merge worksheets that have drop-down list - excel

I have a workbook that consists of 180 worksheets. Each worksheet has the top 9 rows and columns A1:Z1 with information that I do not need.
The rest of the worksheet has data that I do need and want to append into one worksheet. The problem is that each of the worksheet has drop-down choices embedded in them. The choices have already been made and I need to append the sheets with the choices selected.
Been trying to run a VBA script but have been unsuccessful. Any help is greatly appreciated.
Thank you
Current code that I used to remove the top rows for few of the sheets, only removal but not appending. And I have inserted sheet names, but with 180 sheets that will not be possible.
Sub remove_rows()
'
' remove_rows Macro
'
'
`Rows("1:10").Select`
`Selection.EntireRow.Hidden = False`
`Range("D20").Select`
`Rows("1:9").Select`
`Range("A9").Activate`
`Selection.Delete Shift:=xlUp`
`Sheets("BioME-Box- (2)").Select`
`Rows("1:15").Select`
`Selection.EntireRow.Hidden = False`
`Rows("1:9").Select`
`Range("A9").Activate`
`Selection.Delete Shift:=xlUp`
`Sheets("BioME-Box- (3)").Select`
`Rows("1:13").Select`
`Selection.EntireRow.Hidden = False`
Rows("1:9").Select
Range("A9").Activate
Selection.Delete Shift:=xlUp

It sounds like you are talking about Validation lists as your "drop down" lists. If so then they might be getting their options from a another range somewhere else. So if you delete a range that the validation lists are using then all of their options disappear. I don't know if this is your problem. But you can copy a validation list and paste only its value, not the whole list, this way.
Sub Macro1()
Range("D3").Select ' This is the validation list
Selection.Copy
' Change "SomeOtherRangeHere" to any cell you want to
Range("SomeOtherRangeHere").PasteSpecial Paste:=xlPasteValues
Application.CutCopyMode = False
End Sub

Try this one. Be sure to change mainWS to the worksheet you are copying to. I used sheet1 but you may be using another. In this sub it copies everything below Row 9 of all sheets and pastes them to the first available row in sheet1.
Sub Macro1()
Dim ws As Worksheet, mainWS As Worksheet
Dim wsLastRow As Long, mainWSlastRow As Long, wsLastCol As Long
Set mainWS = Sheet1 ' Change this to the sheet you are copying everthing to
For Each ws In ThisWorkbook.Worksheets
def = mainWS.Name
abc = ws.Name
If ws.Name <> mainWS.Name Then ' Make sure to not copy from the sheet yuo are copying to
wsLastRow = ws.UsedRange.Rows.Count
wsLastCol = ws.UsedRange.Columns.Count
On Error Resume Next
mainWSlastRow = Sheet1.Cells.Find("*", [A1], , , xlByRows, xlPrevious).Row
If Err.Number = 91 Then
mainWSlastRow = 1
On Error GoTo 0
End If
ws.Range("A10:" & Chr(wsLastCol + 64) & wsLastRow).Copy Destination:=mainWS.Range("A" & mainWSlastRow + 1)
End If
Next ws
Set mainWS = Nothing
Set ws = Nothing
End Sub

Related

VBA Create a table from two different workbooks based on Active status and report missing data or errors

