vbTab))
.Cells(i + 1, j + 1).Value = Split(StrTmp, vbTab)(j)
Next
Next
.Columns("A:M").AutoFit: .Columns("D:E").ColumnWidth = 25
End With
End If
.Close SaveChanges:=False
End With
strFile = Dir()
Wend
wdApp.Quit
' Tell the user we're done.
MsgBox "Finished.", vbOKOnly
' Release object memory
Set wdDoc = Nothing: Set wdApp = Nothing
Application.ScreenUpdating = True
End Sub
Function GetFolder() As String
Dim oFolder As Object
GetFolder = ""
Set oFolder = CreateObject("Shell.Application").BrowseForFolder(0, "Choose a folder", 0)
If (Not oFolder Is Nothing) Then GetFolder = oFolder.Items.Item.Path
Set oFolder = Nothing
End Function
Try the following Excel macro. It loops through all Word documents in the selected folder, adding the comments from each commented document to new worksheets in the active workbook.
Sub ImportComments()
'Note: this code requires a reference to the Word object model.
'See under the VBE's Tools|References.
Application.ScreenUpdating = False
Dim strFolder As String, strFile As String, StrCmt As String, StrTmp As String, i As Long, j As Long
strFolder = GetFolder: If strFolder = "" Then Exit Sub
Dim wdApp As New Word.Application, wdDoc As Word.Document, xlWkSht As Worksheet
wdApp.DisplayAlerts = False: wdApp.WordBasic.DisableAutoMacros
strFile = Dir(strFolder & "\*.doc", vbNormal)
While strFile <> ""
Set wdDoc = wdApp.Documents.Open(Filename:=strFolder & "\" & strFile, AddToRecentFiles:=False, ReadOnly:=True, Visible:=False)
With wdDoc
If .Comments.Count > 0 Then
StrCmt = Replace("Page,Author,Date & Time,H.Lvl,Commented Text,Comment,Reviewer,Resolution,Date Resolved,Edit Doc,Edit By,Edit Date", ",", vbTab)
' Process the Comments
For i = 1 To .Comments.Count
With .Comments(i)
StrCmt = StrCmt & vbCr & .Reference.Information(wdActiveEndAdjustedPageNumber) & _
vbTab & .Author & vbTab & .Date & vbTab
With .Scope.Paragraphs(1).Range
StrCmt = StrCmt & _
.GoTo(What:=wdGoToBookmark, Name:="\HeadingLevel").Paragraphs.First.Range.ListFormat.ListString & vbTab
With .Duplicate
.End = .End - 1
StrCmt = StrCmt & Replace(Replace(.Text, vbTab, "<TAB>"), vbCr, "<P>") & vbTab
End With
End With
With .Range.Duplicate
.End = .End - 1
StrCmt = StrCmt & Replace(Replace(.Text, vbTab, "<TAB>"), vbCr, "<P>")
End With
End With
Next
'Add a new worksheet
Set xlWkSht = .Worksheet.Add
' Update the worksheet
With xlWkSht
.Name = Split(strFile, ".doc")(0)
.Columns("D").NumberFormat = "#"
For i = 0 To UBound(Split(StrCmt, vbCr))
StrTmp = Split(StrCmt, vbCr)(i)
For j = 0 To UBound(Split(StrTmp, vbTab))
.Cells(i + 1, j + 1).Value = Split(StrTmp, vbTab)(j)
Next
Next
.Columns("A:L").AutoFit: .Columns("E:F").ColumnWidth = 25
End With
End If
.Close SaveChanges:=False
End With
strFile = Dir()
Wend
wdApp.Quit
' Tell the user we're done.
MsgBox "Finished.", vbOKOnly
' Release object memory
Set wdDoc = Nothing: Set wdApp = Nothing: Set xlWkSht = Nothing
Application.ScreenUpdating = True
End Sub
Function GetFolder() As String
Dim oFolder As Object
GetFolder = ""
Set oFolder = CreateObject("Shell.Application").BrowseForFolder(0, "Choose a folder", 0)
If (Not oFolder Is Nothing) Then GetFolder = oFolder.Items.Item.Path
Set oFolder = Nothing
End Function

page sizing & handling on acrobar pro dc via vba excel

I have managed convert a list of images onto pdf, then gathered them in a single file and then print them as multiple pages 10 columns x 14 rows so I can print in a single sheet 140 original images.
