I have an inventory worksheet (Excel) with tens of columns (product's features) and few hundred rows (products). First few columns are Sticker number (each product has it's own Sticker number), Status, Arrival Date and so on.
To be able to check easily the Status of multiple products at the same time, I have made another sheet using VLOOKUP. On that sheet I can give a Sticker number and it searches and shows this product's Status using a basic VLOOKUP function. By inputting more Sticker numbers I can see more Statuses. Usually these Statuses vary quite a lot.
Problem comes when I want to change all these listed Statuses to a new certain Status, which I could enter f.e. to cell B2. I mean updating the Status only for the products I have listed on this VLOOKUP sheet. How can I do this?
A lookup formula only looks up values. If you want to process the results that are returned then you would need VBA to loop through the results, find their respective counterpart on the source sheet and make the changes.
An alternative could be to go to the source sheet and use filters to show only the desired rows. Then you can quickly select all visible cells, enter a new value, confirm with Ctrl-Enter to change them all at the same time.
Related
I'm using Excel 365. I have a program that exports Excel files, and one field is a bunch of tags, separated by commas.
Let's say it looks something like this:
The program allows multiple tags (there's maybe 20 that could be changed in the future) to be selected as ingredients for each kind of candy. It is not a consistent number, though they seem to always be alphabetical.
I'm looking to make some kind of table by ingredient and chef, according to time, like this:
I'm trying pivot tables, but they come back with long ingredient lists, when I really want just one item per line. I also tried making an additional column for each ingredient, which searches the main column and returns yes or no based on if it's in the ingredients column. It's still not working to have a single item listed each row with pivot tables- it gets into lots of levels and sublevels that way.
It's very likely there will be more ingredients and chefs in the future, so I'm trying to stick to some pivot tables where people can push "refresh all" to get the new ones. Ideas?
If you can build your ingredients list manually and add the names across the top then you can calculate the totals using a SUMIFS formula.
=SUMIFS($F$2:$F$5,$B$2:$B$5,"*"&$A10&"*",$C$2:$C$5,B$9)
if you put the formula above in cell B10 then autofill across and down then the values will be calculated automatically.
To break it down so you understand what's going on
=SUMIFS(**$F$2:$F$5**,$B$2:$B$5,"*"&$A10&"*",$C$2:$C$5,B$9)
is the range you want to sum under the total column. It's locked using $ so it doesn't change when you autofill.
=SUMIFS($F$2:$F$5,**$B$2:$B$5**,"*"&$A10&"*",$C$2:$C$5,B$9)
The range you want to check with the tags in each cell, also locked.
=SUMIFS($F$2:$F$5,$B$2:$B$5,`"*"&$A10&"*"`,$C$2:$C$5,B$9)
The cell containing the ingredient you want to count with a star at each end to act as wildcards so it can return true when the cell contains the ingredient. The column is locked.
=SUMIFS($F$2:$F$5,**$B$2:$B$5**,"*"&$A10&"*",**$C$2:$C$5,B$9**)
last bit is the range of the chef list (locked) and the criteria above locked by row.
I can't think of a way to automate the ingredient list but hopefully the formula will help.
Hoping someone can help me with an excel formula. I have two tabs (first tab would pull from second, second tab would be a report that gets copy pasted that sometimes has certain categories and sometimes it doesn't). What formula can i use to match a cell (line/column) if the column sometimes exists and sometimes it doesn't?). Would this be a match/if? I need the exact formula as I have tried many combos and it's just not working.
More concrete, daily sales on the first tab. The report that gets copy pasted in the second tab would have has sales categories (sometimes one of the categories gets pulled does not exist and gets replaced by another category) depending on what sales happen that day. The categories in columns would be "main dining", "library", "bar" and the sales categories by lines for each of these would be "Food", "Liquor", "beer".
I can provide additional information if needed.
Thank you for your help.
I am not sure what your sheets are called, so I left as sheet1 and sheet2, but the formula below should do what you are after. Please note that the categories need to be exactly the same, so you can't have "MDR" in one sheet and "Main Dinning" in the other.
=IfError(SUMPRODUCT((Sheet1!$A$2:$A$8=Sheet2!$A2)*(Sheet1!$B1:$F1=Sheet2!$B1),Sheet1!$B$2:$F$8),"0")
You should be able to paste this formula into cell B2 and then pull it down and right to populate the entire data sheet. For your info, Sheet1!$A$2:$A$8captures the row criteria range and Sheet1!$B1:$F1 the column criteria, while Sheet2!$A2 and Sheet2!$B1 are picking the criteria to look for. If the value cannot be found, the formula returns a 0.
I have a spreadsheet that contains various sheets, each sheet contains different types of orders including items, descriptions, quantity, etc.