I want to merge two tables from two different workbooks and that is what I managed to do so far.
The code I have is good to look for the rows that have active in them but it keeps empty rows in between the new table. Meaning, ID 1 and 4 are active but there is two rows non active and unknown so it wont copy them and I will have similar to the picture
.
Could someone help me to add a line so it does not leave an empty rows?
Also I would like to add a line so it look for the ID in another table and copy the row and bring it to the new table.
Option Explicit
Sub Test()
Dim Cell As Range
With Sheets(1)
' loop column H untill last cell with value (not entire column)
For Each Cell In .Range("G1:G" & .Cells(.Rows.Count, "H").End(xlUp).Row)
If Cell.Value = "Active" Then
' Copy>>Paste in 1-line (no need to use Select)
.Rows(Cell.Row).Copy Destination:=Sheets(4).Rows(Cell.Row)
End If
Next Cell End With
End Sub
Let me guess this right:
Remove empty rows?
Bring the same ID from the second table to make the merge of two tables?
Report any missing numbers or text?
See this post
'This code to delete the empty rows in between the new table'
Sub DeleteBlankRows()
On Error Resume Next
Range("A3:A1000000").Select
Selection.SpecialCells(xlCellTypeBlanks).EntireRow.Delete
End Sub
'this code is to bring the matching IDs from two different workbooks'
Sub TestGridUpdate()
Dim ws1 As Worksheet
Dim ws2 As Worksheet
Dim ws3 As Worksheet
Dim TestGridFound As Boolean
Dim r As Range
Set ws1 = ThisWorkbook.Worksheets("Sheet4")
Set ws2 = ThisWorkbook.Worksheets("Sheet6")
' Look for TestGrid worksheet
TestGridFound = False
For Each ws In Worksheets
If ws.Name = "TestGrid" Then TestGridFound = True
Next
'If TestGrid is found then use it else create it
If TestGridFound Then
Set ws3 = ThisWorkbook.Worksheets("TestGrid")
ws3.Cells.Clear
Else
Set ws3 = ThisWorkbook.Worksheets.Add(After:=ThisWorkbook.Worksheets(ThisWorkbook.Worksheets.Count))
ws3.Name = "TestGrid"
End If
' Copy ws1 to ws3 (TestGrid)
ws3.Range(ws1.UsedRange.Address).Value = ws1.UsedRange.Value
' Add ws2 details to ws3 (TestGrid)
For Each r In ws3.UsedRange.Rows
ID = r.Cells(, 1).Value
iRow = Application.Match(ID, ws2.UsedRange.Columns(1), 0)
If Not IsError(iRow) Then ws2.Range("B" & iRow & ":U" & iRow).Copy ws3.Range("Q" & r.Row)
Next
End Sub

Copy row from one sheet to recent sheet

I want to simply copy the first row "test" into all following sheets (Sheetxx1, Sheetx23, Sheet231, etc. ) ... (like 100 following sheets with different names).
So I tried this by recording a macro (with relative reference) and then went on the sheet, where I want to have it pasted (like Sheetx231) and then did run the macro. But what it did is it pasted again row "test" into Sheetxx23.
How can I make the macro paste the row test of Sheetxx1 into the recent sheet (I am in and run the macro)?
Sub Macro1()
Rows("1:1").Select
Selection.Copy
Sheets("Sheetxx23").Select
ActiveCell.Rows("1:1").EntireRow.Select
ActiveSheet.Paste
End Sub
You need to loop throuh all worksheets and copy/paste for each worksheet.
Option Explicit
Public Sub CopyFirstRowIntoAllWorksheets()
Dim SourceWs As Worksheet
Set SourceWs = ActiveSheet
Dim ws As Worksheet
For Each ws In ThisWorkbook.Worksheets 'loop throuh all sheets
If Not ws.Name = SourceWs.Name Then 'makes sure source and destination is not the same sheet
SourceWs.Rows(1).Copy Destination:=ws.Rows(1) 'copy first row
End If
Next ws
Application.CutCopyMode = False
End Sub
You might benefit from reading
How to avoid using Select in Excel VBA.
Edit according comment:
If you need only the worksheets right of the active worksheet to be pasted, replace
If Not ws.Name = SourceWs.Name Then
with
If ws.Index > SourceWs.Index Then

How to loop through multiple worksheets with a sub that is already looping?