All of these with sendkeys method which was absolutely madness and frustrating but at the end it works pretty fine, the only handicap is that I have to do this almost everyday and once I run the sendkeys macro I can't do nothing with my computer until it ends which could probably be hours
I'm trying to do this in a less "messy" way
I have managed to convert the images in pdf easely with this code I modified from a search on internet (just in case someone find it usefull for him/her)
Sub png_to_pdf()
Dim Acroapp As New Acrobat.Acroapp
Dim pddoc As New Acrobat.AcroPDDoc
Set Acroapp = CreateObject("AcroExch.App")
Set pddoc = CreateObject("AcroExch.pddoc")
aux_pngtopdf "F:\ES-VAL\PURCH-U\CARLOS\qr", pddoc
End Sub
Private Sub aux_pngtopdf(ByVal xFolderName As String, ByVal pddoc As Object)
Dim xFileSystemObject As Object
Dim xFolder As Object
Dim xSubFolder As Object
Dim xFile As Object
Dim xfilepdf As String
Set xFileSystemObject = CreateObject("Scripting.FileSystemObject")
Set xFolder = xFileSystemObject.GetFolder(xFolderName)
For Each xFile In xFolder.Files
If Right(xFile, 3) = "png" And Application.CountIf(Columns(10), Mid(xFolderName, 29, 9)) = 0 And Application.CountIf(Columns(11), Mid(xFolderName, 29, 9)) = 0 Then
pddoc.Open xFile
xfilepdf = Left(xFile, Len(xFile) - 3) & "pdf"
pddoc.Save PDSaveFull, xfilepdf
End If
Next xFile
For Each xSubFolder In xFolder.subfolders
If Len(xSubFolder) < 250 Then
aux_pngtopdf xSubFolder.Path, pddoc
End If
Next xSubFolder
Set xFile = Nothing
Set xFolder = Nothing
Set xFileSystemObject = Nothing
End Sub
I'm changing the code I found (I don't really remember if here or if in any other site) to merge all the pdf into a single one and it seems it would be fine
Sub merge_pdf()
Const DestFile As String = "MergedFile.pdf" ' <-- change to suit
Dim MyPath As String, MyFiles As String
Dim a() As String, i As Long, f As String
Dim j As Integer
j = 4
' Choose the folder or just replace that part by: MyPath = Range("E3")
With Application.FileDialog(msoFileDialogFolderPicker)
'.InitialFileName = "C:\Temp\"
.AllowMultiSelect = False
If .Show = False Then Exit Sub
MyPath = .SelectedItems(1) & "\" & Cells(j, 3).Value
DoEvents
End With
' Populate the array a() by PDF file names
If Right(MyPath, 1) <> "\" Then MyPath = MyPath & "\"
ReDim a(1 To 2 ^ 14)
f = Dir(MyPath & "*.pdf")
While Len(f)
If StrComp(f, DestFile, vbTextCompare) Then
i = i + 1
a(i) = f
End If
f = Dir()
Wend
' Merge PDFs
If i Then
ReDim Preserve a(1 To i)
MyFiles = Join(a, ",")
Application.StatusBar = "Merging, please wait ..."
Call aux_MergePDFs(MyPath, MyFiles, DestFile)
Application.StatusBar = False
Else
MsgBox "No PDF files found in" & vbLf & MyPath, vbExclamation, "Canceled"
End If
End Sub
Private Sub aux_MergePDFs(MyPath As String, MyFiles As String, Optional DestFile As String = "MergedFile.pdf")
Dim a As Variant, i As Long, n As Long, ni As Long, p As String
Dim Acroapp As New Acrobat.Acroapp, PartDocs() As Acrobat.CAcroPDDoc
If Right(MyPath, 1) = "\" Then p = MyPath Else p = MyPath & "\"
a = Split(MyFiles, ",")
ReDim PartDocs(0 To UBound(a))
On Error GoTo exit_
If Len(Dir(p & DestFile)) Then Kill p & DestFile
For i = 0 To UBound(a)
' Check PDF file presence
If Dir(p & Trim(a(i))) = "" Then
MsgBox "File not found" & vbLf & p & a(i), vbExclamation, "Canceled"
Exit For
End If
' Open PDF document
Set PartDocs(i) = CreateObject("AcroExch.PDDoc")
PartDocs(i).Open p & Trim(a(i))
If i Then
' Merge PDF to PartDocs(0) document
ni = PartDocs(i).GetNumPages()
If Not PartDocs(0).InsertPages(n - 1, PartDocs(i), 0, ni, True) Then
MsgBox "Cannot insert pages of" & vbLf & p & a(i), vbExclamation, "Canceled"
End If
' Calc the number of pages in the merged document
n = n + ni
' Release the memory
PartDocs(i).Close
Set PartDocs(i) = Nothing
Else
' Calc the number of pages in PartDocs(0) document
n = PartDocs(0).GetNumPages()
End If
Next
If i > UBound(a) Then
' Save the merged document to DestFile
If Not PartDocs(0).Save(PDSaveFull, p & DestFile) Then
MsgBox "Cannot save the resulting document" & vbLf & p & DestFile, vbExclamation, "Canceled"
End If
End If
exit_:
' Inform about error/success
If Err Then
MsgBox Err.Description, vbCritical, "Error #" & Err.Number
ElseIf i > UBound(a) Then
MsgBox "The resulting file is created:" & vbLf & p & DestFile, vbInformation, "Done"
End If
' Quit Acrobat application
Acroapp.Exit
Set Acroapp = Nothing
End Sub
But I don't have any clue on how to print several pages of the pdf into a single one. Not interested in only 16 pages per sheet (since the images I try to print are QR codes 12mmx12mm so it fits pretty fine 140 of them in a single sheet) which could be more or less easy if you set adobe pdf as your default printer and setup it to print 16 pages per sheet (I also found part of a code that could fit to this purpose)
Any clue will be apreciated
Thanks

Searching a folder for files matching different strings in an Excel range

I am using VBA to search a network folder with typically about 4000 .txt files and move the bad ones that contain strings listed in an excel range, to another folder. Remaining good files are zipped and moved/scattered and the .txt's moved to a single folder.