ITEM DESCRIPTION QTY
Apple ... 1
Orange ... 4
I would like to get a formula that is capable to find out the total quantity of items from every sheet.
If you want to do it in a single cell, I'm afraid the only way of doing so without VBA is to make a manual search over all the pages :
= SUMIF(Page1!A:A,"=ItemName",Page1!C:C)+ SUMIF(Page2!A:A,"=ItemName",Page2!C:C)+ ...
Other solutions would involve you creating your own personal vba function or adding new cells in each sheet which I'm not sure are within the realms of possibilities.
If all your sheets with "data" on them are the same format, you can save time and maintenance by doing the following:
create a sheet called start which is before all the "data" sheets. This sheet should be blank (except perhaps for a bit of text saying "this sheet is intentionally blank")
create a sheet called end which is after all the "data" sheets.
Then in your summary sheet, you can do =SUM(start:end!C:C) (I'm assuming your quantity is in column C from your example above).
If you use this approach, you can easily add sheets in between start and end; the formula will not need to be rewritten
Per #l3echod's comment in another answer, you can also use this pattern in SUMIF and SUMIFS formulae, if you want total quantity per item:
=SUMIF(start:end!$A:$A,$A2,start:end!$C:$C)
this assumes the item in question is in cell A2. Note that depending on the volume of data you have, this might be a slow formula to calculate.
I'm trying to write a macro that i can run which will allow me to simply sort a range of orders into what i like to call categories.
The basic idea is that we get orders through, and we generally have to print a different type of shipping label for the different items, based on weight, size and value. Unfortunately, there is no easy way of doing this other than going through all orders (sometimes thousands) and copying them into different worksheets to group them into the type of shipping method we need to use.
What i'd like to do (i already have a couple of macros already) - is to look in another sheet whereby we store the item titles, and have a second column within that sheet with a number (1, 2 or 3). For each item, based on it's weight, size or value, which we have already specified - they would be assigned a number. The Macro will look at the item name, if the sales sheet finds a match from column A in the item's sheet, it will then add the correct number specified in the item's sheet to the cell next to the item title in the sales sheet.
Column A-G has all customer details, Column H has the item title. The number i'm wanting to add to the row will be inserted into Column I.
The item's sheet has Column A which is the item title, and Column B is the number assigned to this item.
I have tried to muster a macro up myself, however it's confusing me no end.
This is exactly what vlookup is used for
=VLOOKUP(H1, items!A:B,2,FALSE)
Put this formula into I1 on the sales sheet and drag it down, if the items sheet is not in the same workbook , you will need to modify the reference to point to it,
you could obviously write a macro that will insert this formula and drop it down, but it will still be using vlookup or application.vlookup to get the result
Wildcard searches at the front would be
=VLOOKUP("*"&H1, items!A:B,2,FALSE)
or both ends would be
=VLOOKUP("*"&H1&"*", items!A:B,2,FALSE)
NB* BE CAREFUL WITH THIS AS YOU MAY HAVE ITEMS WITH SIMILAR DESCRIPTIONS
like "apple" and "red apple"
you should always use a product code to do lookups when available
I am having some difficulty writing a specific Excel formula. I have a summary sheet that pulls data from various other sheets extracted from a database. One of these is a PivotTable whereby using the Item Number in the first column and the dates along the top row as a reference I can pinpoint the data I need. eg:
To address the highlighted cell I would normally manually write:
=GETPIVOTDATA(HighPiv,"SPN010977-204 11333")
HighPiv is the name I gave to the pivot table as I am referring to it from my summary sheet.
This works, however the Week numbers along the top will continuously be changing in the pivot every month and therefore this formula will not pick up the values accurately once the pivot is updated. I have been looking into a way to make the referencing more dynamic. This is the summary where the data is required:
Rather than within the quotation marks of the formula (adding the specific Item number and Week number word for word), I was hoping to refer to the cell references of the summary sheet. (So if I wanted Item number, say A55, and Week number, say H50). The dates in the summary sheet change according to the pivot so referring to the dates on the summaries to get the data would be a better way for it to be kept up-to-date.
The problem here is I don't know how to go about it. I have tired to refer to the cells in question but it doesn't seem to work giving me #REF! or #VALUE! errors.
I think what you would like is:
=GETPIVOTDATA("Qty",HighPiv,"Item",A55,"Week",H50)
I find the easiest way to write such a formula is to start by ensuring that Pivot Table Tools > Options > PivotTable – Options, Generate GetPivotData is checked then in the desired cell enter = and select the required entry from the PT (here63). That would show (for example) “SPN010977-204” and 11333 or ”11333” but these can be changed to A55 and H50.