So I've got this sub I've pieced together that runs through all tabs in my workbook looking for a specific name, then copies all that data into a single sheet, at the next empty row.
Basically combining a bunch of similar sheets with same column format.
So my question is how do I modify this to loop through multiple groups of sheets? Right now, this is coded to only work for sheets named like "Group1" and copy into a single sheet called "raw_Group1".
How do I modify to then also look for "Group2", ... "GroupN"? The grouping name is not actually numbered, but something like "people" "stuff" "orders" etc. Each group has a different column structure and multiple sheets that I'm trying to combine.
Sub copy_Group1()
Dim ws As Worksheet
Dim Destws As Worksheet
Dim Last As Long
Dim wsLast As Long
Dim CopyRng As Range
Dim StartRow As Long
'This keeps the screen from updating until the end, makes the macro run faster
Application.ScreenUpdating = False
Application.DisplayAlerts = False
'defines an existing "Raw_Group1" worksheet instead of creating a new one
Set Destws = ActiveWorkbook.Sheets("Raw_Group1")
'clears sheet first, leaving headers
Destws.Rows("2:" & Rows.Count).ClearContents
'Fill in the start row.
StartRow = 2
'Loop through all worksheets and copy the data to the summary worksheet.
For Each ws In ActiveWorkbook.Worksheets
If LCase(ws.Name) Like "group1*" Then
'Find the last row with data on the summary and source worksheets.
Last = LastRow(Destws)
wsLast = LastRow(ws)
'If source worksheet is not empty and if the last row >= StartRow, copy the range.
If wsLast > 0 And wsLast >= StartRow Then
'Specify the range to place the data. Four options for specifying the range
''Set CopyRng = sh.Range("A1:G1") 'whole block of columns
''Set CopyRng = ws.Range("A1:B" & LastRow) 'specific columns, to the last row
''Set CopyRng = ws.Range("B1").CurrentRegion 'uses the current block of data
Set CopyRng = ws.Range(ws.Rows(StartRow), ws.Rows(wsLast)) 'Set the range starting at row2
'Test to see whether there are enough rows in the summary worksheet to copy all the data.
If Last + CopyRng.Rows.Count > Destws.Rows.Count Then
MsgBox "There are not enough rows in the " & _
"summary worksheet to place the data."
GoTo ExitTheSub
End If
CopyRng.Copy ' This statement copies values and formats.
'paste values only
With CopyRng
Destws.Cells(Last + 1, "A").Resize(.Rows.Count, _
.Columns.Count).Value = .Value
End With
End If
End If
Next
ExitTheSub:
Application.Goto Destws.Cells(1)
'filter: turns off then on (resets)
If Destws.AutoFilterMode Then Destws.AutoFilterMode = False
Destws.Range("A1").AutoFilter
'AutoFit the column width in the summary sheet.
Destws.Columns.AutoFit
'turns screen updating back on
Application.ScreenUpdating = True
End Sub
Consider generalizing your workbook processing for each group by setting up parameters into your macro with following changed lines. If certain groups need specific processing use conditional If or Select Case blocks for those particular parameter values:
Sub copy_Group(group_name As Variant, dest_sheet As Variant)
...
Set Destws = ActiveWorkbook.Sheets(dest_sheet)
...
If LCase(ws.Name) Like group_name & "*" Then
...
End Sub