Here is my code that takes many hours to run, probably due to the double looping. Please help me with changing this to run faster/more efficient.
Option Compare Text
Sub SDRFiles()
Dim lastRow As Integer
Dim Fldr As Object
Dim BaseFldr As String
Dim sdrDNU As String
Dim sdrDateFldr As String
Dim fDate
Dim FSO As Object
Dim FirstTwo As String
Dim NineTen As String
Dim Lead As String
Dim BadFile As Integer
Dim sdrFile As String
Dim fldExists As String
'Process SDR files. Move files off landing zone to working folder, pull out and store bad files,
'zip good files and move to each owner's folder, save good txt in Data Czar's folder.
'Landing zone
BaseFldr = "\\nasgw013pn\hedis_prod\SDR FILES"
'new SDR folder for files
fDate = Format(Date, "mmddyyyy")
'Processing fldr
sdrDateFldr = BaseFldr & "\" & fDate & "_" & shControl.cboMonth.Value & theCycle
fldExists = Dir(sdrDateFldr)
If fldExists = "" Then
MkDir sdrDateFldr
End If
'Move all files from landing zone to processing folder
Set FSO = CreateObject("scripting.filesystemobject")
extn = "\*.txt"
FSO.MoveFile Source:=BaseFldr & extn, Destination:=sdrDateFldr & "\"
'Do Not Use sub folder for bad files
sdrDNU = sdrDateFldr & "\DNU"
fldExists = Dir(sdrDNU)
If fldExists = "" Then
MkDir sdrDNU
End If
'Good Text File destination
TextFileFldr = fDate & "_" & shControl.cboMonth.Value & theCycle & "_txt"
TextFileDest = sdrDateFldr & "\" & TextFileFldr
fldExists = Dir(TextFileDest)
If fldExists = "" Then
MkDir TextFileDest
End If
'Bottom of bad file strings
lastRow = shSDR.Range("A" & Rows.Count).End(xlUp).Row
Set xFolder = FSO.GetFolder(sdrDateFldr)
'loop thru folder
For Each xFile In xFolder.Files 'About 4000 files. can vary
Fname = xFile.Name
FirstTwo = Left(Fname, 2)
NineTen = Mid(Fname, 9, 2)
Lead = Mid(Fname, 16, 2)
'range with list of bad strings
For Each Item In shSDR.Range("A2:A" & lastRow) 'about 10 strings. can vary
'Hold file from 1st loop and test. If bad file, move to Do Not Use (DNU) folder
If InStr(Fname, Item) > 0 Or _
(InStr(Fname, "PWOEY") > 0 And FirstTwo <> "OH") Or _
(InStr(Fname, "HNARST") > 0 And FirstTwo <> NineTen) Or _
(InStr(Fname, "FTANDHEIPANE") > 0 And FirstTwo <> Lead) Then
'bad file - move to DNU Folder
Name sdrDateFldr & "\" & Fname As sdrDNU & "\" & Fname
'Bad file indentified
BadFile = 1
'exit this loop if matched and get next file
Exit For
End If
Next Item
If BadFile = 0 Then
'Good file - zip it and move each txt file to same folder
Call Zipp(sdrDateFldr & "\" & Replace(Fname, "txt", "zip"), sdrDateFldr & "\" & Fname)
‘move good zipped file to its own specific folder – NY folder, FL folder TX folder etc.