And then in another macro iteratively pass all pairs of group names and destination sheets when calling your above macro. Add accordingly if you need other parameters like Start_Row and even use other data structures (i.e., collection, dictionary) instead of anonymous nested array.
Sub RunLoop()
Dim var As Variant
For Each var In Array(Array("group1", "Raw_Group1"), Array("people", "ppl_dest"), _
Array("stuff", "stuff_dest"), Array("orders", "order_dest"), _
Array("other", "other_dest"))
Call copy_Group(var(0), var(1))
Next var
End Sub
Of course there's no reason you cannot embed this loop in previous macro but this may help in code organization, even abstraction between the steps.
Hmm...#parfait...So I tried your advice here. It kinda works, but doesn't seem to be passing the 'group name' (the 1st 'type') to the first if-statement
Sub RunLoop()
Dim var As Variant
For Each var In Array( _
Array("stuff", "Raw_stuff"), _
Array("people", "Raw_people"), _
Array("orders", "Raw_orders"))
Call copy_Group(var(0), var(1)) 'calls sub listed below
Next var
End Sub
=====================
Sub copy_Group(group_name As Variant, dest_sheet As Variant)
Dim ws As Worksheet
Dim Destws As Worksheet
Dim Last As Long
Dim wsLast As Long
Dim CopyRng As Range
Dim StartRow As Long
'This keeps the screen from updating until the end, makes the macro run faster
Application.ScreenUpdating = False
Application.DisplayAlerts = False
'defines an existing worksheet instead of creating a new one
Set Destws = ActiveWorkbook.Sheets(dest_sheet)
'clears sheet first, leaving headers
Destws.Rows("2:" & Rows.Count).ClearContents
'Fill in the start row.
StartRow = 2
'Loop through all worksheets and copy the data to the summary worksheet.
For Each ws In ActiveWorkbook.Worksheets
If LCase(ws.Name) Like group_name & "*" Then
'Find the last row with data on the summary and source worksheets.
Last = LastRow(Destws)
wsLast = LastRow(ws)
'If source worksheet is not empty and if the last row >= StartRow, copy the range.
If wsLast > 0 And wsLast >= StartRow Then
'Specify the range to place the data. Four options for specifying the range
''Set CopyRng = sh.Range("A1:G1") 'whole block of columns
''Set CopyRng = ws.Range("A1:B" & LastRow) 'specific columns, to the last row
''Set CopyRng = ws.Range("B1").CurrentRegion 'uses the current block of data
Set CopyRng = ws.Range(ws.Rows(StartRow), ws.Rows(wsLast)) 'Set the range starting at row2
'Test to see whether there are enough rows in the summary worksheet to copy all the data.
If Last + CopyRng.Rows.Count > Destws.Rows.Count Then
MsgBox "There are not enough rows in the " & _
"summary worksheet to place the data."
GoTo ExitTheSub
End If
CopyRng.Copy ' This statement copies values and formats.
'paste values only
With CopyRng
Destws.Cells(Last + 1, "A").Resize(.Rows.Count, _
.Columns.Count).Value = .Value
End With
End If
End If
Next
ExitTheSub:
Application.Goto Destws.Cells(1)
'filter: turns off then on (resets)
If Destws.AutoFilterMode Then Destws.AutoFilterMode = False
Destws.Range("A1").AutoFilter
'AutoFit the column width in the summary sheet.
Destws.Columns.AutoFit
'turns screen updating back on
Application.ScreenUpdating = True
End Sub

copy and pasting data from one workbook into another

I am trying to copy a select range of cells from one workbook into another. This is my select range and copy code so far used in the first workbook:
Sub Copy()
'This selects the range of active cells, adds a border and copies all data.
Range("A1").Select
Range(Selection, Selection.End(xlToRight)).Select
Range(Selection, Selection.End(xlDown)).Select
Selection.Copy
End Sub
While this selects and copies the cells in the 1st workbook, I am having difficulties incorporating it with a macro that pastes it into another workbook. Here is a sample of a macro that pastes data from one workbook into another:
Sub Paste()
Dim x As Workbook
Dim y As Workbook
'## Open both workbooks first:
Set x = Workbooks.Open(" path to copying book ")
Set y = Workbooks.Open(" path to destination book ")
'Now, transfer values from x to y:
y.Sheets("sheetname").Range("A1").Value = x.Sheets("name of copying sheet").Range("A1")
'Close x:
x.Close
End Sub
Two things:
The 1st workbook with the initial data is not a saved document on my computer. It's an exported sheet from the internet I am trying to paste into a saved workbook on my computer. Therefore, I don't think a file path or worksheet name for the first workbook is possible to get.
I am hoping to paste the data in the first available blank cell in column A of the second workbook. I believe the code for that is something like: CurrentRow = Range("A1").End(xlDown).Offset(1, 0).Row and then obviously paste into that row starting in the A column.
Can someone help me incorporate these two codes into one?
Thank you very much!
Here are two snippets of code I have used in recent times which should help you in your predicament.
This first code allows you to find a specific worksheet by name (or index as stated by Office Documentation). This does not need you to specify the workbook as it loops through all currently open worksheets.
Dim Sheet As Worksheet
Dim sheetName As String
sheetName = "Sheet1"
For Each Sheet In Worksheets
If Sheet.Name = sheetName Then
Set GetSheet = Worksheets(sheetName)
Exit For
End If
Next Sheet
The next Code snippet (I can not take credit for, but have lost info of origin) which will search a specified worksheet for any and all data contained with-in and create a range object with the cell range found.
(This may not be what you want as I am unsure from your question as to if you want all the data or just a selection).
Dim dataRange as Range
Dim lastCol As Long
Dim lastRow As Long
Dim sheetCells As range
Set sheetCells = Sheet.Cells
If WorksheetFunction.CountA(sheetCells) > 0 Then
'Search for any entry, by searching backwards by Rows.
lastRow = sheetCells.Find(What:="*", after:=[A1], _
SearchOrder:=xlByRows, _
SearchDirection:=xlPrevious).Row
' Search for any entry, by searching backwards by Columns.
lastCol = sheetCells.Find(What:="*", after:=[A1], _
SearchOrder:=xlByColumns, _
SearchDirection:=xlPrevious).Column
' Set the range from 1st cell of sheet to last cell found to contain data
Set dataRange = Sheet.range(Sheet.Cells(1, 1), Sheet.Cells(lastRow, lastCol))
End If
Once you have a range object, there is a lot you can do with it but to simply insert values into another worksheet:
Dim newSheet as WorkSheet
set newSheet = ThisWorkbook.Worksheets("New Sheet") ' Just an example
'Using fields from last code snippet
newSheet.Range(newSheet.Cells(1,1), newSheet.Cells(lastRow,lastCol)).value = dataRange.Value