Call MoveIt(sdrDateFldr & "\" & Replace(Fname, "txt", "zip"), Replace(Fname, "txt", "zip"))
End If
BadFile = 0
Next xFile
End Sub
'says function but it really a sub
Public Function Zipp(ZipName, FileToZip)
'Called by all modules to create a Zip File
‘Dim FSO As Object
Dim oApp As Object
If Len(Dir(ZipName)) > 0 Then Kill (ZipName)
If Dir(ZipName) = "" Then
Open ZipName For Output As #1
Print #1, Chr$(80) & Chr$(75) & Chr$(5) & Chr$(6) & String(18, 0)
Close #1
End If
dFile = Dir(FileToZip)
On Error Resume Next
Set oApp = CreateObject("Shell.Application")
oApp.Namespace(CVar(ZipName)).CopyHere CVar(FileToZip)
DoEvents
'====HELP!!! ================Please help me with the following. It hangs sporadically, sometimes at
'============================file 200 or may the 1500th file. I have to esc esc and continue.
'============================For 10 to 20 files it seems to run fine
'Keep script waiting until Compressing is done
On Error Resume Next
Do Until oApp.Namespace(CVar(ZipName)).Items.Count = 1
Application.Wait (Now + TimeValue("0:00:06"))
DoEvents
Loop
'=============================================================================
'=============================================================================
'USED ONLY BY Sub SDRFiles()
'THIS PART OF ZIPP SAVES THE .TXT FILE TO DATA CZAR'S FOLDER
'SDR Processing - Move text file
If SDR = "Y" And Len(Dir(FileToZip)) > 0 Then
SetAttr FileToZip, vbNormal
Name FileToZip As TextFileDest & "\" & dFile
End If
Set oApp = Nothing
‘Set FSO = Nothing
End Function
Sub MoveIt(PathZip, ZipFileName)
Dim rootPlusSubFolder As String
Dim NasState As Range
Dim NasLocation As String
Dim FSO As Object
'MOVE ZIPP FILES TO FOLDERS
'MOVE FILES TO IMP FOLDER - find state in extract name and MOVE file to that folder
'Bottom of state list
botRow = shNasMoves.Cells(shNasMoves.Rows.Count, 7).End(xlUp).Row
'Bottom of list of import folder names
NasBot = Sheets("NASMoves").Cells(Rows.Count, "A").End(xlUp).Address
'Look up state to get import folder path
Application.FindFormat.Clear
Set NasState = shNasMoves.Range("A1:" & NasBot).Find(What:=Left(ZipFileName, 2))
'if state found, get folder location URL
If Not NasState Is Nothing Then
NasLocation = NasState.Offset(0, 1).Value
'current month for sub folder file name
CurMonthFolder = "CS_" & theMo & "_" & theCycle & "\"
'Combined destination folder and sub folder name
rootPlusSubFolder = NasLocation & CurMonthFolder
Set FSO = CreateObject("scripting.filesystemobject")
'if CS Import SUB folder doesn't exist, create it - sometimes DIR sometimes FSO
If Not FSO.FolderExists(rootPlusSubFolder) Then
FSO.CreateFolder (rootPlusSubFolder)
End If
'Final dest Fldr
If Not FSO.FolderExists(rootPlusSubFolder & "\" & "SDR") Then
FSO.CreateFolder (rootPlusSubFolder & "\" & "SDR")
End If
'try to stop pop up
With Application
.EnableEvents = False
.DisplayAlerts = False
End With
'Debug.Print rootPlusSubFolder & "SDR"
On Error Resume Next
'move file from Root to destination folder/sub folder
FSO.MoveFile PathZip, rootPlusSubFolder & "SDR\" & ZipFileName
With Application
.EnableEvents = True
.DisplayAlerts = True
End With
End If
End Sub

How to save the active workbook in another folder in Excel VBA?

I am trying to automatically save my active workbook into another folder on my computer and if there is already a file with the name of my workbook in that folder, then it should be saved with "_v1"/"_v2" and so on at the end of its name.
I have found this code but it works just for the current folder, where the workbook is saved.
Sub SaveNewVersion_Excel()
Dim FolderPath As String
Dim myPath As String
Dim SaveName As String
Dim SaveExt As String
Dim VersionExt As String
Dim Saved As Boolean
Dim x As Long
TestStr = ""
Saved = False
x = 2
VersionExt = "_v"
On Error GoTo NotSavedYet
myPath = "O:\Operations\Department\Data Bank Coordinator\_PROJECTS_\QC BeadRegion Check\Multi Ref Archiv"
myFileName = Mid(myPath, InStrRev(myPath, "\") + 1, InStrRev(myPath, ".") - InStrRev(myPath, "\") - 1)
FolderPath = Left(myPath, InStrRev(myPath, "\"))
SaveExt = "." & Right(myPath, Len(myPath) - InStrRev(myPath, "."))