Excel: Populate Data Across Multiple Worksheets

Unfortunately for my employer, none of my network engineering courses included advanced Excel formula programming. Needless to say, I know nothing about Excel save for basic SUM and COUNT formula commands.
My employer has an Excel workbook with multiple worksheets within it representing each month of the calendar year. We want to be able to have a "total" worksheet in the workbook that reflects all data across the entire workbook in each column/row.
An example for the sake of clarity:
In the worksheet "May_2013", column A is labeled "DATE". Cell A2 contains the data "MAY-1".
In the worksheet "June_2013", column A is labeled "DATE". Cell A2 contains the data "JUNE-1".
In the worksheet "Total", column A is labeled "DATE". We want cells A2 to reflect "MAY-1" and A3 to reflect "JUNE-1".
We want to do this for all worksheets, columns A-Q, rows 2-33 and populate a master sheet at the very end containing all data in all worksheets in their corresponding columns.
Is this possible?
Here are two VBA solutions. The first does this:
Check if a sheet "totals" exists. Create it if it does not
Copy the first row (A to Q) of first sheet to "totals"
Copy block A2:Q33 to "totals" sheet starting at row 2
Repeat for all other sheets, appending 32 rows lower each time
The second shows how to do some manipulation of the column data before copying: for each column it applies the WorksheetFunction.Sum(), but you could replace that with any other aggregating function that you would like to use. It then copies the result (one row per sheet) to the "totals" sheet.
Both solutions are in the workbook you can download from this site. Run the macros with , and pick the appropriate one from the list of options that shows up. You can edit the code by invoking the VBA editor with .
Sub aggregateRaw()
Dim thisSheet, newSheet As Worksheet
Dim sheetCount As Integer
Dim targetRange As Range
sheetCount = ActiveWorkbook.Sheets.Count
' add a new sheet at the end:
If Not worksheetExists("totals") Then
Set newSheet = ActiveWorkbook.Sheets.Add(after:=Sheets(sheetCount))
newSheet.Name = "totals"
Else
Set newSheet = ActiveWorkbook.Sheets("totals")
End If
Set targetRange = newSheet.[A1]
' if you want to clear the sheet before copying data, uncomment this line:
' newSheet.UsedRange.Delete
' assuming you want to copy the headers, and that they are the same
' on all sheets, you can copy them to the "totals" sheet like this:
ActiveWorkbook.Sheets(1).Range("1:1").Copy targetRange
Set targetRange = targetRange.Offset(1, 0) ' down a row
' copy blocks of data from A2 to Q33 into the "totals" sheet
For Each ws In ActiveWorkbook.Worksheets
If ws.Name <> newSheet.Name Then
ws.Range("A2", "Q33").Copy targetRange
Set targetRange = targetRange.Offset(32, 0) ' down 32 rows
End If
Next ws
End Sub
Sub aggregateTotal()
Dim thisSheet, newSheet As Worksheet
Dim sheetCount As Integer
Dim targetRange As Range
Dim columnToSum As Range
sheetCount = ActiveWorkbook.Sheets.Count
' add a new sheet at the end:
If Not worksheetExists("totals") Then
Set newSheet = ActiveWorkbook.Sheets.Add(after:=Sheets(sheetCount))
newSheet.Name = "totals"
Else
Set newSheet = Sheets("totals")
End If
' assuming you want to copy the headers, and that they are the same
' on all sheets, you can copy them to the "totals" sheet like this:
Set targetRange = newSheet.[A1]
ActiveWorkbook.Sheets(1).Range("A1:Q1").Copy targetRange
Set targetRange = targetRange.Offset(1, 0) ' down a row
For Each ws In ActiveWorkbook.Worksheets
' don't copy data from "total" sheet to "total" sheet...
If ws.Name <> newSheet.Name Then
' copy the month label
ws.[A2].Copy targetRange
' get the sum of the coluns:
Set columnToSum = ws.[B2:B33]
For colNum = 2 To 17 ' B to Q
targetRange.Offset(0, colNum - 1).Value = WorksheetFunction.Sum(columnToSum.Offset(0, colNum - 2))
Next colNum
Set targetRange = targetRange.Offset(1, 0) ' next row in output
End If
Next ws
End Sub
Function worksheetExists(wsName)
' adapted from http://www.mrexcel.com/forum/excel-questions/3228-visual-basic-applications-check-if-worksheet-exists.html
worksheetExists = False
On Error Resume Next
worksheetExists = (Sheets(wsName).Name <> "")
On Error GoTo 0
End Function
Final(?) edit:
If you want this script to run automatically every time someone makes a change to the workbook, you can capture the SheetChange event by adding code to the workbook. You do this as follows:
open the Visual Basic editor ()
In the project explorer (left hand side of the screen), expand the VBAProject
Right-click on "ThisWorkbook", and select "View Code"
In the window that opens, copy/paste the following lines of code:
Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
' handle errors gracefully:
On Error GoTo errorHandler
' turn off screen updating - no annoying "flashing"
Application.ScreenUpdating = False
' don't respond to events while we are updating:
Application.EnableEvents = False
' run the same sub as before:
aggregateRaw
' turn screen updating on again:
Application.ScreenUpdating = True
' turn event handling on again:
Application.EnableEvents = True
Exit Sub ' if we encountered no errors, we are now done.
errorHandler:
Application.EnableEvents = True
Application.ScreenUpdating = True
' you could add other code here... for example by uncommenting the next two lines
' MsgBox "Something is wrong ... " & Err.Description
' Err.Clear
End Sub
Kindly use RDBMerge add-in which will combine the data from different worksheet and create a master sheet for you. Please see the below link for more details.
http://duggisjobstechnicalstuff.blogspot.in/2013/03/how-to-merge-all-excel-worksheets-with.html
Download RDBMerge
You can use the indirect function to reference the sheet name. In the image below this function takes the header name (B37) and uses it as the sheet reference. All you have to do is choose the correct "total cell" which I made "A1" in "MAY_2013". I put an image below to show you my reference name as well as tab name

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