On Error GoTo 0
If InStr(1, myFileName, VersionExt) > 1 Then
myArray = Split(myFileName, VersionExt)
SaveName = myArray(0)
Else
SaveName = myFileName
End If
If FileExist(FolderPath & SaveName & SaveExt) = False Then
ActiveWorkbook.saveAs FolderPath & SaveName & SaveExt
Exit Sub
End If
Do While Saved = False
If FileExist(FolderPath & SaveName & VersionExt & x & SaveExt) = False Then
ActiveWorkbook.saveAs FolderPath & SaveName & VersionExt & x & SaveExt
Saved = True
Else
x = x + 1
End If
Loop
Exit Sub
NotSavedYet:
MsgBox "This file has not been initially saved. " & _
"Cannot save a new version!", vbCritical, "Not Saved To Computer"
End Sub
Function FileExist(FilePath As String) As Boolean
Dim TestStr As String
On Error Resume Next
TestStr = Dir(FilePath)
On Error GoTo 0
If TestStr = "" Then
FileExist = False
Else
FileExist = True
End If
End Function
It works for the current folder but when I change the folder path it doesn't work.
I would very much appreciate it if you could help me.
Thanks!
Sergiu
I've assumed the new folder is "D:_PROJECTS_\Multi Ref Archiv" and that if the existing file is zzzz_v07.xlsm then you want this saved as zzzz_v08.xlsm even when there are no previous versions in the folder. I added the leading zero so they sort nicely!
Sub SaveNewVersion_Excel2()
Const FOLDER = "D:\_PROJECTS_\Multi Ref Archiv" ' new location
Const MAX_FILES = 99
Dim oFSO As Object, oFolder As Object, bOK As Boolean, res As Variant
Set oFSO = CreateObject("Scripting.FileSystemObject")
Dim sFilename As String, sFilename_v As String
' filename only
sFilename = ThisWorkbook.Name
' check folder exists
If Not oFSO.folderexists(FOLDER) Then
bOK = MsgBox(FOLDER & " does not exist. Do you want to create ?", vbYesNo, "Confirm")
If bOK Then
oFSO.createFolder FOLDER
MsgBox "OK created " & FOLDER, vbInformation
Else
Exit Sub
End If
End If
' get next name
sFilename_v = Next_v(sFilename)
' check if exists
Dim i As Integer: i = 1
Do While oFSO.fileexists(FOLDER & "\" & sFilename_v) = True And i <= MAX_FILES
i = i + 1
sFilename_v = Next_v(sFilename_v)
Loop
' check loop ok
If i > MAX_FILES Then
MsgBox "More than " & MAX_FILES & " files already exist", vbExclamation
Exit Sub
End If
sFilename_v = FOLDER & "\" & sFilename_v
' confirm save
res = MsgBox("Do you want to save to " & sFilename_v, vbYesNo, "Confirm")
If res = vbYes Then
ActiveWorkbook.SaveAs sFilename_v
MsgBox "Done", vbInformation
End If
End Sub
Function Next_v(s As String)
Const ver = "_v"
Dim i As Integer, j As Integer, ext As String, rev As Integer
i = InStrRev(s, ".")
j = InStrRev(s, ver)
ext = Mid(s, i)
' increment existing _v if exists
If j > 0 Then
rev = Mid(s, j + 2, i - j - 2)
s = Left(s, j - 1)
Else
rev = 0
s = Left(s, i - 1)
End If
Next_v = s & ver & Format(rev + 1, "00") & ext
End Function
You can move all of the logic out to a separate function, then you only need to call that to get the "correct" name to save as.
'Pass in the full path and filename
' Append "_Vx" while the passed filename is found in the folder
' Returns empty string if the path is not valid
Function NextFileName(fPath As String)
Const V As String = "_V"
Dim fso, i, p, base, ext
Set fso = CreateObject("scripting.filesystemobject")
'valid parent folder?
If fso.folderexists(fso.GetParentFolderName(fPath)) Then
p = fPath
ext = fso.getextensionname(p)
base = Left(p, Len(p) - (1 + Len(ext))) 'base name without extension
i = 1
Do While fso.fileexists(p)
i = i + 1
p = base & (V & i) & "." & ext
Loop
End If
NextFileName = p
End Function

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